Supply and delivery of lubricants to kendal power station on an as-and-when required basis for 5 years

Closing date: 2026-08-28 at 10:00 (UTC).

Returnable documents must be completed, signed, and submitted with the quotation. Specific returnable forms are not detailed in the available text.

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The document provided is the Eskom eTendering System Suppliers Help Manual, which describes how to register and submit bids electronically. It does not contain tender-specific details about the lubricants contract.

Closing date and time: 2026-08-28 at 10:00 (as per tender record). No other dates are stated in the document.

For system problems, contact the buyer responsible for the published tender. No specific contact details are provided in the document.

Bids must be submitted electronically through the Eskom eTendering system at https://eTendering.eskom.co.za. Access requires a CSD number and prior registration on the system, including email and cellphone verification via OTP.

• Upload documents under the correct category (technical, commercial, finance).
• Each file must not exceed 50MB; total uploads must not exceed 900MB.
• Finalise and close the submission before the closing time; a confirmation email with a submission ID is sent and should be retained.
• System is best used with Microsoft Edge browser.

No tender-specific evaluation criteria are provided in the available document. The document only describes the eTendering system's closed tender functionality, which is not applicable to this open tender.

The tender is for the supply and delivery of lubricants to Kendal Power Station on an as-and-when required basis for five years. No further technical specifications, quantities, or standards are provided in the available document.

Bidders must have a valid CSD number to access the eTendering system. No other compliance requirements are stated in the available document.

Closing date: 28 August 2026 at 10:00 (as per tender record).

No other dates (briefing, site visit, clarification deadlines) are stated in the document.

Buyer: Caxwell Mkhabele (name only, no contact details provided).

Business unit: Kendal Power Station.

No email, phone, or address provided in the document.

Returnable documents: all must be completed, signed and submitted with the bid.

• Valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPS affidavit, depending on annual turnover.
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability (where applicable).
• Consolidated B-BBEE verification certificate for trusts, consortia, or joint ventures.
• B-BBEE Improvement Plan (essential document) to be submitted within 30 days of contract signing.
• SDL&I Implementation Schedule to be completed and returned within 28 days of contract award.

Disqualification risks:

• Missing or incomplete preference point documentation does not disqualify, but the bidder scores 0 for specific goals and may only score out of 90/80 for price.
• Failure to meet SDL&I obligations attracts a penalty of 3% of contract value and retention of 3% of every invoice (excluding VAT) until obligations are fulfilled.

Preference point system: maximum 10 points (90/10 system) or 20 points (80/20 system) for specific goals, added to price points, total rounded to two decimals. Contract awarded to highest scorer per PPPFA.

B-BBEE status level points (90/10, 80/20): Level 1: 10/20; Level 2: 9/18; Level 3: 6/14; Level 4: 5/12; Level 5: 4/8; Level 6: 3/6; Level 7: 2/4; Level 8: 1/2; Non-compliant: 0/0.

Specific goals include: B-BBEE improvement/retention, local procurement content (target 100%), job creation, subcontracting to designated groups (target 10% Black-owned EME/QSE), and skills development (4 bursaries).

B-BBEE improvement milestones are non-negotiable: Level 4 must reach Level 3 by end of first year; Level 5-8 or non-compliant must reach Level 4 by end of first year, then improve one level each subsequent year.

Tenderers who submit objectives but do not meet Eskom's targets are not disqualified; commitments become contractual obligations.

Scope: Supply and delivery of lubricants to Kendal Power Station on an 'as and when required' basis.

Duration: 5 years (60 months).

No quantities, specifications, or delivery schedules are stated in the document.

Skills development: obligation for duration of contract, monthly progress demonstration. Candidates from previously disadvantaged groups, particularly at site. Bursary minimum 24 months. Eskom target: 4 bursaries to university/university of technology learners (1st or 2nd year, National Diploma/Bachelor's degree). Targets exclude Eskom employees and registered learners. Tenderer bears full cost; Eskom makes no financial contribution. Tenderers advised to approach SETAs for grants and SARS for tax rebates.

Pricing: Tender response must separate local and imported components as per the Price Schedule included with the tender documents.

Local procurement content is total spending minus the imported component; Eskom target is 100%.

SDL&I performance security: Eskom retains 3% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations; retained amounts released only upon full fulfilment.

Penalty: 3% of contract value for failure to meet SDL&I obligations.

