Supply of smart meters for eskom's gauteng operating unit, distribution division (once-off)

Returnable documents

• Completed and signed price schedule (E3665DXGOU) with unit rates and totals per line item.
• Bids must be submitted through the prescribed Eskom tender channel; late submissions are not accepted.

Pricing schedule format

• Item 1: SAP 0750638 — Meter, electricity service, smart (DIN) G3 PLC, 80 A — unit: each — estimated quantity: 175 000.
• Item 2: SAP 0750636 — Interface: data concentrator G3-PLC/GSM — unit: each — estimated quantity: 1 750.
• Columns to complete: unit price/rate and total price excluding VAT for each item.

Supply of smart electricity meters for the Gauteng Operating Unit, Distribution Division, on a once-off basis.

Line items

• Smart meter, electricity service, DIN, G3 PLC, 80 A: 175 000 units (estimated).
• Data concentrator interface, G3-PLC/GSM: 1 750 units (estimated).

Delivery

• All items to the Gauteng Operating Unit, Distribution Division.

Pricing

• Prices to be quoted per unit and as a total per line item, excluding VAT.
• Quantities stated are estimates; the price schedule is the pricing format for this bid.

The document is a confidentiality agreement between Eskom Holdings SOC Ltd (registration number 2002/015527/06, Megawatt Park, Maxwell Drive, Sunninghill Ext 3, Sandton) as the disclosing party and the supplier or tenderer as the receiving party.

• It governs how information exchanged during the smart meter supply procurement may be handled; it does not describe the goods, quantities or delivery scope.

The only returnable document identified in this pack is the Non-Disclosure Agreement (NDA) template (file 240-63152171 Rev 5), which the supplier/tenderer must sign and return.

• Signing the NDA binds the bidder to keep Eskom's confidential information secret, to use it only for the project, and to return or destroy it on request.
• The agreement is signed by a duly authorised representative of the supplier/tenderer and witnessed.
• No submission channel, submission address, number of copies, packaging instruction or closing time is stated in this document.

Returnable document — Annexure K (E-Tendering Training Acknowledgement Form):

• Mandatory returnable before e-tendering.
• The bidder confirms it has completed self-training through the e-Tendering Noddy Guide, the training video, or a clarification meeting, and that it can operate the e-Tendering Solution.
• Must be completed in full and submitted to Eskom within the prescribed period.
• An incomplete or unsubmitted form renders the bid non-responsive and disqualifies the bidder from the procurement process.
• The form requires the enquiry number (E3665DXGOU), business name or joint venture, contact person, landline, cellphone and email address, plus the authorised signatory's signature, designation and date.

Annexure K — E-Tendering Training Acknowledgement Form:

• Mandatory returnable that must be submitted before e-tendering.
• The bidder acknowledges completing self-training via the e-Tendering Noddy Guide, the training video, or a clarification meeting, and confirms it is able to operate the e-Tendering Solution.
• The form must be fully completed and returned to Eskom within the prescribed period.
• Failure to complete it in full and submit it in time makes the bid non-responsive and disqualifies the bidder from the procurement process.
• Details required on the form: enquiry number E3665DXGOU, business name or joint venture, contact person, landline, cellphone, email address, authorised signature, designation and date.

Responsiveness check:

• A bidder that does not fully complete and submit Annexure K (E-Tendering Training Acknowledgement Form) to Eskom within the prescribed period is non-responsive and is disqualified from the procurement process.
• No price, functionality or preference point scoring is set out in this document.

Mandatory returnable:

• Annexure K (E-Tendering Training Acknowledgement Form) — confirms the bidder has completed e-tendering self-training and can operate the e-Tendering Solution; failure to complete and submit it within the prescribed period disqualifies the bid.
• Enquiry number to be quoted on the form: E3665DXGOU.

The eTendering system is a web-based platform for uploading bid documents for tenders advertised on the Tender Bulletin, replacing manual submission at Eskom tender offices.

• Suppliers must register before access is granted; a one-time PIN is sent to the registered cellphone number and email address.
• A CSD number is required for access.
• Access is available through the Tender Bulletin public website and the eTendering website.

System support

• Contact: the buyer responsible for the published tender (name not stated)
• Enquiry channel: contact the responsible buyer for problems with Tender Bulletin, eTendering or OpenText

Submission portal

• eTendering: https://eTendering.eskom.co.za
• Tender Bulletin: https://tenderbulletin.eskom.co.za

Submission channel

• Electronic submission only, via the Eskom eTendering portal at https://eTendering.eskom.co.za.
• Physical or manual delivery of tender documents at Eskom tender offices is no longer used.
• A CSD number is required before the portal can be accessed.

Registration and access

• Register on the portal with a verified email address, password and contact number in international format beginning with +27.
• Complete the anti-robot capture image and submit the registration form.
• Verify the registration email; use the resend option if it does not arrive.
• Log in with the verified email address and password, then enter the one-time PIN sent to the registered cellphone number and email address.
• Registration details (name, organisation, CSD number, cellphone number) can be updated under Edit Registration.
• A forgotten password can be reset through the Forgot your password link, with confirmation by one-time PIN.

Uploading a bid

• Select the tender reference number, open the tender information page and click Create New Submission.
• Add each file with a file name, a file type category (Technical, Commercial, Finance and similar) and the file itself, then upload.
• All required documents must be uploaded under the correct category before final submission.
• Click Finalize Submission, then Finalise and Close Submission to complete; choose No, continue adding files to add more documents.
• File size limit: 50MB per file. Total size of all uploaded files: 900MB maximum.
• A confirmation email listing the submitted documents and the submission ID is sent after finalisation; the submission ID must be kept for future enquiries.
• Submitted bids can be reviewed under My Submissions.

System support

• Difficulties with Tender Bulletin, eTendering or OpenText must be raised with the buyer responsible for the published tender.
• Recommended browser: Microsoft Edge; most web browsers are supported.

No evaluation criteria, scoring split, preference point system or minimum qualifying score is stated in this document.

• The document is the supplier help manual for the Eskom eTendering portal and covers registration and electronic submission only.
• Selection and evaluation criteria are referred to only in relation to closed tenders, which are sent directly to suppliers who meet the buyer's selection and evaluation criteria.

Purpose

• The eTendering system is a web-based platform on which suppliers upload bid documents for tenders advertised on the Tender Bulletin.
• It replaces manual, physical submission of tender documents at Eskom tender offices.

Access

• Suppliers must register their details before access is granted.
• A one-time PIN is sent to the registered cellphone number and email address for verification.
• A CSD number is required to gain access.
• Public access points: the Tender Bulletin website for viewing published tenders, and the eTendering website for viewing tender information and submitting documents.

Closed tenders

• Closed tenders are not listed on the Tender Bulletin as normal tenders; they are sent directly to suppliers who meet the selection and evaluation criteria.
• Affected suppliers receive a private bidding link by email.

System requirements

• Most web browsers are supported; Microsoft Edge is recommended.
• Maximum file size 50MB; maximum combined upload size 900MB.

Submitting a bid on the eTendering portal

• Register and verify the email address.
• Log in with the registered email address and password, then verify the one-time PIN.
• Select the tender reference number and open the tender information page.
• Click Create New Submission.
• Upload each required document with a file name and the correct category (Technical, Commercial, Finance and similar).
• Confirm all required documents are uploaded, then click Finalize Submission and Finalise and Close Submission.
• Limits: 50MB per file; 900MB combined.
• A confirmation email with the submission ID is sent after finalisation; keep it for future enquiries.
• Submitted bids can be viewed under My Submissions.

