Removal of household hazardous waste — george municipality (RFQ GMQ015/26-27)

George Municipality invites quotations for the removal of household hazardous waste from George and Uniondale Waste Transfer Stations and quarterly open days in George, for a contract period ending 30 June 2027.

Closing date and time: 30 October 2026 at 12:00.

Quotation opening: 30 October 2026 at 12:05 in the Committee Room.

Compulsory briefing or site visit: none mentioned.

No compulsory briefing session or site visit is mentioned in the document.

Enquiries:

• Contact: Ms N Majola
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 044 802 9297

Submission address:

Tender Box, 5th Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George.

Postal address:

The City Council of George Municipality, PO Box 19, George, 6530.

Submission method: sealed envelope placed in the tender box on the Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George.

Closing: 30 October 2026 at 12:00. Quotations received after 12:00 will not be considered. No posted, faxed or emailed quotations accepted.

Quotation document: available from the Supply Chain Management Unit at R70.15 (non-refundable) or free from www.george.gov.za.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 – Tax Compliance Information (Part A & B): provides TCS PIN or CSD number; each JV party submits separately.
• MBD 4 – Declaration of Interest: discloses state employment and relationships.
• MBD 6.1 – Preference Points Claim: claims B-BBEE and locality points with supporting evidence.
• MBD 8 – Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9 – Certificate of Independent Bid Determination: certifies no collusion.
• Certificate for Municipal Services.
• Resolution authorising signatory (board resolution for company; JV resolution for consortia).
• Joint Venture Agreement (if applicable) – omission disqualifies the bid.
• Hazardous Waste Transporter certificate – mandatory; omission makes offer non-responsive.
• OHS Declaration for Handling Hazardous Waste – mandatory; omission makes offer non-responsive.
• Valid original B-BBEE certificate or valid certified copy – required to claim B-BBEE points.
• Proof of address (municipal account plus affidavit, rental/lease agreement, or affidavit) – required to claim locality points.
• Certified copies of identity documents of directors/owners.
• Status of municipal accounts.
• Past Experience schedule (compulsory).
• Pricing Schedule – a price must be entered for every line item; missing prices render the bid non-responsive.
• Quotation Offer and Acceptance (signed).

Disqualification risks: late submission; unmarked envelope; any mandatory form omitted or unsigned; missing Hazardous Waste Transporter certificate or OHS Declaration; no price for a line item; no JV agreement submitted; bidder in service of the state.

Evaluation system: 80/20 preferential point system (Preferential Procurement Policy Framework Act Regulations 2022).

Points allocation: Price 80, B-BBEE 10, Specific Goals (Locality) 10. Total 100.

Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).

B-BBEE points (80/20): Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Valid B-BBEE certificate or sworn affidavit (EME/QSE) must be attached; no certificate = 0 points.

Locality points (80/20): Within George Municipality = 10, Within Garden Route District Municipality = 6, Within Western Cape = 4, Outside Western Cape = 2. Proof of address required; municipality may verify by site visit applying substance over legal form.

Minimum qualifying score: not stated.

Award: highest total points. Only one bidder appointed; alternative bidder may be appointed.

Collection from George and Uniondale Waste Transfer Stations within 7 days of municipal notification.

Attendance at four quarterly open days in George (08:00–14:00) for household hazardous waste collection.

Provision of disposal certificates within 30 days after each disposal event.

Implementation of contingency plan for spillages.

Sampling, testing, quantification, collection and disposal of related hazardous waste streams as required (per occasion).

Past Experience schedule is compulsory. Bidders must furnish details of similar works/services satisfactorily completed, including: employer name, nature of work, contract value, duration and completion date, employer contact number.

No minimum years of experience or number of reference projects explicitly stated.

Disposal certificates must be provided for all waste streams within 30 days after disposal.

All activities must comply with applicable norms, standards and regulations for each waste type:

• Fluorescent tubes and CFL lightbulbs.
• Batteries.
• Laser toners and ink cartridges.
• Aerosol cans.
• Household pesticides, hydrocarbon sludge (mineral oils, oil filters, oil-contaminated materials, fuel, paint), unknown chemicals without MSDS, household chemicals.

Sampling and testing required where needed (related services).

Contingency plan for unforeseen spillages must be submitted and implemented.

Adherence to Section 25 of the Waste Management Act and all applicable legislation, norms and standards for waste transportation and disposal.

Pricing schedule line items (quantities provisional):

1. Base fee – George Transfer Station (1 fee).
2. Base fee – Uniondale Transfer Station (1 fee).
3. Base fee – Four open days in George (1 fee).
4. Fluorescent tubes – per tube/bulb (estimated 5 000).
5. CFL lightbulbs – per lamp.
6. Alkaline batteries – per kg (estimated 600 kg).
7. Laser toners and ink cartridges – per kg (estimated 600 kg).
8. Aerosol cans – per kg (estimated 600 kg).
9. Related services – per occasion (sampling/testing, quantification, collection and disposal of pesticides, hydrocarbon sludge, unknown chemicals, household chemicals).

Rules: Firm prices only; valid 60 days; inclusive of all taxes and costs; price required for every line item (missing price = non-responsive); total must not exceed R300 000 (VAT included); 15% VAT added to sub-total; evaluated on Total Rate.

Pricing format: Firm prices only; valid for 60 days from closing date; inclusive of all applicable taxes and delivery costs; no variation during contract.

