Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
R27 West Coast Road, Melkbosstrand, Cape Town, South Africa - Melkbosstrand Koeberg - Cape Town - 7440
Organization Type
GOVERNMENT
Published
04 Sept 2026
OCDS Reference
ocds-9t57fa-169109
Supply and delivery of various bearings and v-belts for koeberg nuclear power station (nuclear operating unit) on an as-and-when required basis for five (5) years, via e-tender submission by 30 september 2026. Enquiries made to the SCM / nuclear procurement department’s contact persons (the ITT document references the nuclear operating unit and provides details on the specific requirements). Tenders will be evaluated in accordance with the PPPFA 2022 regulations, with functionality/specific goals evaluation based on annexures and specific goals being non-disqualifying but scoring zero if not submitted. Basic compliance requires completion of mandatory annexures a, b, c, d, e, f, g, h, i, j, k, l (as detailed), valid tax compliance (csd or SARS pin) for south african tenderers, an OHS plan (for services), a valid letter of good standing (coida), a bas150 safety file / OHS plan, csd registration, and submission of the price schedule. A compulsory e-tender registration and e-tendering help manual acknowledgement (annexure l) is required to be returned within five (5) working days. The tenderer must ensure e-tendering submission with all required documents uploaded prior to the closing time. NO late tenders accepted. The tender is subject to the PPPFA 2022 regulations with the 90/10 preference point system. A compulsory reverse e-auction may be held after evaluation. Tender validity period is 120 days.
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Date & Time
Monday, 28 September 2026 - 10:00
Venue
N/A
Categories
Request for Bid(Open-Tender)
R27 West Coast Road, Melkbosstrand, Cape Town, South Africa - Melkbosstrand Koeberg - Cape Town - 7440
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AI Document Analysis Stages
Important Dates
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf (RFP)04 Sept
2026
Tender Published
Tender was published
28 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf
No summary available
Annexures.zip
Eskom is procuring the supply and delivery of various bearings and rubber V-belts for the Koeberg Nuclear Operating Unit on an 'as and when' required basis for a five-year period. The contract covers stock replenishment and non-stock requests, with delivery to the Koeberg Power Station Site Stores. The spares are used for planned and breakdown maintenance on plant systems classified as non-safety, safety-related, or critically safety-related.
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Open Supplier Readiness HubMedian Estimate
R 275 000
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
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{"closingDate":"04 September 2026","closingTime":"10:00 AM","briefingSession":"{"date":null,"time":null,"venue":"ion meeting","is_compulsory":false}"}
Contact Information
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf (RFP){"name":null,"email":"[email protected]","phone":"021 522 3818","department":"(NOU) ON AN “AS AND WHEN”","address":"r which"}
Evaluation Criteria
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf (RFP)No eligibility criteria specified
Technical Specifications
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf (RFP)Total 100%
Threshold 70%
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 61
File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005)
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Identifier
Invitation to Tender (ITT)
Effective Date 30 October 2025
Review Date October 2030
Clause Number from
Standard Conditions of Tender Data
Tender
Rubber V-belts:
Criteria Weighting
Demonstrate performance in 30%
comparable projects
Product Defects Management 20%
Plan
Company Policy on Warranties 20%
and Guarantees
Ability to comply with Eskom 30%
Total 100%
Threshold 70%
Tenderers are required to score at least 70% or more to pass
functionality.
Tenderers who do not meet the minimum 70% threshold for functionality
scoring will be disqualified
A detailed Functional Evaluation Criteria is attached, Annexure O
Refer to Annexure O for details
3.15 Evaluation of Price Prices will be evaluated as follows:
alternative tenders submitted; and
tender based on the tendered Programme (if provided) and prices,
on the estimated effect of Price Adjustment Factors and rate of
exchange fluctuations (if applicable) and on other evaluation
parameters relating to uncertainty and risk, where applicable.
purposes but will be implemented when payment is affected.
Prices will be scored out of 80/90 points
3.18 Evaluation of Specific Specific goals will be scored out of 20/10 points for Price and 20 points
Goals for Specific goals in accordance with the PPPFA. A tender fails to submit
evidence of its points claim for a Specific Goal, it will not be disqualified.
However, it will be awarded 0 points for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the
80/20 or 90/10 system. Eskom will add the score from Pricing and
Specific Goals together and rank the suppliers from the highest to the
lowest.
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 61
File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005)
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Identifier
Invitation to Tender (ITT)
Effective Date 30 October 2025
Review Date October 2030
Clause Number from
Standard Conditions of Tender Data
Tender
3.20 Objective Criteria Objective criteria are not applicable.
(if applicable)
3.21 Reverse e-auction Reverse e-auction is not applicable
(if applicable)
Contractual Requirements Mandatory Contractual Requirements that must be included in all
tenders is the following: -
Additional Contractual Requirements that may be included if applicable:
Contractual Requirements are not evaluation criteria. They will be
assessed after the evaluation and ranking of the tenders. Proof
that the tenderer recommended for award has met the stipulated
contractual requirements must be submitted prior to contract
award.
Failure to meet stipulated Contractual Requirements by the
stipulated deadlines may result in the tenderer being regarded as
non-responsive and ineligible for contract award.
3.24 Sign form of Agreement/ The Applicable contract form and conditions of the contract will be the
Contractual Conditions NEC3 Supply Contract (SC3).
2.28 CIDB Requirements Not Applicable
(where applicable for
Engineering and
Construction Works
Contracts)
2.29 Contract Skills Not Applicable
Development Goals
(CSDG) is not applicable
2.30 Contract Participation Not applicable
Goals
Please note:
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 61
File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005)
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Identifier
Invitation to Tender (ITT)
Effective Date 30 October 2025
Review Date October 2030
Tenderers are requested to bear in mind Eskom's standard payment terms as stipulated hereunder when
submitting tenders and concluding contracts with Eskom:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
suppliers within 60 days of receipt of undisputed invoices.
Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or price
quotations should the tendered prices not be market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this
may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.
Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following link:
“proof of B-BBEE status level of contributor” means-
(a) the B-BBEE status level certificate issued by an authorized body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act
1.3 Tender returnables
The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.
Note the following: -
These returnables are required to be fully completed, signed (if required on the returnable) and submitted
with the tender at Tender closing date and time. If not fully completed, signed (if required on the
returnable) and/or submitted by tender closing, the tenderer will be disqualified.
** Returnable required at Tender closing (non-disqualifiable): -
These returnables are required to be fully completed, signed (if required on the returnable) and submitted
with Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted
with incomplete information or without a required signature, the Procurement Practitioner will, in writing,
request the tenderer to submit the returnable within 5 working days. If the returnable is not fully
completed, signed if required and/or received by the Procurement Practitioner within 5 working days of
the request, the tenderer will be disqualified.
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 61
File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005)
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Identifier
Invitation to Tender (ITT)
Effective Date 30 October 2025
Review Date October 2030
The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table the
prescribed period for CIDB proof of grading.
These returnables are required to be submitted at tender closing date and time. These returnables will
not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable
at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero.
Returnable required prior to Contract Award.
Returnables that are mandatory for contract award must be submitted prior to award, completed in full if
completion is a requirement and signed if signature is a requirement.
Reference Returnable From Suppliers ** to
Tender Tender prior Award.
at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing.
Basic Compliance Electronic copy of the tender in a PDF format. The price list √
needs to be submitted in PDF and a copy in excel format (The
upload size per document is 50MB megabytes and total
submission is restricted to 900 gigabytes) (The limit is 50MB
per file and total submission of 900MB per submission)
Annexure A Authorization Form √
Annexure B Acknowledgement Form √
Annexure C Tenderers Particulars √
Annexure D Integrity Pact Declaration form √
Annexure E CPA for local goods/services (if applicable) √
Annexure F CPA(IG) for imported goods/services (if applicable) √
Annexure G1-G4 SBD 6.2 -Declaration certificate for local production and √
content and Annexures G2,G3,G4
Refer Annexure G - SBD 6.2 Returnable (downloaded copies of
mentioned documents)
Annexure H SBD 1- to be completed and submitted by all tenderers. √
(applicable for all
suppliers including
Foreign suppliers)
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 61
File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005)
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Identifier
Invitation to Tender (ITT)
Effective Date 30 October 2025
Review Date October 2030
Reference Returnable From Suppliers ** to
Tender Tender prior Award.
at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing.
2022 regulations
Annexure J SBD 4 – Bidders Disclosure √
Annexure K Reverse e-auction training acknowledgement form (if √
applicable
Annexure L E- The acknowledgement form must be completed and √
tendering Help Manual returned to the procurement representative within five (5)
acknowledgement working days as confirmation of your understanding and
form acceptance of the e-Tendering Process/Solution.
Additional Letter of intent to form a JV/consortium or Valid joint venture √
Documents required agreement confirming the rights and obligations of each of
in the event of JV: - the joint venture partners and their profit-sharing ratios.
Separate written confirmation that the joint venture will √
operate as a single business entity (incorporated) for the
duration of the contract, or this may be included as an
obligation within the JV agreement.
Details and confirmation of a single designated bank account √
in the name of the JV and independent of the individual JV
partners, as set out in the joint venture agreement.
goals will not result in its disqualification. The tenderer will,
however, be scored zero for Specific Goals for purposes of
PPPFA scoring and ranking.
