Supply and delivery of grammarly business enterprise subscription – government tender in gauteng

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Quantity Unit of Measure

Grammarly Business Enterprise Renewal for 22 users -1 Year

Subscription.

Compulsory requirement: 1 YR

All bid responses must include a letter of authority from

Grammarly, confirming that the supplier is an approved agent.

2. Essential Administrative Requirements:

2.1. Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders shall include the

CSD registration number and full CSD report with the bid proposal.

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2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the 80/20 principle.

2.3. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document.

2.4. Submission should be sent to [email protected]

3. The above specified goods/services should be delivered/rendered to the ARC- Institute at above-mentioned delivery

address.

4. The particulars of the guarantee that will apply to the goods quoted for, with the particular regards to the period and

extent of the warranty must be clearly stated. Where services are required, service providers must submit

documentation pertaining the relevant experience.

5. Your written quotation must be emailed depending on the instructions given in the email or advert.

6. All price quotations that have a rand value of R 2,000.00 to below R 50,000,000.00, including VAT, will be evaluated

by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act and

its Regulations.

7. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicated per

the table below:

Percentage Ownership

Specific Goals Points (20) Ponts (10) (1%)

6 3 Ownership by HDIs 51%+

Ownership by Women 51%+ 4 2

Ownership by Youth 51%+ 4 2

Ownership by PwD 51%+ 2 1

BEE Status Level 1 - 4 2 1

RDP Goals No RDP Goals 2 1

Total points 20 10

8. Standard conditions:

8.1. The 60-day validity of the quotation must be indicated.

8.2. Prices quoted should be in South African Rand and inclusive of VAT costs such as delivery, insurance, taxes,

etc.

8.3. No price adjustments or amendment of the delivery particulars contained in paragraph 8.2 will be considered

by the ARC.

8.4. The supplier accepts full responsibility for the proper execution and fulfilment of the goods/services quoted

for.

8.5. ARC reserves the right to accept or reject any special terms and conditions that may qualify the goods/services

to be provided.

8.6. Quotes should be submitted on an official letterhead and duly signed.

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8.7. Goods and services should be supplied/rendered upon receipt of a purchase order from the ARC.

8.8. The General Conditions of Contract issued by National Treasury are applicable.

8.9. The ARC supply chain management code of conduct is applicable.

8.10. Standard Bidding Documents (SBD) forms must be signed and returned together with the quotation. Failure

to comply may result to disqualification of your quotation.

8.11. Your quotation must indicate the delivery date.

8.12. The ARC reserve the right to do due diligence on the quotations.

8.13. The ARC reserves the right to benchmark prices quoted.

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form

for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions, definitions and

Directives applicable in respect of the tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender: the 80/20 system for

requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10

system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: Price; and

Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Ps = Points scored for price of tender under

consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Points

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Price 80

Specific goals 20

Total points for Price and SPECIFIC 100

Goals

1.1 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.2 The organ of state reserves the right to rEngineeringof a tenderer, either before a tender is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide

goods or services through price quotations, competitive tendering process or any other method envisaged in

legislation;

(b “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes

all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in

response to an invitation for the origination of income-generating contracts through any method envisaged in

legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for

the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

80/20 or 90/10

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3. Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated

points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

3.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear

whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents,

stipulate in the case of-

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point

system will apply and that the highest acceptable tender will be used to determine the applicable

preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that

the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference

point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding

points must also be indicated as such.

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Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

3.1. Name of company/firm...............................................................................

3.2. Company registration number: .....................................................................

3.3. Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety

Close corporation

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Public Company

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company

[Tick applicable box]

3.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the

General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a

result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have -

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state

for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been

applied; and (e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name:

Date:

Address:

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Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that person

will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest in the enterprise, employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/directors/trustees/shareholders/members/ partners or any person having a

controlling interest in the enterprise, in table below.

1. the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively,

the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors/trustees/shareholders/members/partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

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2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

CSD registration number and full CSD report with the bid proposal

Central Supplier Database (CSD) will be considered

B-BBEE Minimum Level: 1

Points Allocation: 20 points

B-BBEE Details: al Research Council as per the attached

specification or below.

Description

Quantity Unit of Measure

Grammarly Business Enterprise Renewal for 22 users -1 Year

Subscription.

Compulsory requirement: 1 YR

All bid responses must include a letter of authority from

Grammarly, confirming that the supplier is an approved agent.

2. Essential Administrative Requirements:

2.1. Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders shall include the

CSD registration number and full CSD report with the bid proposal.

of 9

2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the 80/20 principle.

2.3. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document.

2.4. Submission should be sent to [email protected]

3. The above specified goods/services should be delivered/rendered to the ARC- Institute at above-mentioned delivery

address.

4. The particulars of the guarantee that will apply to the goods quoted for, with the particular regards to the period and

extent of the warranty must be clearly stated. Where services are required, service providers must submit

documentation pertaining the relevant experience.

5. Your written quotation must be emailed depending on the instructions given in the email or advert.
6. All price quotations that have a rand value of R 2,000.00 to below R 50,000,000.00, including VAT, will be evaluated

by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act and

its Regulations.

7. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicated per

the table below:

Percentage Ownership

Specific Goals Points (20) Ponts

HDI Requirement: 51%

[Tick applicable box]

3.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the

General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a

result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have -

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state

for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been

applied; and (e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in

every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However, communication between partners in a joint venture or

consortium will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices,

market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win

the bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to

any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any

official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may

be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the

2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the 80/20 principle.

by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act and

7. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicated per

Specific Goals Points (20) Ponts (10) (1%)

Total points 20 10

for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender: the 80/20 system for

requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: Price; and

Specific Goals.

The maximum points for this tender are allocated as follows

Ps = Points scored for price of tender under

Specific goals 20

Total points for Price and SPECIFIC 100

1.1 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and serves as a claim form

regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices,