Security services for 5 years – south african nursing council tender in gauteng

Closing date: 03 November 2026 at 12H00 (South African time).

Enquiry cut-off date: 29 October 2026 at 12H00.

No briefing session or site inspection is applicable (the briefing certificate form is marked N/A).

Bidding procedure enquiries:

• Contact: Tender Administration
• Email: [email protected]
• Telephone: 012 426 9506

Technical enquiries:

• Contact: Maredi Makgolane
• Email: [email protected]
• Telephone: 012 420 1030

All communication must be by email; the cut-off date for all enquiries is 12h00 on 29 October 2026.

Submission address:

SANC Reception

Cecilia Makiwane Building

602 Pretorius Street

Arcadia, Pretoria, 0083

Submission method: deposit the bid in the tender box at SANC Reception, Cecilia Makiwane Building, 602 Pretorius Street, Arcadia, Pretoria, 0083, before or on the closing date and time (03 November 2026 at 12H00 South African time).

Two sealed envelopes, each containing one original set:

• Envelope 01: technical and administrative documentation only.
• Envelope 02: pricing documentation only (completed Pricing Schedule and/or formal quotation).

Also submit the bid (technical and price proposals) on a USB flash drive.

Returnable documents (all must be completed, signed and returned):

• Invitation to Bid (SBD 1): bidder and contact details, signed as the offer cover page.
• Bidder's Disclosure (SBD 4): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• Central Supplier Database report printed from https://secure.csd.gov.za/.
• Preference Points Claim Form (SBD 6.1): claims B-BBEE preference points.
• Pricing Schedule (SBD 3.2) plus a detailed price quotation on company letterhead.
• Detailed bid proposal in line with the specifications/terms of reference.

Disqualification risks:

• Late bids will not be accepted for consideration.
• Bids not submitted on the official forms provided (not to be re-typed) or in the prescribed manner.
• Failure to provide or comply with any of the required particulars may render the bid invalid.
• Bids from persons in the service of the state, or companies with directors who are persons in the service of the state, will not be considered.

Evaluation system: 80/20 Preference Point System.

Maximum points: Price 80 points; Specific Goals 20 points; total 100 points.

Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals (20 points) are claimed on the Preference Points Claim Form (SBD 6.1) and are allocated against:

• Black Ownership: 100% black ownership = 8 points; 51% to 99% black ownership; less than 51% black ownership.
• Black Women Ownership: 100% black women ownership; 30% to 99% black women ownership; less than 30% black women ownership.
• Black Youth Ownership: 100% black youth ownership; 30% to 99% black youth ownership; less than 30% black youth ownership.
• Disability Ownership: 20% or more owners with disability; less than 20% owners with disability; 0% owners with disability.

Failure to submit the proof/documentation required to claim points for specific goals will be interpreted to mean that preference points for specific goals are not claimed.

The South African Nursing Council requires the appointment of a service provider for the provision of security services at its premises for a period of five (5) years.

Services are to be rendered at the SANC premises: Cecilia Makiwane Building, 602 Pretorius Street, Arcadia, Pretoria, 0083.

Security officers required (summary):

• Day shift: Grade B (unarmed) 1 supervisor; Grade C (armed) 1; Grade C (unarmed) 5; total 7 officers.
• Night shift: Grade B (armed) 1 supervisor; Grade C (unarmed) 1; total 2 officers.

Bidders must quote according to the latest PSIRA rates (Area 1 & 2) using Total Direct Cost; bids outside PSIRA rates will be disqualified.

Goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

The supplier shall permit the purchaser to inspect the supplier's records relating to performance and to have them audited by auditors appointed by the purchaser.

All pre-bidding testing will be for the account of the bidder.

If inspection is a bid condition, the premises of the bidder or contractor shall be open at all reasonable hours for inspection by a representative of the department or an organisation acting on its behalf.

Pricing Schedule (SBD 3.2, non-firm prices) - Security/Guarding Pricing Schedule, Annexure A.

Bidders must quote according to the latest PSIRA rates (Area 1 & 2) using Total Direct Cost; bids outside PSIRA rates will be disqualified.