Evaluation basis: Total Rate of the contract (sum of all line items).

Threshold: Total price must not exceed R300 000.00 (VAT included).

VAT: 15% added to sub-total.

Tax compliance: TCS PIN or CSD number required with bid; transactions above R30 000 require valid SARS tax clearance certificate.

Bid security / bonds / guarantees / retention: not mentioned.

Payment terms: Within 30 days after satisfactory completion certified by Director: Community Services.

Financial references: Bidder must provide bank details for financial reference.

Eligibility:

• No bids from persons in the service of the state, provincial government or municipality.
• Must register on Central Supplier Database (CSD) if successful.
• CSD number or TCS PIN must be submitted with the quotation.
• Valid SARS tax clearance certificate required for transactions above R30 000.

Mandatory certificates (omission = non-responsive):

• Hazardous Waste Transporter certificate.
• OHS Declaration for Handling Hazardous Waste.

B-bbee:

• Valid original B-BBEE certificate or valid certified copy required to claim points.
• EMEs (≤ R10 million) and QSEs (≤ R50 million) may submit a qualifying sworn affidavit.
• Entities above R50 million must submit a valid B-BBEE certificate.
• Trusts, consortia and JVs must submit a B-BBEE certificate for the legal entity.

Locality:

• Proof of address (municipal account plus affidavit, rental/lease agreement, or affidavit) required to claim locality points.
• Municipality may verify local staffed/operational office by site visit (substance over legal form).

Joint ventures:

• Each party must submit separate TCS certificate/PIN/CSD number and original valid tax clearance certificate.
• JV agreement must be submitted; omission disqualifies the bid.

Other required documents:

• Certified copies of directors'/owners' identity documents.
• Status of municipal accounts.
• Board resolution authorising signatory (all directors/members/partners must sign).
• Past Experience schedule (compulsory).
• Completed and signed Quotation Offer and Acceptance.
• MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9, Certificate for Municipal Services.
• Quotation document completed in black ink; corrections crossed out and signed; no correction fluid.
• Document must not be dismembered; attachments at the end.

OHS Declaration for Handling Hazardous Waste must be submitted with the tender document (mandatory; omission makes offer non-responsive).

Contingency plan for unforeseen spillages required.

Compliance with all applicable health and safety legislation for handling, transporting and disposing of hazardous waste.

Must adhere to Section 25 of the Waste Management Act regarding transportation of waste.

All applicable legislation, norms and standards for waste disposal must be followed.

Disposal certificates required for all waste streams as proof of compliant disposal.

Contingency plan for unforeseen spillages must be provided and implemented.

Waste streams include: fluorescent tubes/CFLs, batteries, laser toners/ink cartridges, aerosol cans, household pesticides, hydrocarbon sludge (mineral oils, oil filters, oil-contaminated materials, fuel, paint), unknown chemicals without MSDS, household chemicals.

Contract duration: From date of appointment until 30 June 2027.

Governing law: Republic of South Africa.

Domicilium citandi et executandi: Bidder chooses a physical address in South Africa for legal notices.

Offer validity: 60 days from closing date and time.

Withdrawal consequences: If bidder withdraws within validity period or fails to fulfil contract, municipality may recover additional expenses by set-off against monies due, guarantees or deposits.

Acceptance: Agreement becomes binding when supplier receives a fully completed original copy; supplier has 5 working days to notify employer in writing of any reason for non-acceptance.

Indemnity: Contractor indemnifies municipality against all actions, lawsuits, proceedings, claims, demands, costs, damages and expenses arising from the service.

Performance: Poor performance managed under Clause 42 of the George Municipality SCM Policy.

Payment: Within 30 days after work completed to satisfaction of Director: Community Services or delegate.

POPIA compliance: Contractor must establish and maintain security measures to safeguard personal information, notify municipality immediately of unauthorised access, and ensure confidentiality; joint responsibility clauses required.

Joint venture liability: JV partners accept joint and several liability for fulfilment of obligations.

JV domicilium: JV must choose a physical address for legal purposes.

Alternative bidder: Municipality may appoint an alternative bidder.

Only one bidder appointed for the contract.

Contract period: appointment date to 30 June 2027.

Collection within 7 days of notification.

Disposal certificates within 30 days of disposal.

Compliance with Waste Management Act Section 25 and all waste legislation.

Contingency plan for spillages required.

Indemnity for all claims arising from the service.

Poor performance under Clause 42 of SCM Policy.

Payment within 30 days after satisfactory completion certified by Director: Community Services.

Alternative bidder may be appointed.

Only one bidder appointed.

Mandatory certificates (submit with bid or offer is non-responsive): Hazardous Waste Transporter certificate; OHS Declaration for Handling Hazardous Waste.

Only one bidder will be appointed; an alternative bidder may be appointed.

All returnable forms and documents listed in Submission Guidelines must be completed, signed and submitted.

80/20 preferential point system. Price 80 points, B-BBEE 10 points, Specific Goals (Locality) 10 points. B-BBEE points per level: 1=10, 2=9, 3=7, 4=6, 5=4, 6=3, 7=2, 8=1, Non-compliant=0. Locality points: George Municipality=10, Garden Route District=6, Western Cape=4, Outside Western Cape=2. Valid B-BBEE certificate/affidavit and proof of address required to claim points. Municipality may verify locality by site visit (substance over legal form). Highest total points wins.