Electrical labour and ad hoc armed security services for infrastructure protection, greater wco24 (b/sm 114/26)

Compulsory virtual clarification meeting on 11 September 2026 at 09:00 AM via Microsoft Teams. Tenderers must provide contact details (email and cell phone) to Nombulelo Zwane at least 48 hours prior (by 09 September 2026 at 12:00). Failure to attend will render the tender non-compliant.

{"name":null,"email":"[email protected]","phone":"021 808 8335","department":"Snr Manager: Electrical","address":"ensure to download the App and give"}

Returnable Documents: PLEASE ENSURE THAT THE FOLLOWING FORMS HAVE BEEN DULY COMPLETED AND SIGNED AND THAT ALL DOCUMENTS AS REQUESTED, ARE ATTACHED TO THE TENDER DOCUMENT: Certificate of Clarification/Virtual Meeting Attendance - Is the form duly completed and Yes No signed by both tenderer and agent of the Stellenbosch Municipality? Authority to Sign a Bid - Is the form duly completed and is a certified copy of the resolution Yes No attached? MBD 4 (Declaration of Interest) - Is the form duly completed and signed? Yes No MBD 5 - Is the form duly completed and signed? Yes No MBD 6.1 (Preference Points claim form for purchases/services) - Is the form duly completed and signed? Is a copy of the B-BBEE Certificate issued by a Verification Agency accredited by SANAS or the original Sworn Affidavit attached? Yes No (NB! BBBEE CERTIFICATES CAN BE VERIFIED WITH THE VERIFICATION AGENCY BUT A SWORN AFFIDAVIT MUST BE AN ORIGINAL AND NOT A COPY TO BE ELIGIBLE FOR BBBEE POINTS) MBD 8 (Declaration of Past Supply Chain Practices) - Is the form duly completed and signed? Yes No MBD 9 (Certificate of Independent Bid Determination) - Is the form duly completed and signed? Yes No MBD 10 (Certificate of Payment of Municipal Accounts) - Is the form duly completed and signed? Are the Identity numbers, residential addresses and municipal account numbers of ALL members, partners, directors, etc. provided on the form as requested? (NB! MUNICIPAL ACCOUNTS WILL BE VERIFIED AND USED AS BASIS FOR PREFERENCE Yes No POINTS SCORING IN TERMS OF THE STELLENBOSCH PREFERENTIAL PROCUREMENT POLICY. THE BUSINESS ADDRESS, LEASE AGREEMENT OR SWORN AFFADAVIT WILL BE THE BASIS FOR AWARDING POINTS FOR LOCALITY) OHSA (Occupational Health and Safety) - Is the form duly completed and signed? Yes No Is a valid Letter of Good Standing from the Compensation Commissioner attached? Form of Indemnity - Is the form duly completed and signed? Yes No Pricing Schedule - Is the form duly completed and signed? Yes No Form of Offer- Is the form duly completed and signed? (If applicable) Yes No Declaration by Tenderer - Is the form duly completed and signed? Yes No Reference No: B/SM 114/26 of 122 Confirmation of Clarification Meeting Attendance, CLARIFICATION/VIRTUAL MEETING CERTIFICATE I / We*, the undersigned, certify that I / we* have examined the Site for the Works and its surroundings for which I / we* am / are* submitting this Tender and have, as far as practicable possible, familiarized myself / ourselves* with all information, risks, contingencies and other circumstances which may influence or affect my / our* tender. NAME & SURNAME CAPACITY NAME OF FIRM ADDRESS TELEPHONE NO E-MAIL SIGNATURE NB: Please note that no latecomers will be allowed. For all compulsory briefing sessions/site meetings/clarification meetings, bids received from interested bidders that did not attend the meeting or arrived later than predetermined date and time, will be disqualified Reference No: B/SM 114/26 of 122 Authority to Sign a Bid, AUTHORITY TO SIGN A BID, SOLE PROPRIETOR (SINGLE OWNER BUSINESS) AND NATURAL PERSON 1.1. I, , the undersigned, hereby confirm that I am the sole owner of the business trading as . OR 1.2. I, , the undersigned, hereby confirm that I am submitting this tender in my capacity as natural person. SIGNATURE: DATE: PRINT NAME: WITNESS 1: WITNESS 2, COMPANIES AND/OR CLOSE CORPORATIONS 2.1. If a Bidder is a COMPANY, a certified copy of the resolution by the board of directors, duly signed, authorising the person who signs this bid to do so, as well as to sign any contract resulting from this bid and any other documents and correspondence in connection with this bid and/or contract on behalf of the company must be submitted with this bid, that is, before the closing time and date of the bid 2.2. In the case of a CLOSE CORPORATION (CC) submitting a bid, a resolution by its members, authorizing a member or other official of the corporation to sign the documents on their behalf, shall be included with the bid. PARTICULARS OF RESOLUTION BY BOARD OF DIRECTORS OF THE COMPANY/MEMBERS OF THE CC Date Resolution was taken Resolution signed by (name and surname) Capacity Name and surname of delegated Authorised Signatory Capacity Specimen Signature Full name and surname of ALL Director(s) / Member (s), 10. Is a COPY of the resolution attached? YES NO SIGNED ON BEHALF OF DATE: COMPANY / CC: PRINT NAME: WITNESS 1: WITNESS 2: Reference No: B/SM 114/26 of 122 Authority to Sign a Bid, PARTNERSHIP We, the undersigned partners in the business trading as hereby authorize Mr/Ms to sign this bid as well as any contract resulting from the bid and any other documents and correspondence in connection with this bid and /or contract for and on behalf of the abovementioned partnership. The following particulars in respect of every partner must be furnished and signed by every partner: Full name of partner Signature SIGNED ON BEHALF OF DATE: PARTNERSHIP: PRINT NAME: WITNESS 1: WITNESS 2, CONSORTIUM We, the undersigned consortium partners, hereby authorize (Name of entity) to act as lead consortium partner and further authorize Mr./Ms. To sign this offer as well as any contract resulting from this tender and any other documents and correspondence in connection with this tender and / or contract for and on behalf of the consortium. The following particulars in respect of each consortium member must be provided and signed by each member: % Full Name of Consortium Member Role of Consortium Member Signature Participation SIGNED ON BEHALF OF DATE: PARTNERSHIP: PRINT NAME: WITNESS 1: WITNESS 2: Reference No: B/SM 114/26 of 122 Authority For JV, CERTIFICATE OF AUTHORITY FOR JOINT VENTURES This returnable schedule is to be completed by JOINT VENTURES We, the undersigned, are submitting this tender offer in joint venture and hereby authorize Mr./Ms. authorized signatory of the Company/Close Corporation/Partnership (name) , acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from it on our behalf. (i) Name of firm (Lead partner) Address Tel. No. Signature Designation (ii) Name of firm Address Tel. No. Signature Designation (iii) Name of firm Address: Tel. No. Signature Designation (iv) Name of firm Address Tel. No. Signature