No bonds, guarantees, or payment terms are stated.

B-BBEE documentation required to claim preference points:

• Valid B-BBEE certificate issued by SANAS accredited verification agency, or sworn affidavit/CIPS affidavit (depending on annual turnover).
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability (where applicable).
• Consolidated B-BBEE verification certificate for trusts, consortia, or joint ventures.

B-BBEE affidavit validity requirements: must include deponent's name and ID number, designation, enterprise registration details, percentage of black ownership (including female and designated group), total revenue and basis, financial year end, B-BBEE status level, empowering supplier status, and must be signed in presence of Commissioner of Oath (who cannot be an employee or ex officio of the enterprise).

B-BBEE improvement plan is an essential document, to be submitted within 30 days of contract signing.

SDL&I Implementation Schedule to be completed and returned within 28 days of contract award.

Quarterly SDL&I compliance reports required.

Validity of Sworn Affidavits: Affidavits must include: name of deponent as per ID and ID number; designation (director, owner, member) to show authority; enterprise name as per CIPC and business address; percentage of black ownership, black female ownership, designated group (or black beneficiaries for specialised enterprises); total revenue for year under review and basis (audited or management accounts); financial year end; B-BBEE status level (only one); empowering supplier status (for QSEs, basis must be selected); date signed by deponent and Commissioner of Oath must be same; Commissioner cannot be employee or ex officio of the enterprise.

Reporting and Monitoring: Suppliers shall submit quarterly reports per Data Collection Template on compliance with SDL&I obligations. Eskom reviews reports within 30 days and notifies in writing if obligations not met. Supplier must implement corrective measures before next report, failing which retention clauses invoked. Each contract accompanied by SDL&I Implementation Schedule, completed and returned to SDL&I representative for acceptance 28 days after contract award, used for monitoring and reporting.

Specific goals: maximum 10/20 points added to price points, total rounded to two decimals. Contract awarded to highest scorer per PPPFA. B-BBEE status level points table as per standard preference point system. Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit, proof of ownership/shareholding (preferably CIPC) with breakdown, certified ID copies of shareholders, proof of disability where applicable, consolidated B-BBEE certificate for trust/consortium/JV. Tenderer failing to provide documentation will not be disqualified but may only score out of 90/80 for price and 0 for specific goals.

Supply and delivery of lubricants on an 'as and when required' basis at Kendal Power Station for a period of 5 years (60 months).

Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Telephone: 011 800 2111. Supply Manager address: Eskom Holdings SOC Ltd, Kendal Power Station, Private Bag X7272, Witbank, 1035.

Returnable documents: the Form of Offer and Acceptance (C1.1) must be completed, signed by a duly authorised representative, and submitted with the tender. The offered total of the Prices (exclusive of VAT), VAT at 15%, and the total inclusive of VAT must be stated. Any deviations from the tender documents must be recorded in the Schedule of Deviations; no other deviations are valid. The tenderer must submit a preliminary programme for evaluation purposes within one week of the contract date. Failure to provide required securities, bonds, guarantees, proof of insurance, or other documentation within two weeks of receiving the signed contract constitutes repudiation.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax clearance. B-BBEE status is required for preference points. The contract is awarded under the NEC3 Supply Contract (SC3) with Eskom's additional conditions Z1 to Z15. Joint ventures are jointly and severally liable. The Supplier must notify Eskom of any B-BBEE status change within 7 days and submit an updated verification certificate within 30 days; a decrease in status may lead to re-negotiation or termination.

Supply and delivery of lubricants on an 'as and when required' basis to Kendal Power Station for 5 years (60 months). Goods include hydraulic oil, open gear grease, turbine oil, diesel engine oil, and other specified lubricants with stated quantities and units. Delivery place: Eskom Holdings SOC Ltd, Kendal Power Station, Private Bag X7272, Ogies/Witbank, 1035. Supplier must deliver material in good quality, on time, complete purchase order lines, provide transport, and bear transport liability. Supplier must give notice of delivery, check packing and marking, arrange access, and provide packing lists, invoices, delivery notes, test results, and maintenance manuals. Defects date is 52 weeks after delivery; defect correction period is 4 weeks.

