Compressors hire services — sanpc refinery, 36 months

{"closingDate":"16 SEPTEMBER 2026","closingTime":"11:00AM","briefingSession":"{"date":"03 SEPTEMBER 2026","time":"11:00AM","venue":"E: 16 SEPTEMBER 2026 @12H00, MIDDAY","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":", specific person for this RFT on any matter relating","address":"ereinafter"}

Returnable Documents: Returnable Documents means all the documents, Parts and Annexures, as listed in the tables below., Returnable Documents Failure to submit Returnable Documents at the closing date and time of this tender may result in a bidder’s disqualification. Bidders are therefore urged to ensure that all these documents are returned with their Proposals. Please confirm submission of the Returnable Documents detailed below by so indicating [Yes or No] in the table below: RETURNABLE DOCUMENTS YES NO Valid SARS tax compliance status [Consortia / Joint Ventures must submit a separate Tax compliance status for each party] Valid BBBEE affidavit/certificate Lease Agreement / Municipal Utility Bills / Copy of local council letter / Local Royal council proof of address with business addresses. CSD Summary Report or CSD supplier number (MAAA....................) PART 3 : Proposal Form PART 4 : Signing Power - Resolution of Board of Directors of 16 RETURNABLE DOCUMENTS YES NO PART 5 : Certificate of Acquaintance with RFT Documents PART 6 : Certificate of Acquaintance with Scope of Work PART 7 : Breach of Law Form SBD 1 Invitation to bid SBD 4 Bidders disclosure SBD 6.1: Preference points claim form in terms of the preferential procurement regulations 2022 CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Bidder will be required to ensure the validity of all returnable documents, including but not limited to its Tax compliance status for the duration of any contract emanating from this RFT. Should the Bidder be awarded the contract [the Agreement] and fail to present CEF (SOC) Ltd with such renewals as and when they become due, CEF (SOC) Ltd shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement forthwith without any liability and without prejudice to any claims which CEF (SOC) Ltd may have for damages against the Bidder. By signing these RFT documents, the Bidder is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with all the conditions governing this RFT, including those contained in any printed form stated to form part hereof, and CEF (SOC) Ltd SOC Ltd will recognise no claim for relief based on an allegation that the bidder overlooked any such condition or failed properly to take it into account for the purpose of calculating tendered prices or otherwise. of 16 PART 4: SIGNING POWER – RESOLUTION OF BOARD OF DIRECTORS NAME OF ENTITY: ______________________________________________ It was resolved at a meeting of the Board of Directors held on ____________ that FULL NAME(S) CAPACITY ________________________ ______________________________ ________________________ ______________________________ ________________________ ______________________________ _______________________ ______________________________ in his/her capacity as indicated above is/are hereby authorised to enter into, sign, execute and complete any documents relating to this Proposal and any subsequent Agreement for the provision of Services. A list of those person(s) authorised to negotiate on behalf of the abovementioned entity [if not the authorised signatories] is also submitted along with this Proposal together with their contact details. FULL NAME ________________________ __________________________ SIGNATURE CHAIRMAN FULL NAME _________________________ __________________________ SIGNATURE SECRETARY of 16 PART 5: CERTIFICATE OF ACQUAINTANCE WITH RFT DOCUMENTS NAME OF ENTITY: ___________________, I/We _____________________________________________________ do hereby certify that I/we acquainted myself/ourselves with all the documentation comprising this RFT and all conditions contained therein, as laid down by CEF (SOC) Ltd SOC Ltd for the carrying out of the proposed service for which I/we submitted my/our Proposal., I/we furthermore agree that CEF (SOC) Ltd shall recognise no claim from me/us for relief based on an allegation that I/we overlooked any RFT/contract condition or failed to take it into account for the purpose of calculating my/our offered prices or otherwise., I/We accept that an obligation rests on me/us to clarify any uncertainties regarding this Tender which I/we may have, before submitting the Tender. I/We agree that I/we will have no claim based on an allegation that any aspect of this RFT was unclear but in respect of which I/we failed to obtain clarity., I/we understand that the accompanying Tender will be disqualified if this Certificate is found not to be true and complete in every respect., For the purposes of this Certificate and the accompanying Tender, I/we understand that the word “competitor” shall include any individual or organisation, other than the Bidder, whether or not affiliated with the Bidder, who, Has been requested to submit a Tender in response to this Tender invitation., Could potentially submit a Tender in response to this Tender invitation, based on their qualifications, abilities or experience; and, Provides the same Services as the Bidder and/or is in the same line of business as the Bidder., The Bidder has arrived at the accompanying Tender independently from, and without consultation, communication, agreement or arrangement with of 16 any competitor. However, communication between partners in a joint venture or consortium will not be construed as collusive Tendering., In particular, without limiting the generality of paragraph 5 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding, Geographical area where Services will be rendered [market allocation], Methods, factors or formulas used to calculate prices;, The intention or decision to submit or not to submit, a Tender;, The submission of a Tender which does not meet the scope of work and conditions of the RFT; or, Tendering with the intention of not winning the Tender., In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, scope of work and conditions or delivery particulars of the Services to which this RFT relates., The terms of the accompanying Tender have not been, and will not be, disclosed by the Bidder, directly or indirectly, to any competitor, prior to the date and time of the official Tender opening or of the awarding of the contract., I/We am/are aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to tenders and contracts, Tenders that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of Part 59 of the Competition Act No and/or may be reported to the National Prosecuting Authority [NPA] for criminal investigation and/or may be restricted from conducting business with the public sector for a period not exceeding 10 [ten] years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation. SIGNED at ___________________________ on this _____ day of 20 _____________________________ __________________ SIGNATURE OF WITNESS SIGNATURE OF BIDDER of 16 PART 6: CERTIFICATE OF ACQUAINTANCE WITH SCOPE OF WORK I/We ________________________________________________________ do hereby certify that I/we acquainted myself/ourselves with all the documentation comprising the Scope of Work for the carrying out of the proposed Services for which I/we submitted my/our Proposal. I/We furthermore agree that CEF (SOC) Ltd SOC Ltd shall recognise no claim from me/us for relief based on an allegation that I/we overlooked any provisions of the Scope of Work or failed to take it into account for the purpose of calculating my/our offered prices or otherwise. I/We confirm having been advised that a signed copy of this Schedule can be submitted in lieu of the Scope of Work as confirmation in terms of the Returnable Schedule. SIGNED at ___________________________ on this _____ day of 20 _____________________________ ___________________ SIGNATURE OF WITNESS SIGNATURE OF BIDDER of 16 PART 7: BREACH OF LAW FORM NAME OF ENTITY: ___________________________________________________ I/We do hereby certify that I/we have/have not been [delete as applicable] found guilty during the preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act, , by a court of law, tribunal or other administrative body. The type of breach that the Bidder is required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. Where found guilty of such a serious breach, please disclose: NATURE OF BREACH: _______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________ DATE OF BREACH: ____________________________________________________________________ Furthermore, I/we acknowledge that CEF (SOC) Ltd SOC Ltd reserves the right to exclude any Bidder from the Tendering process, should that person or entity have been found guilty of a serious breach of law, tribunal or regulatory obligation. SIGNED at _____________________ on this _____ day of _____________________20 _____________________________ ___________________ SIGNATURE OF WITNESS SIGNATURE OF BIDDER of 16

Bidder must be registered on the Central Supplier Database (CSD). Valid SARS tax compliance status or tax verification PIN must be submitted (each JV/consortium party separately). Valid B-BBEE affidavit or certificate required. Proof of business address (lease agreement, municipal utility bill, or council letter) required. No serious breach of law (including Competition Act) in the preceding five years — declaration required in Part 7. Signing authority must be evidenced by a Board Resolution (Part 4). All returnable documents (Parts 3–7, SBD 1, SBD 4, SBD 6.1) must be submitted by closing date and time.

Appointment of service provider for

Compressors hire services

Tax compliance status and / or proof of

tax compliance

tax compliance status [Consortia / Joint Ventures must

Tax compliance status for each party]

Tax compliance status for the duration

power of attorney to sign any contract, which

particular, please note that CEF (SOC) Ltd reserves the right to

NB: Links will not be accepted, it will lead to disqualification.

• Bidders are warned that a proposal will be liable to disqualification should

B-BBEE Details: he documents, Parts and Annexures, as listed in

the tables below.

a) Returnable Documents

Failure to submit Returnable Documents at the closing date and time of this

tender may result in a bidder’s disqualification. Bidders are therefore urged

to ensure that all these documents are returned with their Proposals.

Please confirm submission of the Returnable Documents detailed below by

so indicating [Yes or No] in the table below:

Returnable documents yes NO

Valid SARS tax compliance status [Consortia / Joint Ventures must

submit a separate Tax compliance status for each party]

Valid BBBEE affidavit/certificate

Lease Agreement / Municipal Utility Bills / Copy of local council letter

/ Local Royal council proof of address with business addresses.

CSD Summary Report or CSD supplier number (MAAA....................)

PART 3 : Proposal Form

PART 4 : Signing Power - Resolution of Board of Directors

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Returnable documents yes NO

PART 5 : Certificate of Acquaintance with RFT Documents

PART 6 : Certificate of Acquaintance with Scope of Work

PART 7 : Breach of Law Form

SBD 1 Invitation to bid

SBD 4 Bidders disclosure

SBD 6.1: Preference points claim form in terms of the preferential

procurement regulations 2022

Continued validity of returnable documents

The successful Bidder will be required to ensure the validity of all returnable

documents, including but not limited to its Tax compliance status for the duration

of any contract emanating from this RFT.

Should the Bidder be awarded the contract [the Agreement] and fail to present

CEF (SOC) Ltd with such renewals as and when they become due, CEF (SOC) Ltd

shall be entitled, in addition to any other rights and remedies that it may have in

terms of the eventual Agreement, to terminate such Agreement

• All returnable documents in the proposal form [Part 3] must be returned with

your Proposal.

• Unless otherwise expressly stated, all Proposals furnished pursuant to this RFT

shall be deemed to be offers. Any exceptions to this statement must be

clearly and specifically indicated.

• The successful bidder [hereinafter referred to as the Service Provider] shall

be in full and complete compliance with all applicable laws and

regulations.

CEF (SOC) Ltd will utilise the following methodology and criteria in selecting a

preferred Service Provider, if so required:

Phase 1: Mandatory requirements.

Phase 2: Technical evaluation requirements.

Phase 3: Evaluation on Price and specific goals.

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Part 3: proposal form

I/We____________________________________________________________________

[name of entity, company, close corporation or partnership]

of [full address]

carrying on business trading/operating as

represented by_____________________________________________________________

in my capacity as ___________________________________________________________

being duly authorised thereto by a Resolution of the Board of Directors or Members

or Certificate of Partners hereby offer to provide the abovementioned Services at

the prices quoted in the schedule of prices in accordance with the terms set forth

in the documents listed in the accompanying schedule of RFT documents.

I/We agree to be bound by those conditions in CEF (SOC) Ltd’s:

(i) Contract Conditions (to be available for the successful Bidder

I/We accept that unless CEF (SOC) Ltd should otherwise decide and so inform

me/us in the letter of appointment, this Proposal [and, if any, its Annexures and

Appendices], together with CEF (SOC) Ltd’s acceptance thereof shall constitute a

binding contract between CEF (SOC) Ltd and me/us.

Should CEF (SOC) Ltd decide that a formal contract should be signed and so

inform me/us in a letter of appointment, this Proposal, Purchase Order [and, if any,

its Annexures and Appendices] shall constitute a binding contract between CEF

(SOC) Ltd and me/us until the formal contract is signed.

Part 1: notice to bidders .......................................................................................................................... 4

1 invitation to tender .......................................................................................................................... 4

2 briefing session .................................................................................................................................. 4

3 delivery instructions for rft ........................................................................................................... 4

4 communication ................................................................................................................................ 4

5 instructions for completing the rft .............................................................................................. 5

6 repudiations ....................................................................................................................................... 5

7 reasons for disqualification ......................................................................................................... 6

8 legal review ....................................................................................................................................... 6

Part 2: background, overview and scope of requirements .............................................................. 7

1. Background of the project/scope of work ............................................................................... 7

2. General service provider obligations .......................................................................................... 7

3. Evaluation methodology ............................................................................................................... 7

Part 3: proposal form .............................................................................................................................. 8

Part 4: signing power – resolution of board of directors ............................................................. 12

Part 5: certificate of acquaintance with rft documents ................................................................ 13

Part 6: certificate of acquaintance with scope of work ............................................................... 15

Part 7: breach of law form ................................................................................................................... 16

Bidders are hereby advised that CEF (SOC) Ltd is not committed to any course of

action as a result of its issuance of this RFT and/or its receipt of proposals. In

particular, please note that CEF (SOC) Ltd reserves the right to:

• Modify the RFT’s services and request bidders to re-tender on any such

changes.

• Reject any proposal which does not conform to instructions and scope of

work which are detailed herein.

• Disqualify proposals submitted after the stated submission deadline [closing

date];

• Not necessarily accept the lowest priced proposal or an alternative tender.

• Reject all proposals, if it so decides.

• Withdraw the RFT on good cause shown.

• Award a contract in connection with this proposal at any time after the RFT’s

closing date.

• Award a contract for only a portion of the proposed services which are

reflected in the scope of this RFT.

• Split the award of the contract between more than one bidder; or

• Make no award of a contract.

• Remove or add scope of work during the contract period.

In addition, CEF (SOC) Ltd reserves the right to exclude any bidder from the

tendering process who has been found guilty of a serious breach of law during the

preceding 5 [five] years, including but not limited to breaches of the Competition

the past 5 [five] years in Part 7 [Breach of Law].

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Furthermore, CEF (SOC) Ltd reserves or its authorised representatives to conduct a

“due diligence” on tender(s) regarding the Bidder’s legal and empowerment

status, technical ability, creditworthiness, security clearance, etc. By submitting a

tender, bidder (s) undertakes to co-operate fully in this regard, within two days of

receiving notification from CEF (SOC) Ltd.

CEF (SOC) Ltd reserves the right to undertake post-tender negotiations [PTN] with

selected bidders or any number of short-listed bidders, such PTN to include, at CEF

(SOC) Ltd’s option, any evaluation criteria listed in this RFT document.

CEF (SOC) Ltd reserves the right to award the business to the highest scoring

bidder/s unless objective criteria justify the award to another bidder.

Kindly note that CEF (SOC) Ltd will not reimburse any bidder for any preparatory

costs or other work performed in connection with its proposal, whether or not the

bidder is awarded a contract.

terms of this RFT, including those mentioned above, will constitute a material

breach of contract and provide CEF (SOC) Ltd with cause for cancellation.

PART 5 : Certificate of Acquaintance with RFT Documents

PART 6 : Certificate of Acquaintance with Scope of Work

PART 7 : Breach of Law Form

SBD 1 Invitation to bid

SBD 4 Bidders disclosure

SBD 6.1: Preference points claim form in terms of the preferential

procurement regulations 2022

documents, including but not limited to its Tax compliance status for the duration

of any contract emanating from this RFT.

Should the Bidder be awarded the contract [the Agreement] and fail to present

CEF (SOC) Ltd with such renewals as and when they become due, CEF (SOC) Ltd

shall be entitled, in addition to any other rights and remedies that it may have in

terms of the eventual Agreement, to terminate such Agreement forthwith without

any liability and without prejudice to any claims which CEF (SOC) Ltd may have for

damages against the Bidder.

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Part 7: breach of law form

Name of entity: ___________________________________________________

I/We_______________________________________________________________

do hereby certify that I/we have/have not been [delete as applicable] found guilty

during the preceding 5 [five] years of a serious breach of law, including but not

limited to a breach of the Competition Act, , by a court of law, tribunal

or other administrative body. The type of breach that the Bidder is required to

disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences.

