Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Banking Sector Education and Training AuthorityLocation
Gauteng
Closing Date
06 Aug 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Eco Origin Office Park, Block C2, 349 Witch-hazel Avenue, - Eco Park Estate, Highveld, - Centurion, - 0144
Organization Type
GOVERNMENT
Published
29 Jul 2026
OCDS Reference
ocds-9t57fa-163854
Bankseta seeks a service provider for a 5-year contract to supply secure offsite storage, records management, retrieval, and shredding services for approximately 2,000 existing and 1,500 new annual archived records, compliant with popi act and other regulations. The tender is open to suppliers registered on the national treasury central supplier database, with evaluation based on an 80/20 price-bbbee scoring system.
Date & Time
Thursday, 06 August 2026 - 16:00
Venue
null
Categories
Request for Quotation
Eco Origin Office Park, Block C2, 349 Witch-hazel Avenue, - Eco Park Estate, Highveld, - Centurion, - 0144
29 Jul
2026
Tender Published
Tender was published
06 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Request for quote Offsite storage facility reissue.pdf
The Banking Sector Education and Training Authority (BANKSETA) is seeking a service provider for the offsite storage, management, retrieval, and destruction of records and files. The contract is for a 5-year period, with a focus on secure, compliant, and efficient document handling in line with POPIA and other relevant regulations. The tender uses an 80/20 evaluation system (80 points for price, 20 for B-BBEE and specific empowerment goals).
Continue with tenders sharing this issuer, category, or province.
Median Estimate
R 805 000
Range
Based on 17 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Description
Source: Annexure A Price Schedule Offsite storage.xlsxAppointment of a service provider for the provision of offsite storage for records and files for a period of 5 years. Services include retrieval (shuttle/express), document delivery/collection, electronic transmission, destruction, consumables, and file withdrawal.
Submission Guidelines
Source: Annexure A Price Schedule Offsite storage.xlsx (unknown)Submit a completed pricing schedule (Excel format) with all yellow blocks filled in. Ensure all items in the Terms of Reference are covered. Include VAT at the end if VAT-registered. Verify totals for completeness and accuracy before submission.
Evaluation Criteria
Source: Annexure A Price Schedule Offsite storage.xlsx (unknown)Specific eligibility criteria are not detailed in the provided document excerpt. However, based on the pricing schedule structure, bidders must be capable of: (1) Providing secure offsite storage and records management services, (2) Offering 24-hour shuttle retrieval and same-day express retrieval services, (3) Handling electronic document transmission, (4) Providing secure document destruction services, (5) Supplying storage consumables (boxes and labels), (6) Managing file transfers from existing providers, and (7) Operating transport services to BANKSETA offices. VAT registration status affects pricing presentation. Full eligibility criteria would typically be detailed in the main tender document and Terms of Reference, which are not included in this excerpt.
Technical Specifications
Source: Annexure A Price Schedule Offsite storage.xlsx (unknown)Provide offsite storage for records and files, including: shuttle retrieval (24-hour), express retrieval (same-day), fax/electronic document sending, destruction/handling, consumables (boxes/labels), and permanent withdrawal of files. Transport costs (R4.95/km AA rate) apply for delivery/collection to BANKSETA office.
Financial Requirements
Source: Annexure A Price Schedule Offsite storage.xlsx (unknown)Pricing must be provided for a 5-year period, broken down annually. Include unit prices (ex-VAT) and quantities for each service. Total bid price must be calculated automatically in the provided spreadsheet. VAT must be added if applicable. Bidders may specify additional items not listed in the schedule.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure A Price Schedule Offsite storage.xlsx
Tender issued by the Banking Sector Education and Training Authority (BANKSETA) in Gauteng for the provision of offsite storage services for records and files over a five-year period. The bid (Ref: BBS/2026/RFQ1801) closes on 6 August 2026 at 16:00. NOTE: There is a significant inconsistency in the document — the pricing sheet header references 'Provision of a Hosted Meeting Management Solution for Four (04) Years,' which contradicts the tender title regarding offsite records storage and the 5-year pricing schedule.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Banking Sector Education and Training AuthorityContact Person
EVA TABANE RATEMA
Phone
011-805-9661
[email protected]
Website
www.bankseta.org.za/
Address
Eco Origin Office Park, Building C2 349 Witch-hazel Ave Eco-Park Estate, Highveld, Centurion, 0144, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
29 Jul 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubDescription
Source: Request for quote Offsite storage facility reissue.pdfBANKSETA (Banking Sector Education and Training Authority) is a statutory body under the Skills Development Act, 1998. It promotes skills development, employment equity, and B-BBEE in the banking and micro-finance sectors. Head office: 349 Witch-Hazel Avenue, Eco Park, Centurion, Gauteng, with regional offices in Polokwane and East London. Staff complement: ~92. This RFQ seeks a 5-year contract for offsite storage and shredding of records/files, compliant with POPI Act and other relevant regulations.