Designation NOTE: A copy of the Joint Venture Agreement showing clearly the percentage contribution of each partner to the Joint Venture, shall be appended to this Schedule. Reference No: B/SM 114/26 of 122 CIDB, STANDARD CONDITIONS OF TENDER (CIDB) F.1 General F.1.1 Actions F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal obligations and not engage in anticompetitive practices. F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall declare any conflict of interest to whoever is responsible for overseeing the procurement process at the start of any deliberations relating to the procurement process or as soon as they become aware of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the procurement process, as appropriate. Note, A conflict of interest may arise due to a conflict of roles, which might provide an incentive for improper acts in some circumstances. A conflict of interest can create an appearance of impropriety that can undermine confidence in the ability of that person to act properly in his or her position even if no improper acts result., Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or family interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation, allegiance or loyalty, which would in any way, affect any decisions taken. F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the capacity to proceed with the contract. F.1.2 Tender Documents The documents issued by the employer for the purpose of a tender offer are listed in the tender data. F.1.3 Interpretation F.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these conditions of tender. F.1.3.2 These conditions of tender, the tender data and tender schedules, w h i c h a r e only required for tender evaluation purposes, shall not form part of any contract arising from the invitation to tender. F.1.3.3 For the purposes of these conditions of tender, the following definitions apply, conflict of interest means any situation in which, someone in a position of trust has competing professional or personal interests which make it difficult to fulfil his or her duties impartially; ii) an individual or organisation is in a position to exploit a professional or official capacity in some way for their personal or corporate benefit; or iii) incompatibility or contradictory interests exist between an employee and the organisation which employs that employee., comparative offer means the price after the factors of a non-firm price and all unconditional discounts it can be utilised to have been taken into consideration; Reference No: B/SM 114/26 of 122 CIDB, corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of the employer or his staff or agents in the tender process;, fraudulent practice means the misrepresentation of the facts in order to influence the tender process or the award of a contract arising from a tender offer to the detriment of the employer, including collusive practices intended to establish prices at artificial levels;, organization means a company, firm, enterprise, association or other legal entity, whether incorporated or not, or a public body;, functionality means the measurement according to the predetermined norms of a service or commodity designed to be practical and useful, working or operating, taking into account quality, reliability, viability and durability of a service and technical capacity and ability of a tenderer. F.1.4 Communication and employer’s agent Each communication between the employer and a tenderer shall be to or from the employer's agent only, and in a form that can be readily read, copied and recorded. Communications shall be in the English language. The employer shall not take any responsibility for non- receipt of communications from or by a tenderer. The name and contact details of the employer’s agent are stated in the tender data. F.1.5 Cancellation and Re-Invitation of Tenders F1.5.1 An organ of state may, prior to the award of the tender, cancel a tender if- (a) due to changed circumstances, there is no longer a need for the services, works or goods requested; or (b) funds are no longer available to cover the total envisaged expenditure; or (c) no acceptable tenders are received. F1.5.2 The decision to cancel a tender must be published in the cidb website and in the government Tender Bulletin for the media in which the original tender invitation was advertised. F.1.6 Procurement procedures F.1.6.1 General Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be concluded with the tenderer who in terms of F.3.11 is the highest ranked or the tenderer scoring the highest number of tender evaluation points, as relevant, based on the tender submissions that are received at the closing time for tenders. F.1.6.2 Competitive negotiation procedure F.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be followed, tenderers shall submit tender offers in response to the proposed contract in the first round of submissions. Notwithstanding the requirements of F.3.4, the employer shall announce only the names of the tenderers who make a submission. The requirements of F.3.8 relating to the material deviations or qualifications which affect the competitive position of tenderers shall not apply. F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest ranked in terms of the evaluation method and evaluation criteria stated in the tender data, shall be invited in each round to enter into competitive negotiations, based on the principle of equal treatment and keeping confidential the proposed solutions and associated information. Notwithstanding the provisions of F.2.17, the employer may request that tenders be clarified, specified and fine-tuned in order to improve a tenderer’s competitive position provided that such clarification, specification, fine-tuning or additional information does not alter any fundamental aspects of the offers or impose Reference No: B/SM 114/26 of 122 CIDB substantial new requirements which restrict or distort competition or have a discriminatory effect. F.1.6.2.3 At the conclusion of each round of negotiations, tenderers shall be invited by the employer to make a fresh tender offer, based on the same evaluation criteria, with or without adjusted weightings. Tenderers shall be advised when they are to submit their best and final offer. F.1.6.2.4 The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after tenderers have been requested to submit their best and final offer. F.1.6.3 Proposal procedure using the two stage-system F.1.6.3.1 Option 1 Tenderers shall in the first stage submit technical proposals and, if required, cost parameters around which a contract may be negotiated. The employer shall evaluate each responsive submission in terms of the method of evaluation stated in the tender data, and in the second stage negotiate a contract with the tenderer scoring the highest number of evaluation points and award the contract in terms of these conditions of tender. F.1.6.3.2 Option 2 F.1.6.3.2.1 Tenderers shall submit in the first stage only technical proposals. The employer shall invite all responsive tenderers to submit tender offers in the second stage, following the issuing of procurement documents. F.1.6.3.2.2 The employer shall evaluate tenders received during the second stage in terms of the method of evaluation stated in the tender data, and award the contract in terms of these conditions of tender. F.2 Tenderer’s obligations F.2.1 Eligibility F.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the tenderer, or any of his principals, is not under any restriction to do business with employer. F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying requirements used by the employer as the basis in a prior process to invite the tenderer to submit a tender offer and obtain the employer’s written approval to do so prior to the closing time for tenders. F.2.2 Cost of tendering F2.2.1 Accept that, unless otherwise stated in the tender data, the employer will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including the costs of any testing necessary to demonstrate that aspects of the offer complies with requirements. F2.2.2 The cost of the tender documents charged by the employer shall be limited to the actual cost incurred by the employer for printing the documents. Employers must attempt to make available the tender documents on its website so as not to incur any costs pertaining to the printing of the tender documents. F.2.3 Check documents Check the tender documents on receipt for completeness and notify the employer of any discrepancy or omission. F.2.4 Confidentiality and copyright of documents Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation. Reference No: B/SM 114/26 of 122 CIDB F.2.5 Reference documents Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications, conditions of contract and other publications, which are not attached but which are incorporated into the tender documents by reference. F.2.6 Acknowledge addenda Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if necessary apply for an extension to the closing time stated in the tender data, in order to take the addenda into account. F.2.7 Clarification meeting Attend, where required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are stated in the tender data. F.2.8 Seek clarification Request clarification of the tender documents, if necessary, by notifying the employer at least five working days before the closing time stated in the tender data. F.2.9 Insurance Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full cover required in terms of the conditions of contract identified in the contract data. The tenderer is advised to seek qualified advice regarding insurance. F.2.10 Pricing the tender offer F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and levies being those applicable 14 days before the closing time stated in the tender data. F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the prices. F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except as provided for in the conditions of contract identified in the contract data. F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The conditions of contract identified in the contract data may provide for part payment in other currencies. F.2.11 Alterations to documents Do not make any alterations or additions to the tender documents, except to comply with instructions issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall initial all such alterations. F.2.12 Alternative tender offers F.2.12.1 Unless otherwise stated in the tender data, submit alternative tender offers only if a main tender offer, strictly in accordance with all the requirements of the tender documents, is also submitted as well as a schedule that compares the requirements of the tender documents with the alternative requirements that are proposed. F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the tender data or criteria otherwise acceptable to the employer. F.2.12.3 An alternative tender offer may only be considered in the event that the main tender offer is the winning tender. F.2.13 Submitting a tender offer Reference No: B/SM 114/26 of 122 CIDB F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to provide the whole of the works, services or supply identified in the contract data and described in the scope of works, unless stated otherwise in the tender data. F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either electronically (if they were issued in electronic format) or by writing legibly in non- erasable ink. F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated in the tender data, with an English translation of any documentation in a language other than English, and the parts communicated electronically in the same format as they were issued by the employer. F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead partner whom the employer shall hold liable for the purpose of the tender offer. F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the packages as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the returnable documents listed in the tender data in an envelope marked “financial proposal” and place the remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall state on the outside the employer’s address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on the outside only the employer's address and identification details as stated in the tender data. F.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or premature opening of the tender offer if the outer package is not sealed and marked as stated. F.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer, unless stated otherwise in the tender data. F.2.14 Information and data to be completed in all respects Accept that tender offers, which do not provide all the data or information requested completely and in the form required, may be regarded by the employer as non-responsive. F.2.15 Closing time F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data not later than the closing time stated in the tender data. Accept that proof of posting shall not be accepted as proof of delivery. F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason, the requirements of these conditions of tender apply equally to the extended deadline. F.2.16 Tender offer validity F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period stated in the tender data after the closing time stated in the tender data. F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for an agreed additional period with or without any conditions attached to such extension. Reference No: B/SM 114/26 of 122 CIDB F.2.16.3 Accept that a tender submission that has been submitted to the employer may only be withdrawn or substituted by giving the employer’s agent written notice before the closing time for tenders that a tender is to be withdrawn or substituted. F.2.16.4 Where a tender submission is to be substituted, submit a substitute tender in accordance with the requirements of F.2.13 with the packages clearly marked as “SUBSTITUTE”. F.2.17 Clarification of tender offer after submission Provide clarification of a tender offer in response to a request to do so from the employer during the evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the competitive position of tenderers or substance of the tender offer is sought, offered, or permitted. Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a preferred tenderer following a competitive selection process, should the Employer elect to do so. F.2.18 Provide other material F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing arrangements, or samples of materials, considered necessary by the employer for the purpose of a full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to why it cannot be provided, by the time for submission stated in the employer’s request, the employer may regard the tender offer as non-responsive. F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required. F.2.19 Inspections, tests and analysis Provide access during working hours to premises for inspections, tests and analysis as provided for in the tender data. F.2.20 Submit securities, bonds and policies If requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in the contract data. F.2.21 Check final draft Check the final draft of the contract provided by the employer within the time available for the employer to issue the contract. F.2.22 Return of other tender documents If so instructed by the employer, return all retained tender documents within 28 days after the expiry of the validity period stated in the tender data. F.2.23 Certificates Include in the tender submission or provide the employer with any certificates as stated in the tender data. F.3 The employer’s undertakings F.3.1 Respond to requests from the tenderer F.3.1.1 Unless otherwise stated in the tender Data, respond to a request for clarification received up to five working days before the tender closing time stated in the Tender Data and notify all tenderers who drew procurement documents. F.3.1.2 Consider any request to make a material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying Reference No: B/SM 114/26 of 122 CIDB requirements used to prequalify a tenderer to submit a tender offer in terms of a previous procurement process and deny any such request if as a consequence, an individual firm, or a joint venture as a whole, or any individual member of the joint venture fails to meet any of the collective or individual qualifying requirements;, the new partners to a joint venture were not prequalified in the first instance, either as individual firms or as another joint venture; or, in the opinion of the Employer, acceptance of the material change would compromise the outcome of the prequalification process. F.3.2 Issue Addenda If necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the period from the date that tender documents are available until three days before the tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension to the closing time stated in the Tender Data, the Employer may grant such extension and, shall then notify all tenderers who drew documents. F.3.3 Return late tender offers Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned. F.3.4 Opening of tender submissions F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not be opened. F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at a venue indicated in the tender data, the name of each tenderer whose tender offer is opened and, where applicable, the total of his prices, number of points claimed for its B- BBEE status level and time for completion for the main tender offer only. F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request. F.3.5 Two-envelope system F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data and announce the name of each tenderer whose technical proposal is opened. F.3.5.2 Evaluate functionality of the technical proposals offered by tenderers, then advise tenderers who remain in contention for the award of the contract of the time and place when the financial proposals will be opened. Open only the financial proposals of tenderers, who score in the functionality evaluation more than the minimum number of points for functionality stated in the tender data, and announce the score obtained for the technical proposals and the total price and any points claimed on B-BBEE status level. Return unopened financial proposals to tenderers whose technical proposals failed to achieve the minimum number of points for functionality. F.3.6 Non-disclosure Not disclose to tenderers, or to any other person not officially concerned with such processes, information relating to the evaluation and comparison of tender offers, the final evaluation price and recommendations for the award of a contract, until after the award of the contract to the successful tenderer. F.3.7 Grounds for rejection and disqualification Reference No: B/SM 114/26 of 122 CIDB Determine whether there has been any effort by a tenderer to influence the processing of tender offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or fraudulent practices. F.3.8 Test for responsiveness F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly received, complies with the requirements of these Conditions of Tender,, has been properly and fully completed and signed, and, is responsive to the other requirements of the tender documents. F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender documents without material deviation or qualification. A material deviation or qualification is one which, in the Employer's opinion, would, detrimentally affect the scope, quality, or performance of the works, services or supply identified in the Scope of Work,, significantly change the Employer's or the tenderer's risks and responsibilities under the contract, or, affect the competitive position of other tenderers presenting responsive tenders, if it were to be rectified. Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by correction or withdrawal of the non-conforming deviation or reservation. F.3.9 Arithmetical errors, omissions and discrepancies F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation points after the evaluation of tender offers in accordance with F.3.11 for, the gross misplacement of the decimal point in any unit rate;, omissions made in completing the pricing schedule or bills of quantities; or