Furthermore, I/we acknowledge that CEF (SOC) Ltd SOC Ltd reserves the right to

exclude any Bidder from the Tendering process, should that person or entity have

been found guilty of a serious breach of law, tribunal or regulatory obligation.

SIGNED at _____________________ on this _____ day of

_____________________20

3. Evaluation methodology ............................................................................................................... 7

Annexure B: Evaluation criteria

SBD 6.1: Preference points claim form in terms of the preferential

or arrangements with any competitor regarding the quality, quantity, scope

3. Evaluation methodology

Phase 2: Technical evaluation requirements.

Phase 3: Evaluation on Price and specific goals.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder, member or partner is employed by an organ of state, has a relationship with anyone at the procuring institution, or holds an interest in any other CSD-registered enterprise. Failure to disclose all active CSD-linked companies leads to disqualification.
• General Declaration (part of SBD 4): certifies the bid was prepared independently, without consultation, communication or agreement with any competitor on price, quality, quantity, specifications or market allocation; that bid terms were not disclosed to competitors; and that no improper contact occurred with officials of the procuring institution. A false declaration results in disqualification and possible reporting to the Competition Commission.

Mandatory disclosures required with the bid:

• Declaration of any director, trustee, shareholder, member or partner employed by an organ of state (identity numbers and organ of state name must be provided).
• Declaration of any relationship with a person employed by the procuring institution.
• Declaration of any interest in other CSD-registered enterprises (supplier registration number and status required for each).
• Certification that the bid was arrived at independently, without collusion, price disclosure or improper contact with officials.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

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Bidders must comply with all mandatory requirements: submit valid inspection and testing records for pressure relief valves and pressure vessels (air receivers) for all listed compressors, signed off by a registered Approved Inspection Authority (AIA); provide a valid Compensation Fund certificate; and submit a valid Technician Trade Test certificate from an approved institution. Technical evaluation requires a minimum 70% score based on: reference letters (5 max) from refineries or MHI manufacturing firms (2020–present) for mobile compressor hire; assigned technician’s CV showing compressor repair experience (6+ years for full points); and a submitted SLA defining critical breakdown response times. Failure to meet any mandatory requirement or the 70% technical threshold results in disqualification.

1.1 The scope of work covers the hire of mobile compressors to support

operational activities planned by SANPC Refinery. Works will include all

major and minor maintenance and project related activities where

compressed air is required.

1.2 The service will be provided for SANPC Refinery and its sub-contractor

companies with whom SANPC Refinery has contracted.

1.3 Coordination of compressors at SANPC Refinery is the responsibility of SANPC

Zone Planner who will coordinate movements of the equipment on site, as

well as keep abreast of utilisation of the equipment. During turnarounds (TA),

the organization will manage the compressor requirements but informs

compressor lead with status and updates.

1.4 The contractor must be in a possession of a valid permit to transport

compressors on public roads.

1.5 The contractor shall supply all labour, supervision, consumables, materials,

equipment, instruments, tools, services and transport required for performing

the works. With the exception of the works that may deviate from this norm,

the scope of that work will be more specifically described in each work

order.

1.6 The contractor must be compliant with the OHSA regulations as well as the

relevant SANS codes requirements which include SANS 12100: 2013 and

SANS 347.

1.7 Work performed and/or services rendered will be measured and

remuneration shall be based on the Schedule of prices.

1.8 The contractor shall not, without the prior written consent of SANPC Refinery

make any alteration or addition to this Scope of Work.

2. Scope of work – particular

2.1 The contractor services comprise the provision of compressors for both routine

daily usage and project/shutdown/turnaround usage. Both normal pressure

and high pressure compressors are required.

2.2 The contractor shall have the technical support and expertise to supply

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professional advice and to design and approve special requirements on an ad

hoc basis.

2.3 A maintenance support crew, conversant with all faults related to the

contractors mobile compressors supplied, must be available, with a

contingency plan in place in the event of absenteeism.

2.4 The contractor will be expected to have a turnaround time of 24 hours on

machine delivery, unless there is an upfront discussion on supply constraints to

be agreed to by both parties.

2.5 All mobile compressors must be inspected by EMS (Fire Department) before

being allowed on site and must then display the relevant colour coded

inspection sticker.

2.6 All mobile compressors must have an exhaust system that is in good working

order. Exhaust pipes shall be at least 30 cm long and vent straight up i.e. not

bent or curved. A spark arrestor with certification must be fitted to the exhaust.

2.7 Compressors to have no fuel or oil leaks.

2.8 All machine guards are to be in place.

2.9 Double pole battery isolator must be fitted with the battery enclosed.

2.10 Air intake shut off valve to be present.

2.11 Safety devices to be fitted to avoid overpressure.

2.12 Proof of certification of the pressurized vessel components of the compressor to

be available upon request.

2.13 Proof of certification of the pressurized hoses to be available upon request.

2.14 The contractor is responsible for planning and co-ordinating the servicing of

compressors on site. Replacement units are expected to be in place before

removal off site to maintain continuity of supply.

2.15 All hose connections shall be fitted with “hose restrainers”. All hoses including

diesel hoses to be crimped (no jubilee clamps)

2.16 Drip trays must be provided under all machine parts that could leak fuel or oil.

2.17 Whenever possible the machine shall be placed down wind of the people to

protect them from exposure to the exhaust fumes.

2.18 An emergency stop button must be easily accessible and visible to shut down

the machine in case of an emergency.

