Who should be contacted for queries about this tender?

Technical and bidding procedure enquiries: Makhaya Mlenze, email Makhaya.Mlenze@airports.co.za. Submission email: AcsaRfq@airports.co.za. All communication during the tender period must go to ACSA's Supply Chain Department, not the principal agent.

ACSA Upington Airport AGL Maintenance Tender

Pricing Schedule

Source: TSSC Contract Data- NEC3 SHORT TSC_Maintenance of AGL_Rev1.pdf (unknown)

Z6.2. The Contractor co-operates with the Employer and facilitates and permits the use of all required

information, materials and other matter (including but not limited to documents and all other drawings,

10.1 The Contractor is (Name): [●]

Address [●]

Tel No. [●]

Fax No. [●]

E-mail address [●]

63.2 The percentage for overheads and profit

added to the Defined Cost for people is [●]%

63.2 The percentage for overheads and profit

added to other Defined Cost is [●]%

11.2(4) The Price List is in the document called ‘Pricing Data in Part C2 of

this contract.

11.2(4) The offered total of the Prices for part of R[●]

the service in Part 1 of the Price List is excluding VAT

[Enter the total of the Prices from the Price [in words]

List]: [●]

excluding VAT

11.2(4) The offered total of the Prices for part of R[●]

the service in Part 2 of the Price List is excluding VAT

[Enter the total of the Prices from the Price [in words]

List]: [●]

excluding VAT

Part c1: agreements and contract data c1.2 Tssc3 contract data part 2

will apply in respect of each and every occurrence or series of occurrences arising out of or

in connection with any one event giving rise to loss or damage:

Part c2: pricing data c2.1 Tssc3 pricing assumptions

[email protected]

.........................................................

Part c2: pricing data c2.1 Tssc3 pricing assumptions

C2 Pricing Data

C2.1 Pricing assumptions

The Price List is in two parts. Part 1 is for work described in the Service Information not requiring the

Employer to issue a Task Order. Part 2 is for work to be carried out within a stated period of time on a task

by Task basis and instructed by Task Order. The service may comprise work under Part 1 only or Part 2

only or a mix of both.

Entries in the first four columns of Part 1 of the Price List are made either by the Employer or the tenderer.

Entries in the first four columns of Part 2 of the Price List would normally be made by the Employer as the

item.

Part c2: pricing data c2.1 Tssc3 pricing assumptions

item.

Any work not included under Part 1 shall be deemed Corrective maintenance (additional/nonscheduled work) and will be charged at the following rates:

% R 0.01 – R 10 000

% R 10 001 – r 20 000

Greater than R 20 001

Cost shall be net cost (excluding VAT) of parts delivered to site with all discounts deducted. The third party’s

quote/invoice shall be presented when submitting quotes for approval.

The total of the Prices for Part 2

Part c2: pricing data c2.2 Tssc3 price list

Sub-Total A: Preventative Maintenance R

Sub-Total B: Call-outs R

Sub-Total C: Spares R 100 000.00

Total Value for 12 Months Exclusive of VAT R

Part c2: pricing data c2.2 Tssc3 price list

Health & Safety

Source: TSSC Contract Data- NEC3 SHORT TSC_Maintenance of AGL_Rev1.pdf (unknown)

Z1 Interpretation of the law

Z1.1 Add to core clause 12.3: Any extension, concession, waiver or relaxation of any action stated in

this contract by the Parties, or the Adjudicator does not constitute a waiver of rights and does not

give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in writing.

Z2 Add to core clause 20.1:

Z2.1 Furthermore, the Contractor warrants that the results of the Service, when complete, shall be fit for

the intended purpose.

Item Activity Description Frequency Quantity Amount (per Total (per annum)

no. (per single item)

annum)

1 Safety File, in accordance with Once-off 1 R R

OHS Act of 1993 and the

Construction Regulation of 2014.

Note: Please note that should the

service provider currently have an

approved Safety File on record

with ACSA, no cost provision is

required unless the Safety File

needs to be updated.

2 Airport personnel access permits, Once-off 1 Provisional R 10 000

airport vehicle access permits and Sum

parking fees.