Checklist of required forms: Certificate of Clarification/Virtual Meeting Attendance, Authority to Sign a Bid (with certified resolution), MBD 4 (Declaration of Interest), MBD 5, MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing, Form of Indemnity, Pricing Schedule, Form of Offer, Declaration by Tenderer.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status (SARS TCS PIN or CSD number). Bidders must have a minimum CIDB contractor grading of 3EP or higher. Bidders must attend the compulsory virtual clarification meeting on 11 September 2026 at 09h00; failure to attend will result in disqualification. Bidders must not be persons in the service of the state. Bidders must submit a valid B-BBEE certificate (from a SANAS-accredited verification agency) or an original sworn affidavit (for EMEs & QSEs) to qualify for preference points. Bidders must complete and sign all mandatory forms listed in the checklist; failure to do so may render the bid invalid. Bidders must provide proof of payment of municipal accounts (if applicable) as per MBD 10.

Provision of a private

Armed security service

(Inclusive of VAT) RATES BASED

Is a valid Letter of Good Standing from the Compensation Commissioner attached?

Form of Indemnity - Is the form duly completed and signed? Yes No

Pricing Schedule - Is the form duly completed and signed? Yes No

Form of Offer- Is the form duly completed and signed? (If applicable) Yes No

Declaration by Tenderer - Is the form duly completed and signed? Yes No

Reference No: B/SM 114/26 of 122

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes

(except Value Added Tax (VAT), and other levies payable by the successful tenderer, such

duties, taxes and levies being those applicable 14 days before the closing time stated in

the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the

prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject

to adjustment except as provided for in the conditions of contract identified in the contract

data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in

other currencies.