2.19 Machines should be a roadworthy condition with all tyres in a good condition

and lights operable.

2.20 The equipment is to be prevented from accidental movement by adequate

brakes and chocking blocks.

2.21 Any decanting of fuel into equipment shall be done using approved metal

funnels, fuel cans, and hoses with electrical continuity. Prevent static electricity

by earthing the machine to ground, by earthing the container to the machine

or by placing the container on the ground (recorded in the Method statement

& Risk Assessment).

2.22 The contractor will be notified telephonically and or via email of machine

demobilisation. The hiring cost of the machine stops immediately after the

notification and the contractor is expected to collect the machine within 24

hours after that point.

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2.23 In the event of a compressor on SANPC Refinery site breaking down, the

contractor is expected to send a qualified mechanic to resolve the issue within

4 hours or to send a replacement machine with the same time period.

2.24 The following is the number of compressors and related equipment:

No Description Quantity Estimated Number of days

the item will be used.

1 d260 cfm 5 240

2 d400 cfm 2 200

3 d800 cfm 3 50

4 LMT (Large Moisture Trap ) over 400 CFM to

1200Cfm 3 200

5 OIM( Oil injected manifold -3/4 x6 puls 2 x 2 Outlet 1 240

6 H952 CFM/25 Bar (Oil Injected Compressor -Diesel

• H952 cfm/25 Bar High Pressure 1 100

7 XH 2 Inch /LF (Hoses - 2 Inc Oroflex X 15 m Layflat

Hose 1 100

8 OFH 2 Inch (Oil free Hoses - 2Inch x 5m HhIGH Press

Layflat Hose 6 100

3 scope of the works - general

3.1 The work as generally described may be carried out in various areas across

SANPC Refinery site and mainly consists of but not limited to the following:

3.1.1 South Tank Farm (STF)

3.1.2 Northern Tank Farm (NTF)

3.1.3 Bitumen

3.1.4 Solvents

3.1.5 LPG Gas

3.1.6 Process Plants (NZ, SZ, CZ)

3.1.7 Oil Movements

3.1.8 Utilities

3.1.9 Offsites

However, SANPC Refinery may require the contractor to carry out work outside

the SANPC Refinery precinct such as along the path of SANPC Refinery transfer

lines to the Island View Terminal.

3.2 Workflow

The description given below defines the general requirements particular to

the scope of the works and is to be read in conjunction with the other

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documents forming the Tender and/or the agreement as the case may

be. Procedures for job car d shall follow the sequence of events as per

Central Planning Workflow and as outlined in 3.1.1 to 3.1.10 below:

3.2.1

a) SANPC Refinery normally uses individual job card numbers to apportion

the works. The contractor will be required to use the job card system for

call-offs (pricing) and the SANPC Refinery job card system for progress

reporting of the works in conjunction with the duly authorised SANPC

Refinery Zone Supervisor. SANPC Refinery will provide the level 1 schedule

(overall schedule – early start and late finish) for the contractors planning

and execution.

b) The contractor is required to provide man-hours expended to execute

the work from the schedule of prices, and compare against those listed

in the man-hour norms for the job. The overall schedule will be

compared against the initially agreed schedule.

c) This information will be used in the KPI measures.

3.2.2 The SANPC Refinery Area Engineer or the duly authorised person , together

with the Zone Supervisor identifies the required maintenance work, where

after a priority is placed against each maintenance activity.

Maintenance prioritisation table

Priority priority/risk level start date initial completion period

C Routine Request Date + 30 days 3 Months

B Routine Request Date + 14 days 1 Month

A Schedule Breaker Request Date + 1 days 1 Week

E Emergency Immediate ASAP + Overtime

Priorities A, B, C & E are scoped by the respective Zone Scooper or the discipline Artisan.

A job card number is assigned to the scope and job card is issued to the contractor

Emergency Status Classification will be the ‘A’ and ‘E’ priority jobs. In such a case the Area

Engineer agrees upon the staffing and general planning requirements with his execution Team

(Scoper, Planner, Zone Supervisor and the Contractor). The Area Engineer confirms

the release of the works and identifies which lower priority job(s) can be postponed to

accommodate the Emergency priority job.

a) An ‘E’ priority job is supposed to commence immediately and shift work is to

be effected, and an ‘A’ priority job will require the contractor to commence

within 24hrs of receiving the scoping form and order number. An ‘A’ priority

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job may require extended hours to be undertaken by the dayshift crew.

b) In the event that the contractor resources in the Zone are insufficient for the

Emergency Job, then the Area Engineer is to be consulted as he/she has

overview of all resources and is in the position of suggesting what jobs across

site could be postponed to accommodate the ‘E’ priority job.

c) For an ‘E’ priority job after hours, the Planner is to immediately issue a Manual

job card for the work to start. In the event the ‘E’ priority job occurs outside

of normal working hours, the system generated job card with a valid job card

number will be issued at the beginning of the next normal working day.

d) The contractor is expected to obtain the necessary permits and proceed

with the works. The workflow from here shall proceed in the same manner as

for normal priority works.

3.2.3 For (A, B, C & E) priority work a scope of work package, in the form of a

Contractor Work Request (CWR), is generated in SAGE by the Area Scoper.