3 All required labour, tools, Quarterly 4 R R

equipment* and consumables for

preventative maintenance and

inspections

4 All required travelling required (if Quarterly 4 R R

applicable)

5 Contract Management and Quarterly 4 R R

administration

Sub-Total A: Preventative Maintenance R

*By Tools, equipment and consumables is also meant cleaning materials, fasteners, lubricants, chemicals, electronic

devices, etc. that are required to do any corrective or preventive maintenance, and measurements (multi-meters, etc.).

Total of the Prices for Part 1

Part c2: pricing data c2.2 Tssc3 price list

International Airport a period of 12 months in a sustainable manner at the lowest operating and maintenance

costs while ensuring compliance to general safety and aviation legislation.

the AGL infrastructure, to ensure compliance to general safety and aviation related legislation.

3.1 Meetings

The Contractor shall attend the maintenance planning meeting with the Employer’s Representative.

Safety toolbox talk shall be conducted prior working.

3.2 Use of standard forms

Environmental

Source: TSSC Contract Data- NEC3 SHORT TSC_Maintenance of AGL_Rev1.pdf (unknown)

Site regulations and access control

Technical specifications:

Constraints on how the Contractor Provides the Service

Category Quarterly Bi-Annually Annually

Threshold lights 1) Clean and perform 1) Check for corrosion, worn out parts and

photometric testing replace where required

Assess and 2) Reseal all insert Threshold light fittings

analyze the results 3) Clean or replace prisms and filters on

insert fittings

Runway Edge light 1) Clean and perform 1) Torque each light fitting

photometric testing 2) Check for corrosion, worn out parts and

Assess and replace where required

analyze the results

Runway End light 1) Clean and perform 1) Check for corrosion, worn out parts and

photometric testing replace where required

Assess and 2) Reseal all insert Threshold light fittings

analyze the results 3) Clean or replace prisms and filters on

insert fittings

Taxiway Edge lights 1) Torque each light 1) Torque each light fitting

fitting 2) Check for corrosion, worn out parts and

Check for replace where required

corrosion, worn out 3) Reseal all insert light fittings

parts and replace 4) Clean or replace prisms and filters on

where required insert fittings

Reseal all insert

light fittings

Part c3: scope of work c3.1 Tssc3 service information

Confidential

Airports company south africa soc limited contract number _____________

Project / contract title

Clean or replace

prisms and filters on

insert fittings

Precision Approach Perform flight calibration

Path Indicator

Primary Cables, Check all

Plugs, Connectors connector plugs

and Isolating for cleanness,

transformers proper contact

and replace

where

applicable

Improve

insulation

resistance

reading when

the circuit has

reached the

minimum of

50kOhm

Illuminable Signages Clean signage front

panel

MCCR 1) Test the

functional

performance

of the units

and replace

faulty

components.

Clean and

inspect the

general

condition

AGL Control 1) Perform

Systems including software

click-on systems back-up for

every

software

update and

provide

report.

Verify the

Environmental requirements

Contractual Terms

Source: TSSC Contract Data- NEC3 SHORT TSC_Maintenance of AGL_Rev1.pdf (unknown)

C1.2 Contract Data provided by the Employer [3-8]

C1.2 Contract Data provided by the Contractor [9]

C1.3 ACSA Insurance Schedule [10-15]

Part C2 Pricing Data

C2.1 Pricing assumptions [16]

C2.2 Price List [17-19]

Part C3 Scope of Work

C3.1 Service Information [20]

Employer’s property in excess of

82.1 The Employer provides this insurance Refer to Insurance Clause Part C1.3

82.1 The minimum amount of cover for the first Refer to Insurance Clause Part C1.3

insurance stated in the Insurance Table is:

82.1 The minimum amount of cover for the third Refer to Insurance Clause Part C1.3

insurance stated in the Insurance Table is:

82.1 The minimum amount of cover for the

fourth insurance stated in the Insurance

Table is: Refer to Insurance Clause Part C1.3

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

Z4.1.1. not to give any offer, payment, consideration, or benefit of any kind, which constitutes or could be

construed as an illegal or corrupt practice, either directly or indirectly, as an inducement or reward

for the award or in execution of this contract;

Z4.1.2. to comply with all laws, regulations or policies relating to the prevention and combating of bribery,

corruption and money laundering to which it or the Employer is subject, including but not limited to

the Prevention and Combating of Corrupt Activities Act, .

