Development and support of a long-term financial planning and tariff modelling system for george municipality

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Returnable Documents: 1. Qualifications and Experience of Key Personnel 25, Qualifications and Experience of Key Personnel, qualification and possess municipal finance, Documentary proof in the form of CVs, qualifications 0, Appointment letters signed completion certificates or, Acceptable evidence includes appointment letters,, signed reference letters or completion certificates.

Numbers

Tenderer Contact Details 3

Advertisement 4-5

Invitation to Bid 6

Details of Tenderer 7

Details of Tendering Entity’s Bank 8

Resolution taken by the Board of Directors / Members / Partners 9

Resolution taken by the Board of Directors of a Consortium or Joint

Venture 10-11

Joint Venture Information / Agreement 12

Schedule of Proposed Sub-Contractors 13

Tender Specifications 14 – 24

Pricing Schedule 25 – 27

Past Experience 28

The Tender Offer and Acceptance 29 – 31

MBD1 – Tax Compliance Information 32 – 33

MBD4 – Declaration of Interest 34 – 37

MBD6.1 – Preference Points Claim form 38 – 44

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 45 – 46

MBD9 – Certificate of Independent Bid Determination 47 – 49

Certificate for Municipal Services 50

General Conditions of Contract 51 – 62

GMT048/25-26

Bidder contact details

This information shall be used for any correspondence or contact with the bidder.

Please indicate whether you want to receive any correspondence via e-mail or

send to your postal address by registered mail.

Mark choice of

correspondenceName of Bidding Company: .................................................................... with X

Postal ..............................................................................................

Address:

..............................................................................................

..............................................................................................

.................................................. Postal Code: ....................

E-mail

Address: ..............................................................................................

Telephone

Number: ..............................................................................................

Cellular

Number: ..............................................................................................

Facsimile

Number: ..............................................................................................

GMT048/25-26

George municipality / george munisipaliteit

Tender number / nommer: GMT048/25-26

Tenders are hereby invited for the Appointment of a Tenders word hiermee ingewag vir die Aanstelling van

Service Provider for the Development, Implementation, 'n Diensverskaffer vir die Ontwikkeling,

and Support of a Long-Term Financial Planning and Implementering en Ondersteuning van 'n Stelsel vir

Tariff Modelling System for a period of three (3) years Langtermyn-finansiële Beplanning en

from date of appointment. Tariefmodellering vir 'n tydperk van drie (3) jaar vanaf

datum van aanstelling.

Completed tenders in a sealed envelope, clearly marked: Voltooide tenders in ‘n verseëlde koevert, duidelik

gemerk:

Tender No. GMT048/25-26 must be placed in the tender Tender Nr. GMT048/25-26 moet voor Dinsdag, 18

box at the George Municipality on the Fifth Floor, Augustus 2026 om 12:00 in die tender bus by die

Directorate: Financial Services, Supply Chain Management, George Munisipaliteit op die Vyfde Vloer, Direktoraat:

Civic Centre, 71 York Street, George by no later than 12:00 Finansiële Dienste, Voorsieningskanaal Bestuurseenheid,

on Tuesday, 18 August 2026. Tenders will be opened on Burgersentrum, Yorkstraat 71, George geplaas word.

the same day in the Committee Room at 12:05. Late or Tenders sal om 12:05 dieselfde dag in die Komiteekamer

unmarked tenders will not be considered. No posted oopgemaak word. Laat of ongemerkte tenders sal nie

tenders or tenders per fax or e-mail will be accepted. oorweeg word nie. Geen tenders per pos, faks of e-pos

sal aanvaar word nie.

Tender documents are available at a non-refundable Tender dokumente is verkrygbaar teen ‘n R309.35 niedeposit of R309.35 each from the Supply Chain terugbetaalbare deposito elk by die Voorsieningskanaal

Management Unit, Fifth Floor, Civic Centre, 71 York Street, Bestuurseenheid op die Vyfde Vloer, Burgersentrum,

George. Yorkstraat 71, George.

Tender documents are available on the George Tender dokumente is gratis op die George Munisipaliteit

Municipality’s website: www.george.gov.za, free of charge. se webblad beskikbaar: www.george.gov.za.

Tenders will be evaluated and awarded as follows: Tenders sal as volg ge-evalueer en toegeken word:

Phase 1: Administrative Compliance and Mandatory Fase 1: Administratiewe Nakoming en Verpligte

Requirements as per tender specifications. Vereistes soos per tender spesifikasies.