A job cardis generated by the Zone Scoper and followed up with a manual

scoping form to the contractor. The contractor estimates the cost and man

hours for a CWR, in accordance with the Schedule of prices, and returns

the estimated CWR in electronic format to the Area Engineer. The Area

Engineer evaluates and awards the contractors estimated CWR.

a) When awarded, the contractor compiles a Work Pack which includes the

relevant drawings and Material Take-off’s (MTO’s) etc.

b) The Contractor’s supervisor is required to facilitate the generation of the

Safety Certificate.

3.2.4 After confirmation with all relevant parties in the Weekly planning meeting,

the Planner issues a seven day look-ahead level 1 schedule. From that

schedule, job cards will be issued to the relevant contractor. The seven day

schedule will be extracted from the monthly schedule.

a) The contractor is to ensure that permits are obtained at the latest by close

of business of the day prior to the planned start date.

c) Thereafter the contractor is to get daily clearances for each activity from

the respective Maintenance Services Focal Point (MSFP) before

commencing with the works.

3.2.5 In the event of any variations to the scope of the works, SANPC Refinery

Authorised person (Area Engineer, the Zone Planner, the Zone Scoper) and

the contractor shall identify such variation/s and this must be recorded. The

contractor shall include such variations into the work pack. A variation order

(VO) shall be raised and approval by the Area Engineer before the extra

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work commences.

Execution of works without a job cards will not be accepted.

3.2.6 The contractor must submit the job cards to the Planner for progress

reporting. These job cards must be signed by the Discipline Supervisor as

verification that the work is completed to the required standard and to

process payments.

3.2.7 The Planner updates all progress and also closes off the work upon issue of

the handover/takeover certificate from the contractor .

3.3 SANPC Refinery may require the contractor to prepare a workpack prior to

commencement of the works, which may include:

3.3.1 Health, Safety and Environment Action Plan;

3.3.2 Method Statement;

3.3.3 Completion of the SANPC Refinery Risk Assessment Method Statement

(“Rams”)

4 safety

4.1 Contractor personnel appointments must be in accordance with the

Occupational Health and Safety Act (Act 85, 1993) and form part of the

Contractors HSSE File.

4.2 The contractor will also comply with the SANPC REFINERY rules and

regulations.

4.3 All incidents to be reported to the relevant clearance issuers and

maintenance supervisors.

5. Administration procedures

5.1 Meetings

5.1.1 The contractor’s representative to attend weekly look-ahead meetings as

directed by Area Engineer and/or the Zone Planner when any work is in

progress.

5.1.2 The Site Manager to attend:

a) KPI review meeting

b) Quarterly performance and safety review meetings or as directed by the

Ccm.

5.2 Planning and Progress

5.2.1 SANPC Refinery shall provide the contractor with a 30 day look-a-head

schedule outlining planned windows for activities. The contractor is to manage

and administer the manpower resources as such to enable him to comply with

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the defined service levels and meet the required works order completion dates,

irrespective of absenteeism or leave. The contractor must ensure these

objectives are fully understood and that management structures and

procedures are in place to ensure timeous and successful execution under the

above-mentioned constraints.

5.2.2 The contractor is to arrange and coordinate with the required SANPC Refinery

personnel, all RAMS sessions in order to ensure that work starts timeously.

5.2.3 The operations of SANPC Refinery and interconnecting facilities in outlying

areas will be carried out continuously during the period of this agreement, and

the contractor shall allow for working in close proximity to and in liaison with

other contractors in order to minimise inconvenience and shall plan for flexibility

in labour resources input and any other factors in complying with these

restrictions.

5.2.4 Restrictions may be imposed upon the contractor in his execution of the works

as a result of SANPC Refinery ’s operations. The contractor is to immediately

notify SANPC Refinery (Area Engineer and the CCM in writing, of such an

interruption. The contractor along with the Area Engineer shall re-coordinate

the manpower to other available sections, areas, items of equipment in order

to minimise standing time.

5.2.5 The contractor shall, at all times, demonstrate positive and proactive

participation in the efficient execution of the works in order to achieve

satisfactory levels of productivity.

5.2.6 The contractor is to note that whilst the overall scope of works must be

completed in the required time, the contractor must ensure that by proper

preparation and quality execution the planned man-hours are not exceeded.

5.2.7 The contractor’s attention is drawn to the fact that the works to be executed

may be in the vicinity of insulated pipework, equipment and electrical and

instrument installations. The contractor shall be held responsible for any

damage caused to these or any other installations by his operations. If

damages are identified prior to commencing work, the Area Engineer or the

Supervisor must be notified of such damages immediately.

5.2.8 Access to and from the worksite is by means of existing hard roads or temporary

access roads and will be through such gates and by such routes as will be

defined by SANPC Refinery. The contractor is to operate his own vehicles with

minimum of inconvenience to other traffic at the refinery sites.

5.2.9 All electrical equipment brought on site for work execution must be inspected

and approved by the SANPC Refinery electrical department.

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5.3 Contractor Organisation and Training

5.3.1 SANPC Refinery will not pay for trainees. All contractor workers are to undergo

training through a SETA approved Training facility.

5.3.2 In the event that a contractor employee is found to be not coping with the

work, SANPC Refinery reserves the right to insist on change for a more suitable

person.

5.4 Staff Issues

5.4.1 As a control system the contractor is to supply a full organogram with functions

and names of resources to SANPC Refinery. SANPC Refinery reserves the right

to assess all contractor supervisors before they report for work at the SANPC

Refinery sites.