Z4.2. The Contractor’s breach of this clause constitutes grounds for terminating the Contractor’s obligation

to Provide the Services or taking any other action as appropriate against the Contractor (including

civil or criminal action). However, lawful inducements and rewards shall not constitute grounds for

termination.

Z4.3. If the Contractor is found guilty by a competent court, administrative or regulatory body of

participating in illegal or corrupt practices, including but not limited to the making of offers (directly or

indirectly), payments, gifts, gratuity, commission or benefits of any kind, which are in any way

whatsoever in connection with the contract with the Employer, the Employer shall be entitled to

terminate the contract in accordance with the procedures stated in core clause 91.2. the amount due

on termination is as per clause 92.1

Z5. Confidentiality

Z5.1. All information obtained in terms of this contract or arising from the implementation of this contract

shall be treated as confidential by the Contractor and shall not be used or divulged or published to

any person not being a party to this contract, without the prior written consent of the Employer,

which consent shall not be unreasonably withheld.

Z5.2. If the Contractor is uncertain about whether any such information is confidential, it is to be regarded

as such until otherwise notified by the Employer.

Z5.3. This undertaking shall not apply to –

Z5.3.1. Information disclosed to the employees of the Contractor for the purposes of the implementation of

this agreement. The Contractor undertakes to procure that its employees are aware of the

confidential nature of the information so disclosed and that they comply with the provisions of this

clause;

Z5.3.2. Information which the Contractor is required by law to disclose, provided that the Contractor notifies

the Employer prior to disclosure so as to enable the Employer to take the appropriate action to

protect such information. The Contractor may disclose such information only to the extent required

by law and shall use reasonable efforts to obtain assurances that confidential treatment will be

afforded to the information so disclosed;

Z5.3.3. Information which at the time of disclosure or thereafter, without default on the part of the Contractor,

enters the public domain or to information which was already in the possession of the Contractor at

the time of disclosure (evidenced by written records in existence at that time);

Z5.4. The taking of images (whether photographs, video footage or otherwise) of the Services or any

portion thereof, in the course of Providing the Services and after Task Completion Date, requires the

prior written consent of the Employer. All rights in and to all such images vests exclusively in the

specifications, schedules, reports, calculations, manuals or other documents or recorded information

(electronic or otherwise) which have been or are at any time prepared by or on behalf of the Contractor

under the contract or otherwise for and/or in connection with the works) and generally does all things

required by the Employer to achieve this end.

Z7. Liens and Encumbrances

Z7.1. The Contractor keeps the Equipment used to Provide the Services free of all liens and other

encumbrances at all times. The Contractor, vis-a-vis the Employer, waives all and any liens which he

may from time to time have, or become entitled to over such Equipment and any part thereof and

procures that his Subcontractors similarly, vis-a-vis the Employer, waive all liens they may have or

become entitled to over such Equipment from time to time

Z8. Intellectual Property

Z8.1. Intellectual Property (“IP”) rights means all rights in and to any patent, design, copyright, trade mark,

trade name, trade secret or other intellectual or industrial property right relating to the Service.

Z8.2. IP rights remain vested in the originator and shall not be used for any reason whatsoever other than

carrying out the services.

Z8.3. The written approval of the Contractor is to be obtained before the Contractor's IP is made available to

any third party which approval will not be unreasonably withheld or delayed. Prior to making any

undertaking from any such third party on terms no less onerous than the terms the Employer would

use to protect its IP.

Z8.4. The Contractor shall indemnify and hold the Employer harmless against and from any claim alleging

an infringement of IP rights (“the claim”), which arises out of or in relation to:

Z8.5. the Contractor’s design, manufacture, or execution of the Services;

Z8.6. the use of the Contractor’s Equipment, or

Z8.7. the proper use of the Services.

Z8.8. The Employer shall, at the request and cost of the Contractor, assist in contesting the claim and the

Contractor may (at its cost) conduct negotiations for the settlement of the claim, and any litigation or

arbitration which may arise from it.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

to the extent relevant to the Contract.