Supply requirements include delivering material in good quality, on time, complete purchase order lines, providing transport to Kendal Power Station, and carrying liability of transport. Delivery place: Eskom Holdings SOC Ltd, Kendal Power Station, Private Bag X7272, Ogies/Witbank, 1035. Actions during supply: give notice of delivery, check packing and marking, contract for transport, pay costs of transport, arrange access, load and unload. Information to be provided: packing lists, invoices, delivery notes, test results, and maintenance manuals.

Defects date is 52 weeks after delivery. Defect correction period is 4 weeks, depending on defect, after inspection and completion date to be agreed by both parties.

Pricing data includes pricing assumptions and a price schedule with items such as hydraulic oil, open gear grease, turbine oil, diesel engine oil, gear oil, solvent degreaser, general purpose grease, compressor oil, and heat transfer fluid, with quantities and units specified. Lump sum items and rates per quantity. No adjustment to lump sum prices if quantities differ from tender estimate; changes only via compensation events.

Payment terms: 30 days after submitting an undisputed tax invoice; 60 days if total contract value is R50 million and above. Interest at prime rate (365-day year) charged by Standard Bank of South Africa Limited. Currency: South African Rand. Pricing per NEC3 Supply Contract (SC3) price schedule; lump sum items and rates per quantity. No adjustment to lump sum prices if quantities differ from tender estimate; changes only via compensation events. Supplier must include costs for defect correction and spread costs of unspecified work across other prices. Delay damages: 2.5% of purchase order item value per week, up to a maximum of 10%. Low performance damages: 1.5% of line item value per day, up to a maximum of 5%.

B-BBEE minimum level: 1. Supplier must notify Purchaser within 7 days of any change in B-BBEE status, submit updated verification certificate within 30 days, and if status decreases, Purchaser may re-negotiate or terminate. Supplier must comply with all applicable health, safety, and environmental laws and ensure subcontractors comply. Asbestos removal and disposal must be done by a registered asbestos contractor at Purchaser's expense. Supplier must provide insurances per Insurance Table A; Purchaser provides insurances per Insurance Table B. Nuclear liability: Purchaser indemnifies Supplier against nuclear damage, except for unlawful intent or unauthorized presence. Supplier must not cede, delegate, or assign rights without written consent. Joint ventures are jointly and severally liable.

Supplier must take reasonable precautions to maintain health and safety of persons, comply with all applicable health & safety laws and regulations, and ensure subcontractors comply. Asbestos management: Purchaser ensures ambient air conforms to asbestos standards; Supplier may perform parallel measurements; control measures per AAIA-approved work plan; removal/disposal by registered asbestos contractor at Purchaser's expense.

Supplier must comply with all applicable environmental laws and regulations and ensure subcontractors comply. Asbestos removal and disposal must be done by a registered asbestos contractor at Purchaser's expense, in line with South African legislation.

Contract is NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd and Supplier. Law: South African law. Language: English. Period for reply: 24 hours for emergencies, 1 week for other matters. Delivery dates per agreed lead times or purchase order. Defects date: 52 weeks after delivery. Defect correction period: 4 weeks. Payment assessment interval: 5 days after delivery. Payment within 30 days (60 days if contract value R50 million and above). Interest at prime rate. Supplier's liability for indirect/consequential loss limited to R0. Liability for property damage limited to deductible. Total liability limited to total contract price. End of liability: 24 months after delivery. Adjudicator from ICE-SA. Tribunal: arbitration in Johannesburg. Delay damages: 2.5% per week up to 10%. Low performance damages: 1.5% per day up to 5%. Additional conditions Z1-Z15 cover cession, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, limitation of liability, termination, ethics, insurance, nuclear liability, and asbestos.

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The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed, signed by an authorised representative, and submitted to Eskom within the prescribed period. Failure to do so will render the bidder non-responsive and disqualified from the procurement process.

The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Submission of the E-Tendering Training Acknowledgement Form is mandatory for responsiveness. The form must be fully completed and signed by an authorised representative.

No specific requirements found

Clarification meeting: 18 August 2026 at 10h00, venue Horticulture, Kendal Power Station. Non-compulsory; bidders must confirm attendance with the Eskom Representative. If a meeting is made compulsory, non-attendance disqualifies.

Clarification queries must be submitted 5 working days before the tender deadline.

Tender validity period: 150 days from closing date.

Non-compulsory clarification meeting on 18 August 2026 at 10h00, venue Horticulture, Kendal Power Station. Bidders must confirm attendance with the Eskom Representative. If a meeting is made compulsory, non-attendance disqualifies.

