Compressor hire services at sanpc refinery – 36-Month contract

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder, member or partner is employed by an organ of state, has a relationship with anyone at the procuring institution, or holds an interest in any other CSD-registered enterprise. Failure to disclose all active CSD-linked companies leads to disqualification.
• General Declaration (part of SBD 4): certifies the bid was prepared independently, without consultation, communication or agreement with any competitor on price, quality, quantity, specifications or market allocation; that bid terms were not disclosed to competitors; and that no improper contact occurred with officials of the procuring institution. A false declaration results in disqualification and possible reporting to the Competition Commission.

Mandatory disclosures required with the bid:

• Declaration of any director, trustee, shareholder, member or partner employed by an organ of state (identity numbers and organ of state name must be provided).
• Declaration of any relationship with a person employed by the procuring institution.
• Declaration of any interest in other CSD-registered enterprises (supplier registration number and status required for each).
• Certification that the bid was arrived at independently, without collusion, price disclosure or improper contact with officials.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Appointment of a service provider for compressors hire services at the SANPC Refinery for 36 months. Bid number: COMPR/08/2026.

Closing date: 16 September 2026. Closing time: 12:00. No compulsory briefing or site visit is mentioned in the invitation.

Bidding procedure and technical enquiries: Tisetso Radebe, telephone 010 201 4724, email [email protected]. Bid submissions: [email protected].

Submission method: email only to [email protected]. Bids must be received by the stipulated closing date and time; late bids will not be accepted. All bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. The successful bidder will be required to complete and sign a written contract form (SBD 7). Proof of authority to sign (e.g., company resolution) must be submitted with the bid.

This tender is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any applicable special conditions of contract. The specific price/functionality split, minimum qualifying scores, and preference point system (80/20 or 90/10) are not stated in the invitation document.

Scope: appointment of a service provider for compressors hire services at the SANPC Refinery for a period of 36 months. Detailed technical specifications, quantities, standards, and service levels are not provided in the invitation document.

Mandatory compliance requirements:

• Registration on the Central Supplier Database (CSD) with a valid CSD number (MAAA...).
• Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if no PIN is available, the CSD number must be provided.
• In consortia, joint ventures, or sub-contracting arrangements, each party must submit a separate TCS certificate/PIN/CSD number.
• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.
• Foreign suppliers must complete the residency and tax liability questionnaire (resident in RSA, branch in RSA, permanent establishment in RSA, source of income in RSA, liable for tax in RSA).

Returnable forms (standard):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details.
• SBD 4 (Declaration of Interest): discloses state employment or connections.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 8 (Declaration of Past SCM Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory.

Bidding procedure and technical enquiries: Tisetso Radebe, telephone 010 201 4724, email [email protected]. Bid submissions to be emailed to [email protected].

CEF Group requires mandatory completion of this KYC questionnaire as part of its third-party due diligence process for all prospective business counterparties. The questionnaire covers corporate details, shareholders, executive management, banking, experience, sanctions, data protection, competition, ethics & integrity, financial standing and litigation. A scanned, signed copy with all required supporting documents must be returned to CEF Group nominated personnel.

CEF SOC Ltd

152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton

PO Box 786141, Sandton 2146

Tel: +27 10 201-4700

Fax: +27 10 201-4900

The CEF KYC Questionnaire is mandatory and must be completed in full. Bidders may use additional pages where necessary. A scanned, signed copy must be returned to the CEF Group nominated personnel. All required supporting documents listed in the questionnaire must be attached.

Bidders are evaluated on integrity, compliance and financial standing. Disqualifying factors include: insolvency or business rescue proceedings; liquidation; failure to submit tax returns consistently for the last three years; operation from or ties to sanctioned countries; convictions or pending investigations for fraud, bribery, corruption, sanctions breaches, or competition/anti-trust violations; directors or key employees who are government public officials; government ownership or control of the company; absence of a written employee code of conduct, anti-bribery and corruption policy, and fraud/bribery reporting policy (with confirmatory certificate from the Company Secretariat); absence of a data protection policy with certificate from the appointed Information Officer; prior debarment from government contracts in any country; pending litigation with regulators or listed companies/government institutions.

Bidders must provide: years of experience in the industry; licences held (name, registration number, issuing authority/regulator); intellectual property, patents or relevant technology owned (patent number, issuing body, expiry, description); details of on-going projects (project name, type, infrastructure, commencement date, status, value, owner/lease arrangement).

Bidders must state years of experience in the industry. List all licences held (name, registration number, issuing authority/regulator). Disclose any intellectual property, patents or relevant technology owned (patent number, issuing body, expiry, description). Provide details of on-going projects: project name, type, infrastructure, commencement date, status, value, owner/lease arrangement.

Bidders must disclose tax status and confirm that all financial returns have been submitted to tax authorities consistently for the last three years. A written confirmation certificate from the appointed finance manager is required (financial statements are not requested). Bidders must confirm they are not insolvent, declared insolvent, under liquidation, or subject to business rescue proceedings. Banking details are required: bank name, SWIFT code, IBAN/routing code, account manager name.

Mandatory compliance declarations and supporting certificates:

• Sanctions: declare no incorporation, operations or dealings in sanctioned countries; no convictions or investigations for sanctions/export control breaches.
• Data protection: confirm information audit conducted; personal data inventory maintained; adequate technical and organisational security measures implemented; accreditation/certification for information security, cybersecurity or data privacy (state regulator); personal data protection policy in place with certificate from appointed Information Officer; sub-processor contracts include equivalent data protection obligations; effective breach identification and reporting processes; no sanctions/penalties for data breaches.
• Competition: no punitive awards from Competition Commission/Tribunal; no convictions or investigations for anti-trust violations.
• Ethics & Integrity: no directors/executives/key employees who are government public officials; no government ownership or control; written employee code of conduct; written anti-bribery and corruption policy; fraud/bribery reporting policy with certificate from Company Secretariat; no convictions or investigations for fraud/bribery/corruption; no debarment from government contracts.
• Financial: not insolvent; no business rescue plans; tax returns submitted consistently for three years (finance manager certificate); not under liquidation.
• Litigation: no pending litigation with regulators; no litigation with JSE-listed companies or government institutions.
• Corporate documents: CIPC registration certificate; tax registration; shareholder and ultimate beneficial owner details; executive management details; proof of stock exchange listing (if applicable); credit rating details (if applicable).

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Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals and points:

• Black ownership ≥51%: 10 points
• Women ownership ≥51%: 5 points
• Youth ownership ≥51%: 3 points
• Disability ownership ≥10%: 2 points

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) with supporting proof for any specific goals claimed. Failure to submit proof means points for specific goals are not claimed. The organ of state may require substantiation of any claim at any time.

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Returnable form: SBD 6.1 (Preference Points Claim Form) — must be completed, signed and submitted with the tender. Signing certifies that claimed points are true, correct and in accordance with the Preferential Procurement Regulations 2022, and that the bidder may be required to furnish documentary proof. Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals and points:

• Black ownership ≥51%: 10 points
• Women ownership ≥51%: 5 points
• Youth ownership ≥51%: 3 points
• Disability ownership ≥10%: 2 points

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) with supporting proof for any specific goals claimed. Failure to submit proof means points for specific goals are not claimed. The organ of state may require substantiation of any claim at any time.

Appointment of a service provider for compressor hire services at the SANPC Refinery for a period of 36 months. Detailed scope of work is contained in Annexure A (not provided in extracted text).

Compulsory briefing session: 03 September 2026 at 11:00 AM. Venue: 1 Refinery Road, Isipingo, Prospecton, Durban. Bidders must RSVP to [email protected].

Closing date and time: 16 September 2026 at 12:00 (midday).

Tender validity period: 120 days from closing date (per cover page; proposal form also references 90 days).

Technical and procurement queries: Tisetso Radebe, [email protected].

Briefing session RSVP: [email protected].

Submission email: [email protected].

Physical address for briefing: 1 Refinery Road, Isipingo, Prospecton, Durban.

Submission method: email only to [email protected]. Links (e.g. WeTransfer, Google Drive) are not accepted and will lead to disqualification. Late emails will be disqualified.

Returnable documents (all must be completed, signed and submitted with the proposal):

• Part 3: Proposal Form
• Part 4: Signing Power – Resolution of Board of Directors
• Part 5: Certificate of Acquaintance with RFT Documents
• Part 6: Certificate of Acquaintance with Scope of Work
• Part 7: Breach of Law Form
• SBD 1: Invitation to Bid
• SBD 4: Bidder's Disclosure
• SBD 6.1: Preference Points Claim Form (Preferential Procurement Regulations 2022)
• Valid SARS tax compliance status (or tax verification PIN); each JV/consortium party must submit separately
• Valid B-BBEE affidavit or certificate
• Proof of business address: lease agreement, municipal utility bill, or council letter
• CSD Summary Report or CSD supplier number (MAAA…)

Failure to submit any returnable document by the closing date and time may result in disqualification. The successful bidder must keep all returnable documents (including tax compliance) valid for the contract duration; failure to renew allows CEF to terminate the agreement.

Three-phase evaluation:

Phase 1 – Mandatory requirements: all returnable documents submitted, valid tax compliance, B-BBEE affidavit/certificate, proof of address, CSD registration, no serious breach of law in preceding 5 years (declared in Part 7), signing authority evidenced by board resolution.

Phase 2 – Technical evaluation requirements (details in Annexure B, not provided in extracted text).

Phase 3 – Price and specific goals: preference points claimed via SBD 6.1 under the Preferential Procurement Regulations 2022 (80/20 or 90/10 system not explicitly stated).

CEF reserves the right to award to the highest-scoring bidder unless objective criteria justify otherwise; may split award, award portion only, or make no award. Post-tender negotiations may be conducted with shortlisted bidders.

Scope: Appointment of a service provider for compressor hire services at the SANPC Refinery for 36 months. Detailed scope of work and specifications are contained in Annexure A (not included in extracted text). General obligations: service provider is fully responsible for acts and omissions of its personnel; must comply with all RFT requirements and applicable laws.

No specific experience or key personnel qualification requirements stated in extracted text. Annexure B (evaluation criteria) may contain technical evaluation requirements but is not provided.

Pricing to be quoted in the schedule of prices (Part 3). No explicit pricing format (firm/non-firm), bond, guarantee, or insurance requirements stated in extracted text. Tender validity period 120 days from closing. CEF will not reimburse preparatory costs. Penalties for non-compliance with material terms (including delayed provision of services) to be negotiated with the successful bidder.

Mandatory compliance items:

• CSD registration (supplier number or summary report)
• Valid SARS tax compliance status or tax verification PIN (each JV/consortium party separately)
• Valid B-BBEE affidavit or certificate
• Proof of business address (lease agreement, municipal utility bill, or council letter)
• No serious breach of law (including Competition Act) in preceding 5 years – declaration required in Part 7
• Signing authority evidenced by board resolution (Part 4)
• All returnable documents (Parts 3–7, SBD 1, SBD 4, SBD 6.1) submitted by closing date and time
• Successful bidder must maintain validity of all returnable documents for contract duration; failure to renew entitles CEF to terminate.

Service provider must comply with all applicable laws and regulations (general statement). No specific OHS, safety plan, or HSE requirements detailed in extracted text.

Contract duration: 36 months. Proposal, purchase order and annexures constitute a binding contract upon acceptance unless a formal contract is signed. Successful bidder must commence services within 4 months of award notification; failure allows CEF to recover re-tender costs. Penalty clauses for non-compliance (including delayed services) to be negotiated. CEF reserves rights to: modify scope and request re-tender; reject non-conforming proposals; disqualify late submissions; not accept lowest price; reject all proposals; withdraw RFT; award portion only; split award; make no award; add/remove scope during contract; exclude bidders with serious legal breaches in preceding 5 years; conduct due diligence (legal, empowerment, technical, creditworthiness, security) with 2-day cooperation requirement; undertake post-tender negotiations; award to highest scorer unless objective criteria justify otherwise. No reimbursement of preparatory costs. Governing law: Republic of South Africa. Domicilium citandi et executandi to be specified by bidder in South Africa; foreign bidders must name authorised local representative with power of attorney.

