Completion of repairs to existing facilities at qokolweni senior primary school (eastern cape) – RFQ TMT-ECDoE-26/27-DSS-ORT-CL3R

Completion of repairs to existing facilities at Qokolweni Senior Primary School, including construction of new ablution facilities. Work includes alterations, building works, external works (stormwater apron) and provisional sums.

Closing date: 9 October 2026 at 12:00 (from tender record).

No briefing session or site visit is stated in the document.

Employer: The Mvula Trust

Postal address: 67 Devereux Avenue, Vincent, East London

Physical address: 67 Devereux Avenue, Vincent, East London

Telephone: 043 726 2255

Fax: 043 726 5967

Principal Agent: Excel Quantity Surveyors

Postal address: Unit 4F5 Metropolitan Building, 49 Leeds Road, Mthatha, 5099

Physical address: Unit 4F5 Metropolitan Building, 49 Leeds Road, Mthatha, 5099

Telephone: 047 531 1974

Fax: None

Returnable documents:

• Fully priced Bills of Quantities, including the Health and Safety Bill with quantities inserted per item (not lumped).
• Priced documents to be submitted within 5 working days from the Letter of Appointment.
• Tenders valid for 20 weeks from the closing date.
• No payment guarantee will be provided (Government Contract).
• Waiver of lien required.
• All required insurances must be effected (see financial requirements).
• The priced bill of quantities must be returned with the tender submission.

Disqualification risks:

• Failure to price all items individually in the Health and Safety and Preliminaries sections.
• Omitting required quantities in the Health and Safety Bill.
• Submitting after the closing time.

No specific evaluation criteria (e.g., 80/20 or 90/10 preference points, minimum qualifying score) are stated in the document. The contract is a State Contract. No payment guarantee will be provided. The contractor must effect required insurances and provide a waiver of lien. Tenderers must study all available drawings at the Principal Agent's office.

Scope: Completion of repairs to existing facilities at Qokolweni Senior Primary School (SPS) in the Eastern Cape.

Works description: Construction of new ablution facilities (as stated in contract details).

Site: The existing school.

Work by others: Nil.

Sections of work:

• Section 1: Preliminaries (including Health and Safety)
• Section 2: Alterations (provisional)
• Section 3: Building Works (carpentry, ceilings, floor coverings, ironmongery, plastering, plumbing, glazing, paintwork)
• Section 4: External Works (provisional) – stormwater apron
• Section 5: Provisional Sums

Key requirements:

• Works to be sequenced to accommodate the operational aspects of the school.
• No explosives to be used for demolition unless stated.
• Existing furniture, equipment and finishes must be protected; damage to be made good at contractor's cost.
• Contractor responsible for site security and upkeep from possession until practical completion.
• Provide a 4 x 3 m site office with concrete floor, lockable, with tables and chairs.
• Provide lockable storage container with concrete or steel floor.
• Provide temporary works, roads, services, hoardings, etc., and remove on completion.
• Provide three full sets of as-built drawings within 14 days after practical completion.
• Keep construction instruction book and daily record book on site.
• Provide weekly written labour and plant records.
• Exclude unauthorised persons from site; no labourers to sleep on site.

When required by the Principal Agent, produce a Method Statement outlining construction methods and labour/plant resources. Approval by Principal Agent does not relieve contractor of responsibility for methods and resources.

Contractor must study all available drawings at the Principal Agent's office. Samples of materials and workmanship may be required. Contractor responsible for dimensional accuracy of existing works and for making good any defects. As-built drawings to be submitted within 14 days after practical completion.

Pricing based on Bills of Quantities (provisional). All items in Preliminaries and Health and Safety sections must be priced individually, not lumped. Health and Safety quantities to be inserted by contractor. Fully priced schedule returnable with tender. Priced documents due within 5 working days from Letter of Appointment.

Pricing format: Bills of Quantities (provisional).

Contract works insurance: Contract sum plus 10%, deductible not exceeding 5% of each claim.

SASRIA insurance: Contract sum plus 20%, deductible determined by insurer.

Public liability insurance: R5 million, deductible not exceeding 5% of each claim.

Penalty for non-completion: R2 000 per calendar day, capped at 10% of contract amount.

Contract value not adjusted using CPAP.

Payment for materials and goods: Yes.

Off-site materials may be included in interim payments only if an approved guarantee from a registered commercial bank is provided.

No payment guarantee will be provided by the employer.

No specific eligibility criteria (e.g., CIDB grading, B-BBEE level, CSD registration) are stated in the document.

Contractor must comply with the Occupational Health and Safety Act and Construction Regulations 2014.

Contractor must provide a site-specific Health and Safety Plan and Health and Safety File.

Contractor must provide a full-time Health and Safety Officer for the entire construction period.

Contractor must provide induction training, first aid boxes, PPE, medical examinations, and noise monitoring as per the Health and Safety Bill.

Costs must incorporate a Community Liaison Officer (CLO).

Comply with OHS Act and Construction Regulations 2014. Provide site-specific Health and Safety Plan and Health and Safety File. Provide full-time Health and Safety Officer (2). Induction training (15 personnel). First aid boxes (2). PPE: hard hats (15), reflector vests (15), protective footwear (15), ear plugs (50), dust masks (50). Baseline and exit medical examinations (15 each). Noise zones (1) and audiograms (1). Costs must include Community Liaison Officer (CLO).

Contract governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005) as amended. Law: Republic of South Africa. Possession date to be advised. Works to commence within 5 working days of possession. No sectional completion. Intended practical completion: 18 weeks. Penalty: R2 000 per calendar day, capped at 10% of contract amount. Government Contract – no payment guarantee. Dispute resolution: mediation followed by litigation. Insurances: contract works (contract sum +10%), SASRIA (contract sum +20%), public liability (R5 million). Waiver of lien required. Contract value not adjusted using CPAP. Priced documents due within 5 working days from Letter of Appointment. Tenders valid for 20 weeks from closing date.

Proprietary branded products to be handled per manufacturer's instructions. Trade-named materials must be exactly as specified unless Architect approves alternative in writing before tender. Contractor solely responsible for patent/latent defects and breach of regulations. Overtime at contractor's cost unless authorised in writing. As-built drawings within 14 days after practical completion. Site instruction and daily record books to be kept. Weekly labour and plant records. Contractor responsible for encroachment onto adjoining property. Unauthorised persons excluded; no labourers to sleep on site. Principal Agent may direct order of execution; contractor must add resources at own cost to recover programme. Provide site office (4x3m), lockable storage, temporary works. No explosives unless stated. Works with minimum mess/noise/disturbance to school. Protect existing finishes; make good damage at own cost. Sequence works to accommodate school operations. Contractor responsible for site security and upkeep until practical completion.