Eskom Representative: Caxwell Mkhabele, Tel 013 647 6541, E-mail [email protected].

Procurement Manager: Thandi Mathye, Generation: Kendal Power Station.

Fraud and corruption reporting: 0800 11 2722 or [email protected].

Tenders must be submitted electronically via the Eskom e-tendering site (https://etendering.eskom.co.za) before the closing date and time. No hard copies will be accepted. Documents must be uploaded in PDF format under the folders Technical, Commercial, Financial, and other. The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes. No zip/condensed files can be uploaded. If resubmitting, only the latest version will be accepted; previous submissions become null and void. Ensure the submission status is indicated as complete. Late tenders will not be accepted.

Mandatory returnables at closing (disqualifiable if missing or unsigned):

• Annexure A: Authorisation Form (with certified copy of resolution/power of attorney)
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Declaration Form (suppliers must read the Supplier Integrity Pact)
• Annexure E: CPA Requirements for Local Goods/Services
• Annexure F: CPA(IG) for Foreign Goods/Services (if applicable)
• Annexure G1-G4: SBD 6.2 Declaration Certificate for Local Production and Content and supporting schedules
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidders Disclosure
• E-tendering Help Manual acknowledgement form
• JV/consortium documents if applicable (letter of intent, agreement, single bank account confirmation)
• Tax clearance certificate (if not on CSD or no SARS e-filing PIN)
• Tax Evaluation Questionnaire (if applicable)
• Employment Equity compliance proof (for designated employers)
• CIDB grading proof (if applicable)
• Completed NEC or other Contract
• Completed pricing schedule in the NEC Contract
• Additional documents (ECSA/SACPCMP/CVs/permits/licenses) if applicable

Non-disqualifiable returnable at closing:

• Annexure I: SBD 6.1 Preference Points Claim Form (failure to submit scores zero for specific goals but does not disqualify)

Returnables required prior to contract award:

• CSD registration (CSD number/report)
• COIDA certificate of good standing (South African tenderers)
• Quality management system documents (ISO 9001)
• SHE documents (SHE Plan, Baseline Risk Assessment, COID letter, SHE Policy)
• Environmental documents (Environmental Policy, EMP, Spillage Management Plan, Waste Management Plan)
• Latest approved annual financial statements for due diligence

Disqualification risks:

• Missing or unsigned mandatory returnables at closing
• Submitting more than one tender (except where system size limits apply)
• Conflict of interest
• Tender signed by non-authorised person
• Being on National Treasury restricted list, Tender Defaulters list, or restricted by Eskom
• Subcontracting 100% of the scope of work
• Not meeting eligibility criteria

Mandatory returnables at closing (disqualifiable): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Pact Declaration (Annexure D), CPA for local/foreign goods (Annexures E/F), SBD 6.2 and Annexures G1-G4, SBD 1 (Annexure H), SBD 4 (Annexure J), E-tendering Help Manual acknowledgement, JV documents if applicable, tax clearance certificates, tax evaluation questionnaire, Employment Equity compliance, CIDB grading if applicable, completed NEC contract, pricing schedule in NEC contract, additional documents (ECSA/SACPCMP/CVs/permits). Non-disqualifiable returnables: SBD 6.1 Preference Points Claim Form (Annexure I). Returnables required prior to award: CSD registration, COIDA certificate, quality management system documents (ISO 9001), SHE documents (SHE Plan, Baseline Risk Assessment, COID letter, SHE Policy), environmental documents (Environmental Policy ISO14001, EMP, Spillage Management Plan, Waste Management Plan), financial statements for due diligence.

Evaluation stages:

1. Basic compliance: meet eligibility criteria, submit complete tender with commercial, financial and technical information, and submit mandatory returnables.
2. Functionality: applicable with a threshold of 70%. Tenderers failing the threshold are disqualified.
3. Price: scored out of 90 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment.
4. Specific Goals: scored out of 10 points under the PPPFA. Failure to submit evidence scores zero for that goal but does not disqualify.
5. Ranking: 90/10 preferential point system; price and specific goals scores added and ranked highest to lowest.

Objective criteria are applicable; Eskom may award to a tenderer other than the highest scorer if objective criteria justify. Refer to attached SDL&I strategy. Reverse e-auction is not applicable.

Contractual requirements (CSD registration, SHEQ, financial viability) are not evaluation criteria; they are assessed after ranking and must be met prior to award.

