Design and build: temporary ablution facilities and repair of existing ablution at george airport (17 months)

Document available: 21 October 2026 (free download from eTenders and ACSA tender bulletin)

Compulsory briefing session: 30 October 2026 at 11:00

Briefing venue: ACSA Boardroom, 1st Floor, Terminal Building, Outeniqua Boardroom, George Airport (opposite Wimpy Restaurant entrance)

Compulsory site inspection: immediately after briefing (restricted area access required)

Site inspection requirements: arrive 2 hours early for temporary airport permit processing (R50 per person); bring ID/driver’s licence, safety boots, reflector vest

Query closure deadline: 06 November 2026

Employer response to queries: by 10 November 2026 at 12:00

Closing date and time: 13 November 2026 at 12:00

Tender offer validity: 12 weeks (84 days) from closing date

Addenda issued until: 10 working days before closing

SCM and Technical Enquiries:

• Contact: Makhaya J. Mlenze
• Role: Supply Chain / Technical contact
• Email: [email protected]
• Telephone: not provided in document

Submission address (email): [email protected]

Service delivery address:

George Airport

Terminal Building

Outeniqua Boardroom, 1st Floor

Western Cape

South Africa

Submission method: email to [email protected]

Submission format: at least four separate attachments, each ≤ 4 MB, using the same subject heading as the invitation

Closing time: 13 November 2026 at 12:00 (South African Time)

Late submissions: not accepted under any circumstances

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details
• Form of Offer and Acceptance (C1.1): fully completed and signed
• CIDB grading proof: contractor grading 3 GB or higher
• B-BBEE evidence: valid SANAS-accredited certificate or qualifying sworn affidavit; JV must provide consolidated certificate
• Tax compliance: SARS TCS PIN or CSD number (each JV party separately)
• CSD registration proof
• Authority to sign: board resolution or similar authorising the signatory
• Pricing schedules (C2.1, C2.2): completed in prescribed format
• Functionality forms: Form A5 (project references with client letters), Form C6/C7 (key staff CVs and qualifications)
• Insurance schedules (Appendix 2) and safety/environmental forms (Appendix 3) for information; successful bidder completes later

Disqualification risks:

• Any returnable form unsigned, incomplete or omitted
• Submission after closing time
• Failure to attend compulsory briefing and site inspection (attendance list signed)
• Non-compliance with CIDB grading requirement
• Alternative bids submitted
• Contact with ACSA employees other than named contact

Evaluation follows five sequential stages:

Stage 1 – Responsiveness Test (C.3.8): tender must comply with all conditions, be fully completed and signed, and contain no material deviation.

Stage 2 – Mandatory Administration Criteria (all must be met):

• CIDB contractor grading 3 GB or higher
• Fully completed and signed Form of Offer and Acceptance (C1.1)
• Attendance at compulsory briefing AND site inspection (entity on attendance list)

Stage 3 – Functionality Evaluation (minimum threshold 70/100):

• Tenderer’s Previous Experience (50 points): completed building infrastructure projects within last 15 years, each ≥ R1 million (excl. VAT), general building works scope; 10 points per qualifying project; client reference letters required (Form A5, A7)
• Experience of Key Staff – Construction Manager/Site Supervisor (50 points): Building/Civil Engineering qualification (BEng/BSc/National Diploma/BTech) plus project experience on completed general building works; 10 points per qualifying project; CV and certified qualifications (Form C6, C7)

Stage 4 – Price and Preference (80/20 system, applicable to bids ≤ R50 million):

• Price: 80 points (formula Ps = 80[1 – (Pt – Pmin)/Pmin])
• Specific Goals: 20 points maximum; points awarded for B-BBEE status level (Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1, non-compliant = 0), black women majority-owned entities (5), disability majority-owned entities (5), subcontracting to EMEs/QSEs ≥ 51% black/youth/women/disabled owned (5); proof required (certificate/affidavit)

Stage 5 – Objective Criteria: award to highest points scorer unless objective criteria justify otherwise

Scope: Design and build installation of temporary ablution facilities and repair of existing ablution facilities at George Airport

Contract period: 17 months

Location: George Airport, Western Cape (restricted area – temporary airport permits required)

Work nature: General building works (civil/building infrastructure)

Key deliverables:

• Temporary ablution facilities (design, supply, installation)
• Repair/refurbishment of existing ablution facilities
• All works to comply with applicable building standards and airport operational requirements

Capacity requirements:

• Tenderer must demonstrate completed projects of similar nature (general building works) within last 15 years, each ≥ R1 million
• Key personnel: Construction Manager/Site Supervisor with Building/Civil Engineering qualification and relevant project experience