Insurance Effected By The Employer (Principle Controlled Insurance (“PCI”))

1.1. Notwithstanding anything elsewhere contained in this Contract and without limiting the obligations,

liabilities or responsibilities of the Contractor in anyway whatsoever (including but not limited to any

requirement for the provision by the Contractor of any other insurances) the Employer shall effect

and maintain for the duration of the construction and maintenance periods of the Contract - as

appropriate in the joint names of the Employer, the Contractor and where relevant Sub-Contractors

the following insurances which are subject to the terms, limits, exceptions and conditions of the

a) Contract Works/Contractors Public Liability/ Removal Of Lateral Support Liability

Section 1 Of The Policy – Contract Works

insured, which is in a defective condition due to defect in design, plan specification, material or

workmanship.

This insurance contains the following limitations and warrantees ;

directly or indirectly by rain, inundation or flood, Insurers liability shall be limited in respect of the

aggregate length of open trenches at any one time to 2,500 meters.

Exposed Layer Works (applicable to works involving paving, roadways, bulk earthworks and

runways and taxiways)

(including taxiways) caused directly or indirectly by rain, inundation or flood, Insurers liability shall be

limited in respect of the aggregate length of Exposed Layer Works at any one time to 2,500 meters.

Section II of the Policy – Contractors Public Liability

death of or injury to persons and/or loss of or damage to property (other than the Works the subject

matter of this Contract) arising from the execution of the Contract with a limit of indemnity of

R100,000,000 in respect of any one occurrence or series of occurrences consequent on or

attributable to one source or original cause.

Section III of the Policy – Removal Of Lateral Support Liability

accidental death of or injury to persons and/or loss of or damage to property (other than the Works

the subject matter of this Contract) arising out of or in connection with shock or vibration or the

removal or weakening of or interference with support to property in the vicinity of the Contract Site

and arising out of or in connection with the Insured Contract (but not in respect of tunneling works)

and occurring during the Period of Insurance.

The Limit of Indemnity being limited to R50,000,000 attributable to one source or original cause

b) Contract Works SASRIA – Providing physical loss of or damage to the Works, Temporary Works

and materials intended for incorporation in the Works as covered by the underlying Contract Works

policy as noted in (a) above due to perils as covered in terms of the SASRIA Contract Works

wording as issued by SASRIA SOC.

Part c2: pricing data c2.1 Tssc3 pricing assumptions

description whatsoever.

The SASRIA Contract Works policy is limited to R500,000,000 (Incl VAT) in the aggregate during the

policy period of insurance.

http://www.sasria.co.za/ which notes the covers and policy exclusions.

c) Design & Construct Professional Indemnity Insurance which provides indemnity against legal

liability to pay compensation as a result of any actual or alleged negligent act, error or omission in

the performance of the Professional Duties of the insured and arising from the execution of this

project. The limit of indemnity under this insurance shall be *R25,000,000 in the aggregate during

the annual policy period of insurance that ACSA effect such cover during the policy period

from 1 April to 31 March during each policy period of insurance.

*The limits of indemnity applies to all ACSA contracts as a whole and does not apply

specifically to this contract. The aggregate limit could be exhausted by claims under other

a) Labour and construction work which would normally be the responsibility of the building or

engineering contractor.

b) Supervision of the construction works usually undertaken by a building or engineering contractor.

2 The Contractor shall familiarise itself fully with the details of such insurance effected by the

policies and the Contractor shall be deemed to be fully aware of all the conditions, limits, limitations,

exclusions/exceptions and deductibles that are contained in the Employer arranged policies. Copies

of the Employer arranged policies are obtainable on request from the Employer and if the Contractor

is of the opinion that additional insurance is required, such shall be for the Contractors account.

1.3 The Employer shall pay the premium in connection with the insurances effected by the Employer.

with the insurances effected by the Employer.

1.4 The Contractor shall not include any premium charges for this insurance except to the extent,

which he may deem necessary in his own interests to effect supplementary insurance to the

insurance effected by the Employer. The Employer reserves the right to call for full information

regarding insurance costs included by the Contractor.

premium and taxes, duties, etc. shall be borne entirely by the contractor.

1.5 Any further clarification of the scope of cover provided by the Policies arranged by the Employer

should be obtained from the Employer.