Tax Clearance A certified copy of a tax clearance certificate is required from √
Certificates foreign tenderers (with a footprint in South Africa but that are
not registered on CSD and have not provided a SARS pin
number) and local tenderers (that have not provided their
SARS e-filing PIN number for verification by Eskom and/or
their CSD profile / CSD number).
Foreign suppliers with no footprint in South Africa must
complete the SBD1 document; however, no proof of tax
compliance is required.
Tax Evaluation Evaluation questionnaire to determine whether a company, √
Questionnaire (if close corporation (CC) or Trust is a personal service provider
services contract for purposes of PAYE
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 61
File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005)
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Identifier
Invitation to Tender (ITT)
Effective Date 30 October 2025
Review Date October 2030
Reference Returnable From Suppliers ** to
Tender Tender prior Award.
at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing.
and was included as
annexure)
Compliance with To the extent that the tenderer falls within the definition of a √
Employment Equity “designated Employer” as contemplated in the Employment
Act Equity Act , the tenderer is required to furnish the
Employer with proof of compliance with the Employment
Equity Act, including proof of submission of the Employment
Equity report to the Department of Labour. (South African
tenderers only)
NEC or other NEC or other Contract, completed in full. √
Contract
Pricing schedule Completed pricing schedule (if not already submitted in the √
NEC or other Contract).
For e-tendering price schedule needs to be submitted in PDF
and a copy in excel format. The upload size per document is
500 megabytes and total submission is restricted to 4
gigabytes.
Mandatory contractual requirements
SUPPORTING EVIDENCE [applicable to all tenders]
Mandatory Proof of valid and current CSD Registration (CSD √
Contractual number/CSD Report)
Methodology
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdfsuppliers, because the sourcing strategy allows for both part-tenders and
whole-of-scope tenders. This approach is designed to:
economically feasible to place a contract directly with that tender, the
project team will align the final award in the most economically
feasible manner or second-best price.
feasible solution to the tender and place a contract directly with that
tender.
2.1 Eligibility Tenderers (whether a single company or an incorporated or
unincorporated joint venture or consortium) must meet the eligibility
criteria stated in the Tender Data. The tenderer, or any of its principals,
must not be under any restriction to do business with Eskom or State-
Pricing Schedule
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf2.33 Cataloguing The successful tenderer may be required to provide the cataloguing
information per item after contract award and will need to ensure that all
materials delivered to Eskom are labelled in line with Eskom’s labelling
specifications as may be stipulated by Eskom. Where cataloguing is a
requirement, the Pricing Schedule must also include a line item for
3.15 Evaluation of Price Prices will be evaluated as follows:
evidence of its points claim for a Specific Goal, it will not be disqualified.
However, it will be awarded 0 points for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the
80/20 or 90/10 system. Eskom will add the score from Pricing and
Pricing schedule Completed pricing schedule (if not already submitted in the √
NEC or other Contract).
Compliance Requirements
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf (RFP)The following criteria will be applicable for this transaction under functionality criteria: Bearings: Criteria Weighting Demonstrate performance in 30% comparable projects Product Defects Management 20% Plan Company Policy on Warranties 20% and Guarantees Ability to comply with Eskom 30% ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof of application √ issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only)
SHE Requirements: Suppliers must comply with all Safety, Health, and Environment (SHE) requirements as prescribed for the scope of supply. These will form part of the enquiry.
The OHS requirements will form part of the procurement process and must be complied with prior to signing the contract (Note: the requirements are applicable to the tender phase Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers ** to Tender Tender prior Award. at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing. only). The service provider shall comply with the OHS Safety file requirements which will be issued to the successful bidder, and no work may commence until the Safety file is approved by the Contract custodian together with the OHS professional.
The following will form part of the tender evaluation criteria and must be complied with: The evaluation criteria as per annexure C3 consisting of
Acknowledgement of Eskom's SHE rules, and requirements form (Annexure B) signed and submitted by the tenderer
Valid Letter of Good Standing (COIDA or equivalent)
OHS plan (Must address the project /scope of work OHS risk(s) and aligned with the health and safety specification or requirements).
Baseline OHS Risk Assessment (BRA) Identification, assessment and management of Safety, Health and Environmental risks related to the scope of work.
OHS policy signed by CEO
The submitted policy document must comply to OHS Act Section The OHS Act 37(2) agreement which will be signed with the contract Other safety/quality Safety, Health & Environmental - Suppliers to comply with the √ documents as Occupational Health and Safety Act No., South African required per scope National Standards (SANS), National Environmental Management Act No. , Eskom Safety, Health and Environment of works policy, procedures, specification and guidelines, Eskom Life Saving Rules Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers ** to Tender Tender prior Award. at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing. Environmental Not Applicable √ Quality Not Applicable √ Due
A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not.
Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)
For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical [required for evaluation Bearings /scoring] Criteria Returnable /Proof of Evidence √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers ** to Tender Tender prior Award. at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing. Demonstrate performance in comparable projects √ Product Defects Management Plan √ Company Policy on Warranties and Guarantees √ Ability to comply with Eskom Specifications Total Criteria Returnable /Proof of Evidence Rubber V-Belts Criteria Returnable /Proof of Evidence Demonstrate performance in comparable projects √ Product Defects Management Plan √ Company Policy on Warranties and Guarantees √ Ability to comply with Eskom Specifications √ Refer to Annexure Q Detail Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.
Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 Signed: Date: Name: Position
Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Signed: Date: Name: Position
Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required.
Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Name of JV member Address Authorised signature, name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030
Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signed: Date: Name: Position:(Sole Proprietor)
Certificate for trust I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the trust and to sign all documents in connection with this tender and any contract that may result from it on behalf of the trust. A certified copy of the resolution of the board of trustees is annexed to this Form. Signed: Date: Name: Position: NOTE: The table below must also be fully completed by all tenderers in addition to the certificate that was selected and completed above. Name of tenderer: Full names of authorised signatory: Designation and capacity: Signature of authorised signatory Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 Date of signature: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 ANNEXURE B ACKNOWLEDGEMENT FORM We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the following addenda issued by Eskom: We confirm that the documentation received by us is: (Indicate by ticking the box) Correct as stated in the Invitation to Tender / RFP Content List, and that each document is complete. Or: Incorrect or incomplete for the following reasons: Cataloguing Acknowledgement: Please select the relevant statement by ticking the appropriate box below
We agree to provide the cataloguing information as described in the Invitation to Tender
We have already supplied Eskom with the cataloguing information pertaining to this Invitation to Tender in a previous contract/order [insert previous contract/order number] __________
We do not intend to provide the required cataloguing information for the reasons stated hereunder:
We are a Distributor/Importer/Agent and our Principal, being the Original Equipment Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position to supply cataloguing information for items. We attach the letter from the OEM confirming its position. Invitation to Tender/Request for Proposal No: ____________________ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 Name of Tenderer: ___________ _ _ Country of registration: _______________________________________ Full names of contact person: __________________________________ Contact details: Tel (landline): Cell phone: e-mail address: Name of tenderer: Full names of authorised signatory: VAT registration number Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 CIDB Registration number (if applicable) and CIDB grade specified for the sub-contractor as may be stipulated in the Tender Data Proposed Scope of work to be done by sub- contractor Contact person Telephone number Fax number E-mail address Postal address Physical address
If you are currently registered as a vendor with Eskom, please provide your vendor registration number with Eskom.________________
If you are currently registered as a vendor on the National Treasury’s Central Supplier Database (CSD), please provide your supplier registration number with Treasury_____________
Please note that it is not mandatory for you to be registered on National Treasury’s CSD at the time of responding to this tender. It is, however, a mandatory requirement that you be registered on CSD prior to award.
You may register online at National Treasury website on www.treasury.gov.za
If you are registered on SARS E-filing system, please provide your PIN number in order to verify your tax compliance status ___________________
If you are required to be tax compliant as per SBD 1 but are not registered on CSD (foreign suppliers) or have not provided your SARS E-filing PIN, please confirm that you have attached or will furnish a copy of a current valid tax compliance certificate as a tender returnable by contract award stage. YES NO
If sub-contracting is prescribed in the Invitation to Tender , tenderers must complete 7.1 to 7.9. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 61 File name: E3168GXNOU-VBELTS AND BEARING ITT as at 4 September 2026 (005) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender (ITT) Effective Date 30 October 2025 Review Date October 2030 7.1 Confirm if you intend sub-contracting YES NO 7.2 What percentage will you be sub-contracting? % 7.3 To whom do you intend sub-contracting? _______________________________ 7.4 Is the said sub-contractor registered on CSD? YES NO 7.5 If yes to 8.4, please provide CSD number._________________________ 7.6 Please confirm B-BBEE level of said sub-contractor______________________ 7.7 Which designated group does the sub-contractor belong to
Points Allocation: 10 points
B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price
quotations should the tendered prices not be market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this
may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.
Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following link:
“proof of B-BBEE status level of contributor” means-
(a) the B-BBEE status level certificate issued by an authorized body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act
1.3 Tender returnables
The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.
Note the following: -
These returnables are required to be fully completed, signed (if required on the returnable) and submitted
with the tender at Tender closing date and time. If not fully completed, signed (if required on the
returnable) and/or submitted by tender closing, the tenderer will be disqualified.