Site access: Restricted area; bidders must obtain temporary permits (R50/person) and arrive 2 hours before briefing

Safety gear required for site inspection: safety boots, reflector vest, ID/driver’s licence

Pricing basis: Fixed price – rates and prices remain firm for full contract duration (no contract price adjustments, foreign exchange fluctuations, or escalation)

VAT: Shown separately as addition to tendered total

Pricing schedules: Complete C2.1 (Pricing Assumptions) and C2.2 (Pricing/Activity Schedules) in prescribed format

Bid security / guarantees: Not explicitly stated in extracted text; tenderer must submit securities, bonds, guarantees, policies and insurance certificates as required by contract data if requested before contract formation (C.2.20)

Insurance: Requirements detailed in Appendix 2 (attached separately); employer’s insurance extent may not cover full contract requirements – tenderer advised to seek qualified advice

Payment terms: Not specified in extracted text

Financial capacity: No explicit turnover threshold stated; evaluation considers financial resources as part of Stage 5 acceptance criteria (C.3.13)

Mandatory eligibility:

• CIDB registration: Contractor grading 3 GB or higher
• CSD registration: Active registration on Central Supplier Database
• Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN or CSD number (each JV party separately)
• B-BBEE evidence:

• Revenue ≤ R10 million (EME): qualifying sworn affidavit acceptable
• Revenue ≤ R50 million (QSE): applicable certificate or qualifying affidavit
• Revenue > R50 million: valid SANAS-accredited B-BBEE certificate required
• Joint ventures: consolidated SANAS-accredited B-BBEE certificate

• Specific goals proof for preference points: B-BBEE certificate/affidavit, ownership evidence for black women/disability majority-owned entities, subcontracting agreements for EME/QSE targets
• Authority to sign: Board resolution or equivalent authorising signatory
• No alternative bids permitted
• Single tender offer only (single entity or JV)
• Compulsory briefing and site inspection attendance (entity on signed attendance list)
• All returnable documents fully completed and signed
• Not under restrictions, insolvent, in business rescue, bankrupt, or subject to legal proceedings (C.3.13)

Scope: design and build for installation of temporary ablution facilities and repair of existing ablution over 17 months at George Airport.

Structure: wood slate framed in 50x25mm mild steel channel, welded on structure, 100mm off concrete apron. Ceiling height 2400mm.

Finishes: Dulux Sandstone Beige D1 grade wood slates; moisture board painted to 10520 standards. Aluminum louvers at 2650mm.

Materials: all SABS or Agreement Board approved.

Compliance: NBR, SANS 10400 and relevant SANS standards. Boundary pegs by registered surveyor.

Layout: separate male and female facilities, 4+ cubicles each, wash hand basins, lobby with new DB, universal access ramp at 1:10, 850mm door openings.

Demolition and making good of existing structures as required.

Location: George Airport, Ptn 78 of Farm 208 (Unregistered), George, Western Cape.

Architect: L.M.J Xesha Moyo, SACAP Reg. Number 57362192.

Evaluation approach

• Preference points system: not stated in the document.
• Minimum qualifying score: not stated.

Mandatory registration

• CSD registration required.
• Valid SARS tax clearance (tax pin) required.

Returnable forms — all must be completed, signed and submitted:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm pricing for the design and build works.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at ACSA.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the applicable PPPFA system.
• SBD 6.2 (Declaration for Local Production and Content): local content declaration.
• SBD 7.1/7.2 (Contract Form): purchase of goods / rendering of services contract form.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses prior SCM transgressions.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Professional registration

• SACAP registration as a professional architect (Pr Arch) required for the design component, or equivalent demonstrated professional registration.
• SACAP Reg. Number of project architect: 57362192 (L.M.J Xesha Moyo).

Scope

• Design and build of temporary ablution facilities at George Airport.
• Repair of existing ablution facilities.
• Contract duration: 17 months.

Structure and finishes

• Structure: wood slate cladding framed in 50x25mm mild steel channel, welded to structure, 100mm off concrete apron.
• Ceiling height: 2400mm.
• Cladding: Dulux Sandstone Beige D1 grade wood slates.
• Moisture board painted to 10520 standards.
• Aluminum louvers at 2650mm height.

Compliance

• All materials to be SABS or Agreement Board approved.
• All work to comply with NBR, SANS 10400 and other relevant SANS standards.
• Boundary pegs to be indicated on site by registered surveyor.