Three-phase evaluation methodology:

Phase 1 – Mandatory requirements (administrative compliance).

Phase 2 – Technical evaluation requirements (details in Annexure B, not provided).

Phase 3 – Price and specific goals (preference points via SBD 6.1 under Preferential Procurement Regulations 2022).

CEF reserves the right to conduct post-tender negotiations with shortlisted bidders and to award to the highest-scoring bidder unless objective criteria justify otherwise.

Appointment of a service provider for compressors hire services at SANPC Refinery for 36 months. The scope includes hire of mobile compressors for routine maintenance, projects, and turnarounds. Contractor must supply all resources and comply with safety and transport regulations. Work may be required across various refinery areas and transfer lines.

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Bidders must submit the following mandatory documents with the bid: copies of the last inspection and testing records for safety relief valves for all listed compressors; valid inspection documents for pressure vessels (air receivers) signed off by a registered Approved Inspection Authority (AIA); a valid Compensation Fund certificate; and a valid Technician Trade Test certificate from an approved training authority. The submission address and method are not stated in this document.

Evaluation has two stages: Mandatory Requirements (pass/fail, disqualifies if any missing) and Technical Evaluation (minimum 70% to proceed).

• Mandatory: provide inspection records for safety relief valves and pressure vessels (with AIA sign-off), Compensation Fund certificate, and technician trade test certificate.
• Technical scoring (total 100%):

• References (50%): 5 relevant reference letters from refineries or MHI manufacturing firms from the past 5 years (2020–date) for mobile compressor hire. Score: 5 letters = 50%, 4 = 40%, 3 = 30%, 2 = 20%, 1 = 10%, 0 = 0%.

• Technician Experience (20%): assigned technician's CV showing compressor repair experience. Score: 6+ years = 20%, 5 = 16%, 4 = 12%, 3 = 8%, 2 = 4%, <2 = 0%.

• Company Response Times (30%): submit a Service Level Agreement (SLA) specifying turnaround times for critical breakdowns.

Hire of mobile compressors for operational activities at SANPC Refinery, including major/minor maintenance and project work. Contractor provides all labour, supervision, consumables, materials, equipment, tools, and transport. Must have a valid permit to transport compressors on public roads.

• Both normal and high pressure compressors required.
• Equipment list: 5 x D260 CFM (240 days), 2 x D400 CFM (200 days), 3 x D800 CFM (50 days), 3 x Large Moisture Traps (200 days), 1 x Oil Injected Manifold (240 days), 1 x H952 CFM/25 Bar High Pressure (100 days), 1 x 2" Layflat Hose (100 days), 6 x 2" Oil-free Hoses (100 days).
• Delivery turnaround: 24 hours for machine delivery (unless otherwise agreed).
• Breakdown response: qualified mechanic on site within 4 hours, or replacement machine within same period.
• Compressor safety requirements: exhaust system with spark arrestor, no fuel/oil leaks, machine guards, double-pole battery isolator, air intake shut-off valve, overpressure safety devices, emergency stop button, roadworthy condition with brakes and chocks, drip trays, hose restrainers, approved fuel decanting procedures.
• Compressors must be inspected by EMS (Fire Department) before site access and display a colour-coded sticker.
• Proof of certification for pressurized vessel components and hoses must be available on request.
• Contractor responsible for servicing and replacement planning.
• Work areas: South Tank Farm, Northern Tank Farm, Bitumen, Solvents, LPG Gas, Process Plants, Oil Movements, Utilities, Offsites, and transfer lines to Island View Terminal.
• Workflow through job card system with maintenance prioritisation (C, B, A, E). Contractor must attend weekly meetings, provide 30-day look-ahead, and adhere to SANPC Refinery rules.

