Rates-based contractor for latent defects and emergency works at magwedza clinic, thohoyandou (CIDB grade 2 gb or higher)

The Department of Health intends to appoint a contractor on a rates-based agreement under an NEC4 Term Service Contract to attend to latent defects and emergency works at Magwedza Clinic, Thohoyandou, in the Vhembe District. The work addresses recurring infrastructure failures including sewer system breakdowns, wastewater treatment plant failures, plumbing defects, and associated civil, mechanical and electrical issues. The contractor must ensure timely attendance to latent defects, rapid response to infrastructure failures and emergencies, continuous operational compliance of healthcare facilities, and reduction in delays associated with repetitive procurement processes.

Compulsory briefing session: Monday, 24 August 2026 at 13H00, held virtually on Microsoft Teams. Meeting ID: 358 471 040 020 985, Passcode: 3i8j7ZC3. Attendance is mandatory.

Queries closing date: 2 days before the closing date (i.e., 29 August 2026).

Closing date and time: Monday, 31 August 2026 at 11H00.

For technical and SCM related enquiries, email [email protected]. All questions must be emailed. Queries must be submitted by 2 days before the closing date.

Submissions must be emailed to [email protected] before the closing date and time. Only email attachments are accepted; external links (Google Drive, OneDrive, Dropbox) are not allowed and may render the bid non-responsive. If the submission exceeds email limits, it may be split into multiple emails, each clearly referencing the RFQ number and indicating the sequence in the subject line. The quotation must reflect the RFQ reference number (starting with DoH...), be on company letterhead, state its validity period, and be signed by an authorised representative. The validity period is 90 calendar days. Late submissions will not be considered.

Returnable documents (all must be submitted):

• Written Price Quotation Request (the entire submission including the NDoH's request)
• Bill of Rates (Annexure A) – fully priced, no items left blank, all rates inclusive of all costs
• CIDB Certificate (minimum Grade 2 GB or higher; for a JV, a valid CIDB JV grading certificate) (Annexure B)
• Certified Trade Qualification in Plumbing for the proposed plumber (Annexure B)
• Valid Wireman Licence for the proposed electrician (Annexure B)
• Relevant Company Experience: three appointment letters or purchase orders for similar projects, each with a minimum value of R500,000, with completion certificates and contactable client details (Annexure B)
• Company Registration Documents (Annexure C)
• Central Supplier Database Report/Number and Tax Compliance Status PIN (Annexure C)
• Standard Bidding Documents: SBD 4 (Declaration of Interest), SBD 5 (National Industrial Participation Programme), and SBD 6.1 (Preference Points Claim) (Annexure D)
• Letter of Good Standing (COIDA) – valid and current (Annexure D)
• Addendums if issued by the NDoH (Annexure E)

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Any mandatory document missing or incomplete.
• Quotation not reflecting the RFQ number, not on letterhead, no validity period, or unsigned.

Returnables include: Written Price Quotation Request; Bill of Rates (Annexure A); CIDB Certificate; Certified Trade Qualification in Plumbing; Valid Wireman Licence; Relevant Company Experience (Annexure B); Company Registration Documents; Central Supplier Database Report/Tax compliance status pin (Annexure C); Standard Bidding Documents (SBD 4, 5 and 6.1); Letter of Good Standing (COIDA) (Annexure D); Addendums if issued (Annexure E).

Evaluation is in two phases:

• Phase 1: Mandatory requirements – all must be submitted for the bidder to proceed to Phase 2. These include: written price quotation request, attendance of the compulsory briefing session, fully priced Bill of Rates, CIDB certificate (Grade 2 GB or higher), certified plumbing qualification, valid wireman licence, three relevant company experience references (each R500,000 or above), and any addendums. SCM administrative documentation includes Tax Compliance Status PIN, completed and signed SBD 4 and SBD 6.1, and the quotation must meet the formatting requirements (reference number, letterhead, validity, signature). Failure to comply may result in disqualification.
• Phase 2: Price and specific goals – the 80/20 preference point system applies (for requirements with a Rand value equal to or below R1 million). Price is allocated 80 points; B-BBEE status level of contributor is allocated 20 points. Points for B-BBEE: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Scope of work – the contractor must provide all labour, material, plant and transport for:

• Civil and Plumbing Works: excavate, repair and replace sewer and stormwater infrastructure; construct and rehabilitate soakaways; install and repair piping systems; rectify leaks, blockages and overflow conditions.
• Mechanical and Electrical Works: maintain and repair wastewater treatment plants including Lilliput systems; replace and repair pumps including grinder pumps; repair electrical panels, dosing systems and associated infrastructure; undertake fault finding and system restoration.
• General Site Works: minor construction, refurbishment and defect rectification including tiling, plastering and painting; structural and non-structural repairs.
• Emergency Works: respond to emergency failures including sewer spillages, electrical faults and mechanical breakdowns; implement temporary and permanent remedial measures to ensure continued operation of facilities.

Work is issued on an as-and-when-required basis. Deliverables: fully functional infrastructure systems, compliance with applicable SANS standards, completion reports and quality assurance documentation.

Work allocation process: Step 1: Service Manager identifies a defect, maintenance requirement, or emergency. Step 2: Scope Definition – Service Manager defines scope of works, KPIs, and required timelines. Step 3: Contractor Engagement – Standard process: appointed contractor submits quotations within 3 working days; Emergency: Service Manager may enter into direct negotiation with the contractor if justified by urgency, continuity, or operational requirements. Step 4: Contractor submits pricing based on agreed rates, methodology (if required) and schedule. Step 5: Service Manager evaluates proposals based on compliance and price competitiveness. Step 6: Purchase Order issued to successful contractor. Step 7: Execution of Works – contractor executes works and provides all compliance documentation. Step 8: Inspection and Certification – Service Manager inspects works and issues completion certificate or report. Step 9: Contractor performance is recorded for considerations.