Phase 2: Functionality Criteria (Stage 1) Fase 2: Funksionaliteit Kriteria (Stadium 1)

Only tenderers scoring a minimum of 70% in this stage will Slegs tenderaars wat ‘n minimum van 70% behaal in die

be further considered for evaluation in Stage 2 of fase, sal verder vir evaluering oorweeg word vir Fase 2

Functionality. van Funksionaliteit.

Phase 3: Functionality Criteria (Stage 2 - Fase 3: Funksionaliteit Kriteria (Fase 2 -

Demonstration) Demonstrasie)

Only tenderers scoring a minimum of 70% in this stage will Slegs tenderaars wat 'n minimum van 70% in hierdie fase

be further considered for evaluation in Phase 4. behaal, sal verder oorweeg word vir evaluering in Fase 4.

Phase 4: Price, B-BBEE and Specific Goals: Fase 4: Prys, B-BBEE en Spesifieke Doelwitte:

Tenders will be evaluated and awarded in terms of the Tenders sal ge-evalueer en toegeken word in terme van

Preferential Procurement Policy Framework Act (Act 5 of die Wet op die Raamwerk vir Voorkeurverkrygingsbeleid

2000. Regulations 2022; the George Municipality’s Supply (Wet 5 van 2000) Regulasies 2022; die George

Chain Management Policy as well as the George Munisipaliteit se Voorsieningskanaalbestuursbeleid sowel

Municipality’s Preferential Procurement Policy, where 80 die George Munisipaliteit se Voorkeurverkrygingsbeleid,

points will be scored for price and 20 points for B-BBEE waar 80 punte ten opsigte van die prys en 20 punte ten

status and Specific Goals. opsigte van B-BBEE status en Spesifieke Doelwitte

toegeken sal word.

For more information, contact Mrs. Le-Anne Maksella at Vir verdere inligting, kontak Mev. Le-Anne Maksella by

(044) 801 9122 or [email protected]. (044) 801 9122 of [email protected].

The Municipality reserves the right to withdraw any invitation Die Munisipaliteit behou die reg voor om enige versoek

to tender and/or to readvertise or to reject any tender or to vir ‘n tender terug te trek en/of te her-adverteer of enige

accept a part of it. The Municipality is not bound to accept tender te verwerp of gedeeltelik te aanvaar. Die

the lowest or any tender. Munisipaliteit is nie daartoe gebind om die laagste of

enige tender te aanvaar nie.

An alternative bidder may be appointed. ‘n Alternatiewe tenderaar mag aangestel word.

GMT048/25-26

A TCS PIN for bidders’ tax compliance information must be ‘n “TCS PIN” vir tenderaars se belasting nakoming

submitted with the tender document. inligting moet ingesluit wees by die tender dokument.

It will be required from the successful bidder to register on Dit sal van die suksesvolle tenderaar verwag word om op

the Central Supplier Database (CSD). die Sentrale Verskaffersdatabasis (SVD) te registreer.

Mr. Ca du plessis mnr. Ca du plessis

Acting municipal manager waarnemende munisipale bestuurder

George municipality george munisipaliteit

George george

6530 6530

GMT048/25-26

Invitation to bid

You are hereby invited to bid for the tender for the

Appointment of a service provider for the development,

Implementation, and support of a long-term financial

Planning and tariff modelling system for a period of three

(3) years from date of appointment

Bid number: GMT048/25-26

Closing date: 18 august 2026

Closing time: 12:00

Bid documents must be deposited in the tender box situated at:

Supply Chain Management Unit

The Civic Centre (5th Floor)

York Street

George

Bidders should ensure that bids are delivered timeously to the correct address.

If the bid is late, it will not be accepted for consideration.

The bid box is open from 07:45 until 16:30, 5 days a week. Bids must be submitted

on the Official Forms (NOT TO BE RE-TYPED).

B-BBEE certificates submitted with the tender documents MUST be a VALID

ORIGINAL B-BBEE CERTIFICATE or VALID CERTIFIED COPY OF THE B-BBEE

Certificate.

In the case of a Trust, Consortium or Joint Venture, they will qualify for points for their

B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE

status level certificate.

This Bid is subject to the General Conditions of Contract (GCC) and, if applicable,

any other Special Conditions of Contract.

This Bid will be evaluated and adjudicated according to the following criteria:

1. Relevant specifications.
2. Value for money.
3. Capacity to execute the contract.
4. PPPFA Regulations 2022.

Nb: NO bids will be considered from persons in the service of

The state, provincial government or municipality.