Layout

• Separate male and female facilities.
• Female: minimum 4 cubicles, wash hand basins (whb), diaper changing station.
• Male: minimum 4 cubicles, wash hand basins.
• Lobby area with new DB board.
• Universal access: ramp at 1:10 gradient, door opening 850mm minimum.
• Floor finish level (FFL): ±0.00.

Demolition

• Demolish and make good existing structures as required.

Project location

• George Airport, Ptn 78 of Farm 208 (Unregistered), George, Western Cape.

Mandatory registrations

• CSD registration.
• Valid SARS tax clearance (tax pin).

Professional registration

• SACAP registration as professional architect (Pr Arch) or equivalent demonstrated registration for the design component.

CIDB

• CIDB grading required for construction works; specific grade not stated in the document.

B-bbee

• B-BBEE requirements not stated in the document; SBD 6.1 must be completed for preference points claim.

Local content

• SBD 6.2 (Declaration for Local Production and Content) required; specific percentage not stated.

Partitions and cubicles

• Moisture-resistant Gyproc partitions: 7m2 at 3000mm high, 5m2 at 2750mm high and 4m2 at 1200mm high. Include six extra abutments and two corners at 3000mm, four extra abutments at 2750mm and two extra abutments at 1200mm.
• Standard Gyproc partitions: 3m2 at 3000mm high, with two extra abutments.
• Partition construction uses 90mm aluminium top track, 64mm aluminium bottom track and vertical studs at no more than 600mm centres, with 12.5mm plasterboard fixed at no more than 220mm centres. Construct to DONN references DW/6/96 and DW/14/96.

Restroom cubicles

• Use a Sturdo Essentia Collection Serene cubicle or approved equivalent with a 600mm door module.
• Cubicles must be self-supporting 12mm compact laminate with a urea-free thermosetting phenolic-resin core and amino-plastic-resin decorative surfaces.
• Compliance: IS 2046:1995, EN 438:2016, NEMA LD3:2005, ISO 21702:2019, JIS Z2801:2010, ASTM G21-2015 and Greengold indoor-air-quality certification.
• Hardware must include self-closing nylon hinges, a soft-close thumb-turn lock, a coat hook, aluminium 6063-T6 profiles and top rail, an adjustable nylon leg, rubber components and stainless 316 screws and wall plugs, with a black powder-coated finish.
• Install three complete female cubicles under drawing 4627-ST333 C ARC-2026.03.03-102, two complete female cubicles under 4627-ST334 A ARC-2026.03.03-102 and one complete male cubicle under 4627-ST334 B ARC-2026.03.03-102. Each set includes doors and ironmongery.

Flooring and ironmongery

• Install 28m2 of rubberised sealed plywood flooring at PC R1000/m2.
• Supply four lever handles at R850.00 each excluding VAT, four mortice cylinder case locks with two keys each, four EN 2-4 parallel-arm door closers and eight floor-mounted door stops.
• Supply ten double toilet-roll holders, six paper-towel dispensers, two wall-mounted baby-changing stations, six 23-litre waste bins, six one-litre soap dispensers and ten coat hooks.
• Baby-changing stations must have a 450-square-inch contoured surface, nylon safety strap, bag hooks, a dispenser for approximately 50 liners, Microban antimicrobial treatment, safety messages in four languages, optional Braille and compliance with the 2010 ADA and 2009 ICC A117.1 accessibility standards.

Aluminium and metalwork

• Design, supply and fix all aluminium windows, doors and associated work, including labour, materials and equipment, in accordance with the drawings, specifications and AAAMSA requirements.
• Submit sufficient detailed drawings and samples showing the proposed sections, jambs, sills, heads, couplings, beads, waterproofing, ironmongery and fixing methods with the bid.
• Fabricate extrusions from 6063 or 6061 alloy in T5 or T6 temper under BS EN 755, and form ancillary parts from 1200, 3004 or 5251 alloy under BS EN 573. Extrusions must be free of copper, hammer marks and other defects.
• Do not use mild steel, brass or any copper-containing metal in direct contact with aluminium. Use stainless-steel assembly screws and bolts and cadmium-plated fixing screws. Frames must be true and square, with mechanically joined or welded joints.
• Anodising must comply with SANS 999 and be 60-80 microns thick. Powder coating must comply with SANS 1796 and SANS 1578, be 60-80 microns thick, and carry a minimum 15-year guarantee from an approved applicator. Pre-treat aluminium to SABS 1796.
• Coil coating must comply with ASTM D2247, ASTM G53, ASTM D3361, ASTM B117, ASTM D4145, ASTM D3363 and ASTM D2794, and carry a 20-year manufacturer guarantee.
• Obtain the architect's or structural engineer's approval of full shop drawings and calculations before fabrication or installation. Distribute approved information to affected contractors; the successful bidder remains responsible for the design.
• Glazing must comply with National Regulations Part N, SANS 10137, SANS 10400 and SANS 1263. Safety panes must carry permanent visible marks, putty glazing is prohibited, and coastal installations require compatible non-corrosive fittings.