CSD registration

• A CSD number is mandatory to gain access to the eTendering portal and to submit a bid.

Registration data

• Registration requires a verified email address, a password and a contact number in international format beginning with +27.
• One-time PIN verification is required via both cellphone and email.

No other compliance, B-BBEE, CIDB, tax or local content requirements are stated in this document.

Closed tenders

• Closed tenders are not listed on the Tender Bulletin as normal tenders.
• They are sent directly to suppliers who meet the selection and evaluation criteria.
• Those suppliers receive a private bidding link by email.

No scoring, preference point system or minimum qualifying score is set out in this document.

• Selection and evaluation criteria are mentioned only in relation to closed tenders, which are directed to suppliers who meet the buyer's selection and evaluation criteria.

The tender is issued under Eskom's Procurement and Supply Chain Management Procedure 32-1034. An open invitation is advertised on the Eskom Tender Bulletin and the National Treasury e-Tender Portal; a closed invitation is sent directly to identified bidders. Addenda are published or issued in the same manner as the invitation and form part of the tender documents. All communication between Eskom and bidders must be in writing, in English, through the Eskom Representative only.

Closing

• Closing date and time: 16 October 2026 at 10:00 (South African Standard Time, GMT+2).
• The tender office clock is synchronised to the Telkom time signal and the closing time is strictly applied.
• If Eskom extends the closing date and time, the same conditions apply to the extended deadline; bidders must monitor the Eskom Tender Bulletin and NT e-Tender Portal for changes and addenda.

Compulsory meetings

• A site visit and/or clarification meeting applies where the Tender Data identifies it as compulsory.
• Attendance is compulsory; failure to attend results in disqualification.
• Date, time and venue: as stated in the Tender Data.

Clarification requests

• Written clarification requests must reach the Eskom Representative in time for Eskom to respond and for bidders to adjust their tenders before closing.
• Responses are published on the platform where the tender was advertised.

A site visit and/or clarification meeting applies where the Tender Data identifies it as compulsory.

Attendance is compulsory; failure to attend results in disqualification from participation.

Date, time and venue: as stated in the Tender Data.

Bidders may ask questions for clarity during the site visit or clarification meeting.

Enquiries

• Contact: the Eskom Representative named in the Invitation to Tender
• Role: Eskom Representative (sole channel for all tender communication)
• Email: as stated in the Tender Data
• Telephone: as stated in the Tender Data

Communication rules

• All communication must be in writing, in English, and directed to or from the Eskom Representative only; no other Eskom official may be approached.
• Clarification requests and Eskom's responses are published on the platform where the tender was advertised, without disclosing the bidder's name.
• Bidders must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for clarification responses and addenda.

Submission address

• As stated in the Tender Data (tender box or e-tendering page).

Service delivery address

• As stated in the Tender Data.

Submission method

• Paper submission: deliver the complete original tender plus one complete hard copy to the address or tender box stated in the Tender Data.
• E-tendering: upload and finalise the tender on the Eskom Tender Bulletin e-tendering page. No tender box deposit is accepted for e-tendering.
• Email submission is not accepted unless the Tender Data states otherwise.

Packaging and marking

• Submit the original and the copy as separate packages marked "ORIGINAL" and "COPY"; an electronic copy, if requested, must be packaged separately and marked "ELECTRONIC COPY".
• Each package must show the Eskom submission address, the Invitation to Tender number, the tenderer's name and physical address, and the email address and telephone number of the authorised signatory.
• Seal the packages together in an outer package marked "Confidential" carrying the same details.
• For e-tendering, place documents in the Technical, Commercial and Financial folders on the e-tendering page.

Format

• Tenders must be in English and completed in ink, not pencil.
• Do not alter or add to the tender documents except to follow Eskom instructions or correct the bidder's own errors; every alteration must be initialed by all signatories. Correction fluid and correction tape are not permitted.
• Alternative tenders are accepted only if a main tender is also submitted and the Invitation to Tender permits alternatives.

Returnable documents

• Acknowledgement Form: confirms receipt of the tender pack and states whether the tender covers the whole or part of the works, services or supply.
• Mandatory tender returnables: must be fully completed and returned by the closing date and time for evaluation; returnables required for award must be submitted before contract award.
• Certificates, proof of registration and similar documents must be valid, current and, where stipulated, original for the whole tender validity period.
• SDL&I Undertaking (annexure to the Invitation to Tender): must be completed and submitted by no later than contract award.
• Designated material and threshold information: must be submitted by no later than contract award.
• Proof of authority to act as agent: an authenticated copy is required where an agent submits on behalf of a principal.

Disqualification risks

• Late tenders are not accepted; proof of posting or courier delivery is not proof of delivery.
• Failure to submit the original tender or the copy in paper form.
• Failure to submit or upload tender documents for e-tendering.
• Missing mandatory returnables or information by the closing date and time.
• Failure to attend a compulsory site visit or clarification meeting.
• Failure to correct or accept Eskom's correction of arithmetical errors.
• Tenders not finalised on the e-tendering system before the closing date and time.
• Eskom accepts no responsibility for unsealed packages, incorrect marking, courier delays or network problems on the bidder's side.
• Eskom employees may not deposit tenders on a bidder's behalf.

Acknowledgement Form: must be completed and submitted with the tender, stating whether the tender covers the whole or part of the works, services or supply; bidders must also check the tender documents on receipt and report discrepancies or omissions to the Eskom Representative.

Mandatory tender returnables: must be returned by the closing date and time for evaluation, and those required for award before contract award; all documents must be fully completed. Certificates, documents and proof of registration must be valid, current and, where stipulated, original for the entire tender validity period.

Submission format: a complete original tender in paper form plus one complete copy in paper form must be submitted by closing; failure to submit either results in disqualification. Eskom may request an additional electronic copy. For e-tendering, submit via the Eskom Tender Bulletin e-tendering page in English, completed in ink and not pencil.

Signing: the original tender (or electronic tender for e-tendering) must be signed; the named signatory is held liable for the tender.

Packaging: the original and copy must be separate packages marked "ORIGINAL" and "COPY"; an electronic copy, if required, must be packaged separately and marked "ELECTRONIC COPY". Each package must state the Eskom address, Invitation to Tender number, bidder's name and physical address, and the email address and telephone number of the authorised representative. Packages are sealed together in an outer package marked "Confidential" with the same details. For e-tendering, documents go into the Technical, Commercial and Financial folders.

Proof of authority to act as agent: an authenticated copy of the authority is required where an agent submits on behalf of a principal.

SDL&I Undertaking: must be completed and submitted by no later than contract award, failing which the tender is not considered for award.

Mandatory returnables: a tender missing stipulated mandatory documents or information by the closing date and time is disqualified from further evaluation.

Evaluation stages

1. Basic compliance: assessed before detailed evaluation; failure renders the tender non-responsive.
2. Mandatory returnables: a tender missing stipulated mandatory documents or information by the closing date and time is disqualified.
3. Pre-qualification criteria: applied where stipulated in the Invitation to Tender; Eskom does not measure the same criterion twice across evaluation phases.
4. Functionality: where functionality applies, bidders are scored against the functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of contracting with the bidder; if suitable mitigating factors do not exist, are insufficient, the risk is too high, or the bidder does not accept the mitigating factors, the bidder is not considered for award.
6. Price evaluation: assessed against the criteria in the Tender Data, taking into account factors such as CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
7. B-BBEE and Specific Goals scoring, then ranking.

