Supply and delivery of beach monitor equipment: gazebo, folding table and plastic chairs — george municipality

Closing: Friday, 30 October 2026 at 12:00.

Quotation opening: same day, Committee Room, 12:05.

Compulsory briefing or site visit: none stated.

Enquiries contact: Mr. R Von Willingh.

Telephone: 044 801 6350.

Email: [email protected].

Issuing authority: George Municipality.

Postal address: P O Box 19, George, 6530.

Submission and delivery address: Tender box, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George.

Submission method: tender box only; posted, faxed or e-mailed quotations are not accepted.

Submission address: Tender box, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George.

Closing: Friday, 30 October 2026 at 12:00.

Envelope marking: clearly marked "Quotation No. GMQ008/26-27".

Late or unmarked quotations will not be considered.

Quotation documents: R70.15 non-refundable deposit from the Supply Chain Management Unit, Fifth Floor Civic Centre, York Street, George, or free from www.george.gov.za.

Quotation must be submitted on the document provided.

Documents must be completed in black ink; corrections crossed out with a full signature; no correction fluid.

Do not dismember the quotation document; attach all relevant documents at the end.

Returnable forms:

• MBD 1 (Tax Compliance Information): submit tax compliance status, TCS PIN or CSD number.
• MBD 4 (Declaration of Interest): disclose state employment or connections of directors and shareholders.
• MBD 6.1 (Preference Points Claim): claim B-BBEE and locality preference points.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declare past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certify independent bid pricing and no collusion.
• Tenderer contact details, details of tenderer, bank details, board resolution, joint venture agreement if applicable, schedule of sub-contractors, past experience, quotation offer and acceptance.
• Status of municipal accounts.
• Certified copies of identity documents of directors and owners.
• Tcs pin.

Evaluation system: 80/20 preference point system under the Preferential Procurement Policy Framework Act Regulations 2022.

Total points: 100.

Price: 80 points.

B-BBEE: 10 points.

Specific Goals (Locality): 10 points.

Award: the provider scoring the highest points is appointed.

Price points formula: Ps = 80(1 - (Pt - Pmin) / Pmin).

B-BBEE points by status level: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

Locality points: within George Municipality = 10, Garden Route District Municipality = 6, Western Cape = 4, outside Western Cape = 2.

Valid original B-BBEE certificate or valid certified copy required; no certificate means no B-BBEE points.

Proof of address required for locality claims (municipal account plus affidavit, rental or lease agreement, or affidavit); no proof means no locality points.

Trusts, consortia and joint ventures qualify for B-BBEE points as a legal entity with the entity's B-BBEE certificate.

Item 1: 3x3m heavy duty aluminium gazebo in black with printed top (design included), including carry bag - quantity 1.

• Poles, tie downs, ground pegs, mallet bag and other parts or accessories required for indoor and outdoor erection.
• Powder coated aluminium, scratch resistant collapsible frame.
• Legs with feet for sturdiness on the ground, especially indoors.
• Collapsible, foldable and packable into a carry bag.
• Maximum weight: 25 kg.

Item 2: 1.8m heavy duty folding table, folded size 90cm - quantity 1.

Item 3: Black heavy duty plastic chairs - quantity 120.

• Weight holding up to 120 kg.
• Stackable.

Gazebo: 3x3m aluminium gazebo with printed top, including poles, tie downs, ground pegs, mallet bag and accessories for indoor and outdoor erection; powder coated aluminium scratch resistant collapsible frame; legs with feet for sturdiness; collapsible, foldable, packable into carry bag; maximum weight 25 kg. Table: 1.8m heavy duty folding table, folded size 90cm. Chairs: black heavy duty plastic chairs, weight capacity up to 120 kg, stackable.

The Past Experience schedule is compulsory. Tenderers must provide details of similar works or services satisfactorily completed in the past, including description of work or services, contract value, name of employer, duration and completion date, and employer contact number.

Pricing schedule items: 1. 3x3 heavy duty aluminium gazebo in black with printed top (design included), including carry bag - quantity 1. 2. 1.8m heavy duty folding table - quantity 1. 3. Black heavy duty plastic chairs - quantity 120. Prices include VAT. Sub-total, 15% VAT and total price (all applicable taxes included) must be completed. Total price must not exceed R300,000.00 (VAT included). Bidders must comply with the specifications to be considered for evaluation.

Pricing schedule: unit prices including VAT, sub-total, 15% VAT, total price all applicable taxes included.

Quantities: 1 gazebo, 1 table, 120 chairs.

Price validity: at least 60 days from the offer or closing date.

Price must be firm.

A firm delivery period must be indicated.

Transactions exceeding R30,000 require a valid SARS tax clearance certificate.

Quotation value range R30,000 to R300,000 (VAT included) evaluated on the 80/20 preferential point system.

Total price must not exceed R300,000.00 (VAT included).

Document deposit: R70.15 non-refundable, or free from www.george.gov.za.

CSD registration: successful bidder must register on the Central Supplier Database (CSD); supplier database number (MAAA) required.

Tax compliance: TCS PIN must be submitted with the quotation; transactions exceeding R30,000 require a valid SARS tax clearance certificate.

B-BBEE: valid original B-BBEE certificate or valid certified copy required to claim points.

Company registration: company registration number required on returnable forms.

Municipal accounts: status of municipal accounts must be submitted.

Identity documents: certified copies of identity documents of directors and owners must be attached.

State employment restriction: no quotations from persons in the service of the state, provincial government or municipality.

Joint venture: joint venture agreement must be submitted with the annexure or the tender is disqualified; joint and several liability applies.

Document completion: black ink, corrections crossed out with full signature, no correction fluid, do not dismember the document.

Returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9.

B-BBEE status level and points claimed must be indicated. A valid original B-BBEE certificate or valid certified copy must be submitted; failure to attach means no B-BBEE points. Points by level: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Trusts, consortia and joint ventures qualify as a legal entity with the entity's B-BBEE certificate.

The quotation and acceptance are subject to the George Municipality Supply Chain Management Policy. South African law governs the contract. The quotation remains valid for 60 days from the closing date and time. The successful bidder must register on the Central Supplier Database (CSD). The municipality may withdraw the invitation, readvertise, reject any quotation, or accept part of it. An alternative bidder may be appointed. The contract is automatically cancelled if an undisclosed conflict of interest exists. If the bidder withdraws or fails to fulfil the contract, the municipality may recover additional costs.

Completed quotations must be placed in the tender box at George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George by no later than 12:00 on Friday, 30 October 2026. Quotations must be submitted on the document provided. Prices must be valid for at least 60 days and firm. A firm delivery period must be indicated. Transactions exceeding R30,000 require a valid SARS tax clearance certificate. Quotations above R30,000 up to R300,000 are evaluated on the 80/20 preferential point system. Status of municipal accounts must be submitted. Certified copies of identity documents of directors and owners must be attached. Documents must be completed in black ink; corrections crossed out with full signature; no correction fluid. Do not dismember the document. All relevant documents attached at the end. B-BBEE certificates must be valid originals or certified copies. No quotations from persons in the service of the state.

Evaluation uses the 80/20 preferential point system under the Preferential Procurement Policy Framework Act Regulations 2022. Total points: 100, allocated as Price 80, B-BBEE 10, Specific Goals 10. The provider with the highest points is awarded. B-BBEE points by status level: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Locality points: within George Municipality = 10, Garden Route District Municipality = 6, Western Cape = 4, outside Western Cape = 2. A valid B-BBEE certificate or certified copy is required; proof of address is required for locality claims.