Closing: 13 November 2026 at 12:00

Pricing returnable

• Submit rates against every applicable item in the provisional builders' and electrical Bills of Quantities. Do not combine separate items into a grouped lump sum.
• Price all establishment, overhead and incidental-cost items, including initial and final site establishment and the 16-week ongoing-cost items.
• Enter a numerical rate or an explicit nil rate for every item. Blank entries, zeros, dashes, included entries and similar abbreviations are treated as nil rates. The employer may request clarification and may review rates considered unreasonable.
• Quantities are provisional. The final contract price will be based on the work actually instructed and completed, valued at the tendered rates.

Bid content

• Include sufficient detailed drawings and samples to define the proposed aluminium sections, interfaces, waterproofing, ironmongery and fixing methods.
• Include all design, documentation, travel, meeting, printing, revision, statutory-submission and professional-service costs needed for the works.
• Obtain the NEC3 Option B conditions, April 2013 edition, at the bidder's own cost. Copies may be obtained from SAICE on 011-805-5947 or Engineering Contract Strategies on 011-803-3008.

Site awareness

• A site visit is advised. Bidders must establish the ground conditions, access arrangements and available facilities before pricing; later claims based on those matters will not be accepted.

Main scope

• Design, supply, install and commission temporary ablution facilities at George Airport, and repair and alter the existing ablution facilities, for the stated 17-month period.
• Provide two prefabricated mobile ablution units, new restroom cubicles, associated electrical, plumbing, drainage and finishes, and all temporary site establishment required for the works.
• Appoint a SACAP-registered architect to manage design and professional services from Work Stage 4 through Work Stage 6, including approvals, construction support, inspections, snagging and close-out records.
• Existing buildings remain occupied. Coordinate with the architect over furniture, fixtures, retained services and service interruptions, and make good all damage.

Site establishment and public interface

• Provide initial site establishment, de-establishment and restoration, plus ongoing establishment and head-office overhead for 16 weeks.
• Erect and maintain approximately 80m of 1.8m-high hoarding before construction. Use corrugated sheeting, treated 100mm posts at 3m centres, posts embedded at least 600mm, and three access gates; remove the hoarding and make good at completion.
• Provide one 3.1m x 2.1m notice board. Separate subcontractor boards are not permitted.
• Maintain public and occupier access, minimise disruption, and restore roads, paving and kerbs to the Project Manager's satisfaction.

Demolition and alterations

• Remove 28m2 of suspended ceiling, one 900mm x 2100mm timber door and frame, one 1000mm x 1000mm window and frame, 28m2 of floor tiles and 197m2 of wall tiles.
• Remove eight washhand basins with frames, seven WC suites and two urinals, including connected pipework.
• Cut 60m through 150mm reinforced concrete for 110mm pipes; form one 1000mm x 2100mm and one 2000mm x 2100mm opening in 320mm cavity walls; build 6m of new brickwork.
• Install 10m of 3m-high temporary dust screening and six 813mm x 2032mm temporary doors.
• Support and protect retained structure and services, suppress demolition dust, remove all arising from site, and coordinate electrical and air-conditioning alterations through direct specialist subcontractors.

Earthworks and concrete

• Assume silty clay. Excavate 27m3 of compacted fill to a maximum depth of 2m, remove 27m3 of surplus, provide 55m2 of collapse-risk protection for excavations deeper than 1.5m, and keep excavations free of water.
• Backfill 23m3; supply and compact 4m3 under floors, steps and paving to 95% Modified AASHTO density; compact 2m2 of surface and 16m2 below footings to 90%; carry out four Modified AASHTO and four field density tests.
• Concrete quantities: 1m3 of 15MPa/19mm blinding, 0.3m3 of 25MPa/19mm ramps, and 30MPa/19mm concrete comprising 3m3 of bases, 3m3 of surface beds, 5m3 of slabs and beams, and 1m3 of columns.
• Provide smooth Degree II formwork: 14m2 to foundation columns, 6m2 to bases, 5m2 to inverted beams, 3m2 to upper inverted beams and 20m2 to slabs propped to no more than 3.5m.
• Reinforcement: 0.01t of 10mm mild steel, 0.02t of 8mm mild steel, 0.03t of 20mm, 0.41t of 16mm, 0.39t of 12mm and 0.22t of 10mm high-tensile steel, plus 30m2 of Ref 245 fabric. Make and test three concrete blocks.