Prices are to be quoted per guard grade and shift for each of the five contract years, with monthly per-person rates, monthly rates for all guards, annual amounts, overheads (monthly percentage and monthly amount), subtotals, 15% VAT and annual totals, plus a five-year pricing summary (subtotal excluding VAT, VAT 15%, grand total VAT inclusive).

Offer to be valid for 120 days from the closing date.

Price adjustments, where applicable, will be considered and approved by SANC in accordance with the applicable PSIRA rates.

Payment terms: payments shall be made within 30 days after submission of an invoice or claim by the supplier. Payment will be made in Rand.

Central Supplier Database (CSD):

• All suppliers of goods and services to the State must be registered on the CSD.
• Self-register at www.csd.gov.za.
• If not registered at the closing time of the bid, the supplier will be disqualified at the bid evaluation process.
• A CSD report printed from https://secure.csd.gov.za/ must be attached.
• A declaration that the CSD information is correct and up to date must be completed and signed.

Tax compliance:

• Bidders must submit their unique Personal Identification Number (PIN) issued by SARS to enable verification of tax status.
• A printed TCS certificate may also be submitted.
• In consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Where no TCS PIN is available but the bidder is registered on the CSD, a CSD number must be provided.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted in order to qualify for preference points for B-BBEE.
• Claims are verified against identity documents, B-BBEE certificate, CIPC disclosure certificate and medical report for disability ownership.

Foreign suppliers:

• If a foreign-based supplier, complete the questionnaire to bidding foreign suppliers.
• If the answer is "no" to all questions (resident, branch, permanent establishment, source of income, liable for taxation), it is not a requirement to register for a TCS PIN.

No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Preference points for specific goals (20 points) are claimed on the Preference Points Claim Form (SBD 6.1) and are allocated against the following goals: Black Ownership (100% black ownership = 8 points; 51% to 99% black ownership; less than 51% black ownership); Black Women Ownership (100% black women ownership; 30% to 99% black women ownership; less than 30% black women ownership); Black Youth Ownership (100% black youth ownership; 30% to 99% black youth ownership; less than 30% black youth ownership); Disability Ownership (20% or more owners with disability; less than 20% owners with disability; 0% owners with disability). A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted in order to qualify for preference points for B-BBEE. Claims are verified against identity documents, B-BBEE certificate, CIPC disclosure certificate and medical report for disability ownership.

Contract duration: five (5) years.

Warranty: The supplier warrants that goods supplied are new, unused, of the most recent or current models, and free from defects. Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever concludes earlier. If the supplier fails to remedy defects, the purchaser may take remedial action at the supplier's risk and expense.

Payment: Payments shall be made within 30 days after submission of an invoice or claim. Payment will be made in Rand.

Prices: Prices charged shall not vary from the quoted bid prices, except for price adjustments authorised by SANC.

Contract amendments: No variation or modification of the contract terms shall be made except by written amendment signed by the parties.

Assignment: The supplier shall not assign its obligations under the contract without the purchaser's prior written consent.

Subcontracts: The supplier shall notify the purchaser in writing of all subcontracts awarded under the contract.

Delays: The supplier shall notify the purchaser in writing of any conditions impeding timely delivery or performance. Delays may render the supplier liable to penalties unless an extension of time is agreed.

Termination for default: The purchaser may terminate the contract in whole or in part if the supplier fails to deliver goods or perform obligations, or engages in corrupt or fraudulent practices. The supplier may be restricted from doing business with the public sector for a period not exceeding 10 years. The supplier will be allowed 14 days to provide reasons why a restriction should not be imposed.

Suppliers of goods and services to the State must be registered on the Central Supplier Database (CSD) and must self-register at www.csd.gov.za. If a supplier is not registered on the CSD at the closing time of the bid, the supplier will be disqualified during the bid evaluation process. Suppliers must keep their CSD information correct and up to date; false, incorrect or outdated information may result in cancellation of the bid or contract awarded and liability for damages.

This bid will be evaluated in terms of the 80/20 Preference Point System. Maximum points: Price 80 points; Specific Goals 20 points; total 100 points. Price points are calculated using the 80/20 formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender. Failure to submit the proof/documentation required to claim points for specific goals will be interpreted to mean that preference points for specific goals are not claimed.