5.4.2 Only approved resources may be used by the contractor. Changes in resource

staff shall be justified to and approved by the SANPC Refinery CCM, whose

approval will not be unreasonably withheld. (This includes non-recoverable

resources).

6. Division of responsibilities

Definitions:

E Execute

P Participate

A Approve

S Supply

M Maintain

6.1 Division of Responsibilities - Work Descriptions

The following work descriptions define the division of responsibilities with respect to the

work required and exclusions from the agreement scope of work:-

Work Description By CONTRACTOR By Others By SANPC Refinery

Timeous Application for Work PermE P

Issue of daily work permits A/E

Gas Testing E

Quality Checking E P/A

6.2 Division of Responsibilities - Provision of Construction and associated Equipment

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The following defines the division of responsibility with respect to the provision of

construction and associated equipment for the implementation of the agreement work:

Equipment Description By CONTRACTOR By Others By SANPC Refinery

Transportation S

Site huts, ablution facilities, storage a M S

where required services

Lighting – General S/M

Required protective clothing S/M

and equipment include. B

Compressor

Cranage S/M

Lifting gear, ropes, slings a S/M

shackles

Safety Equipment S/M

Firefighting facilities S/M

Resuscitator S/M

Standby B.A. set S/M

6.3 Division of Responsibilities - Supply of Installed Equipment and Materials

The following defines the division of responsibility with respect to the supply of installed

equipment and materials required for the agreement work:

Task Description By CONTRACTOR By Others By SANPC Refinery

Identify work and raise Job card E/A

Prepare and issue detailed scope S/P A

work

Price E A

Rates for non bill items E A

Plan sequence of work E A

Carry out the work E

Progress reporting E A

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Task Description By CONTRACTOR By Others By SANPC Refinery

Prepare V.O P E/A

Handover (ready to use) E A

The above noted items are intended to be indicative of the categories of work to be

undertaken. They are not intended as a comprehensive list of the same.

7. Drawings

7.1 Drawings/ sketches may be issued by SANPC Refinery as required to clarify written

instructions given.

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CV of the 5 20%

B-BBEE Minimum Level: 1

1. Mandatory Requirements

At this phase service providers must submit the required supporting documents to

substantiate compliance to the requirements below. It must be noted that if the service

provider does not meet any of the requirements, the service provider will be disqualified

and not be evaluated further.

Mandatory Requirements Comply Not

Comply

Inspection and testing of pressure relief valve to avoid

overpressure.

Bidder to provide copies of documents verifying last

inspection and testing of safety relief valves for all

compressors listed in the schedule of rates.

Records of pressure vessel(air receiver).

Bidder to submit copies of valid inspection documents

verifying last pressure vessel inspection records for all

compressors listed in the schedule of rates sign-off by

registered Approved Inspection Authority (AIA).

Compensation fund certificate

Submit a valid copy of the compensation fund certificate.

Technician Trade Test Certificate

Bidder to submit a valid trade test certificate for the

approved training authority/institution.

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2. Technical evaluation

Bidders will be evaluated according to the below technical evaluation criteria. Minimum

Technical Threshold is 70%. It must be noted that if the Bidder does not meet the 70%

minimum threshold, the bidder will be disqualified and not be evaluated further.

References

The bidder must provide signed and dated reference letters on clients letterhead from previous and

current clients detailing mobile air compressors hire for Refineries or Manufacturing firms (MHI -Major

Hazard Installations). The letter should indicate clearly when the work was executed.

The assignments/contracts/projects completed must be in the Refineries or Manufacturing firms (MHI -

Major Hazard Installations) clients in the past 5 years (2020-to date).

Evaluation Criteria Document as Score Weighting

Evidence %

Bidder submitted 5 relevant reference letters Reference letters 5

50% Bidder submitted 4 relevant reference letters 4

Bidder submitted 3 relevant reference letters 3

Bidder submitted 2 relevant reference letters 2

Bidder submitted 1 relevant reference letter 1

Bidder did not provide any relevant reference letters 0

Technician Experience

The technician that will be assigned to SANPC Refinery must have experience in repairing compressors.

Evaluation Criteria Document as Score Weighting %

Evidence

CV of the 5 20%

6 and more years of experience: Proposed

technician

5 years of experience clearly listing

the name of 4

4 years of experience clients and

number of 3

3 years of experience years. 2

2 years of experience 1

Less than 2 years of experience

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Company Response times

Bidder must provide response times for compressor breakdowns or callouts.

Evaluation Criteria Document as Evidence Weighting

%

Service provider to provide their Bidder to submit Service level

response times Agreement (SLA) that specifies 30%

turnaround times for critical

breakdowns.

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Closing date: 16 September 2026. Closing time: 12:00. No compulsory briefing or site visit is mentioned in the invitation.

Bidding procedure and technical enquiries: Tisetso Radebe, telephone 010 201 4724, email [email protected]. Bid submissions: [email protected].

Submission method: email only to [email protected]. Bids must be received by the stipulated closing date and time; late bids will not be accepted. All bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. The successful bidder will be required to complete and sign a written contract form (SBD 7). Proof of authority to sign (e.g., company resolution) must be submitted with the bid.

This tender is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any applicable special conditions of contract. The specific price/functionality split, minimum qualifying scores, and preference point system (80/20 or 90/10) are not stated in the invitation document.