Work is managed via a job card system using SAGE for Contractor Work Requests (CWR). Maintenance prioritisation: C (routine, 30 days), B (routine, 14 days), A (schedule breaker, 1 day), E (emergency, immediate). Contractor must attend weekly look-ahead meetings, provide 30-day look-ahead schedules, and ensure permits are obtained before start. Daily clearances from Maintenance Services Focal Point (MSFP) are required. Variations must be recorded and approved. Contractor submits job cards for progress reporting and payment. Handover/takeover certificate issued upon completion.

Assigned technician must have compressor repair experience, scored in evaluation (6+ years = full points). Contractor must supply an organogram with names and functions. SANPC Refinery reserves the right to assess supervisors before work starts and to require replacement of underperforming staff. Only approved resources may be used; changes require CCM approval. All workers must be trained through a SETA-approved facility (SANPC will not pay for trainees).

Quality checks are required: contractor must provide copies of last inspection and testing records for safety relief valves and pressure vessel inspection documents signed off by a registered AIA. These are mandatory requirements for qualification. The contractor is responsible for quality checking (E) with SANPC Refinery participating and approving.

Remuneration is based on a Schedule of prices. Contractor prices each job via CWR using the schedule. Man-hours are compared against norms for KPI measurement. Equipment list with quantities and estimated usage days is provided: D260 CFM (5 units, 240 days), D400 CFM (2, 200 days), D800 CFM (3, 50 days), Large Moisture Traps (3, 200 days), Oil Injected Manifold (1, 240 days), H952 High Pressure (1, 100 days), 2" Layflat Hose (1, 100 days), 2" Oil-free Hoses (6, 100 days).

Remuneration is based on a Schedule of prices. Work is measured and paid via the job card system. The contractor must provide man-hour estimates from the schedule of prices for comparison with man-hour norms. No bond, guarantee, or insurance requirements are mentioned in this document.

Mandatory compliance documents: valid inspection records for safety relief valves and pressure vessels (signed by AIA), valid Compensation Fund certificate, valid Technician Trade Test certificate. Further compliance: possession of a valid permit to transport compressors on public roads; compliance with OHSA regulations and SANS 12100:2013 and SANS 347; all contractor personnel appointments must be in accordance with OHSA and part of the HSSE file; adherence to SANPC Refinery safety rules. B-BBEE level is not specified in this document.

Contractor must comply with OHSA (Act 85 of 1993) and SANS 12100:2013 and SANS 347. Contractor personnel appointments must be in accordance with OHSA and form part of the HSSE file. All incidents must be reported to clearance issuers and maintenance supervisors. Compressor safety devices include overpressure protection, emergency stop, spark arrestor, guards, battery isolator, and fuel/oil leak prevention. Method statements and risk assessments (RAMS) are required. All electrical equipment brought on site must be inspected and approved by SANPC Refinery electrical department. Fire department must inspect compressors before site entry.

Division of responsibilities is defined in tables. Contractor executes (E) or supplies (S) most items. SANPC Refinery approves (A) or participates (P). Key duties: Contractor handles timeous work permit applications, gas testing, quality checking; supplies transportation, lighting, protective clothing, safety equipment, etc. SANPC Refinery issues daily work permits, provides some site facilities. Variation orders must be approved by Area Engineer before extra work commences. No work without a job card is accepted.

Mandatory documents: inspection and testing records for safety relief valves, pressure vessel inspection records (signed by AIA), Compensation Fund certificate, Technician Trade Test certificate. Additional requirements: valid transport permit, compliance with OHSA and SANS codes, adherence to SANPC Refinery rules and safety procedures, ability to provide 24-hour delivery and 4-hour breakdown response. Contractor must have a maintenance support crew with contingency plan. All electrical equipment must be approved on site.

Technical evaluation has three sub-criteria: References (50%), Technician Experience (20%), and Company Response Times (30%). Minimum technical threshold is 70%. Bidders failing any mandatory requirement or scoring below 70% are disqualified.