Supply, delivery and instalation of high mast at emoyeni

Compulsory briefing meeting: 01 September 2026 at 11h00 at Adam Kok III Building, 75 Hope Street, Kokstad. No latecomers admitted. Tender closing: 11 September 2026 at 12h00. Bids will be opened in public after closing.

Technical enquiries: Mr T. Bere, Tel: 039 797 6600, Fax: 039 727 3676, email: [email protected]. Supply Chain Management enquiries: Ms A. Mahlaka, Tel: 039 797 6600, email: [email protected]. Submission address: Bid box at Reception Area, Adam Kok III Building, 75 Hope Street, Kokstad, 4700.

Bids must be submitted in a sealed envelope marked with the bid number (GKM 13-26/27), the tender title, and the words "Not to be opened before the bid opening sessions". Envelopes must be deposited in the bid box at the Reception Area, Adam Kok III Building, 75 Hope Street, Kokstad, before 12h00 on 11 September 2026. Late, telegraphic, e-mailed, or faxed bids will not be considered. Bids must be submitted on the official forms provided and must not be retyped or redrafted. All alterations must be initialled; correcting fluid is prohibited. Bids must be complete in all respects and include all mandatory returnable documents. Bids must be submitted in English. Technical and Financial offers must be submitted separately, with pages numbered. Bidders must not seek individual meetings with the Contracting Authority during the bid period. Returnable documents include: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), CSD report (not older than 3 months), SARS Tax PIN, proof of CIDB 2EP or higher, certified copy of ISO 9001, proof that company and directors do not owe municipal rates for more than 90 days, and any other required forms.

Checklist of returnable documents: completed tender document in black ink, arithmetically checked totals, valid tax clearance, joint venture agreement if applicable, attendance of site inspection/briefing, completed MBD 4, MBD 6.1, proof of no municipal rates owed, CSD registration certificate, MBD 8, MBD 9, ISO 9001 certificate.

Evaluation follows a three-stage process per National Treasury Circular No. 53. Stage 1: Functionality assessment, minimum 60 points to qualify. Functionality is scored as: Company Experience (40 points), Key Personnel (40 points), Plant (20 points). Stage 2: 80/20 preferential point system, with 80 points for price and 20 points for specific goals. Specific goals: Goal 1 – Ownership (max 10 points): 5 points for business owned 50% or more by black persons, 5 points for business owned 50% or more by black women. Goal 2 – RDP (max 10 points): 10 points for business located within KZN province, 5 points for business located within the Republic of South Africa. Bidders must submit required documentation to claim preference points. Financial offers are evaluated only if the technical offer scores at least 60%. The Evaluation Committee may call for presentations from short-listed bidders.

The scope is the supply, delivery, and installation of 1 high mast at Emoyeni 2. The successful bidder must be an electrical contractor with a CIDB grading of 2EP or higher. The bidder must provide a certified copy of ISO 9001: Quality Management Systems. The successful bidder will be required to sign a written contract form (MBD7).

Bids must comprise a Technical offer and a Financial offer, submitted separately. Technical offers are evaluated per criteria; financial offers are evaluated only if technical scores at least 60%. Presentations may be required.

Bidders must provide a certified copy of ISO 9001: Quality Management Systems for the company.

Prices must be firm and inclusive of VAT and disbursements. Prices must be valid for at least 90 days from the date of offer. Bidders must provide a total bid price on MBD 1. No specific bond or guarantee requirements are stated.

Bidders must be registered on the Central Supplier Database (CSD) and provide a detailed CSD report not older than 3 months. Bidders must provide a SARS Tax PIN or TCS certificate; if not attached, the CSD printout will be used for verification. Bidders must have a valid CIDB grading of 2EP or higher. Bidders must provide proof that the company and its directors do not owe municipal rates and taxes or service charges for longer than 90 days. Bidders must submit a certified copy of ISO 9001. Bidders must complete and sign MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), and MBD 9 (Certificate of Independent Bid Determination). Bidders must not be in the service of the state. Bidders must complete the Tender Consent Form (POPIA).

Bids are binding for 120 days after the deadline, extendable by up to 40 days. The successful bidder must maintain its bid for a further 60 days from notification of award. The contract must be signed within 7 days of receipt. The Contracting Authority retains ownership of all bids received. The bid procedure may be cancelled under specified conditions, with no liability for damages. Bidders must comply with ethics clauses; corrupt practices lead to rejection or termination.

Mandatory returnable documents: firm prices inclusive of VAT, CSD report (not older than 3 months), proof that company and directors do not owe municipal rates for more than 90 days, SARS Tax PIN, completed and signed municipal bidding documents, proof of CIDB 2EP or higher, certified copy of ISO 9001. Failure to meet these criteria leads to disqualification.

Evaluation is a three-stage process per National Treasury Circular No. 53. Stage 1: Functionality, minimum 60 points to qualify, scored as Company Experience (40), Key Personnel (40), Plant (20). Stage 2: 80/20 preferential point system, 80 points for price, 20 points for specific goals (ownership and RDP). Financial offers are evaluated only if technical scores at least 60%. Presentations may be required.