** Returnable required at Tender closing (non-disqualifiable): -
These returnables are required to be fully completed, signed (if required on the returnable) and submitted
with Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted
with incomplete information or without a required signature, the Procurement Practitioner will, in wr
Health & Safety
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf(Y / n / n/a)
1.1.16 Scope of Work/User requirements (URS) Annexure N Y
1.1.17 Technical Evaluation/Functionality Bearings,V-Belts Annexure O Y
1.1.18 NEC or other Contract including Pricing Schedule/BOQ Annexure P Y
(Appendix A and B )
1.1.19 SHE Specifications Annexure Q Y
1.1.20 Annexure C 3: OHS Tender Evaluation Occupational Annexure R Y
1.1.21 Acknowledgement Form Eskom SHE Rules Annexure S Y
1.1.22 Baseline Risk Assessment Annexure S1 Y
1.1.22 Declaration of Interest Annexure T Y
1.1.23 Non-Disclosure Agreement (NDA) Vendors Annexure U Y
1.1.24 Eskom-Standard Conditions of Tender Annexure V Y
1.1.25 Supplier Evaluation Pack Annexure W Y
1.1.26 Eskom Supplier Integrity Pack Annexure W1 Y
Safety COIDA - Original certificate of good standing or proof of application √
issued by the Compensation Fund (COID) or a licensed
compensation insurer (South African tenderers only)
Health, and Environment (SHE) requirements as prescribed for
the scope of supply. These will form part of the enquiry.
process and must be complied with prior to signing the contract
(Note: the requirements are applicable to the tender phase
at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing.
only). The service provider shall comply with the OHS Safety
file requirements which will be issued to the successful bidder,
and no work may commence until the Safety file is approved by
the Contract custodian together with the OHS professional.
must be complied with:
The evaluation criteria as per annexure C3 consisting of:
a) Acknowledgement of Eskom's SHE rules, and requirements
form (Annexure B) signed and submitted by the tenderer
b) Valid Letter of Good Standing (COIDA or equivalent)
c) OHS plan (Must address the project /scope of work OHS
risk(s) and aligned with the health and safety specification or
requirements).
d) Baseline OHS Risk Assessment (BRA) Identification,
assessment and management of Safety, Health and
The OHS Act 37(2) agreement which will be signed with the
contract
Other safety/quality Safety, Health & Environmental - Suppliers to comply with the √
documents as Occupational Health and Safety Act No., South African
required per scope National Standards (SANS), National Environmental Management
Contractual Terms
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdfsanctions list. A tenderer shall be found to have the nationality of
a country if the tenderer is a national or is constituted, incorporated,
or registered and operates in conformity with the provisions of the
laws of that country. This criterion shall also apply to the
determination of the nationality of proposed subcontractors or
suppliers for any part of the Contract including related services.
individually or as a partner in a joint venture (JV) or consortium,
except on an E-Tendering system where there is a limit size (The
upload size per document is 500 megabytes and total submission
is restricted to 4 gigabytes).
Demonstrate performance in 30%
comparable projects
Product Defects Management 20%
Plan
Company Policy on Warranties 20%
and Guarantees
Ability to comply with Eskom 30%
Specifications
Total 100%
Threshold 70%
Demonstrate performance in 30%
comparable projects
Product Defects Management 20%
Plan
Company Policy on Warranties 20%
and Guarantees
Ability to comply with Eskom 30%
Specifications
Total 100%
Threshold 70%
Tenderers are required to score at least 70% or more to pass
functionality.
Tenderers who do not meet the minimum 70% threshold for functionality
scoring will be disqualified
submitting tenders and concluding contracts with Eskom:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
suppliers within 60 days of receipt of undisputed invoices.
at at (disqualifiable)* required Contract required required (Non-disqualifiable) closing Returnable Returnable Returnable closing.
Demonstrate performance in comparable projects √
Product Defects Management Plan √
Company Policy on Warranties and Guarantees √
Demonstrate performance in comparable projects √
Product Defects Management Plan √
Company Policy on Warranties and Guarantees √
Ability to comply with Eskom Specifications √
Eligibility
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf (RFP)Bidders must be registered on the CSD (Central Supplier Database) before submitting a tender.
Section
Source: E3168GXNOU-VBELTS AND BEARING ITT 4 September 2026 AB.pdf1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y
PPPFA 2022 regulations
1.1.11 Tax Evaluation questionnaire to determine whether a Annexure K Y
1.1.17 Technical Evaluation/Functionality Bearings,V-Belts Annexure O Y
1.1.20 Annexure C 3: OHS Tender Evaluation Occupational Annexure R Y
Health and Safety Evaluation
1.1.25 Supplier Evaluation Pack Annexure W Y
nt for evaluation
Prices will be scored out of 80/90 points
3.18 Evaluation of Specific Specific goals will be scored out of 20/10 points for Price and 20 points
Goals for Specific goals in accordance with the PPPFA. A tender fails to submit
evidence of its points claim for a Specific Goal, it will not be disqualified.
However, it will be awarded 0 points for that Specific Goal.
80/20 or 90/10 system. Eskom will add the score from Pricing and
Specific Goals together and rank the suppliers from the highest to the
Contractual Requirements are not evaluation criteria. They will be
assessed after the evaluation and ranking of the tenders. Proof
PQE: Quality officer
exchange fluctuations (if applicable) and on other evaluation
Important Dates
Source: Annexures.zip (TENDER){"closingDate":"21 February 2025","closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}
Contact Information
Source: Annexures.zip (TENDER){"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}
Evaluation Criteria
Source: Annexures.zip (TENDER)Bidders must be registered on the Central Supplier Database (CSD) to access the eTendering system. South African suppliers must have a valid tax clearance certificate or tax clearance pin from SARS. Foreign suppliers with no local footprint (no branch, permanent establishment, source of income, or tax liability in RSA) are exempt from tax clearance and CSD registration but must complete the Tax Compliance Questionnaire. Bidders must submit the E-Tendering Training Acknowledgement Form, fully completed, or be disqualified. Local content requirements apply under SBD 6.2; the minimum threshold is not stated in the document. Bidders must achieve at least 70% in the functional evaluation to be considered. The declaration certificate for local content and Annex C must be submitted at the stipulated deadline.
Technical Specifications
Source: Annexures.zip (TENDER)of services, works or goods Stipulated minimum threshold
_______________________________ _______%
_______________________________ _______%
_______________________________ _______%
(Tick applicable box)
Yes NO
3..1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as
prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by SARB
for the specific currency at 12:00 on the date of advertisement of the bid.
The relevant rates of exchange information is accessible on www.reservebank.co.za
Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to
Annex A of SATS 1286:2011):
Currency Rates of exchange
US Dollar
Pound Sterling
Euro
Yen
Other
NB: Bidders must submit proof of the SARB rate (s) of exchange used.
threshold for local content the dti must be informed accordingly in order for the dti to verify and in
consultation with the AO/AA provide directives in this regard.
Controlled Disclosure
representative registered here in RSA) do not need to submit a tax clearance certificate.
Database.
certificate is required, please answer the following pre-award questionnaire in the table below:
Please mark the applicable column (Yes/No) with an ‘X’
No. Question Yes No
Africa (RSA)?
Do you have a branch in the RSA?
Do you have a permanent establishment in the
RSA?
RSA?
If the answer is ‘No’ to all of the above, then it is not a requirement to obtain a tax clearance certificate
/ tax clearance system pin code from SARS.
Yours faithfully
For Supplier:
The supplier hereby confirms that the questions above were answered truthfully and were fully
understood.
Name Designation Signature Date
Company name
Company registration number
Telephone number Fax No. and/or e-mail
address
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
of 1
File name: Annexure G - Tax Compliance Questionnaire for Foreign Suppliers
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tender bulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
Open your web browser
Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address
and password
Fig1.1
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
OTP page will be displayed
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP sent to the registered cellphone number and email address
Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Landing page once OTP is verified
Select the preferred “Ref No”
A page with the preferred Tender information is displayed before tender documentation can
be submitted.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Click on “Create New Submission” button to submit required Tender documents
Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
To submit tender documents, click on “Add file” button
Upload required tender documents by:
Giving the file a name
Select the listed file type e.g.: Technical, commercial, finance and etc
Choose the file you need to upload
Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
all uploaded files should not exceed 900MB.
will pop-up
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
submission and closed time and date timestamp at the bottom.
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
--------Originalmessage--------
From:Eskom E-Tender Document Submission 28 [email protected]
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
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8 General
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The supply and delivery of various rubber Bearings for the Koeberg Operating Unit, on an ‘as and when
required’ basis. The spares provided will be used on plant systems and components classified as non-
safety or availability related (NSA), safety related (SR) or critically safety related (CSR).
The spares will be used for planned and breakdown maintenance as well as for the replenishment of
minimum stock levels in the Koeberg Power Station Store.
The Supply and Delivery of various Bearings for the Nuclear Operating Unit is listed in Appendix A.
Abbreviation Meaning given to the abbreviation
KNPS Koeberg Nuclear Power Station
PO Purchase Order
PR Purchase Requestion
NOU Nuclear Operating Unit
The delivery times will be stipulated on the Purchase Order (PO), and it will be on and as and when
required basis.
This Bearings contract will be mainly for stock replenishment but will include non-stock request. End users
will request stock items via the stock reservation requests system. If the stock is low, the Inventory Planner
will do a material run as per their schedule. For non-stock request the end-user will raise a PR based on
their requirements. The Supplier will receive a PO to deliver and off load items at the Koeberg Nuclear
Power Station Site Stores. Inventory Management will either distribute the items or replenish the bin
location of the stock.
The quality of spares may differ, depending on where it will be used. The quality requirement will be
stipulated on the purchase order.
