Supply of electronic consumables — state security agency (RFQ-6000028447)

Closing

• Date: 16 October 2026
• Time: 11:00

Briefing session

• None applicable.

Enquiries

• Contact: Tondi Mdunge
• Telephone: 012 427 5070
• Email: [email protected]

Submission

• Method: deposit in the bid box at the street address provided; no hand delivery accepted.
• The completed RFQ and official quotation must also be e-mailed to the State Security Agency.

Submission method

• Bids must be deposited in the bid box at the street address provided.
• No hand delivery will be accepted.
• The completed RFQ must be accompanied by an official quotation and e-mailed to the State Security Agency.

Quotation format

• On company letterhead, stamped, and signed and dated.
• Must reflect physical address, telephone numbers, company registration number, and VAT registration number if VAT is claimed.
• Must state the delivery period and confirm whether the offer is strictly to specification.
• Must be valid for 30 days.
• Quoting on fewer items or quantities than requested invalidates the quotation.

Returnable documents

• SBD 4 (Bidder's Disclosure): discloses whether any director, member or shareholder is employed by the state or connected to anyone at the procuring institution; a bid without it is disqualified.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points under the 80/20 system.
• SBD 7 (Contract Form): signed by the successful bidder before contract award.
• Valid Tax Clearance certificate, original, for goods or services valued at R30 000 or more.
• CSD registration number.
• B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs).
• Proof of authority to sign, such as a company resolution.
• Certificate of good standing with the Workmen's Compensation Fund, where applicable.
• Health and Safety file, where applicable.

Disqualification risks

• Late submission.
• Bids not submitted on the official forms provided, or re-typed.
• Omission of SBD 4.
• No CSD registration number.
• No valid Tax Clearance certificate where required.
• Quoting on fewer items or quantities than requested.
• Failure to provide any of the required particulars.

Returnable documents

• Official quotation on company letterhead, stamped, signed and dated.
• Valid Tax Clearance certificate, original, for goods or services valued at R30 000 or more.
• CSD registration number.
• SBD 4 (Bidder's Disclosure).
• SBD 6.1 (Preference Points Claim Form) with B-BBEE status level verification certificate or sworn affidavit.
• Proof of authority to sign, such as a company resolution.
• Certificate of good standing with the Workmen's Compensation Fund, where applicable.
• Health and Safety file, where applicable.

System: 80/20 preference point system under the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022, for values between R30 000 and R50 000 000.

Points allocation

• Price: 80 points.
• B-BBEE status level of contributor: 20 points.
• Total: 100 points.

B-BBEE points by level

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Price scoring

• Price points are calculated against the lowest acceptable bid received.

Preference claims

• B-BBEE points are only awarded if proof of status is submitted with the bid; without it, no preference points are claimed.
• The purchaser may require a bidder to substantiate any preference claim before or after adjudication.

Supply of electronic consumables for the State Security Agency.

• Bidders must quote on all items and quantities requested; partial quoting invalidates the bid.
• The offer must be strictly to specification.
• Bidders must state their delivery period in the quotation.

Pricing

• Quotation must be inclusive of VAT.
• Quotation must be valid for 30 days.
• Total bid price including VAT must be reflected.

Payment

• Payment within 30 days of receipt of an original invoice and statement.

Tax clearance

• A valid Tax Clearance certificate, original, is required for goods or services valued at R30 000 or more; failure to submit may invalidate the offer.

Registration and tax

• CSD registration number required; failure to provide it invalidates the bid.
• SARS Tax Compliance Status PIN required, or a printed TCS certificate, or a CSD number where no PIN is available.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.

State employment

• No bid will be considered from a person in the service of the state, a company with a director in the service of the state, or a close corporation with a member in the service of the state.

B-bbee

• A B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs) must be submitted to qualify for preference points.

Other

• Proof of authority to sign, such as a company resolution, must be submitted.
• Certificate of good standing with the Workmen's Compensation Fund, where applicable.
• Health and Safety file, where applicable.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

A B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs) must be submitted with the bid to qualify for preference points.

Preference points under the 80/20 system

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

No proof of status submitted means no B-BBEE preference points are claimed. The purchaser may require substantiation of any claim before or after adjudication.

Service providers must submit a Health and Safety file where applicable.

The successful bidder must complete and sign the written contract form (SBD 7).

Payment is made within 30 days of receipt of an original invoice and statement, at prices inclusive of VAT.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, the General Conditions of Contract, and any applicable special conditions of contract.

Payment is made within 30 days of receipt of an original invoice and statement, at prices inclusive of VAT.

The quotation must remain valid for 30 days.

The successful bidder must complete and sign the written contract form (SBD 7).

Submission

• Bids must reach the correct address before the stipulated time; late bids are not considered.
• Bids must be on the official forms provided and must not be re-typed.

Quotation content

• Company letterhead, stamped, signed and dated.
• Physical address, telephone numbers, company registration number, and VAT registration number if VAT is claimed.
• Delivery period stated.
• Confirmation that the offer is strictly to specification.
• Valid for 30 days.
• Quoting on fewer items or quantities than requested invalidates the quotation.

Compliance

• SARS Tax Compliance Status PIN or CSD number.
• Valid Tax Clearance certificate, original, for goods or services valued at R30 000 or more.
• CSD registration number; failure to provide it invalidates the bid.
• SBD 4 (Bidder's Disclosure) must accompany the bid or the bid is disqualified.
• Proof of authority to sign, such as a company resolution.
• Certificate of good standing with the Workmen's Compensation Fund, where applicable.
• Health and Safety file, where applicable.
• No bids from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.

Enquiries

• Contact: Tondi Mdunge
• Telephone: 012 427 5070
• Email: [email protected]

Submission

• Deposit in the bid box at the street address provided; no hand delivery accepted.