1.6 The Contractor and/or any other party who obtains indemnity under the policies effected under

1.1 shall become liable for the deductibles (first amount payable) which are applicable in respect of

each and every occurrence or series of occurrences attributable to one source or cause giving rise to

loss or damage or indemnifiable liability. The deductibles applicable to the policies effected under 1.1

are as follows:

a) Contract Works/Contractors Public Liability/ Removal Of Lateral Support Liability

Section 1 Of The Policy – Contract Works

In respect of all loss or damage R150,000 but increased to R250,000 in respect of loss or

damage arising out of or in connection with testing and commissioning.

Section 2 Of The Policy – Contractors Public Liability

R75,000 each and every claim in respect of Property Damage.

Section 3 Of The Policy – Removal Of Lateral Support Liability

R75,000 each and every claim.

b) Contract Works SASRIA

In respect of theft as a result of the SASRIA perils insured - R25,000 each and every

occurrence .

c) Design & Construct Professional Indemnity Insurance

a) In respect of contracts under R50 million at award – R5,000,000.

b) In respect of contracts over R50 million at award – R10,000,000

1.7 In the event of any occurrence which is likely to give rise to a claim under the insurance arranged

by the Employer, the Contractor shall:

a) In addition to any statutory requirement or other requirements contained in the Contract

immediately notify the Employer and the Employer's Insurance Brokers by telephone, mobile

phone or email giving the circumstances, nature and an estimate of the loss or damage or

liability. The Contractor must also complete the Claim Advice Form (Appendix “A”).

D: +27 (0)11 723 1400

M: +27 (0)74 535 9075

[email protected]

b) Preserve damage and make it available for inspection by a representative of the Insurers.

c) Wherever possible, photographs of damage should be taken.

d) Inform the police authorities promptly in the event of loss or damage by theft, burglary or any

malicious persons(s) for the purpose of recovering any property so lost, discovering the guilty person

or persons, and having him, her or them duly prosecuted.

e) Advise the Insurers of any other insurance(s) which may cover the same loss, damage or injury,

or any part thereof.

f) Give to the Insurers every assistance to enable the Insurers to settle or resist any claim against the

Insured, or institute any proceedings;

g) On completion the Claims Advice Form, the form must be sent to the Employers Insurance

Brokers for further action (the original may be emailed to the Employers Insurance Broker). (Please

do not remove the Claims Advice Form out of this document. Rather photocopy the form and send

the copy to the Employers Insurance Brokers).

h) The Employer and the employers Insurance brokers / Insurers or their appointed loss adjusters

shall have the right to make all and any enquiry's on the Site of the Works or elsewhere as to the

cause and results of any such occurrence and the Contractor shall cooperate in carrying out such

enquiry's.

i) The Contractor, Project Managers and Consultants must allow free access to Insurers’ assessors

for the purpose of investigating and assessing the loss or damage.

j) The Contractor must not proceed with the making good any off the loss without the prior

authorisation of the Insurers.

Part c2: pricing data c2.1 Tssc3 pricing assumptions

k) The Contractor must keep separate records of the costs involved in making good any loss or

damage and these records should be available at all times for inspection by Insurers. Such records

should include inter alia the entire cost of labour, materials, transport and equipment.

l) Where required by the Employer, negotiate the settlement of claims with the Insurer or their

appointed loss adjusters through the Employer's Insurance Brokers and shall obtain the Employer's

approval of such settlement.

m) Once the amount of a claim is agreed by the Insurers and the Contractor, an “Agreement of Loss”

form must be signed by the Contractor and if required this shall be counter signed by the Employer

or the Project Managers.

n) The proceeds of such claim will, if required by the Employer, be paid net of any Deductible

applicable under the policy by the Insurers to the Employer who on receipt thereof will arrange for

payment to be made in terms of the Conditions of Contract. In the event that it is agreed by the

In addition to Clause 1.1 in respect of the insurances effected by the Employer the following

2.1 Without limiting the Contractor’s obligations, responsibilities and liabilities, the Contractor and

Sub-contractor shall maintain at the Contractor's and Subcontractor’s expense and where applicable

provide as a minimum the following insurances:

a) Insurance of Construction Plant and Equipment (including tools offices and other

temporary structures and contents) and other things (except those intended for incorporation

into the Works) brought onto the site for a sum sufficient to provide for their replacement.

