Electrification of 140 connections (infill) – phase 1, ward 3, okhahlamba local municipality

SCM / Finance enquiries:

• Contact: Thulile Maphalala
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 036 448 8056 / 087 086 9209
• Fax: 036 448 1986

Technical enquiries:

• Contact: Thabani Khumalo
• Role: Technical / Project Manager
• Email: [email protected]
• Telephone: 082 603 4475 / 083 452 6739

Employer's agent (engineer):

• Contact: Andisiwe Mngcandubana
• Role: Mekan Engineering Services (PTY) LTD
• Email: [email protected]
• Telephone: 031 945 2414

Municipal Manager:

• Contact: Mr. N. Malinga
• Telephone: 036 448 8000
• Cell: 083 633 9303

Submission address (bid box):

Okhahlamba Local Municipality

259 Kingsway Road

Bergville

3350

Postal address:

PO Box 71

Bergville

3350

Submission method: sealed bids deposited in bid box at Okhahlamba Local Municipality, 259 Kingsway Road, Bergville, 3350 (reception).

Closing: 20 November 2026 at 12:00pm. Late bids not accepted.

Courier bids at least two days before closing; hand delivery accepted.

No facsimile, email, telegraphic or telephonic bids accepted.

Bids must be on official forms provided (not re-typed).

Bid validity: 90 days.

Each page must be initialled; pages requiring full signature must be signed.

Returnable documents for evaluation:

• Record of Addenda to Bid Documents (if applicable)
• Compulsory Enterprise Questionnaire
• Certificate of Registration with CIDB
• Compensation Fund Letter of Good Standing (COID Act)
• Health & Safety Plan
• Bank rating letter
• Municipal utility bill or lease agreement
• Letter of Intent for Performance Guarantee (10%)

Returnable documents incorporated into contract:

• MBD 8: Declaration of Bidder's Past SCM Practice
• Original valid B-BBEE Status Level Certificate or certified copy/sworn affidavit
• Central Supplier Database supplier number or report
• Valid Tax Clearance Certificate or Compliance Clearance PIN
• MBD 9: Certificate of Independent Bid Determination
• Company registration document
• Certified ID copies of directors

Other contract documents: Form of Offer and Acceptance (C1.1), Contract Data Part 2 (C1.2), Bills of Quantities (C2.2), Daywork Schedule (C2.3).

Disqualification risks: late submission, missing or unsigned returnable forms, non-compliance with eligibility criteria, alternative bids, bids not on official forms.

Preference points system: 80/20 (Price 80, Specific Goals 20).

Functionality evaluation: minimum qualifying score 70%.

Functionality scoring scale: 0 (failed), 20 (detrimental), 40 (less than acceptable), 70 (acceptable), 80 (above acceptable), 100 (excellent). Scores averaged, weighted and totalled.

Financial offer scored using Formula 1 (Option 1): W1 = 80 if all responsive bids ≤ R50 million (VAT inclusive); W1 = 90 if any responsive bid > R50 million.

Up to (100 - W1) points for specific goals preference.

Evaluation Method 1 of Preferential Procurement Regulations 2017.

CIDB eligibility: 5EP or higher grading; JV lead partner 4EP or higher, combined grading meeting 4EP threshold.

Bidders must employ staff satisfying EPWP requirements.

Bids opened publicly immediately after closing at 12:00pm.

Clarification requests accepted up to 3 working days before closing.

Scope: Appointment of a contractor for Emangwaneni electrification for 140 connections (infill) in Ward 3 – Phase 1.

Type: Electrical infrastructure construction (household connections).

Quantity: 140 connections.

Location: Emangwaneni, Ward 3, Okhahlamba Local Municipality, KwaZulu-Natal.

Standards: Occupational Health and Safety Act, Construction Regulations 2003, CIDB standards.

Health & Safety Plan required covering: management structure, site supervision, induction training, precautions and procedures, monitoring, liaison meetings, site security, welfare, first aid, site rules, fire and emergency procedures.

Labour-intensive portion: bidder must provide names and evidence of competency for management and supervisory staff when requested.

EPWP requirements: only bidders employing staff satisfying EPWP requirements are eligible.

Site information provided in Part C4.

Detailed scope of work in Part C3.

Schedule of Plant and Equipment required (Schedule 10).

Pricing format: Bills of Quantities (C2.2) and Daywork Schedule (C2.3) with pricing instructions (C2.1).

Performance security: Letter of intent from approved insurer undertaking to provide Performance Bond (10% of contract value) in format included in Part T2.2.

Bid document cost: R400.00 non-refundable deposit (cashiers or EFT to FNB, Branch 220625, Acc 51660362710) or free download from www.etenders.gov.za.

Bank rating letter required.

Financial statements (audited, with directors' and auditors' reports) may be requested.

Bid validity: 90 days.

Payment terms: not explicitly stated in extracted text; governed by General Conditions of Contract and special conditions (C5.3).

No explicit retention percentage or advance payment details in extracted text.

Mandatory registrations and certificates:

• Central Supplier Database (CSD) registration (National Treasury and Okhahlamba Municipality database).
• Valid Tax Clearance Certificate or SARS Tax Compliance Status PIN (each JV/consortium party separately).
• CIDB registration: 5EP or higher grading; JV lead partner 4EP or higher, combined grading meeting 4EP threshold.
• B-BBEE: Original valid B-BBEE Status Level Certificate or certified copy/sworn affidavit (to claim 20 specific goals points).
• COID: Letter of Good Standing (Compensation for Occupational Injuries and Diseases Act).
• Company registration documents (CIPC).
• Certified ID copies of all directors.
• Municipal utility bill or lease agreement (proof of business address).
• Proof of rates and taxes for all directors (signed).
• Good standing with compensation fund or licensed compensation insurer.

Mandatory returnable forms:

• MBD 8: Declaration of Bidder's Past SCM Practice.
• MBD 9: Certificate of Independent Bid Determination.
• Compulsory Enterprise Questionnaire.
• Health & Safety Plan.
• Bank rating letter.
• Letter of Intent for Performance Guarantee (10%).
• Schedule of Plant and Equipment.
• Record of Addenda (if applicable).

Eligibility disqualifiers:

• Listed on Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act).
• Abused employer's SCM system or failed previous contract with written notice.
• Conflict of interest (per Enterprise Questionnaire).
• Any director/shareholder in service of the state.
• No alternative bids considered.
• No person in service of the state may bid.

EPWP: bidders must employ staff satisfying EPWP requirements.