Supply and installation of two walk-through metal detectors at 46 market (old york hostel), george

Quotation GMQ108/25-26 for the supply and installation of two walk-through metal detectors at 46 Market (The Old York Hostel), George.

Closing date and time: Friday, 21 August 2026 at 12:00. Quotations opened: same day at 12:05 in the Committee Room. No briefing or site visit is stated.

Enquiries: Mrs M Coetzee, tel 044 801 9375, email [email protected]. Issued by: The City Council of George Municipality, P O Box 19, George, 6530. Submission address: Tender box, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George.

Submit completed quotations in a sealed envelope clearly marked with the quotation number GMQ108/25-26, placed in the tender box at the George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George, by no later than 12:00 on Friday, 21 August 2026. Quotations will be opened at 12:05 the same day in the Committee Room. Late, unmarked, posted, faxed, or emailed quotations will not be considered. Quotation documents must be completed in black ink; alterations must be crossed out and signed, no correction fluid. Do not dismember the document; attach all relevant documents at the end. The quotation must be submitted on the provided document. Returnable forms include MBD 1 (Tax Compliance Information), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination), all to be completed and submitted. Also required: TCS PIN, status of municipal accounts, certified copies of IDs of directors/owners, and valid B-BBEE certificate (original or certified copy). Quotation documents are available for a non-refundable deposit of R70.15 from the SCM Unit or free from the George Municipality website (www.george.gov.za).

Quotation documents are available at a non-refundable deposit of R70.15 each from the Supply Chain Management Unit, Fifth Floor Civic Centre, York Street, George.

Quotations above R30,000 (VAT included) and up to R300,000 (VAT included) will be evaluated under the 80/20 preferential point system as per the Preferential Procurement Policy Framework Act Regulations 2022. A maximum of 80 points is allocated for price; points for B-BBEE status level and specific goals (locality) are awarded as per the George Municipality Preferential Procurement Policy. The successful provider is the one scoring the highest points. Bidders must submit a valid B-BBEE certificate to earn B-BBEE points; failure to attach results in zero points for that element. Trusts, consortia, or joint ventures qualify for B-BBEE points as a legal entity if they submit their B-BBEE status level certificate.

Supply and installation of two walk-through metal detectors at 46 Market (The Old York Hostel), George. Specifications for each metal detector: Height 2220 mm, Width 930 mm, Depth 760 mm, Net Weight approximately 60 kg. The pricing schedule lists one line item: Metal detector, quantity 2.

Bidders must complete a compulsory schedule of past experience, listing similar works/services satisfactorily completed, including description of work, contract value, employer name, duration, and completion date. The schedule must be signed and dated.

The municipality may conduct site visits and inspections to verify a bidder's claim of having a local staffed presence, as part of verifying specific goals claims. No other quality management standards are stated.

Pricing schedule: Line 1 – Metal detector, quantity 2, total price (VAT excluded). Subtotal, 15% VAT, and total price (all applicable taxes included) must be provided. Total price must not exceed the budgeted amount and the formal quotation threshold of R300,000 (VAT included). Bidders must comply with the quotation specifications to be considered for evaluation.

Prices quoted must be valid for at least 60 days from the date of the offer and must be firm. A firm delivery period must be indicated. Total price must not exceed the budgeted amount and the formal quotation threshold of R300,000 (VAT included). Pricing schedule requires total price (VAT excluded), subtotal, 15% VAT, and total price including all applicable taxes. All transactions exceeding R30,000 must be accompanied by a valid tax clearance certificate from SARS. No bonds or guarantees are stated.

TCS PIN for tax compliance information must be submitted with the quotation. Successful bidder must register on the Central Supplier Database (CSD). Valid tax clearance certificate (SARS) required for transactions exceeding R30,000. Valid B-BBEE certificate (original or certified copy) must be submitted to qualify for preference points; for EMEs/QSEs, a sworn affidavit (form EMES & QSEs) may be accepted. Status of municipal accounts must be submitted. Certified copies of identities of directors and owners must be attached. No quotations will be considered from persons in the service of the state, provincial government, or municipality. Joint ventures must submit a joint venture agreement and each party must submit separate TCS/CSD details. Bidders must complete MBD 1, MBD 4, MBD 6.1, MBD 8, and MBD 9.

No specific health and safety requirements are stated in the document.

Venture 9-10

Joint Venture Information / Agreement 11

Schedule of Sub-Contractors 12

Specifications & Pricing Schedule 13-14

Past Experience 15

The Quotation Offer and Acceptance 16-18

MBD1 – Tax Compliance Information (Part A & Part B) 19-20

MBD4 – Declaration of Interest 21-24

MBD6.1 – Preference Points Claim form 25-29

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 31-32

MBD9 – Certificate of Independent Bid Determination 33-35

Certificate for Municipal Services 36

General Conditions of Contract 37-47

Quotation GMQ108/25-26

liability with parties under item 1 above for the fulfillment of the obligations of the joint

venture deriving from, and in any way connected with the contract to be entered into

with the George Municipality in respect of the project described above under item 1.

quotation shall remain open for acceptance, or fail to fulfill the contract when called upon to

do so, the George Municipality may, without prejudice to its other rights, agree to the

withdrawal of my/our quotation or cancel the contract that may have been entered into

between me/us and the George Municipality and I/we will then pay to the George Municipality

any additional expense incurred by the George Municipality having either to accept any less

favorable quotation or, if fresh quotation have to be invited, the additional expenditure incurred

by the invitation by the invitation of fresh quotations and by the subsequent acceptance of any

less favorable quotation; the George Municipality shall also have the right to recover such

additional expenditure by set-off against moneys which may be due or become due to me/us

under this or any other quotation or contract or against any guarantee or deposit that may

have been furnished by me/us or on my/our behalf for the due fulfillment of this or any other

quotation or contract and pending the ascertainment of the amount of such additional

expenditure or retain such moneys, guarantee or deposit as security for any loss the George

Municipality may sustain by reason of my/our default;

5.3. Name of

company/firm...............................................................................

5.4. Company registration number:

.....................................................................

5.5. Type of company/ firm

Quotation GMQ108/25-26

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

5.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 5.1 and 5.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the organ of

state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Quotation GMQ108/25-26

MBD 6.1(a)

Sworn affidavit – BBBEE exempted micro enterprise

The Municipality reserves the right to withdraw any invitation to quotation, to readvertise, to reject any quotation, or to accept a part of it. The Municipality is not bound to accept the lowest or any quotation. An alternative bidder may be appointed.

Bidders must claim B-BBEE status level and locality status on the summary page, indicating points claimed. Valid B-BBEE certificates (original or certified copy) must be submitted. For Trusts, Consortia, or Joint Ventures, B-BBEE status level certificate of the legal entity is required.

The successful provider is the one scoring the highest points. Points are awarded for price, B-BBEE, and specific goals (locality). The 80/20 preference point system applies. B-BBEE points are only awarded if a valid B-BBEE certificate is submitted.