The supply and delivery of various rubber V-belts for the Koeberg Operating Unit, on an ‘as and when
required’ basis. The spares provided will be used on plant systems and components classified as non-
safety or availability related (NSA), safety related (SR) or critically safety related (CSR).
The spares will be used for planned and breakdown maintenance as well as for the replenishment of
minimum stock levels in the Koeberg Power Station Store.
The Supply and Delivery of various rubber V-belts for the Nuclear Operating Unit.
The spares to be provided are listed in Appendix A.
Abbreviation Meaning given to the abbreviation
KNPS Koeberg Nuclear Power Station
PO Purchase Order
PR Purchase Requestion
NOU Nuclear Operating Unit
The delivery times will be stipulated on the Purchase Order (PO), and it will be on and as and when
required basis.
This Various Rubber V-Belts contract will be mainly for stock replenishment but will include non-stock
request. End users will request stock items via the stock reservation requests system. If the stock is low,
the Inventory Planner will do a material run as per their schedule. For non-stock request the end-user will
raise a PR based on their requirements. The Supplier will receive a PO to deliver and off load items at the
Koeberg Nuclear Power Station Site Stores. Inventory Management will either distribute the items or
replenish the bin location of the stock.
The quality of spares may differ, depending on where it will be used. The quality requirement will be
stipulated on the purchase order.
Supply and Delivery of various Bearings to the Nuclear Operating Unit
Criteria Requirements Deliverables Scoring Guideline Weighting Rating%
Does not Meet: No Information provided, i.e. No Previous Experience submitted or
Inadequate information submitted (i.e., submission not relating to supply of Bearings.
Tenderers are required to demonstrate performance in Three (3) reference letters in company letterheads as Partial Meet ( Large gap): One (1) project
Internal Comment UMC Rate per unit
Internal Comment UMC Rate per Unit
Supply Contract (SC3)
Between ESKOM HOLDINGS SOC Ltd
(Reg No. 2002/015527/30)
and [Insert at award stage]
(Reg No. ___________ )
for Supply and Delivery of various Bearings for the
Nuclear Operating Unit (NOU) on an as and when
required basis.
Contents: Page No.
Part C1 Agreements & Contract Data 2
Part C2 Pricing Data 20
Part C3 Scope of Work
appointment of contractors or suppliers for the commencement
of work
Eskom Koeberg’s responsibility and commitment is to ensure a safe working environment is in line with its Safety,
Health, Environmental and Quality Policy, along with legislative obligations.
This SHE specification is Eskom Koeberg`s minimum requirements which are required to be met for the specific
contract and for the duration of the contract period by contractors and where required, the delivery organisation.
The contractor is expected to develop a SHE plan which meets these requirements as well as all the relevant
applicable legislation they conform to.
Eskom Koeberg in no way assumes the contractor’s legal responsibilities. The contractor is and remains
accountable for the quality and the execution of his/her health and safety programme for his/her employees
and appointed contractor employees.
This SHE specification reflects minimum requirements and should not be construed as all encompassing.
Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or replace any
organizational SHE requirements.
Where requirements listed are already in place, then the organisational requirements must be taken cognisance of
and listed in the respective SHE plans. If there are any additional Eskom and or legislative requirements listed in the
SHE specification, then these must be addressed.
2.1 Scope
This SHE specification lists the legislative and Eskom Koeberg requirements and where applicable, any requirements
pertaining to Local Authorities / Municipal by-laws / Environmental legislation that must be met by the contractor.
2.1.1 Purpose
This document will provide a standardised approach to the compilation of SHE specifications throughout Eskom
Koeberg for contracts, standards and NEC 3 contracts.
2.1.2 Applicability
This SHE specification is applicable to any contracting organisation who intends tendering for the contract.
2.2 Normative/informative references
Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs.
2.2.1 Normative
[1] Basic Conditions of Employment Act No .
[2] Occupational Health and Safety Act and Regulations No .
[3] National Environmental Management Act .
[4] National Road Traffic Act .
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[5] 32-37 Eskom Substance Abuse Procedure.
[6] 240-62196227 Life- saving Rules
[7] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
[8] Foodstuffs, Cosmetics and Disinfectants Act, 1972 (Act no. ).
[9] Regulations Governing General Hygiene Requirements for Food Premises, the transport of food and related
matters (Regulation 962).
[10] SANS 10049
[11] Man Dir 009 Personal Protective Equipment Code for the Koeberg Operating Unit
[12] 32-726 Contract and Contractor OHS Management Standard
[13] KGA-073 SHE Specification Guideline
2.2.2 Informative
[1] Tobacco Products Control Act (Updated 2011.05.19)
[2] SANS 1186 Symbolic Safety Signs
[3] Constitution of the Republic of South Africa No
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2.2.3 Definitions
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Definition Explanation
Appointed contractor Means a contractor appointed by the principal contractor
Baseline risk (32-520) baseline operational risks refer to the health and safety risks
assessment associated with all standard processes and routine activities in the business
Client Eskom representative (Internal – Asset Owner), also referred to as the contract
administrator/custodian or agent or project manager (as defined in the
contract). He/she is the person responsible for ensuring that the works or
services are executed in terms of the contract, as well as adherence to
legislation pertaining to the contract.
Competent person (OHS Act) means any person having the knowledge, training, experience, and
qualifications, specific to the work or task being performed, provided that,
where appropriate, qualifications and training are registered in terms of the
South African Qualifications Authority Act, 1995 (Act No. )
Contractor – includes means an employer as defined in section 1 of the Act who performs contract
appointed contractor work and includes principal contractors
Consultant means a person providing professional advice
Duty of care to the anybody who causes or has caused or may cause significant pollution or
environment degradation of the environment must take reasonable measures to prevent
such pollution or degradation from occurring, continuing, or recurring. If such
harm to the environment is authorised by law or cannot reasonably be avoided
or stopped, such person must minimise and rectify such pollution or
degradation of the environment
Employee (OHS Act) means, subject to the provisions of subsection (2), any person who
is employed by or works for an employer and who receives or is entitled to
receive any remuneration or who works under the direction or supervision of
an employer or any other person
Employer (OHS Act) means, subject to the provisions of subsection (2), any person who
employs or provides work for any person and remunerates that person or
expressly or tacitly undertakes to remunerate him/her, but excludes a TES (ex
labour broker) as defined in section 1(1) of the Labour Relations Act 1956 (Act
No. )
Eskom requirements a) Eskom requirements flowing from directives, policies, standards,
procedures, specifications, work instructions, guidelines, or manuals
Hazard (OHS Act) means a source of, or exposure to, danger
Hazard identification (OHS Act) means the identification and documenting of existing or expected
hazards to the health and safety of persons, which are normally associated
with the type of construction work being executed or to be executed
Health and safety file (OHS Act) means a file or other record, containing the information in writing
required by the construction regulations.
Health and safety plan (OHS Act) means a site, activity or project specific document plan in
accordance with the client’s health and safety specifications.
Health and safety (OHS Act) means a site, activity or project specific document prepared by the
specification client pertaining to all health and safety requirements related to construction
work.
Health and safety means comprehensive health and safety requirements for a contract, project,
requirements site, and scope of work. This specification is intended to ensure the health and
safety of persons, both workers and the public, and the duty of care to the
environment. The health and safety requirements must be specific to each
contract, project, site, and scope of work
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Definition Explanation
Medical certificate of (OHS Act) means a certificate specific to the work to be performed and issued
fitness by an occupational health practitioner in the form of Annexure 3 of the
construction regulations.
Medical surveillance (OHS Act) means a planned programme or periodic examination (which may
include clinical examinations, biological monitoring, or medical tests) of
employees by an occupational health practitioner or, in prescribed cases, by
an occupational medicine practitioner
Method statement (OHS Act) means a written document detailing the key activities to be
performed in order to reduce, as reasonably as practicable, the hazards
identified in any risk assessment
Organisation may be defined as a group of individuals (large of small) that is cooperating
under the direction of executive leadership in accomplishment of certain
common objects
Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the day’s
work and that is attended by all the relevant employees associated with the
work task
Principal contractor (In the text of this document) Means an employer, as defined in section 1 of
the OHS Act, who intends to tender for or has signed a contract with Eskom
for services rendered.
Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the
General Administrative Regulations under the Act
Responsible Manager Is a Manager of a department, section or operating/business unit who has been
appointed as part of the Eskom delegation of authority process with the aim to
assist the applicable 16(2) assigned person in executing his/her duties in terms
of the Occupational Health and Safety Act
Risk assessment (OHS Act) means a programme to determine any risk associated with any
hazard at a construction site in order to identify the steps needed to be taken
to remove, reduce, or control such hazard.
Site (34-228) means an Eskom department, unit, complex, building, specific
project, work site, or the site where agents, clients, principal contractors,
contractors, suppliers, vendors, and service providers provide a service to
Eskom, directly or indirectly
Service provider any private person or legal entity that provides any service(s) to Eskom for
compensation
Task (34-227) a segment of work that requires a set of specific and distinct actions
for its completion
Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares all
the tasks at hand and discusses task allocation, the identified risks, and the
control measures with all his/her team members on site before commencing a
specific task and documenting the agreed strategy. (This shall be done to
ensure common understanding of the tasks, risks, and control measures
required.)
The Act (OHS Act) means the Occupational Health and Safety Act No. , as
amended, and the Regulations thereto
Visitor Any person visiting a workplace with the knowledge of, or under the supervision
of, an employer.
