Provision of venue for global entrepreneurship week, 17–18 november 2026

Closing date and time: Wednesday, 28 October 2026 at 12:00

Enquiries:

• Contact Person: Ms. Mihla Bangiso
• Telephone: (044) 801 9212

Issued by:

• Organisation: The City Council of George Municipality
• Address: P O Box 19, George, 6530

Submission Address:

• George Municipality
• Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit
• Civic Centre, 71 York Street
• George

Quotations must be submitted in a sealed envelope, clearly marked with the quotation number GMQ019/26-27. The submission address is the tender box on the Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, 71 York Street, George. The closing date and time for submission is Wednesday, 28 October 2026 at 12:00. Late or unmarked quotations will not be considered. Quotations submitted by post, fax, or email will not be accepted.

Returnable documents:

• MBD 1: Tax Compliance Information
• MBD 4: Declaration of Interest
• MBD 6.1: Preference Points Claim form
• MBD 8: Declaration of Bidder’s Past Supply Chain Management Practices
• MBD 9: Certificate of Independent Bid Determination
• Tenderer Contact Details
• Details of Tenderer
• Details of Tendering Entity’s Bank
• Resolution taken by the Board of Directors / Members / Partners
• Joint Venture Information / Agreement (if applicable)
• Schedule of Sub-Contractors
• Specifications
• Pricing Schedule
• Past Experience
• The Quotation Offer and Acceptance
• Status of Municipal accounts
• Certified copies of the identities of the directors and owners of the companies
• Original or certified copy of B-BBEE certificate (or sworn affidavit for EMEs/QSEs)
• Proof of address for locality points (e.g., municipal account plus affidavit, rental/lease agreement, or affidavit)

Quotations will be evaluated based on the 80/20 preference point system. 80 points are allocated for price and 20 points for B-BBEE status and specific goals (locality).

• Price: 80 points
• B-BBEE Status Level: Up to 10 points (based on level)
• Locality: Up to 10 points (based on office location)

The successful provider will be the one scoring the highest total points. The municipality reserves the right to withdraw, readvertise, reject, or accept part of any quotation. An alternative tenderer may be appointed.

Provision of a suitable venue to host the Global Entrepreneurship Week from 17 November 2026 to 18 November 2026.

Requirements:

• Capacity for approximately 150 attendees per day.
• Full conference facilities package, including a meeting space.
• Audio-visual equipment: microphones, speakers, sound system, projector, and screen.
• Venue must be located in close proximity to George Municipality’s main building.
• Provision for a suitable meal facility/area (no cooking facilities required as municipality will provide catering).
• Equipment: 170 chairs, 15 tables seating 10 people each, 5 tables for water and catering.
• Dates: 17 November 2026 to 18 November 2026.
• Time: 08:00 to 16:30 each day.

The service provider must host an estimate of one hundred and fifty (150) attendees per day for two (2) consecutive days. This includes providing all necessary conference arrangements, venue setup, and audio-visual support (mics, speakers, sound system, projector, and screen). A suitable meal facility/area must be provided for serving meals and refreshments. The venue must be located in close proximity to George Municipality’s main building.

Tenderers must furnish details of similar works/services satisfactorily completed in the past, including a description of the works/services, contract value, and employer's name.

Claims of having a local staffed and manned and operational office within the George Municipal area will be assessed on substance over legal form, and may be verified through site visits and inspections. Fronting will be reported to the National Treasury for blacklisting on the CSD.

The pricing schedule requires bidders to quote a price for:

• Venue for 17 November 2026 to 18 November 2026
• Equipment for 17 November 2026 to 18 November 2026

This includes Sub-Total, 15% VAT, and Total Price (All Applicable Taxes Included). Bidders must quote a price in each line; R0.00 if no charges are applicable. Set-up, delivery, and labour costs must be included in the pricing. The total amount will be used for evaluation purposes. Only one bidder will be awarded.

Pricing must be quoted per line item in the Pricing Schedule and must be firm. Set-up, delivery, and labour costs must be included in the pricing. The total amount will be used for evaluation purposes. Transactions exceeding R30,000 must be accompanied by a valid tax clearance certificate.

Bidders must comply with the following:

• Central Supplier Database (CSD) registration.
• Tax Compliance Status (TCS) PIN or CSD number must be submitted.
• For transactions exceeding R30,000, a valid tax clearance certificate issued by SARS is required.
• B-BBEE Status Level: A valid original B-BBEE certificate or a valid certified copy (or sworn affidavit for EMEs/QSEs) must be submitted to claim preference points. Failure to submit will result in no B-BBEE points being awarded.
• Locality Points: Proof of address (e.g., municipal account plus affidavit, rental/lease agreement, or affidavit) must be submitted to claim locality points. Failure to submit will result in no points for specific goals.
• Status of Municipal accounts must be submitted.
• Certified copies of the identities of the directors and owners of the companies must be attached.
• Quotation documents must be completed in black ink. No correction fluid may be used.
• Do not dismember the quotation document.
• No quotations will be considered from persons in the service of the state, provincial government, or a municipality.
• Joint ventures must submit an executed joint venture agreement; failure to do so will result in disqualification.
• Each party in a consortium/JV must submit a separate TCS certificate, PIN, or CSD number.

B-BBEE certificates submitted must be valid original or certified copies. Preference points will be awarded for B-BBEE status level and locality. The 80/20 preference point system applies: 80 points for price, 10 for B-BBEE, 10 for specific goals (locality). B-BBEE points table: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Locality points: Within George Municipality = 10, Within Garden Route District = 6, Within Western Cape = 4, Outside Western Cape = 2. Proof of address required for locality points.

The offer remains valid for at least sixty (60) days from the closing date. Prices quoted must be firm. The law of the Republic of South Africa shall govern the contract. Bidders accept full responsibility for the proper execution and fulfillment of all obligations under the agreement. Any action arising from the contract may be instituted against the bidder. The municipality may recover additional expenses if a bidder withdraws their quotation or fails to fulfill the contract. Claims for preference points may be subject to verification, and fraudulent claims can lead to disqualification, recovery of costs, contract cancellation, and potential blacklisting or criminal prosecution.

Quotations must be submitted in a sealed envelope, clearly marked with the quotation number, and placed in the tender box at the specified location by 12:00 on Wednesday, 28 October 2026. Late or unmarked quotations will not be considered. No posted, faxed, or emailed quotations accepted. Quotation documents available at a non-refundable deposit of R70.15 or free from the municipality's website. A TCS PIN for tax compliance must be submitted. Successful bidders must register on the Central Supplier Database (CSD). Prices must be valid for at least 60 days and firm. A firm delivery period must be indicated. Transactions exceeding R30,000 must be accompanied by a valid tax clearance certificate. Status of municipal accounts must be submitted. Certified copies of identities of directors and owners must be attached. Quotation documents must be completed in black ink, no correction fluid. Do not dismember the document. No quotations from persons in the service of the state.

Quotations will be evaluated and awarded in terms of the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, the George Municipality's Supply Chain Management Policy and Preferential Procurement Policy. 80 points for price and 20 points for B-BBEE status and specific goals. The successful provider will be the one scoring the highest points. The municipality reserves the right to withdraw, readvertise, reject, or accept part of any quotation. An alternative tenderer may be appointed.