Preference points

• PPPFA 80/20 or 90/10 Price and Preference point system applies.
• Pricing score and Specific Goals score are added and suppliers ranked highest to lowest.
• A bidder that fails to meet Specific Goals or submit supporting proof by closing is not disqualified if otherwise acceptable, but scores zero for Specific Goals.
• A bidder that does not submit a B-BBEE certificate or affidavit by closing, or submits fraudulent or expired documents, is not disqualified if otherwise responsive, but scores zero under PPPFA point allocation.

Other evaluation rules

• Objective criteria: a contract may be awarded to a bidder that did not score the highest points only under Section 2(1)(f) of the PPPFA, and only if the objective criteria are stipulated in the Invitation to Tender. Functionality and any B-BBEE scorecard element may not be used as objective criteria.
• Reverse e-auction: may be used in certain enquiries, using the 90/10 or 80/20 system. Where used, bidders submit a complete tender without prices; any prices included are disregarded.
• Arithmetical errors: where figures and words differ, the words prevail. Eskom checks the highest-ranked tenders for decimal point errors, omissions in the pricing schedule or bill of quantities, line-item multiplication errors, addition errors, and exchange rates used with fewer than 4 decimal places or incorrectly. The bidder must confirm the tendered prices or accept Eskom's corrections; refusal leads to rejection. Where the bidder confirms the tendered prices, the line-item total prevails over the rate, the quoted line-item total prevails over a misplaced decimal point, and the total of the prices prevails with selected item prices revised.
• Tender opening: tenders are opened in the presence of attending bidder representatives at the time and place in the Tender Data. For e-tendering there is no public opening; Eskom publishes the names of bidders received on the Eskom Tender Bulletin and NT e-Tender Portal.
• Non-disclosure: evaluation and comparison information and award recommendations are not disclosed until after award, unless required by law.
• Rejection: Eskom may reject a tender where there is proof of influence over the tender process or award, collusion or bid rigging, or fraudulent or illegal activity connected to the Invitation to Tender.
• Acceptance: the successful bidder is notified before the validity period expires; all bidders are informed only after approval by the Eskom Adjudication Authority, and open tender outcomes are published on the Eskom Tender Bulletin and NT e-Tender Portal.

Scope

• Supply of smart meters for all Gauteng Operating Unit sites in the Distribution Division.
• Once-off supply.

Delivery and labelling

• The successful bidder may be required to provide cataloguing information per item after contract award.
• All materials delivered to Eskom must be labelled in line with Eskom's labelling specifications.
• Where cataloguing is required, the Pricing Schedule must include a line item for cataloguing, which bidders must quote for; Eskom pays for cataloguing.

Standards and references

• Bidders must obtain and familiarise themselves with the latest revisions of the standardised specifications and other documents incorporated by reference into the Invitation to Tender.
• Compliance is required with National Treasury Instruction Notes, CIDB Regulations for construction works, dtic designated local content and/or production requirements, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act, and Eskom's SHEQ requirements.

Sub-contracting

• Sub-contracting 100% of the scope of work is not permitted; a tender based on 100% sub-contracting is ineligible and disqualified.

Bidders must provide proof satisfactory to Eskom that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the closing date and time and/or contract award, with all SHEQ costs and personnel reflected in the tender.

Bidders must check the tender documents on receipt and notify the Eskom Representative of any discrepancy or omitted document.

The Acknowledgement Form must be completed and submitted with the tender, stating whether the tender covers the whole or part of the works, services or supply.

Eskom does not compensate bidders for tender preparation, submission, testing or negotiation costs.

Pricing format

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and other levies payable by the successful bidder, applicable 14 days before the closing date and time.
• Rates and prices must be fixed for the contract duration, with no price adjustment except as provided in the Invitation to Tender.
• Prices must be in South African Rand unless instructed otherwise; where part payment in another currency applies, submit in Rands using the stipulated exchange rate and base date.
• Where cataloguing is required, the Pricing Schedule must include a cataloguing line item to be quoted; Eskom pays for cataloguing.

Corrections and clarification

• Mandatory returnables due at closing will not be requested after closing.
• Clarification requiring a breakdown of rates or prices may not change prices or the substance of the tender, except to confirm correction of arithmetical errors; the corrected total of the prices, accepted by the bidder, is binding.
• Where figures and words differ, the words prevail.
• Eskom checks the highest-ranked tenders for decimal point errors, pricing schedule or bill of quantities omissions, line-item multiplication errors, addition errors, and exchange rates used with fewer than 4 decimal places or incorrectly.
• If the bidder confirms the tendered prices, the line-item total prevails over the rate, the quoted line-item total prevails over a misplaced decimal point, and the total of the prices prevails with selected item prices revised.
• A bidder that does not correct or accept the corrections is rejected.

Evaluation

• Price is evaluated against the Tender Data criteria, taking into account CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
• Pricing and Specific Goals scores are added and suppliers ranked highest to lowest under the PPPFA.
• Objective criteria may be applied only under PPPFA Section 2(1)(f) and only if stipulated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used.

Pricing

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and other levies payable by the successful bidder, as applicable 14 days before the closing date and time.
• Rates and prices must be fixed for the contract duration and are not subject to price adjustment except as provided in the Invitation to Tender.
• Prices must be stated in South African Rand unless the Invitation to Tender instructs otherwise; where part payment in another currency applies, submit in Rands using the exchange rate and base date stipulated.
• Where cataloguing is required, the Pricing Schedule must include a cataloguing line item to be quoted.
• Where a reverse e-auction applies, submit a complete tender without prices; any prices included are disregarded.

Costs and insurance

• Eskom does not compensate bidders for tender preparation, submission, testing or negotiation costs.
• Insurance provided by Eskom may not cover the full cover required under the conditions of contract; bidders should obtain qualified insurance advice.

Security for performance

• Where performance security is required, the bidder must name at least two financial institutions it is likely to approach for the security; Eskom may reject an unsuitable institution.

Financial capacity

• Eskom assesses the financial risk of contracting with the bidder from its financial statements and may require mitigating factors; if these are absent, insufficient, the risk is too high, or the bidder does not accept them, the bidder is not considered for award.

Eligibility

• Bidders (single companies, or incorporated or unincorporated joint ventures or consortia) must meet the eligibility criteria in the Tender Data.
• Bidders and their principals must not be restricted from doing business with Eskom or State-Owned Companies.
• Ineligible bidders are disqualified.
• 100% sub-contracting of the scope of work is not permitted and renders a tender ineligible.

Legislation and standards

• Compliance is required with National Treasury Instruction Notes, CIDB Regulations for construction works, dtic designated local content and/or production requirements, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act, and Eskom's SHEQ requirements, plus any other instruments indicated in the Invitation to Tender.

Sheq

• Bidders must provide proof satisfactory to Eskom that safety, health, environmental and quality systems, policies and capabilities are in place at the closing date and time and/or contract award.
• All SHEQ costs and personnel must be reflected in the tender.

CIDB

• Where the Tender Data stipulates CIDB grading as a qualification criterion, bidders must be registered with the CIDB at the closing date and time, or be capable of registration within 21 working days of closing.
• Proof of CIDB registration is mandatory at closing where applicable; failure results in disqualification.
• If only proof of application is available at closing, it must be submitted by closing and the actual CIDB registration printout by contract award.

B-bbee

• Where the B-BBEE level is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted at the closing date and time or the tender is disqualified.
• Where sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit must be submitted at closing.
• Fraudulent or expired B-BBEE information leads to disqualification.
• For PPPFA point allocation only, a missing, fraudulent or expired B-BBEE certificate or affidavit does not disqualify an otherwise responsive bidder but scores zero points.

CSD and tax

• B-BBEE level is scored as stated on the CSD report or as per the certificate or affidavit provided.