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2.2.4 Classification
a. Controlled disclosure: controlled disclosure to external parties (either enforced by law, or
discretionary).
2.3 Abbreviations
Abbreviation Description
BU Business Unit
CE Chief Executive
COID Act Compensation for Occupational Injuries and Diseases Act
DMR Driven Machinery Regulations
DoEL Department of Labour ( Inspection and Enforcement services – Provincial office)
EP Emergency Preparedness
EAP Employee Assistance Program
ERfW Environmental Regulations for Workplaces
GAR General Administrative Regulations
GSR General Safety Regulations
HCA Regulations for Hazardous Chemical Agents
LDV Light Delivery Vehicle
SDS Safety Data Sheets
NEMA National Environmental Management Act
OHS Act Occupational Health and Safety Act and Regulations,
SABS South African Bureau Standard
SANS South African National Standard
2.4 Related/supporting documents
Eskom Koeberg OHS Act section 37 (2) agreement to be signed at procurement during the signing of the NEC
contract, it is the responsibility of the project manager to ensure that the 37(2) agreement is signed and a copy be
kept in the contractor file at procurement.
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3.1 Scope of work
The supply and delivery of various bearings for the Koeberg Operating Unit, on an ‘as and when required’
basis. The spares provided will be used on plant systems and components classified as non-safety or
availability related (NSA), safety related (SR) or critically safety related (CSR).
The spares will be used for planned and breakdown maintenance as well as for the replenishment of
minimum stock levels in the Koeberg Power Station Store.
The Supply and Delivery of various bearings for the Nuclear Operating Unit. The spares to be provided
are listed in Appendix A, contained in the URS.
A copy of the scope of works must be retained by the contractor.
Note: The contractor who will be awarded this contract will be known as the “principal contractor” and any contractor
appointed by the principal contractor will be known as the “appointed contractor.
3.2 Legal compliance
3.2.1 Section 37(2) (Legal) Agreement
A section 37(2) agreement must be signed between Eskom Koeberg and the principal contractor at the time of
awarding the contract. The principal contractor must ensure that a section 37(2) agreement is compiled between the
principal contractor and all their appointed contractors for the contract.
The original copy of the section 37(2) agreement must be retained by the contractor and a copy retained by the
responsible project manager.
A copy of all the agreements must form part of the respective contractor’s SHE file.
3.2.2 Hazardous Work by Children (Child Labour)
The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of children, especially
when it comes to:
i. are inappropriate for a person of that child’s age; or
ii. place at risk the child’s well-being, education, physical or mental health or spiritual, moral or social
development and the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of
employment of children”.
Before resorting to the use of child labour, due consideration must be given to the rights of the child in terms of the
constitution. Where work is being performed which is not prohibited in terms of the constitution, then such work must
be conducted in terms of the OHS Act “Regulations on Hazardous Work by Children in South Africa” with emphasis
on paragraph 2 Purpose and Interpretation. Eskom does not condone the use of child labour and therefore all effort
must be exercised and child labour should not be used.
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3.2.3 OHS Act
The principal contractor and appointed contractors shall have an up to date copy of the OHS Act and regulations
which will be available to all employees.
3.2.4 Legislative Compliance
All contractors will comply with all the legislation pertaining to this contract being:
3.2.5 Eskom requirements
All contractors shall, before commencement of the charter ensure that all their employees are familiar with the
relevant Eskom Koeberg`s SHE documentation that is applicable to charter services.
3.2.6 Appointment of a Contractor
The principal contractor will be appointed by Eskom Koeberg`s on the awarding of the contract and will be responsible
and accountable for all legislative and Eskom Koeberg`s requirements for the duration of the contract.
3.2.7 Appointment of sub-contractors
The principal contractor may appoint contractors to assist in the contract. All appointments shall be done in writing
and will form part of the SHE plan that is required to be submitted to Eskom Koeberg. Adequate training and
instruction must be given to the appointees and the principal contractor must ensure that all the appointed contractors
understand their roles and responsibilities.
Note: Copies of contractor appointments must be kept in the respective SHE file.
3.2.8 SHEQ Policy
A SHE policy is a statement of intent and a commitment by the organisation’s CE and senior management in relation
to the relevant SHE roles and responsibilities, the achievement of their strategic objectives, values of integrity,
customer satisfaction, excellence, and innovation.
The principal contractor and all appointed contractors, if already not in place, will be required to compile an
organisational SHE policy in line with their SHE responsibilities. The policy must be signed by the organisation’s CE
or the appointed assistant to the CE OHS Act Section 16(2). The policy must be displayed in a prominent place within
the workplace. A copy of the policy must be filed in the contractor SHE files and attached as an annexure in the SHE
Plan.
3.2.9 Environmental Requirements
The principal contractor shall comply with all applicable Environmental Laws and regulations as stipulated in the
National Environmental Management Act (NEMA), 1998 (Act No ), The attention of the principal
contractor and sub-contractor is referred to Section 28 (1) of NEMA which state that every person who causes, has
caused or may cause significant pollution or degradation of the environment must take reasonable measures to
prevent such pollution or degradation from occurring, continuing or recurring, or, in so far as such harm to the
environment is authorised by law or cannot reasonably be avoided or stopped, to minimise and rectify such pollution
or degradation of the environment.
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The National Environmental Management: Waste Act No. . The principal contractor and all his/her
appointed contractors shall provide for the implementation of waste minimisation, re-use and recycling of waste
generated during destruction of records, and proof of recycled material and volume must be provided.
3.2.10 Coid
The principal contractor and all his/her appointed contractors shall be registered with an appropriate employment
compensation commissioner and have available a valid letter of good standing (LoG) from such commissioner. The
obligation lies with the contractors to ensure that the LoG remain valid throughout the contract period. A copy of the
LoG must be filed in the contractor SHE files.
3.3 Personnel health / hygiene facilities
3.3.1 Ablution facilities
At the workplace it is the responsibility of the contractor to provide sufficient portable ablution facilities for the
employees. Such facilities must be serviced regularly. Eskom Koeberg`s ablution facilities can be utilised only if the
contractor is in possession of the written permission.
3.3.2 Drinking Water
The contractor must ensure that its employees only drink water which is suitable for drinking while working on Eskom
Koeberg`s premises. Suitable drinking water is clearly marked on site.
3.3.3 Changing areas and Lockers
All contractors shall provide suitable changing facilities for their employees. No contractor employees are allowed
to change in an area that is not designated for such. Should the contractor employee be found changing clothes in
an area that is not designated for such, Eskom Koeberg reserves the right to withdraw the contractor employee’s
permit. Cognisance must be taken of the dignity of fellow workers and members of the public.
3.4 ESKOM life-saving rules
performs work for Eskom in Koeberg adopt the same view.
and contractors. Failure to adhere to these rules by any Eskom employee or employee of a Principal
Contractor or appointed contractor will be considered a serious transgression. These rules are being
implemented to prevent serious injury or death of any employee, labour broker or contractor working in any
area within Eskom.
the rules shall be obeyed by any contractor and their employees.
The rules are:
Rule description of rule
Open, isolate, test, earth, bond, and/or insulate before touch
Rule 1
( That is plant, any plant operating above 1000 V)
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Hook up at heights
Rule 2 Working at height is defined as any work performed above a stable work surface or where a
person puts himself/herself in a position where he/she exposes himself/herself to a fall from or
into.
Buckle up
Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:
Unless the driver and all passengers are wearing seat belts.
Be sober
Rule 4
No person is allowed to be under the influence of intoxicating liquor or drugs while on duty
Permit to work
Rule 5 Where an authorisation limitation exists, no person shall work without the required permit to
work.
Eskom Koeberg will take a stance of zero tolerance on these rules.
Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to serious
disciplinary action, which may include dismissal.
home safely to his or her family.
3.5 Substance abuse
the driving of vehicles. Eskom is therefore, entitled to take reasonable steps to ensure that intoxicated
persons are identified and prevented from entering Eskom Koeberg Power Station.
General Safety Regulation 2A is clear on the legal stance regarding intoxication.
The alcohol and drug permissible level is 0%.
All contractors shall comply with Eskom’s procedure 32-37 (“Substance Abuse Procedure”), taking in to
account that this is an Eskom Life-saving Rule number 4: BE SOBER”), this means anyone entering the
Eskom Koeberg Power Station will be subjected to ad hoc alcohol testing.
employees. The legislative alcohol level is deemed to be zero.
3.6 Occupational health, hygiene and rehabilitation
program is intended to ensure that the risks to health are identified and controlled.
3.6.1 Medicals
Note: Eskom Koeberg will only accept medical surveillances conducted by an Occupational Health Practitioner who
holds a qualification in occupational health.
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medical surveillance program whereby their employees under go entry, periodic and exit medical fitness
examinations.
specification, which must indicate the description of work, list of hazards and potential occupational
exposure limits, physical hazards and required physical attributes.
maintained until completion of the contract.
undergone pre-entry medical examination before starting work on the contract.
issued with a conditional certificate of fitness.
3.7 Appointments
For the duration of the contract, the principal contractor and all appointed contractors shall appoint competent
employees who will meet the requirements of the OHS Act. Where appointments are made, contractors shall ensure
that the appointees have been suitably trained and or informed of their responsibilities before getting them to accept
such appointment. The relevant statutory appointments shall be made in accordance with the requirements of the
OHS Act which includes the requirement of a competent person being appointed in the relevant roles. The statutory
appointments should include but not limited to: Fire Fighter and Evacuation warden, First Aider, incident investigator,
risk assessor, SHE representative, project supervisor or project manager, 16(2) appointments.