F.2.11 Alterations to documents

by correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors, omissions and discrepancies

F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation

points after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate;

b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of

quantities or schedules of prices; or

ii) the summation of the prices.

F3.9.2 The employer must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures,

the amount in words shall govern.

b) If bills of quantities or pricing schedules apply and there is an error in the line item total

resulting from the product of the unit rate and the quantity, the line item total shall

govern and the rate shall be corrected. Where there is an obviously gross misplacement

of the decimal point in the unit rate, the line item total as quoted shall govern, and the

unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections

required by this checking process or in the tenderer's addition of prices, the total of the

prices shall govern and the tenderer will be asked to revise selected item prices (and

their rates if bills of quantities apply) to achieve the tendered total of the prices.

Tenderers must be registered on the Central Supplier Database (CSD)

Valid Tax Compliance Status PIN

Valid B-BBEE certificate or sworn affidavit

Valid CSD number

Letter of Good Standing

SBD 4 (Declaration of Interest)

MBD 8 (Declaration of Bidder's Past SCM Practices)

MBD 9 (Certificate of Independent Bid Determination)

MBD 10 (Certificate of Payment of Municipal Accounts)

OHSA compliance

Letter of Good Standing

Be the basis for awarding points for locality)

OHSA (Occupational Health and Safety) - Is the form duly completed and signed?

NOTE: A copy of the Joint Venture Agreement showing clearly the percentage contribution

of each partner to the Joint Venture, shall be appended to this Schedule.

Reference No: B/SM 114/26 of 122

1. A conflict of interest may arise due to a conflict of roles, which might provide an incentive

for improper acts in some circumstances. A conflict of interest can create an appearance of

impropriety that can undermine confidence in the ability of that person to act properly in his

or her position even if no improper acts result.

2. Conflicts of interest in respect of those engaged in the procurement process include direct,

indirect or family interests in the tender or outcome of the procurement process and any

personal bias, inclination, obligation, allegiance or loyalty, which would in any way, affect

any decisions taken.

F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a

firm intention and the capacity to proceed with the contract.

F.1.2 Tender Documents

responsibility for non- receipt of communications from or by a tenderer. The name and

contact details of the employer’s agent are stated in the tender data.

F.1.5 Cancellation and Re-Invitation of Tenders

F1.5.1 An organ of state may, prior to the award of the tender, cancel a tender if-

(a) due to changed circumstances, there is no longer a need for the services, works or

goods requested; or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received.

F1.5.2 The decision to cancel a tender must be published in the cidb website and in the

government Tender Bulletin for the media in which the original tender invitation was

advertised.

F.1.6 Procurement procedures

F.1.6.1 General

Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be

concluded with the tenderer who in terms of F.3.11 is the highest ranked or the tenderer

scoring the highest number of tender evaluation points, as relevant, based on the

tender submissions that are received at the closing time for tenders.

F.1.6.2 Competitive negotiation procedure

F.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be

followed, tenderers shall submit tender offers in response to the proposed contract in the

first round of submissions. Notwithstanding the requirements of F.3.4, the employer shall

announce only the names of the tenderers who make a submission. The requirements

of F.3.8 relating to the material deviations or qualifications which affect the competitive

position of tenderers shall not apply.

F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest

ranked in terms of the evaluation method and evaluation criteria stated in the tender data,

shall be invited in each round to enter into competitive negotiations, based on the

principle of equal treatment and keeping confidential the proposed solutions and

associated information. Notwithstanding the provisions of F.2.17, the employer may

request that tenders be clarified, specified and fine-tuned in order to improve a tenderer’s

competitive position provided that such clarification, specification, fine-tuning or

additional information does not alter any fundamental aspects of the offers or impose

Reference No: B/SM 114/26 of 122

of tender offers and instantly disqualify a tenderer (and his tender offer) if it is established

that he engaged in corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications

of the tender documents without material deviation or qualification. A material deviation or

qualification is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply

identified in the Scope of Work,

b) significantly change the Employer's or the tenderer's risks and responsibilities under

the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it

were to be rectified.

these conditions of tender, but withhold information, w h i c h is not in the public interest

to be divulged, which is considered to prejudice the legitimate commercial interests of

tenderers or might prejudice fair competition between tenderers.

F3.19 Transparency in the procurement process

F3.19.1 The cidb prescripts require that tenders must be advertised and be registered on the

cidb i-Tender system.