GMT048/25-26

Details of tenderer

Name of firm / entity / enterprise

Trading as (if different from above)

Postal address

Postal Code _______

Physical address

Contact Details of the Person Name: _____________________________________

Signing the Tender:

Telephone: () __________ Fax: () __________

Cellular Number: _____________________________

E-mail address: _____________________________

Contact Details of the Senior Name: _____________________________________

Manager Responsible for

Overseeing Contract Telephone: () __________ Fax: () __________

Performance:

Cellular Number: _____________________________

E-mail address: _____________________________

Contact Details of Person Name: _____________________________________

Responsible for Accounts /

Invoices: Telephone: () __________ Fax: () __________

Cellular Number: _____________________________

E-mail address: _____________________________

GMT048/25-26

Details of tendering entity’s bank

I/We hereby authorize the Employer/Client to approach all or any of the following

bank/s for the purposes of obtaining a financial reference:

Description of bank details applicable to

Bank detail tenderer’s head office

Name of bank

Branch name

Branch code

Name of Account Holder

Account number

Type of Account

Signature of Tenderer:___________________________________

Date: ___________________________________

GMT048/25-26

The resolution taken by the board of directors /

Members / partners

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

Name of tenderer

Held at ____________________________________ on ______________________

(Place) (Date)

Resolved that:

1. The enterprise submits a Tender to the George Municipality in respect of the

following:

Tender number: GMT048/25-26 – tender for the appointment of

A service provider for the development, implementation,

And support of a long-term financial planning and tariff

Modelling system for a period of three (3) years from date

Appointment

2. Mr/Mrs/Ms

In his/her capacity as

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any and all other documents

and/or correspondence in connection with and relating to the Tender, as well as to

sign any contract, and or all documentation resulting from the award of the Tender to

the enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

Name Capacity Signature

GMT048/25-26

The resolution taken by the board of directors

Of a consortium or joint venture

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

Name of tenderer

Held at ____________________________________ on ______________________

(Place) (Date)

Resolved that:

1. The enterprise submits a Tender to the George Municipality in respect of the

following:

Tender number:

GMT048/25-26 – tender for the appointment of a service

Provider for the development, implementation, and support

Of a long-term financial planning and tariff modelling

System for a period of three (3) years from date of

Appointment

(list all the legally correct full names and registration numbers, if applicable, of the

Enterprises forming the Consortium / Joint Venture):

and

and

2. Mr/Mrs/Ms ______________________________________________________

In his/her capacity as ______________________________________________

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any and all other documents

and/or correspondence in connection with and relating to the Tender, as well as to

sign any contract, and or all documentation resulting from the award of the Tender to

the Consortium / Joint Venture enterprise mentioned above.

3. The enterprise in the form of a consortium or joint venture accept jointly and

several liability with parties under item 1 above for the fulfillment of the

obligations of the joint venture deriving from, and in any way connected with

the contract to be entered into with the George Municipality in respect of the

project described above under item 1.

GMT048/25-26

4. The Consortium / Joint Venture enterprise chooses as its domicilium citandi

et executandi for all purposes arising from this joint venture agreement and

contract with the George Municipality in respect of the project under item 1:

(Physical Address)

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

Name Capacity Signature

GMT048/25-26

Joint venture

Only to be completed if applicable

Name of Joint Venture:

Names of Each Enterprise:

(1) Name and Address of

Enterprise:

(2) Name and Address of

Enterprise:

(3) Name and Address of

Enterprise:

Has an original valid Tax

Clearance Certificate been YES

submitted for each

enterprise? NO

CIDB Registration

Number(s), if any:

Submit your Joint Venture Agreement together with

this annexure. If no Joint Venture Agreement is

submitted, your tender will be disqualified.

Signed on behalf of joint venture

GMT048/25-26

Schedule of sub-contractors

The Bidder shall list below the sub-contractors he/she proposes to employ for part(s)

of the works/goods/services.

If any or all of the sub-contractor/s listed hereunder are not approved subsequent

to acceptance of the Tender, it shall in no way invalidate the Tender or the

Contract, and the Tendered unit rates for the respective items of work shall remain

final and binding even if a sub-contractor/s not listed below is approved by the

Employer.