Supplier must submit objective evidence of a QMS complying with ISO 9001:2015 (Category 3). Required documents: QMS manual or documented information describing the QMS and scope, Quality Policy aligned with strategic direction, completed and signed Form A, Quality Objectives, Internal audit procedure, Control of nonconforming outputs, Nonconformity and Corrective action procedure, Draft Contract Quality Plan, example of ITP/QCP on similar work, documented information for roles/responsibilities/authorities, and documented information for Control of Externally Provided Processes, Products and Services.

Completed pricing schedule must be submitted in the NEC Contract. Only the price schedule submitted in the NEC contract will be evaluated. If cataloguing is required, pricing schedule must include a line item for cataloguing.

Pricing schedule: completed pricing schedule must be submitted in the NEC Contract. Only the price schedule submitted in the NEC contract will be evaluated.

Payment terms: for contracts below R50 000 000 (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 000 000, payment within 60 days.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Due diligence: latest approved annual financial statements of the tendering company (not parent/holding) required, including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For unincorporated JV or SPV, each partner must submit its own statements. Public interest score and ITA34C required for non-audited South African entities.

Security for performance: if a performance bond or demand guarantee is required, tenderer must select at least two financial institutions from Eskom's approved list.

Mandatory contractual requirement: CSD registration (CSD number/report) - required prior to award.

Additional contractual requirements (assessed after evaluation):

• COIDA: original certificate of good standing or proof of application from Compensation Fund (South African tenderers only).
• Quality: ISO 9001:2015 QMS evidence (Category 3).
• Financial viability: submission of financial statements (compulsory for CIDB-related transactions from R30 000 excluding VAT).

Eligibility criteria:

• Not under restriction to do business with Eskom or State-Owned Companies.
• Not a national of a sanctioned country.
• No conflict of interest (e.g., common controlling partner or majority shareholder, or relationship enabling access to another tenderer's information).
• Tender signed by authorised person.
• Not restricted by National Treasury or on Tender Defaulters list.
• Not restricted by Eskom.
• Must not subcontract 100% of scope.

B-BBEE: proof of B-BBEE status level of contributor required - certificate from authorised body, sworn affidavit per B-BBEE Codes, or other prescribed requirement. SBD 6.1 Preference Points Claim Form (Annexure I) is non-disqualifiable but scores zero if not submitted.

Local content: SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1-G4) required if designated materials are included.

Employment Equity: designated employers must furnish proof of compliance, including submission of EE report to Department of Labour (South African tenderers only).

Tax: tax clearance certificate required from foreign tenderers with SA footprint not on CSD and local tenderers without SARS e-filing PIN. Foreign suppliers with no SA footprint complete SBD 1 but no tax proof required.

SOW categorised as high risk. Returnables: Annexure B (Acknowledgement Form), SHE Plan (as per SHE Spec), Baseline Risk Assessment, Letter of good standing (valid COID certificate), SHE Policy. Work may only commence once the SHE file is approved. Suppliers given one opportunity to submit outstanding SHEQ documents within 7 working days; failure may render tender non-responsive.

Supplier to provide Environmental Policy in terms of ISO14001:2015, signed Contractor's Environmental Management Plan (EMP) for site-specific activities, Spillage Management Plan for emergencies (oil, chemical, ash, coal), and Waste Management Plan.

Conditions of contract will be the NEC Engineering and Construction Contract. Tender must be for the whole of the contract. Alternative tenders are not allowed. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Main contractors are discouraged from subcontracting with subsidiaries; if they do, it must be declared. Payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for above. Performance security may be required; if so, tenderer must select at least two Eskom-approved financial institutions.

Eligibility criteria: not under restriction to do business with Eskom or State-Owned Companies; not a national of a sanctioned country; no conflict of interest; not on National Treasury restricted list or Tender Defaulters list; not restricted by Eskom; must not subcontract 100% of scope. Basic compliance: meet eligibility, submit complete tender with commercial, financial and technical information, submit mandatory returnables. Mandatory contractual requirement: CSD registration. Additional contractual requirements may include SHEQ and financial viability.

Functionality threshold 70%. Prices scored out of 90 points. Specific goals scored out of 10 points. Ranking using 90/10 system. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered. Objective criteria applicable; Eskom may award to other than highest scorer. Reverse e-auction not applicable.