F3.19.2 The employer must adopt a transparency model that incorporates the disclosure and

accountability as transparency requirements in the procurement process.

F3.19.3 The transparency model must identify the criteria for selection of projects, project

information template and the threshold value of the projects to be disclosed in the public

domain at various intervals of delivery of infrastructure projects.

F3.19.4 The client must publish the information on a quarterly basis, which contains the following

information:

• Procurement planning process
• Procurement method and evaluation process
• Contract type
• Contract status
• Number of firms tendering
• Cost estimate
• Contract title
• Contract firm(s)
• Contract price
• Contract scope of work
• Contract start date and duration
• Contract evaluation reports

F3.19.5 The employer must establish a Consultative Forum which will conduct a random audit

in the implementation of the transparency requirements in the procurement process.

F3.19.6 Consultative Forum must be an independent structure from the bid committees. F3.19.7

The information must be published on the employer’s website.

F 3.19.8 Records of such disclosed information must be retained for audit purposes.

Reference No: B/SM 114/26 of 122

Gcc

5. General conditions of contract – government procurement

1. Tender notice & invitation to tender ........................................................................... 2

Tender kennisgewing ............................................................................................................................. 4

Part a – administrative requirements in terms of the supply chain

Management policy ............................................................................................................ 10

2. Checklist ................................................................................................................................ 11

3. Clarification/virtual meeting certificate ............................................................... 12

4. Authority to sign a bid ...................................................................................................... 13

5. Certificate of authority for joint ventures ......................................................... 15

6. Standard conditions of tender (CIDB) ........................................................................ 16

7. General conditions of contract – government procurement ...................... 30

8. General conditions of tender ...................................................................................... 39

9. Mbd 4 – declaration of interest ................................................................................... 41

10. Mbd5 – declaration for procurement above r10 million (VAT

Included) ................................................................................................................................. 44

9. Mbd6.1 – Preference points claim form in terms of the

Preferential procurement regulations 2022 –services 80/20 ......................... 45

10. Mbd 8 – declaration of bidder’s past supply chain management

Practices ................................................................................................................................ 56

11. Mbd 9 – certificate of independent bid determination ........................................ 58

12. Mbd 10 – certificate for payment of municipal services .................................... 60

13. Compensation for occupational injuries and diseases act, 1993 (act

) .............................................................................................................................. 61

14. Form of indemnity ............................................................................................................... 62

Part b – specifications and pricing schedul .............................................................................. 63

15. Specifications ...................................................................................................................... 64

16. Schedule of subcontractors ....................................................................................... 86

17. Schedule of work experience of the tenderer – current

Contracts .............................................................................................................................. 87

18. Schedule of work experience of the tenderer – completed

Contracts .............................................................................................................................. 88

19. Certificate of registration with CIDB ....................................................................... 89

Reference No: B/SM 114/26 of 122

20. Form of offer and acceptance ..................................................................................... 90

21. Pricing schedule ................................................................................................................. 92

22. Declaration by tenderer .............................................................................................. 122

Reference No: B/SM 114/26 of 122

Part a – administrative requirements in

BBBEE points)

MBD 8 (Declaration of Past Supply Chain Practices) - Is the form duly completed and signed? Yes No

MBD 9 (Certificate of Independent Bid Determination) - Is the form duly completed and signed? Yes No

MBD 10 (Certificate of Payment of Municipal Accounts) - Is the form duly completed and signed?

c) corrupt practice means the offering, giving, receiving or soliciting of anything of

value to influence the action of the employer or his staff or agents in the tender

process;

d) fraudulent practice means the misrepresentation of the facts in order to influence

the tender process or the award of a contract arising from a tender offer to the

detriment of the employer, including collusive practices intended to establish prices

at artificial levels;

e) organization means a company, firm, enterprise, association or other legal entity,

whether incorporated or not, or a public body;

f) functionality means the measurement according to the predetermined norms of

a service or commodity designed to be practical and useful, working or operating,

taking into account quality, reliability, viability and durability of a service and technical

capacity and ability of a tenderer.

F.1.4 Communication and employer’s agent

discrepancy or omission.

F.2.4 Confidentiality and copyright of documents

five working days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for

the full cover required in terms of the conditions of contract identified in the contract data.

provided for in the tender data.

F.2.20 Submit securities, bonds and policies

If requested, submit for the employer’s acceptance before formation of the contract, all

securities, bonds, guarantees, policies and certificates of insurance required in terms of

the conditions of contract identified in the contract data.