Masonry, waterproofing and finishes

• Use NFX clay bricks with 14MPa nominal compressive strength in Class II mortar: 7m2 of half-brick wall and 12m2 of 280mm hollow wall with polypropylene ties. Include 14m of splayed fillets, 4m of vertical and 1m of horizontal cavity closures, 70m of horizontal reinforcement and the specified Fabcon lintels.
• Waterproofing must carry a 10-year guarantee. Install 375-micron wall DPC over 2m2, 250-micron sheeting under 2m2 of surface beds and 4mm wall-cavity membrane over 0.4m2.
• Install the specified two-layer torch-applied modified-bitumen roof system: a 3mm polyester-reinforced base sheet and 4mm mineral-surfaced cap sheet, fully bonded with welded and sealed laps, flashings, upstands, terminations and outlet seals. Cover 20m2 of flat roof and 11m2 of inverted beams, 18m of flashings, 18m of fillets and one outlet; apply two coats of aluminium paint over 20m2.
• Seal 12m of floor joints and 18m of vertical expansion joints.
• Supply four 44mm solid-core flush doors, type D6A, measuring 813mm x 2032mm. Supply three 22mm quartz counters with basin cut-outs at 1880mm x 600mm, 1620mm x 600mm and 900mm x 600mm, with matching ledges.
• Install 45m2 of 1200mm x 600mm x 15mm mineral-wool suspended ceiling on a fire-rated T24 grid, plus 93m of shadow-line trim. Install 80mm insulation to 28m2 of ceiling to R-value 1.18.
• Install moisture-resistant partitions at 7m2 x 3000mm high, 5m2 x 2750mm high and 4m2 x 1200mm high, with the listed extra abutments and corners, and 3m2 of standard 3000mm-high partitions with two extra abutments.
• Supply and fit six restroom cubicle sets: three female, two female and one male, each complete with doors and ironmongery.
• Fit 28m2 of rubberised sealed plywood floor at PC R1000/m2.

Metalwork, electrical and plumbing

• Design, supply and install aluminium windows, doors and associated supports under AAAMSA requirements. Use certified 6063 or 6061 T5/T6 extrusions and 1200/3004/5251 ancillary metal, with stainless assembly fixings and cadmium-plated fixing screws. Prevent direct contact between aluminium and copper-containing metals.
• Provide 80m of 4mm2 three-core XLPE/SWA copper cable and four additional 4mm2 three-core items; two 40A 230V nine-way distribution boards; two 30A 5kA breakers; 12 20A 5kA breakers; two 10A 5kA breakers; and four 100A single-phase kWh meters.
• Provide 80m of 150mm x 50mm heavy-duty cable ladder, one three-way T-piece, four bends, two elbows and 55 hangers.
• Install 110mm rainwater drainage over 7m with three bends and one side-outlet grate; two accessible WC combinations; eight wall-hung pans; eight concealed cisterns and actuator plates; two urinals; six basins; and six pillar taps limited to 5 litres per minute. Use sealed soil, waste and vent pipe joints and solvent-weld the joints.

Testing, records and handover

• Concrete test cubes must comply with SABS 1200 G. Testing must be performed by an independent firm or institution approved by the architect; three concrete test blocks are required.
• Complete four Modified AASHTO density tests and four field-density tests. The concrete, earthworks and electrical installation must be inspected, tested, commissioned and handed over before completion.
• Provide four electrical certificates of compliance, three operation and maintenance manuals including a USB copy, marked-up as-built drawings and a critical-path programme.
• Supply written conformance certificates for the specified aluminium sections, finishes, coating systems and other products.

Plumbing and drainage

• Install 7m of 110mm uPVC rainwater pipe, three 110mm bends and one 110mm side-outlet rainwater grate with a removable dome strainer.
• Supply two raised paraplegic close-coupled WC combinations, each 443mm wide x 855mm high x 731mm deep, with dog-leg and cistern grab rails and toilet seats.
• Supply eight rimless wall-hung pans, 355mm wide x 365mm high x 470mm deep, with soft-close seats; eight concealed HDPE cisterns, 455mm wide x 762mm wide x 80mm deep; and eight black ABS actuator plates, 245mm x 165mm x 12mm.
• Supply two back-inlet urinals, 360mm wide x 557mm high x 337mm deep, with fixing kits and internal spreaders.
• Supply six Bright White BW010 solid-surface wall-hung basins and six self-closing chrome pillar taps with a maximum flow rate of 5 litres per minute.
• Allow R20,000.00 NET for wastes, traps and related work by a specialist subcontractor, with profit and attendance added separately.