provided to the Employer.

b) Contractor’s Common Law Liability/ Worker’s Compensation Insurance

indemnity of not less than R20,000,000 and/or workmen's compensation insurance covering

personal injury to or death of the employees of the Contractor engaged in connection with

the Works to the minimum value required by applicable law.

the Contractor shall indemnify and hold harmless the Employer against any such claim. The

provided to the Employer.

c) Motor Vehicle Liability Insurance comprising (as a minimum) "Balance of Third Party"

Risks including Passenger Liability indemnity with a limit of indemnity of not less than R5

000 000 for all owned, non-owned, leased and hired vehicles.

d) Insurance For Buy-Down Cover Of Employer’s Deductibles

acceptable in respect of the works being undertaken.

e) Where the Contract involves manufacturing and/or fabrication of the Works or parts

thereof at premises other than at the Contract Site the Contractor shall satisfy the Employer

that all materials and equipment for incorporation in the Works are adequately insured

during manufacture and/or fabrication. In the event of the Employer having an insurable

interest in such Works during manufacture or fabrication then such interest shall be noted by

endorsement to the relevant Policies of Insurance.

Part c2: pricing data c2.1 Tssc3 pricing assumptions

insurance maintained by the Employer.

f) Public Liability insurances in excess of the Employers Public Liability insurances as

stated under clause 1.1(a).

g) Contractor’s Professional Indemnity Insurance in excess of the Employers Design &

Construct Professional Indemnity insurances as stated under clause 1.1(c) and if applicable

to cover the deductible that applies to the Employer effected insurance.

h) Marine Cargo Insurance (If Applicable)

Cover : Imports of cargo, equipment, goods, plant, machinery and materials

(“Insured Property”) to the site where the Permanent Works will be

constructed.

Sum Insured: Not less than the value of the largest single cargo shipment, conveyance or

the value in storage, whichever is the greater (CIF plus 10%).

personnel involved in the execution of any Works on the construction site.

j) Miscellaneous Insurance

the Country.

2.2 The insurances to be provided by the Contractor and his Sub-contractor shall be effected with

Insurers and on terms approved by the Employer (which approval shall not be unreasonably withheld)

and shall be maintained in force for the duration required (including any period of maintenance/defects

liability period). The Contractor shall within twenty eight (28) days of commencement of the contract

produce to the Employer the relevant Policy or Policies of Insurance.

2.3 In the event that the Contractor or his Sub-contractor receives any notice of cancellation or

restrictive modification to the insurance provided to them they shall immediately notify the Employer

in writing of such cancellation or restriction and shall advise what action the Contractor or his Sub-

contractor will take to remedy such action.

effect and keep in force any such insurances and pay such premium or premiums as may be

necessary for that purpose and from time to time deduct the amount paid by the Employer from any

monies due or which may become due to the Contractor or recover same as a debt from the

a) ensure that all potential and appointed Sub-contractors are aware of the whole contents

of these Insurance Clauses, and

b) enforce the compliance by sub contract agreement between the Contractor and

to the insurances required to be effected by the Contractor under Clause 2 (Contractor

effected insurances)

.........................................................

....................................................

(Please provide name of contracting company, site address, telephone numbers and e-mail address).

Re :acsa contractors : car/pl/pi : claim

Date of loss : _____________________________________________________________________

Reported to site agent by : ________________________ Date : _____________________

Reported to Insurance Broker by : ________________________ Date : _____________________

Locality of Incident ____________________________________________________________________

How did the loss occur (cause) ? _________________________________________________________

Details and nature of loss or damage to Contract Works _______________________________________

Details of other property damaged ________________________________________________________

Names and address of witnesses _________________________________________________________

Estimated cost of repairs (Separate records of all costs must be kept) R_______________________

Person whom assessor should contact _____________________________________________________

Telephone/Mobile Numbers Of Contact Person_________________________________________

Email Address of Contact Person_______________________________________________

Part c2: pricing data c2.1 Tssc3 pricing assumptions

contract may be increased/decreased to cater for special needs that may arise from time to time. labour rates shall

include all personnel insurance, holidays with pay, incentive bonuses. No labour shall be charged for travel or travelling.