3.8 Roles and responsibilities
All contractors are required to list employee’s roles and responsibilities pertaining to the contract.
3.9 Risk assessments
It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk
assessments, to establish which risks and hazards are attached to the health and safety of persons
due to any work which is performed, any article or substance which is, handled, stored, transported. A
risk assessment is defined as an identification of the hazards present in an organisation and an
estimate of the extent of the risks involved, taking into account whatever precautions are already being
taken. It is essentially a three stage process:
Risk assessments are required to be maintained. This means that significant changes to a process or
activity, or any new process or activity should be subjected to a risk assessment and that if new hazards
come to light during the work process, then these should also be subjected to risk assessments. Risk
assessments for long term processes should be periodically reviewed and updated. Method
statements or written safe work procedures are an effective method as information and record of the
way jobs / tasks must be performed. Daily or issue based or task specific or on the job risk assessments
must be conducted at the place where work is to be performed/ conducted to allow managers and
employees to assess any inherent risks that could have been overlooked during the initial risk
assessment or any changes that might have occurred in a period of absence. For example if a job /
task is extended over a day or halted due to inclement weather.
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3.10 Personal protective equipment requirements
and replacement of PPE for all his employees and appointed contractors on site.
issued to employees performing the respective tasks.
a risk assessment must be conducted where such PPE requirements will be identified and the
issuing be carried out.
responsibility to provide the PPE.
labelled according SANS 434 and the label shall bear information as given in 5.3.1.2 (see figure
6(a) and figure 6(b)) of SANS 434.
fabric confirming that the fabric complies to the SANS and EN specifications.
Where deemed as a requirement, then high visibility vests shall be worn.
The contractor must comply with Management Directive 009.
3.11 Incident investigation
All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and 9,
using Eskom Procedure 32-95 and KSA-148 as a reference, and where injuries as contemplated in
sections 24 and 25 have been sustained, be reported to the Department of Labour.
Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording of an
Incident” form for all incident investigation reports. The objective of incident investigation, should not
only be a legal requirement, but should establish why and how the incident occurred and find out the
real root cause of the incident and to decide on precautionary measures that are required to address
the root cause to prevent any further recurrences of the same or similar incidents.
3.12 Emergency management
The art of emergency preparedness and response is to minimise the effects of any emergency and to restore
normal activities as soon as practical. The contractor must familiarise themselves with the Eskom Koeberg’s
emergency response plan and procedure. Periodic emergency drills must be undertaken to test the effectiveness
of the plan. This must be recorded and provided on request.
3.13 Non conformance and compliance
terms of the Eskom Procurement and Supply Management Procedure.
issuing to contractors for transgressions. The procedure can include “quality” related non-conformance
issues. Similarly, appointed contractors must implement a non-conformance procedure.
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The procedure for the issuing and closing off of non-conformance reports shall be strictly adhered to.
Contractor project management must monitor the close out non-conformances issued, in not doing so, any
recommendations made may not be implemented.
will be for the offender to be called by the responsible project manager to explain the non-conformance
issued and what plan is in place to prevent a recurrence of the non-conformance.
to visitors; failure to enforce the wearing of such PPE will be viewed as a transgression of the legislative and
Eskom requirements.
Nil
Date Rev. Compiler Remarks
December 2024 0 L. Rongo This provides the initial SHE
specification requirements that must
be met by the relevant contractors
who have been awarded a contract
for the work to be performed for
Eskom.
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supplying entity AND their company registration
number] ......................................................................., certify under oath that, to the best of my
knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act
against the supplier named above or me personally in terms hereof, should this declaration prove to be false.
Eskom employees and directors that engage in private work
Supply and delivery of personal protective equipment
(PPE) (“the Project
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be
withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish
whether an Individual, Close Corporation, Company or Trust should be classified as an Independent
Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax
consequences of such classification.
This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its
subsidiaries with services or Individual Contractors providing Eskom with labour.
The Contractor or its duly authorised representative must declare that all questions have been answered
truthfully.
Answering the questions will direct you to your next step.
Please note:
This Pack is based on tax legislation for the 2025/2026 tax year and is subject to change.
In the questions, any references to "you" refers to the Contractor.
In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.
Definitions as per the Income Tax Act are included in Appendix 10.
Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:
Eskom Rotek Industries SOC Ltd
Eskom Enterprises SOC (Pty) Ltd
Escap SOC (Pty) Ltd
Eskom Finance Company SOC (Pty) Ltd
Eskom Foundation NPC
Eskom National Transmission Company SA
The Pack is based on legislation and case law applicable to the 2025/2026 tax year. We therefore
recommend that, if it is used outside of this period, you should first consult with your representative in
Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.
When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,
please copy Group Tax on Email address: [email protected]
The Contractor or its duly Authorised Representative acknowledges and accepts that:
ease of reading.
this Pack;
Disclaimer
Applicable to the 2025/2026 Tax Years
Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or
suffered, resulting, or arising, from the use of this Pack.
Contractor type
Supplier category
Please complete the following questionnaire for:
Company/Close Corporation/Trusts - EVALUATION PACK A on .
Individuals - EVALUATION PACK B on .
Applicable to the 2025/2026 Tax Years
Evaluation pack a
(To determine whether a Company, Close Corporation (CC) or Trust is a Personal
Service Provider)
Fields marked with an Asterisk (*) must be completed
Contractor’s details for a company or close corporation or
Trust
Contractor’s Name* Vendor No.
Duly Authorised Representative Name Representative Surname
Capacity Representative ID No.*
Representative Passport No. (if no RSA ID) Country of Passport Issue
VAT Registration No. Income Tax Registration No.*
CO/CC/Trust Registration No.* E-Mail Address
Telephone Number* Fax Number
Contractor’s Physical Business Address*
Unit No
Complex Name
Street Number
Street Name
Suburb
City/Town
Postal Code
Contractor’s Postal Business Address*
Same as above (Mark with an X)
Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address
P O Box/Private Bag/Street NUMBER
Street Name
Suburb
Town
Postal Code
Contractor’s Bank Details*
Account Number Bank Name
Branch Name Branch Number
Name of Account Holder Account Type (Delete where not applicable)
Current/ Savings/ Transmission/Credit Card/Bond
Account
Account Holder Relationship*
i.e. own, joint or 3rd party Own/Joint/3rd Party
Applicable to the 2025/2026 Tax Years
Please answer the following questions by marking the appropriate column with an
"X".
The term “You” will refer to the Company/CC/Trust in this Questionnaire.
Question 1(i)
Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?
(Refer to Appendix 10 for the definition of a resident).
If the answer is Yes, go to Question 2(i).
If the answer is No:
Eskom to refer it to Eskom Group Tax Department in Megawatt Park.
Question 2(i)
Do you employ 3 (three) or more persons (excluding shareholders or members or
beneficiaries of the Company/CC/Trust)?
If the answer is Yes, go to Question 2(ii).
If the answer is No, go to Question 3(i).
Question 2(ii)
Are these employees employed:
If the answer is Yes, go to Question 2(iii).
If the answer is No, go to Question 3(i).
Question 2(iii)
Are the above 3 employees connected to the shareholders or the members or the
beneficiaries of the Company/CC/Trust?
If the answer is Yes, go to Question 3(i).
If the answer is No:
from your payments.
from your payments.
Corporation/Trust” at the end of the Evaluation Pack.
Applicable to the 2025/2026 Tax Years
Question 3(i)
Will/are any person who is a Connected person in relation to the Company/CC/Trust
render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to
Appendix 10 for the definition of a Connected person).
If the answer is Yes, go to Question 4(i).
If the answer is No:
from your payments.
from your payments.
Corporation/Trust” at the end of the evaluation Pack.
Question 4(i)
During the current year of assessment:
received either directly or indirectly, from:
the definition of an Associated institution)
If the answer is Yes:
Corporation/Trust” at the end of the evaluation Pack.
If the answer is No:
from your payments.
Question 5(i)
Must your duties be performed /are your duties performed mainly (more than 50%) at
the premises of Eskom,
And
Will you be subject /are you subject to Eskom’s control or supervision as to the
manner in which your duties are to be performed?
If the answer is Yes to BOTH questions:
Corporation/Trust” at the end of the evaluation Pack.
If the answer is No:
from your payments.
Applicable to the 2025/2026 Tax Years
Question 6(i)
Do/will the payments by Eskom for services payable with reference to output or
certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if
and when a specific deliverable has been completed?
Question 6(ii)
Does/Will Eskom have the contractual right to control the tools or equipment, staff,
raw materials, routines, patents or technology used in the provision of the services?
Question 6(iii)
Are you/will you prohibited from rendering services to any other employers/clients
during the period of service to Eskom?
Question 6(iv)
Do/will you have the right to sub-contract work?
Question 6(v)
Are you personally or will you personally be at risk for the quality of the work done or
to be done (risk for poor quality; time over-runs, project not producing income)?
Question 6(vi)
Are/will you or the person rendering the service be obliged to be present and perform
the work at Eskom regardless of whether work is available or not?
Question 6(vii)
Is Eskom’s business or will Eskom’s business be critical to your financial/economic
survival?
Question 6(viii)
Does/will your position form part of Eskom’s organisational structure?