F.2.21 Check final draft

W2 = the maximum possible number of tender evaluation points awarded for the quality as

stated in the tender data

F.3.12 Insurance provided by the employer

the policies and / or certificates of insurance which the conditions of contract identified in the

contract data, require the employer to provide.

F.3.13 Acceptance of tender offer

Accept the tender offer; if in the opinion of the employer, it does not present any risk and

only if the tenderer:

a) is not under restrictions, or has principals who are under restrictions, preventing

participating in the employer’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform

the contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, under Business Rescue as provided for in chapter 6 of

the Companies Act, 2008, bankrupt or being wound up, has his affairs administered by

a court or a judicial officer, has suspended his business activities, or is subject to legal

proceedings in respect of any of the foregoing,

e) complies with the legal requirements, if any, stated in the tender data, and

f) is able, in the opinion of the employer, to perform the contract free of conflicts of

interest.

F.3.14 Prepare contract documents

F.3.14.1 If necessary, revise documents that shall form part of the contract and that were

issued by the employer as part of the tender documents to take account of:

a) addenda issued during the tender period,

b) inclusion of some of the returnable documents, and

c) other revisions agreed between the employer and the successful tenderer.

F.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any.

F.3.15 Complete adjudicator's contract

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as

recorded in the contract form signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value to influence

the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally

1.6. “Country of origin” means the place where the goods were mined, grown or produced or from which

the services are supplied. Goods are produced when, through manufacturing, processing or

substantial and major assembly of components, a commercially recognized new product results

that is substantially different in basic characteristics or in purpose or utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified store

or depot or on the specified site in compliance with the conditions of the contract or order, the

supplier bearing all risks and charges involved until the supplies are so delivered and a valid

receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA

at lower prices than that of the country of origin and which have the potential to harm the local

industries in the RSA.

1.12. ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable.

1.13. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.14. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the benefits of free and open

competition.

1.15. “GCC” means the General Conditions of Contract.

1.16. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required

to supply to the purchaser under the contract.

1.17. “Imported content” means that portion of the bidding price represented by the cost of components,

parts or materials which have been or are still to be imported (whether by the supplier or his

subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct

importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or

duty at the South African place of entry as well as transportation and handling charges to the

factory in the Republic where the supplies covered by the bid will be manufactured.

1.18. “Local content” means that portion of the bidding price which is not included in the imported content

provided that local manufacture does take place.

Reference No: B/SM 114/26 of 122

Tender is subject to General Conditions of Contract, CIDB, and special conditions for tendering. Tenderers must be registered on CSD. No award to non-compliant tax status. Sealed envelope marked with tender number, placed in tender box before closing time. Tender documents available free on website or hard copy for R610 non-refundable fee.

CIDB contractor grading designation of 3EP or higher is required. Tenderers must be registered on the Central Supplier Database (CSD). Tax compliance status must be valid. Tenders must be valid for 180 days after closing. Tenders must be submitted on official tender documents issued by Stellenbosch Municipality.

only required for tender evaluation purposes, shall not form part of any contract arising

f) functionality means the measurement according to the predetermined norms of

taking into account quality, reliability, viability and durability of a service and technical

scoring the highest number of tender evaluation points, as relevant, based on the

The preferential points system applied is as follows:80/20 in terms of the approved policy.

Total points for Price, B-BBEE and Locality 100

The following formula must be used to calculate the points for price in

Ps = Points scored for price of bid under consideration;

1. (a)(1) A maximum of 20 points (80/20 preference points system) or 10 (90/10)

preference points system), must be allocated for specific goals. These goals

2. Regarding par 1(a)(1)(i) at least 50% of the 20/ points must be allocated to

promote this goal and points will be allocated in terms of the BBBEE

scorecard as follows.

B-BBEE Status Level of Number of Points for 80/20 Preference Points

may only score in terms of the 80/90-point formula for price; and

scores 0 points out of 10/5 BBBEE status level of contributor, which is in line

3. Regarding par 1(a)(1)(ii) a maximum of 50% of the 20points must be

allocated to promote this goal. Maximum points will be allocated as follows.

Points for

Preference

The maximum will be proportionately adjusted depending on the number of points

allocated for this goal. E.G., 40% will equate to 8/4 points.

2017”, the contract must be awarded to the tender who scores the highest

total number of points.

The 90/10 preference points system for acquisition of services, works or goods with