Skills and participation goals

• Contract Skills Development Goals (CSDG) apply to contracts of 12 months or more and to professional service or service contracts of R5 million or more, or engineering, construction or design-and-build contracts with a CIDB grading of grade 7 or higher.
• Contract Participation Goals (CPG) apply to General Building (GB) and Civil Engineering (CE) construction works contracts of at least 6 months where at least 25% of the main contract could reasonably be subcontracted in the CE, EB, GB or ME classes.

Misrepresentation

• Misrepresented or falsified information, certificates, affidavits or documents may lead to disqualification, reporting to the B-BBEE Commission for B-BBEE fraud or fronting, suspension from business with any State-Owned Company for up to 10 years, and prosecution.

B-BBEE level is scored as stated on the CSD report or as per the certificate or affidavit provided.

Where the B-BBEE level is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted at the closing date and time or the tender is disqualified. Where sub-contracting to designated groups is a pre-qualification criterion under the PPPFA Regulations, the sub-contractor's CSD number or B-BBEE certificate/affidavit must be submitted at closing. Fraudulent or expired information leads to disqualification.

For PPPFA point allocation only, a missing, fraudulent or expired B-BBEE certificate or affidavit does not disqualify an otherwise responsive bidder but scores zero points.

Specific Goals are scored against supporting documentation; failure to meet the goals or submit proof by closing scores zero points within the 90/10 or 80/20 allocation without disqualification.

Designated material and threshold information must be submitted by no later than contract award, failing which the tender is not considered for award.

Misrepresentation or falsification of any information, certificate, affidavit or document may lead to disqualification, reporting to the B-BBEE Commission for B-BBEE fraud or fronting, suspension from business with any State-Owned Company for up to 10 years, and prosecution.

Compliance is required with the OHS Act, COIDA and Eskom's SHEQ requirements, together with National Treasury Instruction Notes, CIDB Regulations, dtic designated local content and/or production requirements, PPPFA Regulations and the Amended B-BBEE Codes.

Bidders must provide proof satisfactory to Eskom that SHEQ systems, policies and capabilities are in place at the closing date and time and/or contract award, and must reflect all SHEQ costs and personnel in the tender.

Where CIDB grading is a qualification criterion, registration or capability of registration within 21 working days of closing is required, with proof of registration mandatory at closing where applicable.

Contract Skills Development Goals apply to contracts of 12 months or more and to professional service or service contracts of R5 million or more, or engineering, construction or design-and-build contracts of CIDB grade 7 or higher.

Contract Participation Goals apply to General Building and Civil Engineering construction works contracts of at least 6 months where at least 25% of the main contract could reasonably be subcontracted in the CE, EB, GB or ME classes.

Clarification requests must be directed in writing to the Eskom Representative only; responses are published to all bidders. Addenda are published on the same platform and bidders must monitor the Eskom Tender Bulletin and NT e-Tender Portal.

Eskom returns late tenders unopened and does not accept late submissions. Tender names are published on the Eskom Tender Bulletin and NT e-Tender Portal; prices may be announced if stated in the Tender Data. Evaluation and award information is not disclosed before award unless required by law. Eskom may reject a tender on proof of influence, collusion, bid rigging or fraudulent or illegal activity.

Tender validity

• Tenders must remain valid for acceptance for the validity period after closing, and must be extended for any additional period Eskom requests.
• A bidder that agrees to extend may not modify its tender; a bidder that refuses is excluded from further consideration.
• If validity expires before contracts are concluded, the procurement is deemed concluded without an award.

Confidentiality and copyright

• All procurement matters must be treated as confidential; Eskom documents may be used and copied only to prepare and submit the tender.

Eskom's rights

• Eskom may accept or reject any variation, deviation or alternative tender and may accept the whole or part of a tender.
• Eskom may cancel the tender before contract conclusion and will give written reasons on written request; it may abandon or re-issue the procurement.
• Eskom, its subsidiaries, shareholders, advisors, directors, employees and representatives are not liable for losses, claims or damages arising from participation in the tender or from amendment, termination, suspension or exclusion from the process.
• Eskom may enter into mandated negotiations with one or more selected bidders under its procurement policies.
• Eskom makes no representation or warranty as to the accuracy or completeness of tender information and disclaims liability for it.

Contract documents

• The successful bidder must check the final draft contract and sign the contract documents.
• Eskom revises the contract documents to reflect addenda, returnables, negotiated changes and other agreed revisions, and arranges for authorised signatories of both parties to sign the original and one copy of the Form of Agreement.

Eligibility: bidders must meet the eligibility criteria in the Tender Data and must not be restricted from doing business with Eskom or State-Owned Companies. Ineligible bidders are disqualified. Sub-contracting 100% of the scope of work is not permitted and renders a tender ineligible.

Closing: Eskom must receive the complete original tender and one complete hard copy at the specified address, tender box or email by the closing date and time. Proof of posting or courier delivery is not proof of delivery. For e-tendering, the tender must be uploaded and finalised on the Eskom Tender Bulletin e-tendering page by closing; the bidder is responsible for ensuring documents are accessible, not corrupt or unreadable, and that submission is finalised. Late tenders are not accepted. Eskom is not responsible for misplacement or premature opening of unsealed or incorrectly marked packages, courier delays or network problems. Eskom employees may not deposit tenders on a bidder's behalf.

Time: all times are South African Standard Time (GMT+2); the tender office clock is synchronised to the Telkom time signal and the closing time is strictly applied.

Extensions: if Eskom extends the closing date and time, the same requirements apply; bidders must monitor the Eskom Tender Bulletin and NT e-Tender Portal for changes and addenda.

Cost of tendering: Eskom does not compensate bidders for tender preparation, submission, testing or negotiation costs.

Standardised specifications: bidders must obtain and familiarise themselves with the latest revisions of the standardised specifications and other documents incorporated by reference into the Invitation to Tender.

Alterations: no alterations or additions to the tender documents are permitted except to follow Eskom instructions or correct the bidder's own errors; all alterations must be initialed by all signatories, and correction fluid or tape may not be used.

Alternative tenders: accepted only if a main tender is also submitted and the Invitation to Tender permits alternatives, and only on the criteria stated in the Tender Data.

Legislation: compliance is required with National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act, Eskom's SHEQ requirements and any other applicable instruments indicated in the Invitation to Tender.

CIDB: where CIDB grading is a qualification criterion, registration at closing or capability of registration within 21 working days is required; proof of registration is mandatory at closing where applicable, failing which the tender is disqualified. If only proof of application is available at closing, it must be submitted by closing and the actual registration printout by contract award.

CSDG: the contractor must achieve the Contract Skills Development Goals for contracts of 12 months or more and for professional service or service contracts of R5 million or more, or engineering, construction or design-and-build contracts of CIDB grade 7 or higher.

CPG: the contractor must achieve the Contract Participation Goals for General Building and Civil Engineering construction works contracts of at least 6 months where at least 25% of the main contract could reasonably be subcontracted in the CE, EB, GB or ME classes.

Late tenders: tenders received after closing are returned unopened; the e-tendering system does not allow changes or finalisation after closing.

Clarification and correction of prices: bidders must provide clarification and documents required during evaluation. Mandatory returnables due at closing will not be requested after closing. Clarification requiring a breakdown of rates or prices may not change prices or the substance of the tender, except to confirm correction of arithmetical errors; the corrected total of the prices, accepted by the bidder, is binding.

Tender opening: tenders are opened in the presence of attending bidder representatives at the time and place in the Tender Data; tenders with a notice of withdrawal are not opened. For e-tendering there is no public opening and tenders are downloaded electronically; Eskom publishes the names of bidders received on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender prices: Eskom announces the names of bidders; prices may be announced if stated in the Tender Data.