Section

Source: TSSC Contract Data- NEC3 SHORT TSC_Maintenance of AGL_Rev1.pdf (unknown)

of the click-

on systems

Part c3: scope of work c3.1 Tssc3 service information

Confidential

Airports company south africa soc limited contract number _____________

Project / contract title

3.1 Meetings

The Contractor shall attend the maintenance planning meeting with the Employer’s Representative.

Safety toolbox talk shall be conducted prior working.

3.2 Use of standard forms

Provide details of standard forms to be used by the Contractor in the administration of the contract, for

example early warning and compensation event notifications.

3.3 Invoicing and payment

The following text is provided as a guide only; revise to suit actual requirements.

In terms of core clause 50 the Contractor assesses the amount due and applies to the Employer for

payment. The Contractor applies for payment with a tax invoice addressed to the Employer as follows:

The Contractor includes the following information on each tax invoice:

Name and address of the Contractor
The contract number and title;
Contractor’s VAT registration number;
The Employer’s VAT registration number ________________;
The total of
The Price for each lump sum item in the Price List or Task Order which the Contractor has

completed;

Where a quantity is stated for an item in the Price List or Task Order, an amount calculated by

multiplying the quantity which the Contractor has completed by the rate,

Other amounts to be paid to the Contractor;
Less amounts to be paid by or retained from the Contractor;
The change in the amount due since the previous payment being the invoiced amount - excluding VAT,

the VAT and including VAT;

(add other as required)

The Contractor attaches the detail assessment of all work done for each item in the Price List to each tax

invoice showing

the Price for each lump sum item in the Price List or Task Order which the Contractor has completed

and

where a quantity is stated for an item in the Price List or Task Order, an amount calculated by

multiplying the quantity which the Contractor has completed by the rate.

Add procedures for invoice submission and payment (e. g. electronic payment instructions)

Part c3: scope of work c3.1 Tssc3 service information

Confidential

Airports company south africa soc limited contract number _____________

Project / contract title

3.4 Records of Defined Cost

In order to substantiate the Defined Cost of compensation events, the Employer may require the Contractor

to keep records of amounts paid by him for people employed by the Contractor, plant and materials, work

subcontracted by the Contractor and equipment. [See clause 11.2(2) and 63.2]. State in what form these

records are to be kept and how accessed by the Employer.

3.5 BBBEE and preferencing scheme

Specify constraints which Contractor must comply with after contract award in regard to any Broad Based

Black Economic Empowerment (B-BBEE) or preferencing scheme measures.

Requirements for the plan

State whether a plan is required and, if it is, state what form it is to be in, what information is to be shown on

it, when it is to be submitted and when it is to be updated.

Services and other things provided by the Employer

Describe what the Employer will provide such as services (including water and electricity) and “free issue”

plant and materials and equipment.

Item Date by which it

will be provided

Part c3: scope of work c3.1 Tssc3 service information

Confidential

Airports company south africa soc limited contract number _____________

Project / contract title

Property affected by the service

Give information about any property upon which the service is to be provided. This may include the property

of others as well as that of the Employer. Also provide any other information which is likely to affect the

Contractor’s work.

Part c3: scope of work c3.1 Tssc3 service information

Confidential

Airports company south africa soc limited contract number _____________

Project / contract title

Task Order

Task Order form for use when work within the service is instructed to be carried out within a

stated period of time on a Task by Task basis

Task Order No. [●] service .[●]

To: [●].......................................................................................................................................................

.......................................................................................................................... (Contractor)

I propose to instruct you to carry out the following task:

Description [●]

Starting date [●]

Completion Date [●]

Delay damages per week [●]

Please submit your price and programme proposals below.

Signed: Date

(for Employer)

Total of Prices for items of work on the Price List

(details attached) R.___________________________________

Total of Prices for items of work not on the Price List

(details attached). R.___________________________________

Total of the Prices for this Task Order R ___________________________________

The programme for the Task is ........................................... [ref] (attached)

Signed: Date

(for Contractor)

I accept the above price and programme and instruct you to carry out the Task

Signed: Date:

(for Employer)

Tssc3 pro forma task order

Confidential

RFQCIDB Bid document_RFQ 7705.pdfCompliance review in progress

Important Dates