Important Dates
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)Closing date: 06 August 2026 at 16:00:59. Quotation validity period: 90 days after closing.
Contact Information
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)Enquiries: Eva Tabane. Telephone: 011 805 9661. Email: [email protected]. Submission emails: [email protected] (primary), [email protected] (copy).
Submission Guidelines
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)Submit electronically as a PDF to: [email protected] with a copy to [email protected] by 06 August 2026 at 16:00:59. Required returnable documents: CSD Master Registration report, SBD 4 (Declaration of Interest), SBD 6.1 (Preferential Points), and Annexure A (Pricing Schedule). All forms must be fully completed, signed, and dated. Quotation must be on supplier’s letterhead, valid for 90 days, and comply with specifications. Suppliers must be registered on the National Treasury Central Supplier Database. Failure to submit all required documents or comply with specifications will result in disqualification.
Evaluation Criteria
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)General
Experience
Empowerment
Technical Specifications
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)Provide safe, secure offsite storage and shredding for records/files, compliant with POPI Act and relevant regulations. Scope includes: (1) Secured storage facility mitigating record-keeping risks; (2) Effective records management system for tracking/retrieval; (3) 24-hour turnaround for document delivery upon request; (4) All consumables/stationery for storage, filing, and labelling; (5) Archiving boxes (estimated 1,500/year or more); (6) Transportation of documents between storage facility and BANKSETA offices; (7) Collection of ~2,000 archived records from current provider; (8) Destruction/disposal services per BANKSETA policy and legislation. Contract duration: 5 years from signing date.
Experience & Qualifications
Source: Request for quote Offsite storage facility reissue.pdfAccount Manager/Coordinator must have a minimum of 3 years’ experience in offsite document storage, records storage, or related fields (e.g., secure document archiving, external records repository). Submit CV/resume/profile proving experience. Additionally, provide at least 2 signed reference letters from clients on letterhead, detailing the service provided, signed by the client, and including contact details (name, phone, email).
Pricing Schedule
Source: Request for quote Offsite storage facility reissue.pdfComplete Annexure A (Pricing Schedule) in full. Quotation must: (1) Be on bidder’s letterhead; (2) Show VAT separately; (3) Align with official pricing structure; (4) Use additional pages if space is insufficient. No price adjustments permitted after closing date. Validity period: 90 days post-closing.
Financial Requirements
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)Quotation must be on bidder’s letterhead, show VAT separately, and use official pricing structure. No price adjustments allowed after closing date. Annexure A (Pricing Schedule) must be fully completed. Payment terms and bonds/guarantees not specified.
Compliance Requirements
Source: Request for quote Offsite storage facility reissue.pdf (RFQ)Must be registered on the National Treasury Central Supplier Database (CSD). BANKSETA will verify: (1) Bidder’s tax compliance status via CSD; (2) No restrictions on doing business with the public sector for bidder/directors; (3) No conflicts of interest (e.g., state employment). Submit: CSD Master Registration report, SBD 4 (Declaration of Interest), SBD 6.1 (Preferential Points), and B-BBEE certificate/sworn affidavit. Additional requirements: Valid fire compliance certificate; Account Manager/Coordinator with 3+ years’ experience in offsite storage; 2+ signed client reference letters on letterhead with contact details.
Data conflicts
None detected
Eco Origin Office Park, Building C2 349 Witch-hazel Ave Eco-Park Estate, Highveld, Centurion, 0144, South Africa
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