Non-disclosure: evaluation and comparison information and award recommendations are not disclosed before award unless required by law.

Grounds for rejection: Eskom may reject a tender on proof of influence over the tender process or award, collusion or bid rigging, or fraudulent or illegal activity connected to the Invitation to Tender.

Clarification of a tender: Eskom may seek clarification on any unclear or ambiguous matter; mandatory returnables due at closing will not be requested but may be clarified.

Basic compliance: assessed before detailed evaluation; failure renders the tender non-responsive. Failure to submit the original tender or copy in paper form results in disqualification. For e-tendering, failure to submit or upload documents renders the tender non-responsive.

Pre-qualification criteria: bidders meeting basic compliance and mandatory returnables must meet any stipulated pre-qualification criteria; no criterion is measured twice across phases.

Functionality: where applied, bidders are scored against the functionality criteria and must meet the minimum threshold in the Tender Data to proceed.

Financial analysis: Eskom assesses the financial risk of contracting with the bidder; if suitable mitigating factors do not exist, are insufficient, the risk is too high, or the bidder does not accept them, the bidder is not considered for award.

Price evaluation: assessed against the Tender Data criteria, taking into account CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.

Arithmetical errors: where figures and words differ, the words prevail. Eskom checks the highest-ranked tenders for decimal point errors, pricing schedule or bill of quantities omissions, line-item multiplication errors, addition errors, and exchange rates used with fewer than 4 decimal places or incorrectly. The bidder must confirm the tendered prices or accept Eskom's corrections; refusal leads to rejection. Where the bidder confirms the tendered prices, the line-item total prevails over the rate, the quoted line-item total prevails over a misplaced decimal point, and the total of the prices prevails with selected item prices revised.

Ranking: pricing and Specific Goals scores are added and suppliers ranked highest to lowest under the PPPFA.

Objective criteria: may be applied only under PPPFA Section 2(1)(f) and only if stipulated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used.

Reverse e-auction: may be used, applying the 90/10 or 80/20 system; bidders submit a complete tender without prices and any prices included are disregarded.

Acceptance: the successful bidder is notified before the validity period expires; all bidders are informed only after approval by the Eskom Adjudication Authority, and open tender outcomes are published on the Eskom Tender Bulletin and NT e-Tender Portal.

Fraud and corruption reporting

• Email: [email protected]
• Telephone: 0800 11 2722

Supply of smart meters for the Gauteng Operating Unit, Distribution Division, on a once-off basis.

Delivery obligations

• Deliver to the point of delivery or site named in the agreement, on or before the stated delivery date.
• Mark the outside of each consignment or package with the supplier's name and the full destination details, and include a packing note listing the contents.
• Send an advice note to Eskom at the delivery address stating the means of transport, weight, number or volume, and the point and date of dispatch.
• Quote the agreement number on all correspondence relating to the agreement.
• State in the bid whether delivery cost is included in the price; if it is not stated, delivery is deemed included.

Acceptance and inspection

• Goods, works and services are subject to Eskom's approval; Eskom may inspect or test them and the workmanship at any stage.
• If Eskom does not notify the supplier of acceptance, the goods, works or services are deemed accepted.

Risk and ownership

• Risk passes to Eskom on proof of delivery to the correct destination and acceptance.
• Ownership passes to Eskom on payment, unless the agreement states otherwise.

Rejection and defects

• Eskom may reject any part of the goods by written notice stating the reason and whether replacement or rework is required.
• Rejected goods may be returned at the supplier's risk and cost; amounts paid for goods not replaced, plus return and replacement costs, are recoverable from the supplier.
• For works or services, the supplier must correct non-conformances or defects flagged by Eskom; if the supplier delays, Eskom may appoint a third party and recover the cost.

Inspection and acceptance

• Goods, works and services are subject to Eskom's approval; Eskom may inspect or test them and the workmanship at any stage.
• If Eskom does not notify acceptance, the goods, works or services are deemed accepted.

Rejection

• Eskom may reject any part of the goods by written notice stating the reason and whether replacement or rework is required.
• Rejected goods may be returned at the supplier's risk and cost; money paid for goods not replaced, plus the cost of returning them and obtaining replacements from a third party, is payable by the supplier to Eskom.
• For works or services, the supplier must correct non-conformances or defects identified by Eskom; if the supplier delays, Eskom may have the work corrected by a third party at the supplier's cost.

Pricing

• Prices or rates for the items may include a price adjustment calculated on the formula stated in the agreement.
• The bid must state whether delivery cost is included; if it is not stated, delivery is deemed included in the price.

Payment

• Payment is made within 30 days of receipt of a correct tax invoice.
• Eskom's VAT registration number 4740101508 must appear on the tax invoice before payment.
• Eskom's CPA (IG) form must be completed by the supplier.
• Payment may be made in a currency other than South African Rand at a single exchange rate, and may not exceed the amounts stated in the agreement.
• No payment is made where the goods, services or works are not provided as stated in the agreement.
• Containers and packing materials, and their return, are not paid for unless the agreement states otherwise.

Pricing

• Prices or rates may include a price adjustment calculated on the formula stated in the agreement.
• The bid must state whether delivery cost is included; if not stated, it is deemed included.

Payment

• Payment is made within 30 days of receipt of a correct tax invoice.
• Eskom's VAT registration number 4740101508 must appear on the tax invoice before payment is made.
• Eskom's CPA (IG) form must be completed by the supplier.
• Payment may be made in a currency other than South African Rand, converted at a single exchange rate; payment in another currency may not exceed the amounts stated in the agreement.
• No payment is made if the goods, services or works are not provided as stated in the agreement.
• No payment is made for containers or packing materials, or for returning them to the supplier, unless the agreement states otherwise.

Late delivery

• Late delivery of goods or late completion of works or services may attract a penalty as stated in the agreement.

Statutory compliance

• The supplier must comply with all statutory requirements relevant to the agreement.
• The agreement is governed by South African law and the parties submit to the jurisdiction of the South African courts.

Warranty

• The supplier warrants that the goods, works or services are fit for their intended purpose and free from defects for one year from acceptance, unless the agreement states otherwise.
• Defects or non-conformances found in that period must be rectified within an agreed time, at no cost to Eskom.

Indemnity

• The supplier indemnifies Eskom against claims, costs and expenses arising from the supplier's negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship, including those of its subcontractors, agents or servants.

Assignment and subcontracting

• Neither party may cede or delegate rights or obligations, and the supplier may not subcontract, without the other party's written consent.
• Eskom may, on written notice, cede and delegate its rights and obligations to its subsidiaries, divisions or operations that become separate legal entities through restructuring.

Ethics

• Eskom requires the highest standard of ethical conduct from all suppliers.

Eskom General Conditions of Purchase (Rev 3, effective 31 May 2024) govern the agreement: formation of the contract, price and payment including currency and 30-day payment terms, delivery and documents, containers and packing, acceptance, risk, ownership, rejection, indemnity, a one-year warranty, assignment and subcontracting, statutory requirements, breach, termination and ethics. The agreement is governed by South African law, and Eskom holds approval and inspection rights.

Once-off supply of smart electricity meters and associated data concentrator interfaces for the Gauteng Operating Unit within the Distribution Division.

Scope items

• Smart electricity meters, DIN-rail, G3-PLC, 80 A (SAP 0750638).
• Data concentrator interfaces, G3-PLC/GSM (SAP 0750636).

Supply of smart metering equipment for the Gauteng Operating Unit, Distribution Division, on a once-off basis.

