Consulting engineering services for routine road maintenance of national route 2 (section 31–32) and national route 69 (section 5) in zululand district, kwazulu-natal – SANRAL tender nra 2026/0034

Briefing session: compulsory, virtual (Microsoft Teams), 04 September 2026 at 11:00 AM, duration 2 hours. Meeting ID: 356 389 217 747 923, Passcode: 97xP3f6a. Registration opens 30 minutes before start; late registration or late arrival results in non-responsive submission. A tenderer's representative cannot represent more than one tenderer. Closing date and time: 21 September 2026 at 12:00 PM. Clarification requests must be submitted at least 8 working days before closing; Employer responds to clarifications up to 3 working days before closing. Addenda issued until 10 working days before closing. Public opening of tenders approximately 1 hour after closing at the tender closing location.

Procurement enquiries: [email protected] (Employer's Agent). No telephone number provided. Physical submission address: Reception Area, SANRAL KwaZulu-Natal Province, 58 van Eck Place, Mkondeni, 3204. Employer's domicilium: 48 Tambotie Avenue, Val de Grace, Pretoria, 0184.

Submission channel: physical delivery only. Tenders must be placed in the tender box at the Reception Area, SANRAL KwaZulu-Natal Province, 58 van Eck Place, Mkondeni, 3204, during office hours (09:00 to 16:00) Monday to Friday. Telegraphic, telephonic, telex, facsimile or e-mailed tenders will not be accepted. No late tenders accepted after the closing time. Tenders must be submitted on the issued tender documentation only; bidders' names and contact details must appear on the cover page. Submission format: electronic on a flash drive (in the relevant MS Word and MS Excel formats, not PDF unless specified) plus a printed copy of the Form of Offer and Summary of Pricing Schedule. All certificates listed in the List of Returnable Schedules must be submitted as scanned PDF copies on the flash drive. In case of discrepancy between the electronic priced schedule and the PDF version, the PDF version prevails; for information provided by the tenderer, the signed print-out prevails. Returnable forms include: SBD1 (Invitation to Bid), SBD7 (Form of Offer and Acceptance), Form A2 (Certificate of Authority for signature), Form A10 (Schedule of Deviations or Qualifications), Form A12 (B-BBEE Verification Certificate), B-forms (B1, B2, B4, B6) for key personnel and past performance, Form C2.4 (Workplan Appropriateness), CSD Report, COIDA Letter of Good Standing, Tax Compliance Status PIN or certificate, and proof of authority (e.g. company resolution). Disqualification risks: failure to attend the compulsory briefing, late submission, unsigned or incomplete Form of Offer, material deviations, submitting more than one tender for the same project, and failure to comply with addenda.

Evaluation in four stages: Stage 1 – Test for Responsiveness (conformity to all terms, conditions, specifications; no material deviation). Stage 2 – Mandatory Administration Criteria: fully completed and signed Form of Offer (with two witnesses), CSD registration, valid COIDA Letter of Good Standing, attendance of compulsory briefing, and meeting minimum key personnel requirements (Contract Engineer as permanent employee). Stage 3 – Functionality Evaluation (total 100 points, minimum threshold 70 points): Technical experience in comparable projects (30 points), Management ability in comparable projects (15 points), Workplan Appropriateness (30 points, based on proposed hours compared to 80th percentile of all tenders), Quality assurance systems (10 points, full ISO certification = 10, submitted for ISO = 7, in-house = 5), Past performance on reference projects (15 points, based on up to 3 completed projects in last 10 years; sworn affidavit allowed if fewer than 3). Stage 4 – Price and Preference: PPPFA preference point system, either 80/20 (for values up to R50 million) or 90/10 (above R50 million), determined by lowest acceptable tender. Preference points for specific goals: B-BBEE level 1 = 10 or 20 points, level 2 = 9 or 18, level 3 = 6 or 14, level 4 = 5 or 12, level 5 = 4 or 8, level 6 = 3 or 6, level 7 = 2 or 4, level 8 = 1 or 2, non-compliant = 0. Deadlock breaking: highest preference points, then highest functionality, then drawing of lots. Additional award criteria: not on Register of Tender Defaulters or Restricted Suppliers, no abuse of SCM system, no previous contract failure, tax compliance (7 working days to rectify if non-compliant), key persons not fully committed to maximum projects, market-related price negotiation, risk analysis on preferred tenderer, and possible Contractor Participation Goal (CPG) of minimum 30% introduced during contract.

Scope: Consulting engineering services for routine road maintenance of National Route 2, Section 31 (km 32.89) to Section 32 (km 70.16) and National Route 69, Section 5 (km 0.00 to km 9.63) in Zululand District Municipality, KwaZulu-Natal. Programme: design and construction documentation to be completed by March 2027, followed by supervision of up to 60 months. Commencement date of supervision phase communicated at Handover meeting. Services include administration and monitoring, close-out, and capturing structures inventory updates. Key personnel: Contract Engineer (permanent employee of tenderer) and Assistant Contract Engineer (if applicable). Key persons limited to maximum 6 Routine Road Maintenance contracts with SANRAL. Alternative candidates required for positions with potential conflicts. Tenderers must submit proposed hours for identified Pricing Schedule items (Workplan Appropriateness).

Pricing: rates and currencies in Rand. Pricing Schedule includes hourly rates for different staff categories; hours tendered for Administration and Monitoring and Close Out stages used to calculate monthly sum or lump sum. All rates/sums must not be negative. Balanced unit rates required for Rate Only items. No insurance provided by Employer. Price offered in Form of Offer must match Pricing Schedule Summary total; if discrepancy, Pricing Schedule Summary prevails. Validity period: 12 weeks (calendar days) from closing date. Price negotiations allowed if price not market-related.

CSD registration: mandatory for tenderer and each JV partner at tender closing; verified online, otherwise non-responsive. Tax compliance: SARS Tax Compliance Status PIN or printed TCS certificate, or CSD number if no TCS; each JV partner must submit separate TCS/CSD. COIDA: valid Letter of Good Standing required. B-BBEE: valid verification certificate or sworn affidavit (per Returnable Schedule A12) required for preference points; B-BBEE level 1 or 2 required for Targeted Enterprise status. Joint Ventures: allowed on condition one partner is a Targeted Enterprise (EME or QSE, at least 51% black-owned, level 1 or 2 contributor, no equity sharing with Service Provider, registered on CSD). Targeted Enterprise does not contribute to sub-contract target. Local content: not specified. Professional registrations: not specified. CIDB grading: not specified. Other: not listed on National Treasury's Register of Tender Defaulters or Restricted Suppliers; no abuse of SCM system; no previous contract failure.

Additional evaluation criteria: Bid Evaluation Committee (BEC) will be on another SANRAL project. Penalty for sub-standard draft documentation or design: Employer may levy penalty for additional time spent correcting to required standard at hourly tariffs specified under Additional Duties.