Mirrors and paintwork

• Supply one 1880mm x 1300mm, one 1620mm x 1300mm and one 900mm x 1300mm polished bevel-edged wall mirror, fixed with dome screws.
• Paint colours must exceed Munsell value 7 and comply with SANS 1091.
• Apply one alkali-resistant primer and two finish coats to 83m2 of new partition plaster and 179m2 of new external wall plaster; apply 80m2 of the same system to previously plastered internal walls.
• Paint 7m2 of metal door frames with one primer, two undercoats and two water-based enamel coats, and 14m2 of wooden doors with primer, one undercoat and two enamel coats.
• Apply three coats of water-based timber varnish to 6m2 of doors and 5m2 of door frames.

Prefabricated mobile units

• Supply two mobile ablution units to drawings 4627-ST3-ARC-2026.03.03-101 and 4627-ST3-ARC-2026.03.03. Each must be an engineered and certified modular system using pre-painted steel panels with 40mm polyurethane insulation. Structural designs must be reviewed and certified by qualified structural engineers.
• Floor finish: 2mm beige sandalwood vinyl with EN 13893 Class DS slip resistance, EN 13501-1 Class Bfl-S1 fire performance, ASTM E662 below 450 for 1.5-2.0mm, ASTM E648 Class 1 for 1.5-2.0mm, EN 660-2 Group M abrasion resistance, modified ASTM F970 static load of 750psi and EN 1815 electrical behaviour at or below 2kV.
• External base rails must be 1.6mm x 185mm galvanised Z-section; internal base rails must be 1.6mm x 60mm. Install a mastic damp-proof seal between rail and concrete foundation. External wall panels must be structurally designed for the imposed timber-cladding loads.
• Top rails must be 30mm x 46mm x 100mm, 1.6mm Z275 galvanised channel fixed with aluminium rivets and powder-coated. Pre-painted galvanised wall sheets must be 0.5mm Z275 with an 8-micron interior backing coat. Polyurethane panels must be 40mm thick.

Commercial allowances in the BOQ

• NET specialist sums: R15,000.00 for signage, R90,000.00 for façade cladding, R8,000.00 for urinal sensors and R20,000.00 for louvres, each with separate profit and attendance.
• NET architect-directed allowances: R20,000.00 for wet services, R20,000.00 for builder's work and R30,000.00 for sundry alterations. These may be deducted wholly or partly if the relevant work is not required.

Builders' BOQ structure

• Bill 1: Preliminaries.
• Bill 2: Alterations.
• Bill 3: Earthworks.
• Bill 4: Concrete, formwork and reinforcement.
• Bill 5: Masonry.
• Bill 6: Waterproofing.
• Bill 7: Carpentry and joinery.
• Bill 8: Ceilings, partitions and access flooring.
• Bill 9: Floor coverings and plastic linings.
• Bill 10: Ironmongery.
• Bill 11: Metalwork.
• Bill 12: Plastering.
• Bill 13: Tiling.
• Bill 14: Plumbing and drainage.
• Bill 15: Glazing.
• Bill 16: Paintwork.
• Bill 17: Prefabricated mobile-unit installation.
• Bill 18: Provisional sums and budget allowances.

Pricing method

• Complete every priced line in the provisional BOQ. Quantities are subject to remeasurement, and instructed work will be valued at the submitted rates.
• Use metric units and the Standard System of Measuring Building Work, sixth revised 1999 edition, with the 2008 Model Preambles for Trades. Measure net under the drawings without a separate waste allowance.
• Enter a rate against every item. Nil, blank, zero, dash and included entries are treated as no charge and may be queried. Do not group items under one lump sum.
• The initial and final establishment items, all operational-overhead items and the 16-week site-maintenance item must be priced. Rates must cover all direct costs, overhead, profit, risks, liabilities and obligations.
• Rates excluding VAT must be firm and binding for the full framework period. Electrical prices are also expressly firm and not subject to adjustment.

Electrical general items

• Site establishment, each as one sum: camp and fencing, office, office equipment, store, workshop and other facilities.
• Administration, each as one sum: site personnel, supervisory staff, guards, transport, ablution facilities, insurance, guarantee cost, running costs, Occupational Health and Safety File and liaison with the main contractor.
• General costs, each as one sum: tender expenses, loading and offloading, setting out, final cleaning, critical-path programme, as-built drawings, testing and commissioning, inspection and handover, four compliance certificates, three operation and maintenance manuals with USB copy, and after-hours or weekend working.