Deliverables

• Smart electricity meters, DIN-rail mounted, G3-PLC communication, 80 A rating (SAP material 0750638).
• Data concentrator interfaces, G3-PLC/GSM (SAP material 0750636).

Quantities

• Smart meters: 175 000 units.
• Data concentrator interfaces: 1 750 units.

Unit of measure: each, for both line items.

Price schedule E3665DXGOU — quote per unit, excluding VAT.

Line items

• SAP 0750638: smart electricity meter, DIN, G3-PLC, 80 A — 175 000 units.
• SAP 0750636: data concentrator interface, G3-PLC/GSM — 1 750 units.

Unit of measure for both items: each.

Pricing

• Prices to be quoted per unit, excluding VAT.
• Two line items to be priced: smart meters (175 000 units) and data concentrator interfaces (1 750 units).
• Pricing is submitted on the price schedule for E3665DXGOU.

Supply of smart meters for the Gauteng Operating Unit in the Distribution Division, on a once-off basis.

• The requirement is known and will result in once-off order placement.
• Contract duration: once off.
• The successful bidder must complete and sign the SBD 7 contract form.
• Suppliers must contribute to the six SD&L elements for the duration of the contract: B-BBEE, localisation, industrialisation, skills development, job creation and supplier development.
• Bid response documents must be deposited in the bid box at the address stated in the bid invitation.
• Bids must be submitted on the official forms provided and may not be retyped; online submission is also permitted.
• Late bids will not be accepted.
• Bidders must register on the Central Supplier Database with business registration, directorship, membership and identity numbers, tax compliance status and banking information.
• A SARS Tax Compliance Status or tax PIN must be submitted; each consortium, joint venture or sub-contract party must submit separate proof.
• Where no TCS is available but the bidder is CSD-registered, a CSD number must be provided.
• A B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs) must be submitted to qualify for B-BBEE preference points.
• Foreign suppliers must answer the residency, branch, permanent establishment and income source questionnaire; failure to provide the required particulars may invalidate the bid.

Closing

• Closing time: 12:00.

Local content exemption

• Any application for a dtic written exemption from the designated local content threshold must be submitted and approved before the bid closes.

Enterprise development

• The enterprise development programme and agreement must be drafted within eight weeks of contract award, signed with the beneficiary and sent to Eskom for review and acceptance.

Local content enquiries

• Helpline: +27 (12) 394 1435
• dtic Electrotechnical Unit: 012 394 3659 / 012 394 3622
• Email: [email protected]

Technical enquiries

• Name: Ms Cathrine Matidza
• Role: Director: Fleet Procurement
• Telephone: +27 (12) 394 5598
• Email: [email protected]

SDL&I execution support

• Name: Mosa Makhubo
• Telephone: 011 800 3809

Business unit

• End-user: Gauteng Cluster
• Name: Thuso Malatjie

Submission channel

• Bid response documents must be deposited in the bid box at the address stated in the bid invitation.
• Bids must be submitted on the official forms provided; forms may not be retyped. Online submission is also permitted.
• Late bids will not be accepted.

Returnable documents

• SBD 1 (Invitation to Bid): signed offer cover page with bidder, contact and pricing details.
• SBD 4 (Bidder's Disclosure): discloses state employment or interests held by directors, trustees, shareholders, members or partners; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals under the applicable preference system.
• SBD 6.2 (Declaration Certificate for Local Production and Content): mandatory returnable; certifies the local content percentage and the SARB exchange rate used.
• Annexure C, D and E: completed and signed.
• Preference point claim form: completed and signed.
• B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs), issued by an accounting officer, a SANAS-accredited verification agency or a registered auditor.
• SARS Tax Compliance Status or tax PIN, or CSD number where no TCS is available.
• Proof of authority to sign the bid (e.g. resolution of directors).
• SBD 7 (Contract Form): the successful bidder must complete and sign it.

Disqualification risks

• Late submission.
• Failure to meet the stipulated minimum local content threshold.
• Omission of the SBD 6.2 local content declaration certificate.
• Failure to provide any of the required supplier particulars, which may render the bid invalid.
• A false SBD 4 disclosure.

Preference point system

• 90/10 system applies: 80 points for price and 20 points for specific goals, out of 100.
• Price points are calculated against the lowest acceptable tender.
• Points for specific goals are awarded only where the required proof or documentation is submitted with the bid; without it, specific goal points are not claimed.
• The organ of state may require a tenderer to substantiate any preference claim before or after adjudication.

Specific goals

• Transforming the industry by appointing small emerging black businesses with 51% black ownership, with further preference for Black Youth Owned and Black People Living with Disability entities.
• Job creation for previously disadvantaged people.

Ownership and award structure

• Appoint companies with 51% black ownership; or
• Where the contract is awarded to a generic firm, 20% must be sub-contracted or incubated to an emerging BYO/BPLwD entity (100% shareholding) for supplier development; or
• A joint venture where the lead firm is 51% black owned.
• Permitted joint venture combinations: black-owned company with black-owned company; black-owned company (majority shareholder) with non-black-owned company; black woman-owned company with black-owned company; or black woman-owned company (majority shareholder) with non-black-owned company.

B-BBEE preference

• Eskom prefers suppliers that are more than 50% Black Owned, including Black Woman Owned, Black Youth Owned and Black People Living with Disability.
• Preference is given to Black Owned suppliers with a B-BBEE Level of 1 to 3.
• A valid B-BBEE certificate is required; Eskom will not contract with a supplier without one.
• A tenderer that does not meet the preferred level must provide a migration plan that becomes a contractual obligation, with terms negotiated and agreed before contract award.
• Existing panel members must maintain or improve to B-BBEE Level 1–3 during the contract, and those below 51% black ownership must improve black ownership for future business with Eskom.
• A new certificate must be submitted if company ownership changes during the contract.
• Where a migration plan is partially accepted, it must be shared with the Eskom officials responsible for the tender for continued compliance monitoring if the same tenderer is awarded further contracts.

Scope

• Supply of smart meters for the Gauteng Operating Unit in the Distribution Division, on a once-off basis.
• The requirement is known and will result in once-off order placement.
• Contract duration: once off.

Local content thresholds

• Smart meters: 50%
• Fabricated steel (enclosure and related items): 100%
• Cables: 90%
• Assembling and testing: 100%

Manufacturing activities that must take place in South Africa

• Printed circuit board sourcing
• PC board population or circulation
• Sourcing of connecting cables
• Sourcing of enclosures
• Final meter assembly

Localisation

• Suppliers must purchase all materials, products and other required services within South Africa.
• Local content to South Africa is set at 100% because no imported skills are expected for these services.
• Imported electronic components used in local manufacture of residential electricity meters are deemed local for local content calculation.

Skills development

• The successful supplier must train one candidate for every R3 million cumulated through task orders awarded, for the duration of the contract.
• The training obligation is not linked to the duration of the task order and must be achieved by the end of the contract period.
• Candidates must be sourced from previously disadvantaged groups in South Africa and should be currently unemployed graduates from FET colleges and universities, or matriculants.
• Candidate composition must reflect South African population demographics.
• Training may be delivered directly, through the supply network, or through SETA-accredited training providers.
• Required skills types: technicians/electricians, smart meter data analyst/capture, and project engineers/managers.
• Deliverables: a training programme, a signed contract with selected candidates, and a completion certificate at the end of the project.

Job creation

• Suppliers must propose the number of jobs to be created and the number of jobs to be retained as a direct result of the contract, recorded on the SD&L compliance matrices and implementation schedule at contract award.
• Local-to-site job targets: general workers 100%; semi-skilled 20%.