Question 6(ix)
Does/will Eskom provide you with any of the following:
Question 6(x)
Does/will Eskom provide you with an office?
Question 6(xi)
Does/will Eskom provide you with any equipment, tools, stationery and material?
Please go to the next section to establish your tax status.
Applicable to the 2025/2026 Tax Years
To establish your tax status, you need to summarise the “Yes” and “No” as
answered on Question 6(i) to 6(xi) in the column below:
Question Yes No
6(i) Independent PSP
6(ii) PSP Independent
6(iii) PSP Independent
6(iv) Independent PSP
6(v) Independent PSP
6(vi) PSP Independent
6(vii) PSP Independent
6(viii) PSP Independent
6(ix) PSP Independent
6(x) PSP Independent
6(xi) PSP Independent
Decision
Independent
Psp
If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),
6(ix);
or
If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),
6(x), 6(xi):
and will be coded as 3601 on your IRP5 certificate.
Corporation/Trust” at the end of the evaluation Pack.
Alternatively:
If you have already signed Appendix 7 on Questions 4 or 5:
disclosed on the IRP5 for payments received.
If you have not signed Appendix 7 on Questions 4 or 5:
from your payments.
Corporation/Trust” at the end of the evaluation Pack.
Applicable to the 2025/2026 Tax Years
Summary for ID No. Vendor No:
Company/Close Corporation/Trust Summary
Please sign
he
following
Questions Answer Appendix
(Appendices
)
1(i) Are you a Resident of the Republic of South Africa in terms of the Income
Tax Act?
2(i) Do you employ 3 (three) or more persons (excluding shareholders or
members or beneficiaries of the Company/CC/Trust and connected
persons in relation to the shareholder or member or beneficiaries)?
2(i ) Are these employees employed on a full time basis and are they engaged
in the business of the Company/CC/Trust?
2(iii) Are the above 3 employees connected to the shareholders or the members
or beneficiaries of the Company/CC/Trust?
3(i) Will/are any person who is a Connected person in relation to the
Company/CC/Trust render services personally to Eskom on behalf of the
Compa y/CC Trust?
4(i) During the current year of assessment will more than 80% of your income
or is it likely that more than 80% of your income will consist of amounts
received either directly or indirectly from any one client, or an Associated
institution in relation to that client?
5(i) Must your duties be performed / are your duties performed mainly (more
than 50%) at the premises of Eskom AND will you be /are you subject to
Eskom’s control or supervision as to the manner in which your duties are
performed or to the hours of work?
6( ) Do/will the payments by Eskom for services payable with reference to
output or certain agreed results, e.g. payment (be a fixed fee or an hourly
rate) be only due if and when a specific deliverable has been completed?
6(ii) Does/Will Eskom have the contractual right to control the tools or
equipment, staff, raw materials, routines, patents or technology used in the
provision of the services?
6(iii) Are you/will you prohibited from rendering services to any other
employers/clients during the period of service to Eskom?
6(iv) Do/will you have the right to sub-contract work?
6(v) Are you personally or will you personally be at risk for the quality of the
work done or to be done (risk for poor quality; time over-runs, project not
producing income)?
6(vi) Are/will you or the person rendering the service be obliged to be present
and perform the work at Eskom regardless of whether work is available or
not?
6(vii) Is Eskom’s business or will Eskom’s business be critical to your
financial/economic survival?
6(viii) Does/will your position form part of Eskom’s organisational structure?
6(ix) Does/will Eskom provide you with any of the following:
Pension fund / Provident fund / Retirement Annuity Fund; medical aid,
leave of any nature, salary increases, bonuses or any allowances.
6(x) Does/will Eskom provide you with an office?
6(xi) Does/will Eskom provide you with any equipment, tools, stationery and
material?
Tax Status
Particulars of person acting as representative of the company/close
Corporation/trust
I, the undersigned, confirm that the information provided above is accurate, and that the Company/CC/Trust will,
while contracted to Eskom, inform Eskom of any changes that take place pertaining to the information provided
above. Eskom shall be entitled to withhold from any payments to be made to the Company/CC/Trust, any taxes,
interest and penalties that it may be required to pay to SARS as a result of the above information being inaccurate.
Representative's Full Names Capacity Contact No.
Signature Date
Applicable to the 2025/2026 Tax Years
Evaluation pack b
(To determine whether an Individual is a Dependent Contractor)
Fields marked with an Asterisk (*) must be completed
Contractor’s details for an individual*
Trading Name* Vendor No.
First Names* Initials*
Surname* ID Number*
Passport No. (if no RSA ID) Country of Passport Issue
VAT Registration No. Income Tax Registration No.*
Date of Birth* E-Mail Address
Telephone Number* Fax Number
Contractor’s Physical Business Address*
Unit No
Complex Name
Street Number
Street Name
Suburb
City/Town
Postal Code
Contractor’s Postal Business Address*
Same as above (Mark with an X)
Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address
P O Box/Private Bag/Street NUMBER
Street Name
Suburb
Town
Postal Code
Contractor’s Bank Details*
Account Number Bank Name
Branch Name Branch Number
Name of Account Holder Account Type (Delete where not applicable)
Current/ Savings/ Transmission/Credit Card/Bond
Account
Account Holder Relationship*
i.e. own, joint or 3rd party Own/Joint/3rd Party
Applicable to the 2025/2026 Tax Years
Please answer the following questions by marking the appropriate column with an
"X".
Question 1(i)
Do/will you provide Eskom with a service or people?
If the answer is “Service”:
PAYE will be withheld from your payments.
If the answer is “People”, go to Question 2(i).
Question 2(i)
Do you provide Eskom with People and will these people be paid by you?
If the answer is Yes, go to Question 2(ii).
If the answer is No, go to Question 3(i).
Question 2(ii)
Are you in possession of an IRP30 exemption certificate which is valid for the period
under review?
If the answer is Yes:
from your payments.
provided, PAYE will be withheld from your payments until such time
the IRP30 certificate is provided.
Pack.
If the answer is No:
IRP30 certificate is provided.
Pack.
Question 3(i)
Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?
(Refer to Appendix 10 for the definition of a Resident).
If the answer is Yes, go to Question 4(i).
If the answer is No:
Eskom to refer it to Eskom Group Tax Department in Megawatt.
Applicable to the 2025/2026 Tax Years
Question 4(i)
Do you employ:
If the answer is Yes, go to Question 4(ii).
If the answer is No, go to Question 5(i).
Question 4(ii)
Are these employees employed:
If the answer is Yes, go to Question 4(iii).
If the answer is No, go to Question 5(i).
Question 4(iii)
Are any of these employees Connected persons in respect of the Individual, e.g.
spouse, parent, adoptive parent, child, grandparent, cousin, etc.? (Refer to
Appendix 10 for the definition of Connected person).
If the answer is Yes, go to Question 5(i).
If the answer is No:
from your payments.
withheld from your payments.
Pack.
Question 5(i)
Must your duties be performed mainly (i.e. more than 50%) at premises of Eskom?
If the answer is Yes, go to Question 5(ii).
If the answer is No, go to Question 5(ii).
Question 5(ii)
Will you be /are you subject to Eskom’s control or supervision as to the manner in
which your duties are to be performed or as to the hours of work?
If the answers in both Questions 5(1) and 5(ii) are Yes:
If the answer is No:
from your payments.
Applicable to the 2025/2026 Tax Years
Question 6(i)
Do/will the payments by Eskom for services payable with reference to output or
certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due
if and when a specific deliverable has been completed?
Question 6(ii)
Does/Will Eskom have the contractual right to control the tools or equipment, staff,
raw materials, routines, patents or technology used in the provision of the services?
Question 6(iii)
Are you/will you prohibited from rendering services to any other employers/clients
during the period of service to Eskom?
Question 6(iv)
Do/will you have the right to sub-contract work?
Question 6(v)
Are you personally / will you personally be at risk for the quality of the work done or
to be done (risk for poor quality; time over-runs, project not producing income)?
Question 6(vi)
Are/will you or the person rendering the service be obliged to be present and
perform the work at Eskom regardless of whether work is available or not?
Question 6(vii)
Is Eskom’s business or will Eskom’s business be critical to your financial/economic
survival?
Question 6(viii)
Does/will your position form part of Eskom’s organisational structure?
Question 6(ix)
Does/will Eskom provide you with any of the following:
Question 6(x)
Does/will Eskom provide you with an office?
Question 6(xi)
Does/will Eskom provide you with any equipment, tools, stationery and material?
Please go to the next section to establish your tax status.
Applicable to the 2025/2026 Tax Years
To establish your tax status, you need to summarise the “Yes” and “No” as
answered on Question 6(i) to 6(xi) in the column below:
Question Yes No
6(i) Independent Employee
6(ii) Employee Independent
6(iii) Employee Independent
6(iv) Independent Employee
6(v) Independent Employee
6(vi) Employee Independent
6(vii) Employee Independent
6(viii) Employee Independent
6(ix) Employee Independent
6(x) Employee Independent
6(xi) Employee Independent
Decision
Independent
Psp
If you have answered “Employee” to any of the following questions 6 (i), 6(iii), 6(v),
6(vi), 6(ix);
or
If you have answered more than 50% “Employee” to questions 6(ii), 6(iv), 6(vii),
6(viii), 6(x), 6(xi):
Alternatively:
If you have already signed Appendix 7 on Questions 5:
disclosed on the IRP5 for payments received.
If you have not signed Appendix 7 on Questions 5:
withheld from your payments.