Electrical quantities

• 4mm2 three-core XLPE/SWA copper cable: 80m, with a further quantity of four off as listed. Cable lengths must be confirmed by site measurement before ordering.
• Distribution boards: two 40A, 230V, nine-way boards.
• Circuit breakers: two 30A, 12 20A and two 10A, all 230V and 5kA.
• Energy meters: four 100A single-phase kWh DIN-rail meters.
• Heavy-duty cable ladder: 80m of 150mm x 50mm section, one 200mm three-way T-piece, four 200mm bends, two 200mm elbows and 55 hangers.
• Supply, install, test and commission all electrical work and issue the required certificates of compliance, operation and maintenance manuals and as-built records.

Pricing basis

• The BOQ is provisional and will be remeasured. Final payment for ordered work will be calculated from actual quantities at the tendered rates.
• Submit rates excluding VAT. Each rate must include all labour, materials, equipment, design, professional fees, travel, meetings, documentation, overheads, profit, general risks, liabilities and contractual obligations associated with the described work.
• Rates remain binding and are not subject to price adjustment for the full framework duration. Lump sums in the establishment and overhead section are also fixed during compensation-event assessment.
• The employer may order only the quantities required for each works project and may order no work at all.
• Price the initial establishment, de-establishment and restoration, and the ongoing operational and site-establishment costs measured over 16 weeks. An unpriced establishment or overhead item gives the bidder no right to recover the related costs.
• Include performance-bond costs where applicable, insurance, UIF contributions, Occupational Health and Safety Act compliance, a community liaison officer, and labour and training obligations.

Electrical pricing

• Electrical prices must be firm and not adjustable.
• Price the site camp and fencing, office and equipment, store, workshop, other establishment facilities, site personnel, supervisory staff, guards, transport, ablution facilities, insurance, guarantee costs, running costs, Occupational Health and Safety File, and liaison with the main contractor.
• Price tender expenses, loading and offloading, setting out, final cleaning, critical-path programme, as-built drawings, testing and commissioning, inspection and handover, four compliance certificates, three operation and maintenance manuals including a USB copy, and any required after-hours or weekend working.

Provisional sums and allowances

• Signage: R15,000.00 NET, with profit and attendance added separately.
• Façade cladding: R90,000.00 NET, with profit and attendance added separately.
• Urinal sensors: R8,000.00 NET, with profit and attendance added separately.
• Louvres: R20,000.00 NET, with profit and attendance added separately.
• Wet services: R20,000.00 NET budget allowance, directed by the architect and deductible wholly or partly if not required.
• Builder's work: R20,000.00 NET budget allowance, directed by the architect and deductible wholly or partly if not required.
• Sundry alterations: R30,000.00 NET budget allowance, directed by the architect and deductible wholly or partly if not required.
• Wastes, traps and related work: R20,000.00 NET allowance for a specialist subcontractor, with profit and attendance added separately.
• Contingency: R160,000.00.
• Lever handles: PC sum of R850.00 each, excluding VAT.

Guarantees

• Waterproofing: 10 years.
• All components: 10 years after installation.
• Powder coating: minimum 15-year manufacturer guarantee.
• Coil-coated aluminium: 20-year manufacturer guarantee, subject to its performance conditions.

Costing check

• The tender period is 17 months, while the priced ongoing-overhead and site-establishment items are measured over 16 weeks. Bidders should obtain clarification before pricing these items.

Professional and statutory compliance

• Appoint a suitably qualified architect registered with the South African Council for the Architectural Profession to undertake Work Stages 4, 5 and 6. The appointment must include design documentation, statutory approvals, construction supervision, inspections, snagging and close-out records.
• Include local-authority and municipal plan-submission and approval fees, liaison with statutory authorities, and responses to comments and required amendments.
• Comply with all applicable Acts, ordinances, regulations, by-laws, international standards and national standards published 28 days before the closing date.
• Comply with the Occupational Health and Safety Act, provide an Occupational Health and Safety File, and include insurance, UIF, performance-bond costs where applicable, a community liaison officer, and labour and training obligations in the rates.