Mandatory compliance requirements:

• Registration on the Central Supplier Database (CSD) with a valid CSD number (MAAA...).
• Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if no PIN is available, the CSD number must be provided.
• In consortia, joint ventures, or sub-contracting arrangements, each party must submit a separate TCS certificate/PIN/CSD number.
• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.
• Foreign suppliers must complete the residency and tax liability questionnaire (resident in RSA, branch in RSA, permanent establishment in RSA, source of income in RSA, liable for tax in RSA).

Returnable forms (standard):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details.
• SBD 4 (Declaration of Interest): discloses state employment or connections.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 8 (Declaration of Past SCM Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory.

Bidding procedure and technical enquiries: Tisetso Radebe, telephone 010 201 4724, email [email protected]. Bid submissions to be emailed to [email protected].

CEF Group requires mandatory completion of this KYC questionnaire as part of its third-party due diligence process for all prospective business counterparties. The questionnaire covers corporate details, shareholders, executive management, banking, experience, sanctions, data protection, competition, ethics & integrity, financial standing and litigation. A scanned, signed copy with all required supporting documents must be returned to CEF Group nominated personnel.

CEF SOC Ltd

152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton

PO Box 786141, Sandton 2146

Tel: +27 10 201-4700

Fax: +27 10 201-4900

The CEF KYC Questionnaire is mandatory and must be completed in full. Bidders may use additional pages where necessary. A scanned, signed copy must be returned to the CEF Group nominated personnel. All required supporting documents listed in the questionnaire must be attached.

Bidders are evaluated on integrity, compliance and financial standing. Disqualifying factors include: insolvency or business rescue proceedings; liquidation; failure to submit tax returns consistently for the last three years; operation from or ties to sanctioned countries; convictions or pending investigations for fraud, bribery, corruption, sanctions breaches, or competition/anti-trust violations; directors or key employees who are government public officials; government ownership or control of the company; absence of a written employee code of conduct, anti-bribery and corruption policy, and fraud/bribery reporting policy (with confirmatory certificate from the Company Secretariat); absence of a data protection policy with certificate from the appointed Information Officer; prior debarment from government contracts in any country; pending litigation with regulators or listed companies/government institutions.

Bidders must provide: years of experience in the industry; licences held (name, registration number, issuing authority/regulator); intellectual property, patents or relevant technology owned (patent number, issuing body, expiry, description); details of on-going projects (project name, type, infrastructure, commencement date, status, value, owner/lease arrangement).

Bidders must state years of experience in the industry. List all licences held (name, registration number, issuing authority/regulator). Disclose any intellectual property, patents or relevant technology owned (patent number, issuing body, expiry, description). Provide details of on-going projects: project name, type, infrastructure, commencement date, status, value, owner/lease arrangement.

Bidders must disclose tax status and confirm that all financial returns have been submitted to tax authorities consistently for the last three years. A written confirmation certificate from the appointed finance manager is required (financial statements are not requested). Bidders must confirm they are not insolvent, declared insolvent, under liquidation, or subject to business rescue proceedings. Banking details are required: bank name, SWIFT code, IBAN/routing code, account manager name.

Mandatory compliance declarations and supporting certificates:

• Sanctions: declare no incorporation, operations or dealings in sanctioned countries; no convictions or investigations for sanctions/export control breaches.
• Data protection: confirm information audit conducted; personal data inventory maintained; adequate technical and organisational security measures implemented; accreditation/certification for information security, cybersecurity or data privacy (state regulator); personal data protection policy in place with certificate from appointed Information Officer; sub-processor contracts include equivalent data protection obligations; effective breach identification and reporting processes; no sanctions/penalties for data breaches.
• Competition: no punitive awards from Competition Commission/Tribunal; no convictions or investigations for anti-trust violations.
• Ethics & Integrity: no directors/executives/key employees who are government public officials; no government ownership or control; written employee code of conduct; written anti-bribery and corruption policy; fraud/bribery reporting policy with certificate from Company Secretariat; no convictions or investigations for fraud/bribery/corruption; no debarment from government contracts.
• Financial: not insolvent; no business rescue plans; tax returns submitted consistently for three years (finance manager certificate); not under liquidation.
• Litigation: no pending litigation with regulators; no litigation with JSE-listed companies or government institutions.
• Corporate documents: CIPC registration certificate; tax registration; shareholder and ultimate beneficial owner details; executive management details; proof of stock exchange listing (if applicable); credit rating details (if applicable).

{"name":null,"email":null,"phone":null,"department":null,"address":"............................................................"}

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals and points:

• Black ownership ≥51%: 10 points
• Women ownership ≥51%: 5 points
• Youth ownership ≥51%: 3 points
• Disability ownership ≥10%: 2 points

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) with supporting proof for any specific goals claimed. Failure to submit proof means points for specific goals are not claimed. The organ of state may require substantiation of any claim at any time.

income-generating contracts)

Returnable form: SBD 6.1 (Preference Points Claim Form) — must be completed, signed and submitted with the tender. Signing certifies that claimed points are true, correct and in accordance with the Preferential Procurement Regulations 2022, and that the bidder may be required to furnish documentary proof. Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals and points:

• Black ownership ≥51%: 10 points
• Women ownership ≥51%: 5 points
• Youth ownership ≥51%: 3 points
• Disability ownership ≥10%: 2 points

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) with supporting proof for any specific goals claimed. Failure to submit proof means points for specific goals are not claimed. The organ of state may require substantiation of any claim at any time.