Corporation/Trust” at the end of the evaluation Pack.
Applicable to the 2025/2026 Tax Years
Summary for ID No. Vendor No:
Company/Close Corporation/Trust Summary
Please si n
the following
1.1 Scope
The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all
wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).
1.2 Purpose
The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical
behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate
consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and
considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour
of paramount importance and expects every existing/potential supplier and its own employees/directors to
always act ethically and with integrity.
Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable
South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,
cost effectiveness and competitiveness.
This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.
1.3 Preamble
In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,
sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.
Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from
any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including
tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)
Term Definition
Conflict of Interest A conflict of interest arises when one’s personal interests, personal
financial interests or any other interests, affect, or could be perceived to
affect, or has the potential to affect one’s objectivity and discretion and/or
the objectivity and discretion of another in performing Eskom duties or
making decisions on behalf of Eskom. This means that an employee or
director is in a position to make a decision (or influences a decision) that
is not fair and objective in order to benefit personally, or to benefit related
and /or inter-related persons.
Director Means a member of the board of Eskom, or a board of its subsidiary or
an alternate director of such board and includes a person occupying the
position of a director, by whatever name designated, or a prescribed
officer, or a person who is a member of a committee of the board or of
the audit committee, irrespective of whether the person is also a member
of such board.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
Employment equity The Employment Equity Act promotes equity in the workplace,
ensures that all employees receive equal opportunities and that
employees are treated fairly by their employers. The law protects a
person from unfair treatment and any form of discrimination.
Employee (s) Also referred to as staff members. These include individuals employed
by Eskom on a permanent basis, contract labour, temporary employees,
part-time employees, casual employees, occasional employees, fixed-
term contractors, learners, and others acting on behalf of Eskom or its
subsidiaries.
Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic
person and includes any employee of such supplier acting within the
course and scope of his/her employment, or any agent or manager acting
for or on behalf of, or in the interests of the supplier registered as a vendor
on the Eskom Vendor Database.
Supplier Means any natural person or juristic person that does business with
Eskom or tenders to do business with Eskom, or is registered on Eskom’s
Vendor Database, such as consultants, contractors, sub-contractors and
providers of goods and services.
Abbreviation Explanation
DOI Declaration of Interest
ETC EXCO Tender Committee
NDA Non-disclosure agreement
RFP Request for Proposal
RFQ Request for Quotation
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
4.1 Eskom’s suppliers accept that they will at all times:
4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all
reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal
practices during any stage of the Eskom procurement process including the execution of contracts
and contract modifications.
4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact
the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.
4.1.3 Reject all improper business practices (as may be prohibited by Eskom).
4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their
interaction with Eskom for personal gain.
4.1.5 Seek to constantly maintain and enhance their standards of professional competence.
4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,
employment equity initiatives and human relations policies) to the highest ethical standards.
4.2 Eskom’s suppliers confirm specifically that:
4.2.1 All confidential information, to which they may have access in the course of their work, must not be
disclosed without the express consent from the authorised Eskom representative. The supplier is
required to complete a Non-Disclosure Agreement (NDA) to give effect to this.
4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to
influence the tendering process to advantage themselves or to mislead Eskom in any way and that
Eskom has the right to request an audit of such information, and take further action against the supplier
should it be found that it has acted in a dishonest or fraudulent manner.
4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is
recognised, Suppliers are nevertheless, required to avoid relationships with Eskom
employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,
equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required
to complete the Integrity declaration form wherein they are required to disclose any interest that they
may have with an Eskom employee/director, whether financial, personal, or private, in its business,
and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the
decision-making during tender award. Should a supplier later become aware that its
owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a
tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom
and submit whatever information may be required regarding the parties involved.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally
an accepted commercial practice, they must not in any way negatively affect Eskom’s image and
reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of
such a nature (value or circumstances) as to be construed as placing an Eskom employee/director
under obligation to the supplier or in any way improperly influence the recipient.
4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director
involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving
direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,
no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by
an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in
which the supplier is participating.
4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers
involved in a tender/RFP process in which it participates. They will complete the integrity Declaration
Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom
tender/Request for Quotation (RFQ).
4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that
may be imposed on suppliers should they be found guilty of misconduct.
4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom
employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via
email at [email protected], or via the Eskom Forensic email at [email protected] or through
the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.
5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional
principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.
5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),
wherein they are required to declare all interests, directorships, memberships, details of any of their
related or inter-related persons or other associates that conduct business with Eskom and all other
material personal interests, whether a conflict exists or not. During the financial year, all Eskom
employees/directors have an option of amending annual DOIs should there be changes in their
interests or what has been disclosed already. In addition to this annual declaration, employees are also
required to complete an additional DOI and NDA if involved in the procurement process.
5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,
recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/
negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,
gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to
benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting
loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans
or benefits and the terms and conditions of the loan that is offered to the employee/director is also
offered to the general members of the public or a section thereof.
5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which
it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from
the said tender evaluation/negotiation process.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the
provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom
employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after
following a process of investigation and affording the supplier an opportunity to make representation,
to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various
other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,
Eskom will forward the names of such suppliers including the directors of the company to National
Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.
5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other
beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a
director or owner of a business, or in any other capacity. This includes third-party related transactions
with an indirect link to an Eskom contract.
6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,
regulations and legislation of the Republic of South Africa.
6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal
proceedings that may arise in accordance with the provisions of the law.
6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity
Pact be regarded as invalid, remainder of the provisions will remain valid.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Financial Requirements
Source: Annexures.zip (TENDER)Payment Terms: payment certificate from the Supply Manager in terms of core
clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the
Purchaser's procedures stated in the Goods Information, showing the amount due for payment
equal to that stated in the payment certificate.
Part c1: agreement & contract data c1.2A Sc3 contract data part 1
ESKOM
Compliance Requirements
Source: Annexures.zip (TENDER)No specific requirements found
Insufficient searchable text - AI extraction recommended
Tax Compliance Questionnaire Identifier
Tax Compliance Questionnaire for Foreign Suppliers
Central Supplier Database
CSD number to gain access to
NOTE: The supplier/contractor/tenderer has to ensure that he/she understands the OHS requirements listed hereunder.
The supplier/contractor/tenderer is expected to comply to the following documents when working at/rendering a service to Eskom but not limited to the following
OHS specification/requirements provided
Occupational Health and Safety Act
Compensation for Occupational Diseases and Illnesses Act Note: Please note that after contract award, it is your responsibility to fully align the company’s processes to Eskom’s OHS requirements (policies, procedures, standards etc).
Penalties shall be enforced on the main supplier for non-conformance/s (identified for the main supplier and/or its contractor and/or supplier) pertaining to Eskom and/or Statutory OHS requirement/s.
Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s induction
Management of Contractors/ Suppliers The main contractor/supplier
Has to demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
Has to provide notification to Eskom, prior to the appointment of contractors or suppliers for the commencement of work.
Has to ensure that contractors/ suppliers have adequate resources and competencies.
Is accountable for the management of its contractors/ suppliers in order to ensure that the applicable legal and Eskom requirements (that are applicable to the main supplier during contract execution) are complied with by the contractors or suppliers.
The main supplier shall monitor contractors or suppliers through audits and assessments with regard to OHS compliance during the execution of the work.
The grounds for the termination of work done by contractors/suppliers shall be provided by the main supplier.
All non-conformances/non-compliance by the contractors/suppliers (all tiers) to the main supplier shall be dealt with directly with the main contractor/supplier in terms of performance and penalty processes.
Eskom reserves the right to verify this when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and the contact detail of clients (including Eskom) for whom the Company has done previous work of a similar nature I, the undersigned, hereby acknowledge that I have obtained copies of the above documents and confirm that I fully understand them and the consequences of non-compliance. Signed at ................................................ on ........ day of .................................. 20............ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 2 Template Annexure B: Eskom Identifier 240-43921804 Rev 5 Acknowledgement Form for Document 240-77471499 Rev 3 OHS legal and other Identifier requirements Effective Date May 2021 Company/Supplier Name
Name of Authorised person (CEO/Director/ Managing Director)
Signature Date Witness 1 ......................................... Witness 2 ........................................ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 2
CSD report or as per certificate/affidavit provided
CSD number/CSD report) must be provided at the closing date and time for
CSD number or B-BBEE certificate/affidavit will need to be
B-BBEE Details: kom Representative and
Agreement to sign the contract documents.
Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the
to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.
Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued
relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
applicable legislation or regulatory instruments indicated in the Invitation to Tender.
Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or
Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the
requirements tender.
CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers
are required to be registered with the Construction Industry Development Board at the
closing date and time for submission of tenders or to be capable of being so registered
within twenty-one (21) working days from the closing date and time for submission of
tenders.
Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date
and time for tender submission. Should this not be received as stipulated
Section
Source: Annexures.zipare submitted and accessible for downloading/evaluation without any challenges as well as
It must be noted that Eskom will not measure a criterion twice in the different evaluation
Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and
further evaluation.
(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s
Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors
the evaluation Price.
but will score zero under PPPFA point allocation.
Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a
Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting
will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.
Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals
Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in
must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any
element of the B-BBEE scorecard may not be used as Objective Criteria.
Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and
Preference point systems, and which is intended to achieve competitive pricing. Eskom
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the
However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
R27 West Coast Road, Melkbosstrand, Cape Town, South Africa - Melkbosstrand Koeberg - Cape Town - 7440
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
08 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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