Supply, delivery and off-loading of led luminaires to the city of tshwane on an as-and-when-required basis (three-year contract)

Closing

• 4 December 2026 at 10:00.

Compulsory briefing session (this tender)

• Date: 9 November 2026 at 10:00.
• Venue: Cafeteria Hall, Prince's Park Electricity Depot, 1 Nina Sita Street, Pretoria West.
• Attendance is compulsory.

Online portal training (SAP Ariba Business Network)

• Held every Tuesday, 10:00 to 12:00 SAST.
• Join link: https://teams.microsoft.com/meet/378902854588562?p=mK5IWFPJ6QcHfVWJ10
• Meeting ID: 378 902 854 588 562
• Passcode: 2E6oB3th

Bid validity

• 90 days after the closing date.

Non-compulsory briefing session for GPM 06-2026/27

• Date: 3 November 2026 at 10:00.
• Venue: Sammy Marks Council Chamber, 1st Floor, Sammy Marks Square, Cnr Lilian Ngoyi and Madiba Street, Pretoria CBD, with a hybrid Teams meeting link in the tender document.

Technical enquiries

• Contact: Steynberg Myburg
• Email: [email protected]
• Telephone: 012 358 2441

Supply chain enquiries

• Contact: Mulondi Rasekgala
• Email: [email protected]
• Telephone: 012 358 6636

Submission address

Tender box

Tshwane House

320 Madiba Street

Pretoria CBD

Briefing venue

Cafeteria Hall

Prince's Park Electricity Depot

1 Nina Sita Street

Pretoria West

Submission channel

• Electronic submission through the SAP Ariba Business Network e-tender portal.
• Register on the portal at https://www.tshwane.gov.za/?page_id=838, select an advertised sourcing event, click Respond, then Register.
• One supplementary hard copy is required under Municipal SCM Regulation 22(4); it must be an exact copy of the uploaded electronic bid.
• Hard copy deposit: tender box, Tshwane House, 320 Madiba Street, Pretoria CBD, before the closing time and date.
• Envelope marking: separate sealed envelope bearing the tender heading, reference number, closing time and due date, addressed to the Divisional Head: Supply Chain Management, City of Tshwane.
• The online submission is the primary bid; the hard copy is used only if the online system fails during evaluation.
• Bids are opened at Tshwane House at the stated closing time.
• Bid validity: 90 days after the closing date.
• Bids are advertised for a minimum of 40 days during the transition to the online system; early submission is advised.

Returnable documents

• National Treasury Central Supplier Database (CSD) registration — mandatory for all service providers.
• Completed and signed City of Tshwane bid documents downloaded from the SAP Ariba portal, uploaded electronically and duplicated in the hard copy.
• Any SBD/MBD standard forms included in the bid pack must be completed, signed and returned with the bid.

Disqualification risks

• Bid received after the closing time and date.
• Hard copy not deposited, or not an exact copy of the electronic submission.
• Envelope not marked with the tender heading, reference number and closing details.
• Bid validity shorter than 90 days.

Preference point system

• 80/20 system applies to this tender (EEBU 06-2026/27).
• 90/10 applies to the WSBU 01 and GPM 15 tenders listed in the same notice.

Evaluation process

• Bids received on or before the closing time are evaluated on the SAP Ariba Business Network online platform.
• The supplementary hard copy is used only where an online system deficiency prevents evaluation from proceeding.
• Compulsory briefing session attendance is a condition for the tenders marked compulsory in the notice; this tender (EEBU 06-2026/27) carries a compulsory briefing session.

Minimum qualifying score

• Not stated in the notice.

Scope

• Supply, delivery and off-loading of LED (light emitting diode) luminaires to the City of Tshwane.
• Required on an as and when required basis.
• Contract period: three (3) years.

Delivery

• Delivery and off-loading at City of Tshwane sites as instructed under the contract.
• Quantities are not fixed; orders are placed as and when required over the contract period.

Technical detail

• Detailed luminaire specifications, quantities and delivery points are not stated in the notice; they are contained in the bid document available on the SAP Ariba Business Network.

Pricing

• Pricing is submitted on the City of Tshwane pricing schedule contained in the bid document; no amounts are stated in the notice.

Bid validity

• Bids must remain valid for 90 days after the closing date.

Bid security, guarantees, retention and payment terms

• Not stated in the notice.

Registration

• National Treasury Central Supplier Database (CSD) registration is mandatory in terms of Circular 81 of the Local Government: Municipal Finance Management Act, 2003; register at www.csd.gov.za.
• Registration on the SAP Ariba Business Network is required to download documents and submit a bid.

CIDB

• Not applicable to this tender (EEBU 06-2026/27). CIDB grading 3ME or higher applies to GPM 18-2026/27 and 6CE or higher to WSBU 01 2026/27 in the same notice.

B-bbee

• Preference points are claimed under the 80/20 system; the required B-BBEE evidence and level thresholds are not stated in the notice.

Standard forms

• Any SBD/MBD forms in the bid pack must be completed, signed and submitted; signing binds the bidder to the declarations made in each form.

Preference points

• 80/20 preferential point system applies to this tender.
• 90/10 applies to the WSBU 01 2026/27 and GPM 15 2026/27 tenders in the same notice.

Evaluation platform

• Bids received on or before the closing time are evaluated and concluded on the SAP Ariba Business Network.
• The supplementary hard copy is used only where an unresolved online system deficiency blocks evaluation.
• Bids are advertised for a minimum of 40 days during the transition period.

Minimum qualifying score

• Not stated in the notice.