Bidders must submit three appointment letters or purchase orders for projects of a similar nature, each with a minimum value of R500,000, together with corresponding completion certificates or completion letters signed by the client. Each reference must include contactable client details. The proposed plumber must hold a certified trade qualification in plumbing (e.g., National Certificate in Plumbing). The proposed electrician must hold a valid Wireman licence.

Deliverables must be fully functional infrastructure systems, compliant with applicable SANS standards. The contractor must provide completion reports and quality assurance documentation. Work is subject to inspection and certification by the Service Manager, who issues a completion certificate or report. Contractor performance is recorded for future considerations.

Pricing must be based on labour rates, plant and equipment, and materials where applicable. Material, plant and equipment procurement may be reimbursed on a cost-plus basis. The Bill of Rates must be fully priced with no items left blank; all rates must be clearly stated and inclusive of all costs.

Payment terms: payments are made only upon completion, verification and approval of works. No upfront deposits or advance payments are provided. Payment conditions include: goods/services received in good condition, verified against order, all relevant documentation submitted, and delivery signed off by NDoH.

No bid bond or performance guarantee is specified for this RFQ, but the National Industrial Participation (NIP) Programme applies to contracts with imported content exceeding US$10 million; successful bidders with contracts over R10 million must report to the DTI.

Mandatory compliance requirements:

• CIDB grading: minimum Grade 2 GB or higher (or valid CIDB JV grading certificate for a JV).
• Certified trade qualification in plumbing for the proposed plumber (e.g., National Certificate in Plumbing).
• Valid Wireman licence for the proposed electrician.
• Company registration documents.
• Central Supplier Database (CSD) registration and report.
• Tax Compliance Status PIN issued by SARS.
• Valid and current COIDA letter of good standing.
• Completed and signed SBD 4 (Declaration of Interest) – discloses any relationship with state employees or the procuring institution; false declarations lead to disqualification.
• Completed and signed SBD 5 (National Industrial Participation Programme) – applies to contracts with imported content; bidders must sign and submit.
• Completed and signed SBD 6.1 (Preference Points Claim) – claims B-BBEE points; failure to submit proof of B-BBEE status means no preference points are claimed.
• Attendance of the compulsory briefing session is mandatory.

Preference points are awarded for B-BBEE Status Level of Contributor under the 80/20 system. Points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders must submit proof of B-BBEE status level to claim points. Sub-contracting details must be disclosed, including percentage, name, B-BBEE status, and whether the sub-contractor is an EME or QSE.

The purpose of the contract includes addressing environmental non-compliance caused by infrastructure failures such as sewer system breakdowns and wastewater treatment plant failures. The contractor must ensure continuous operational compliance of healthcare facilities, which includes environmental compliance.

The contract will be executed under the NEC4 Term Service Contract (TSC). Contractors are appointed to a panel; no work is guaranteed. Work is issued through Task Instructions, and allocation is based on urgency, availability, capability and performance. The Department may engage directly with the contractor in emergency situations. The supplier must indemnify and hold harmless the NDoH, its agents and employees against claims, damages, losses and expenses (including attorney's fees) arising from the performance of the contracted work, covering all labour, materials and equipment. Payments are made only upon completion, verification and approval of works; no upfront deposits or advance payments. The supplier must adhere to all site rules and regulations regarding security, building use and employee conduct.

Contractor must have CIDB grading of Level 2 GB or higher. Mandatory requirements include: written price quotation request, attendance of the compulsory briefing session, fully priced Bill of Rates, CIDB certificate, certified plumbing qualification, valid wireman licence, three relevant company experience references (each R500,000 or above), and any addendums. SCM administrative documentation includes Tax Compliance Status PIN, completed and signed SBD 4 and SBD 6.1, quotation on company letterhead with validity period and signature, and Central Supplier Database report. Failure to comply with any mandatory requirement may result in disqualification.

Evaluation is in two phases: Phase 1 – Mandatory requirements (as listed in requirements section). Phase 2 – Price and specific goals: the 80/20 preference point system applies for goods or services with a Rand value equal to or below R1 million.

The tender is for the appointment of a contractor to attend to latent defects and emergency works at Magwedza Clinic, Thohoyandou. The scope is defined by the pricing schedule categories and quantities listed.

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Returnable documents: the completed pricing schedule with all grey areas filled in. The quotation must be submitted by the closing date and time.

No specific evaluation criteria are stated. The tender is a Request for Quotation; the pricing schedule appears to be the primary basis for evaluation.

The works comprise latent defects and emergency repairs at Magwedza Clinic, Thohoyandou. The pricing schedule lists the following categories and quantities: General Labourer (140 hours), Skilled Labourer (80 hours), Bricklayer Double Skin (100 m²), Carpenter (80 hours), Painter (100 m²), Tiler (40 m²), Plasterer (40 m²), Plumber (80 hours), Mechanical Technician (60 hours), Pipe Fitter (60 hours), Electrician (100 hours), Electrical Assistant (100 hours), Welder (40 hours), Refrigeration Technician (100 hours), Site Supervisor/Foreman (160 hours). Materials and supporting costs are provisional at R400,000.00.

The pricing schedule includes a provisional amount of R400,000.00 for materials and supporting costs. Profit and attendance is to be calculated as a percentage of the provisional amount (P1 x %), and company overheads and profit as a percentage of the subtotal (Q x %). VAT is applied at 15%. The total appointment value is calculated as the sum of the subtotal, overheads and profit, plus VAT.

No specific requirements found