Product, testing and documentation compliance

• Architectural aluminium must carry the AAAMSA certification seal; uncertified products will not be accepted.
• Supply written certificates of conformance for the specified aluminium, coating and product standards.
• Have concrete testing undertaken by an independent firm or institution approved by the architect under SABS 1200 G, and complete the specified density tests.
• Test and commission the electrical installation, provide four certificates of compliance, and supply three operation and maintenance manuals, including a soft copy on USB.
• Apply the specified SANS, BS, EN, ISO, JIS, ASTM and NEMA standards to the relevant products and installations.
• Provide a 10-year workmanship and materials guarantee for all components, a 10-year waterproofing guarantee, a minimum 15-year powder-coating guarantee and a 20-year coil-coating guarantee.

Health, safety and site controls

• Include full compliance with the Occupational Health and Safety Act, insurance, UIF and all related obligations in the initial and ongoing overhead rates. Price an Occupational Health and Safety File as a separate general item.
• Provide the resources for a community liaison officer and comply with the labour and training requirements applicable to the works.
• Erect approximately 80m of 1.8m-high site hoarding before work starts, with three gates, and maintain it clean, secure and free of unauthorised posters and graffiti. Remove and make good the hoarding at completion.
• Install 10m of 3m-high dust screening and use controlled spraying or jetting to prevent dust nuisance during demolition and alteration work.
• Keep excavation surfaces stable, provide the specified collapse-risk protection for sides deeper than 1.5m, and keep excavations free of water.
• Use temporary shoring, strutting and needling where required to maintain stability. Protect retained work, openings, services and occupiers, and make good any accidental damage at the contractor's cost.
• Do not disconnect electricity, air conditioning, telephone or other building services without prior notice to the architect. Specialist electrical and air-conditioning alterations must be performed by direct subcontractors under the main contractor's coordination.
• Maintain safe public access to roads, footpaths and nearby buildings, minimise disruption and arrange all necessary protection and reinstatement at no additional cost.

Materials, waste and site care

• The measured demolition rates contain no separate waste allowance. All demolished material becomes the contractor's property and must be removed from the site as it becomes available.
• Cart 27m3 of surplus excavated material to a disposal site selected by the contractor.
• Use controlled dust suppression during demolition and alterations, and provide temporary screens to limit dust movement.
• Remove site establishment at the end of the works and restore the affected ground and surrounding surfaces to the employer's satisfaction.
• Design drainage, waterproofing and pipe joints to reduce uncontrolled water discharge and leakage. Soil, waste and vent-pipe joints must be sealed and solvent-welded.

Contract framework

• The conditions are the NEC3 Option B contract, April 2013 edition. Bidders must obtain the conditions at their own cost.
• The arrangement operates as a series of works projects instructed from time to time. The final price for each completed project will be calculated from actual quantities at the relevant tendered rates.
• The employer may decline to order any work. The entire BOQ is provisional, will be remeasured during construction, and may change with site conditions, updated information and construction methods.

Pricing and risk allocation

• Tendered rates must be full, VAT-exclusive and inclusive of all execution costs, general risks, liabilities, overheads and profit. They also cover any design, drawing or information work needed for the described scope.
• Rates must remain fixed for the full framework period. Fixed lump sums in the establishment section cannot be adjusted when compensation events are assessed, although the employer may elect to use the section rates instead of Defined Cost for compensation-event calculations.
• All establishment, overhead and incidental-cost items must be priced. Failure to price an item prevents recovery of the associated duties, services, facilities or obligations.
• Blank, zero, dash, included and similar entries are nil rates. The employer may ask the bidder to explain nil rates and may review rates that appear excessively high or low. Excessive high rates may be negotiated.
• Separate items may not be grouped under one lump-sum rate. Metric units apply.
• The pricing basis is the Standard System of Measuring Building Work, sixth revised 1999 edition, and the 2008 Model Preambles for Trades. Items are measured net under the drawings, with no separate waste allowance.
• Proprietary products specified by trade name may be substituted only with the employer's approval.

Site, access and insurance

• Bidders are deemed to have accepted the ground, access and site-facility conditions following the advised site visit. Claims based on those conditions are not permitted.
• Construction and temporary works must not improperly obstruct public roads, footpaths, nearby buildings or occupiers. The contractor indemnifies the employer against resulting claims, damage, costs and expenses, and must restore affected streets, paving, kerbs and other surfaces.
• Demolition material becomes the contractor's property and must be removed promptly. Existing services may not be disconnected or disturbed without prior notice to the architect.

Guarantees and cost clarification

• Waterproofing must carry a 10-year guarantee. All components must carry a 10-year workmanship and materials guarantee, measured from installation.
• Powder coating requires a minimum 15-year manufacturer guarantee; coil-coated aluminium requires a 20-year manufacturer guarantee subject to its conditions.
• The 17-month tender period should be reconciled with the 16-week measurement period used for the two ongoing-overhead items.