Supplier and enterprise development

• The successful tenderer must identify and incubate an SME from the designated groups in one or more of the areas to be sub-contracted.
• Assistance may take the form of business support, equipment and/or finance.
• The main contractor must spend 2% NPAT on enterprise development and propose development in the agreed areas.

Industrialisation

• No industrialisation requirement applies, as all resources are sourced within South Africa.

Enterprise development spend

• The main contractor must spend 2% NPAT on enterprise development.

Penalty

• Failure to comply with contracted SDL&I obligations will trigger a 2% penalty at the end of the contract.

Pricing

• Local content must be calculated as a percentage of the bid price excluding VAT, using the SATS 1286 formula.
• Where imported content exists, the SARB exchange rate published at 12:00 one week (7 calendar days) before the closing date must be used, and proof of the rate used must be submitted.

Registration and tax

• Register on the Central Supplier Database (CSD) with business registration, directorship, membership and identity numbers, tax compliance status and banking information.
• Submit a SARS Tax Compliance Status or tax PIN; each party to a consortium, joint venture or sub-contract must submit separate proof.
• Where no TCS is available but the bidder is CSD-registered, a CSD number must be provided.
• Foreign suppliers must answer the residency, branch, permanent establishment and income source questionnaire; failure to provide the required particulars may invalidate the bid.

B-bbee

• A valid B-BBEE certificate is required; Eskom will not contract with a supplier without one.
• Preferred B-BBEE Level: 1 to 3.
• Preference is given to suppliers more than 50% Black Owned, including Black Woman Owned, Black Youth Owned and Black People Living with Disability.
• A tenderer not meeting the preferred level must submit a migration plan that becomes a contractual obligation.
• Existing panel members must maintain or improve to Level 1–3 and improve black ownership where below 51%.
• A new certificate must be submitted if ownership changes during the contract.

Local content

• Comply with the designated-sector minimum thresholds: smart meters 50%, fabricated steel 100%, cables 90%, assembling and testing 100%.
• Submit the SBD 6.2 local content declaration certificate; a bid is disqualified if the minimum threshold is not achieved or the certificate is not submitted.
• Local content must be calculated using the SATS 1286 formula and the SARB exchange rate published at 12:00 one week (7 calendar days) before the closing date, with proof of the rate used.
• Where the local content threshold cannot be met from South African manufacturers, a written dtic exemption must be obtained before the bid closes.

Sdl&i

• Suppliers must contribute to the six SD&L elements for the duration of the contract: B-BBEE, localisation, industrialisation, skills development, job creation and supplier development.
• SDL&I commitments form part of the NEC contract and are monitored throughout the contract.
• Progress reports must be submitted quarterly using the SDL&I data collection template.
• Eskom reviews quarterly reports within 15 days of receipt and notifies suppliers in writing of unmet obligations; suppliers must then implement corrective measures.

Eskom Holdings SOC Ltd invites tenders for the supply of smart meters for the Gauteng Operating Unit, Distribution Division, on a once-off basis. The requirement is known and will result in once-off order placement. Tender number E3665DXGOU, issued 09 October 2026, closing 16 October 2026 at 10:00 SAST, with a validity period of 4 months (120 days) from closing. No clarification meeting applies — TEAP-listed suppliers. Tenders are submitted electronically via the Eskom e-tendering site.

Closing

• 16 October 2026 at 10:00 SAST

Issue date

• 09 October 2026

Tender validity

• 4 months (120 days) from the closing date and time

Clarification queries

• Must be submitted in writing before the clarification cut-off, which is 3 working days before the tender submission deadline

Briefing / clarification meeting

• Not applicable — TEAP-listed suppliers

Eskom Representative (all queries and clarifications)

• Name: Thuso Malatjie
• Email: [email protected]
• Note: queries must be in writing to the Eskom Representative only; no other Eskom official may be approached.

Procurement Manager, Gauteng Operating Unit

• Name: Thembile Mbhiza

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission portal

• https://etendering.eskom.co.za/

Submission method

• Electronic submission only, via the Eskom e-tendering portal: https://etendering.eskom.co.za/
• No hard copies accepted; no zipped or condensed files may be uploaded.
• Documents must be uploaded into the Technical, Commercial, Financial and other folders.
• All documents in PDF; the price schedule in PDF and/or Excel.
• Upload limits: 500 MB per document; 4 GB total submission.
• Ensure the submission status shows as complete. If a tender is resubmitted, only the latest version is accepted and earlier submissions become void.
• Late tenders are not accepted.

Returnable documents — required at closing (disqualification if missing or unsigned)

• Annexure A (Authorisation Form): authorises the named signatory to bind the bidder.
• Annexure D (Integrity Declaration Form): supplier integrity undertaking.
• SBD 4 (Bidder's Disclosure): discloses directors'/shareholders' state employment or connections.
• Price Schedule: completed pricing.
• Electronic copy of the tender in PDF.

Returnable documents — required at closing (5 working days to remedy, then disqualification)

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 6.1 (Preference Points Claim Form, PPPFA 2022): claims B-BBEE preference points.
• Acceptance of the enquiry's terms and conditions.
• E-tendering Help Manual acknowledgement form.

Returnable documents — required at closing for evaluation (no disqualification, but score zero if missing)

• Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars).
• Annexure G1–G4 / SBD 6.2 (Local Production and Local Content declaration), applicable where designated materials are included.
• B-BBEE certificate or sworn affidavit.
• Tax clearance certificate (foreign tenderers with a South African footprint not on CSD and without a SARS PIN; local tenderers without a SARS e-filing PIN or CSD profile/number).
• Employment Equity compliance proof (designated employers, South African tenderers only).

Required prior to award

• Valid CSD registration number or CSD report.

Joint ventures / consortiums — additional documents

• Letter of intent or valid JV agreement setting out each partner's rights, obligations and profit-sharing ratios.
• Written confirmation that the JV will operate as a single business entity for the contract duration.
• Details of a single designated bank account in the JV's name, independent of the individual partners.

Disqualification risks

• Any disqualifiable returnable not fully completed, signed and submitted by closing.
• Non-disqualifiable returnables not remedied within 5 working days of written request.
• Tender not uploaded, or uploaded after the closing time.
• Tender signed by a person not authorised to bind the bidder.

Disqualifiable at closing: electronic tender copy in PDF (price list in PDF and/or Excel), Annexure A Authorisation Form, Annexure D Integrity Pact Declaration, SBD 4 Bidder's Disclosure, Price Schedule.

Non-disqualifiable at closing, with 5 working days to remedy: SBD 1 Invitation to Bid, SBD 6.1 Preference Points Claim Form, acceptance of terms and conditions, E-tendering Help Manual acknowledgement form.

Required prior to award: CSD registration number or report.

Required at closing for evaluation, scoring zero if missing: Annexure I SBD 6.1, B-BBEE certificate, tax clearance certificate (foreign tenderers with a South African footprint not on CSD, and local tenderers without a SARS PIN), Employment Equity compliance proof for designated employers, pricing schedule.

Joint ventures: letter of intent or valid JV agreement, written confirmation of single-entity operation, and details of a single designated JV bank account.

Annexures G1–G4 (SBD 6.2 local production and content) apply where designated materials are included.

Evaluation stages

1. Eligibility and basic compliance screening (complete tender, eligibility criteria met).
2. No technical/functionality evaluation — suppliers are TEAP-listed and already deemed technically acceptable.
3. Price evaluation.
4. Specific goals (preference points) evaluation.
5. Ranking and award; financial due diligence and quality requirements assessed after ranking, before award.

Preference point system

• 90/10 for tenders above R50 million; 80/20 for tenders at or below R50 million.
• The applicable system is determined per material number using the lowest acceptable tender.
• Price: scored out of 80 or 90 points.
• Specific goals: scored out of 20 or 10 points.
• Total = price points + specific goal points, rounded to two decimal places; highest total wins.

B-BBEE preference points

• Level 1: 10 points (80/20) / 20 points (90/10)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0
• No B-BBEE evidence: not disqualified, but scores 0 for specific goals and only the price points out of 80/90.

Price evaluation basis

• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations.
• Net Present Value comparison of adjusted tenders, taking account of price adjustment factors, exchange rate fluctuations and risk parameters where applicable.
• Unconditional discounts are taken into account for evaluation; conditional discounts are not, but are applied at payment.

Award structure

• Award to a minimum of 1 and a maximum of 20 suppliers.
• If fewer than 10 suppliers qualify, Option 1 applies (award to 1–10).
• If more than 10 qualify, Option 2 applies: suppliers grouped into 3 tiers, with the largest allocation to the highest-ranked tier, a smaller allocation to the middle tier, and the smallest to the third tier.

Scope

• Supply of smart meters for the Gauteng Operating Unit, Distribution Division, on a once-off basis.
• The requirement is known and results in once-off order placement.
• Scope of work is set out on the Price Schedule.

Supplier status

• Only TEAP-listed suppliers may bid; no technical evaluation is performed.

Product and integration requirements

• Products must be fully integrated with one of Eskom's approved smart metering HES systems.
• A commitment letter must be submitted confirming the supplier will provide comprehensive training on meters and DCs.
• Where interoperability is absent, Eskom reserves the right to apportion a percentage of meters to the installed base.

Quality

• Quality requirements apply as additional contractual requirements.

Quality requirements apply as additional contractual requirements. Suppliers must ensure their products are fully integrated with one of Eskom's approved smart metering HES systems.

The Price Schedule must be submitted in Excel and PDF format. The scope of work is included on the Price Schedule. For e-tendering, the price schedule may be submitted in PDF and/or Excel; where the versions differ, the PDF version is accepted as the submitted price.

Pricing

• Completed Price Schedule required, submitted in PDF and/or Excel.
• Where the PDF and Excel versions differ, the PDF version is accepted as the submitted price.
• Prices are evaluated inclusive of VAT.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security

• A performance bond may be required.

Financial due diligence (assessed after ranking, before award)

• Public Interest Score (PIS) with calculations, stating whether the annual financial statements were internally or externally prepared and whether the company is owner-managed.
• Latest approved annual financial statements with comparatives, valid and received within 18 months after year-end.
• Signed director's/member's report.
• Signed compilers', accounting officers', independent reviewers' or audit report as applicable to the PIS; where an audit or independent review is required, the compilers'/accounting officers' report must still be submitted.
• Statements must include the statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes; ITA 34C income tax assessment for unaudited companies.
• Notes on accounts receivable and payable must break down trade versus other amounts and show interest-bearing amounts and interest terms; current and non-current interest-bearing liabilities must be identified.
• Member/director loans require a note on security, repayment terms and interest rates.
• Subsidiaries must name the holding company; group annual financial statements may be requested later.
• Draft, bi-annual, management and unsigned financial statements are not accepted.
• Information not supplied within 5 working days of a finance request closes the financial evaluation; a report will state that no opinion could be expressed.

Mitigating measures if financial viability is unfavourable

• Performance bond from a financial institution pre-approved by Eskom Treasury.
• Parent company guarantee, with the parent's latest approved financial statements submitted for analysis.
• A reduced contract, or payment on delivery of a milestone activity or milestone goods.
• Turnaround time for contractors to respond to financial queries: 5 days.

Eligibility

• Tenderers, or any of their principals, must not be restricted from doing business with Eskom or any State-Owned Company.
• Ineligible: nationality of a country on an international sanctions list (applies to proposed subcontractors and suppliers too); submitting more than one tender individually or as a JV partner; JV/consortium agreements without joint and several liability; conflict of interest; tenders signed by unauthorised persons; tenderers restricted by National Treasury; tenderers on the Tender Defaulters list; subcontracting 100% of the scope of work.
• Conflict of interest includes a controlling partner or majority shareholder in common, or a relationship giving access to another tenderer's information or influence over the employer's decision.

Registration and tax

• Valid CSD registration (CSD number or report) required prior to award.
• Tax clearance certificate required from foreign tenderers with a South African footprint not registered on CSD and without a SARS PIN, and from local tenderers without a SARS e-filing PIN or CSD profile/number. Foreign suppliers with no South African footprint complete SBD 1 but need not prove tax compliance.

B-bbee

• Evidence to claim preference points: valid B-BBEE certificate from a SANAS-accredited verification agency, a valid sworn affidavit, or a CIPC-issued B-BBEE certificate for EMEs; for joint ventures, a valid certificate in the JV's name.
• Supporting documents that may be requested: CIPC registration with shareholding breakdown, ID copies of shareholders/owners, proof of disability where applicable.
• No B-BBEE evidence: no disqualification, but zero points for specific goals.

Employment equity

• Designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour (South African tenderers only).

Local content

• SBD 6.2 declaration and Annexures G1–G4 apply where designated materials are included.

Forms to submit

• SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Production and Content), Annexure A (Authorisation), Annexure B (Acknowledgement), Annexure C (Tenderer's Particulars), Annexure D (Integrity Declaration), E-tendering Help Manual acknowledgement form.

The tender validity period is 4 months from the closing date and time. Eskom's Conditions of Purchase apply. A performance bond may be required. JV or consortium parties must be jointly and severally liable for contract execution. Main contractors must declare any subcontracting to subsidiaries. A NIPP obligation agreement with the dtic is required before contract signature where foreign content is USD 5 million or more.

This is a closed invitation to tender and alternative tenders are not allowed. Eskom's Conditions of Purchase apply. The National Industrial Participation Programme applies where foreign content is USD 5 million or more; the winning bidder must conclude a NIPP obligation agreement with the dtic before signing with Eskom. Payment is within 30 days for contracts below R50 million and within 60 days for contracts above R50 million, including VAT. Eskom may negotiate with preferred bidders where tendered prices are not market-related. Main contractors are discouraged from subcontracting to subsidiaries, which may be treated as fronting; any such subcontracting must be declared. A performance bond may be required.

Eligibility: tenderers must not be restricted from doing business with Eskom or State-Owned Companies. Ineligible: nationality of a sanctions-listed country; more than one tender submitted individually or as a JV partner; JV/consortium agreements without joint and several liability; conflict of interest; tenders signed by unauthorised persons; National Treasury restrictions; Tender Defaulters list; subcontracting 100% of the scope of work. Suppliers must be TEAP-listed, must have products fully integrated with an approved Eskom smart metering HES, and must submit a commitment letter for comprehensive training on meters and DCs. Eskom may apportion a percentage of meters to the installed base where interoperability is absent.

Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value taking account of price adjustment factors and exchange rate fluctuations. Unconditional discounts count for evaluation; conditional discounts are applied at payment. Price is scored out of 80/90 points and specific goals out of 20/10 points under the PPPFA. B-BBEE points: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, non-compliant = 0. The 90/10 system applies above R50 million and 80/20 at or below R50 million, determined per material number by the lowest acceptable tender. Total score is price plus specific goals, rounded to two decimals, and the highest scorer wins. Award goes to between 1 and 20 suppliers; fewer than 10 qualifying suppliers triggers Option 1, more than 10 triggers Option 2 with three tiers.