Sub-Contractor’s Name Work Activities to be Work Recently

undertaken by the Sub- Executed by Sub-

Contractor/s Contractor/s

GMT048/25-26

Tender specifications:

1.1 Background and Purpose

George Municipality seeks to establish a structured and integrated approach to longterm financial planning in order to strengthen financial sustainability, improve

strategic decision-making, and ensure the continued delivery of municipal services.

The Municipality requires the appointment of a suitably qualified service provider to

provide, implement and maintain a web-based Long-Term Financial Planning Model

(LTFM) and Tariff Model, together with the preparation of a Long-Term Financial Plan

(LTFP) covering a minimum planning horizon of ten (10) years.

The Long-Term Financial Plan must support the Municipality in evaluating future

revenue requirements, expenditure pressures, infrastructure investment needs,

funding strategies, tariff affordability, and overall financial sustainability.

The service provider shall provide:

a) A Long-Term Financial Planning Model (LTFM);

b) A Tariff Model (TM);

c) A Long-Term Financial Plan (LTFP);

d) Implementation, training and skills transfer; and

e) Hosting, licensing, maintenance and support for a period of three (3) years.

1.2 Definition of Terms

Long-Term Financial Plan (LTFP)

The strategic financial planning document that provides a long-term roadmap for the

financial sustainability of the Municipality over a minimum ten-year planning horizon.

Long-Term Financial Model (LTFM)

A web-based financial modelling tool used to evaluate financial scenarios, forecast

financial outcomes, and assess the impact of strategic decisions on municipal

sustainability.

Tariff Model (TM)

A web-based tariff modelling tool used to determine cost-reflective tariffs and

property rates while ensuring compliance with legislative requirements and municipal

policies.

1.3 Functional requirements – Long-term Financial Model

The LTFM must be web-based and capable of supporting long-term financial

planning, forecasting, scenario analysis and strategic decision-making.

Tenderers need to supply the Municipality with a demo account as proof. If the

LTFM is not web-based and proof thereof is not attached, the bidder will be

deemed non-responsive.

The model must include, at a minimum, the following functionality:

GMT048/25-26

Financial Modelling

• Long-term revenue forecasting;
• Long-term expenditure forecasting;
• Asset and liability modelling;
• Cash flow forecasting;
• Funding and borrowing analysis;
• Financial sustainability analysis; and
• Infrastructure investment modelling.

Strategic Planning Integration

The model must allow for integration with and consideration of:

• Integrated Development Plan (IDP);
• Infrastructure Growth Plans;
• Infrastructure Master Plans;
• Spatial Development Frameworks;
• Municipal Budget and Reporting Systems; and
• mSCOA compliant financial information.

Scenario Planning

The model must enable users to:

• Model multiple financial scenarios;
• Assess the impact of capital investment decisions;
• Assess alternative funding strategies;
• Evaluate affordability and sustainability outcomes;
• Compare financial scenarios through dashboards and reports; and
• Measure impacts on key financial ratios and indicators.

Reporting and Dashboards

The model must:

• Generate graphical and tabular reports;
• Provide dashboard functionality;
• Export reports and key indicators; and
• Support management decision-making and prioritisation.

Ease of Use

The model must:

• Be user-friendly;
• Be capable of being maintained by municipal officials;
• Allow updating of assumptions without external assistance; and
• Retain historical scenarios and assumptions.

1.4 Functional Requirements – Tariff Model

The Tariff Model must be web-based and support the development of cost-reflective

tariffs and property rates.

The model must:

GMT048/25-26

• Support the calculation of tariffs for electricity, water, sanitation, solid waste

and property rates;

• Determine tariffs at municipal, customer category and consumption level;
• Support cross-subsidisation and indigent policies where applicable;
• Allow allocation of overhead, fixed and variable costs;
• Support affordability analysis;
• Produce tariff scenarios and comparative reports;
• Produce indicative monthly customer account simulations;
• Integrate with the Long-Term Financial Model;
• Utilise mSCOA-compliant budget information; and
• Minimise manual data capturing requirements.

2. Applicable standards, specifications and regulations:

2.1 Supply Chain Management (SCM) Regulations and policy

2.2 Preferential Procurement Regulations, 2022 and policy

2.3 George Supply Chain Management Policy

2.4 George Preferential Procurement Policy

3. Specification requirements:

3.1 Required Deliverables

The Successful Bidder shall provide the following deliverables:

Phase 1: Status Quo Assessment

A comprehensive assessment of the Municipality's:

• Financial position;
• Revenue base;
• Expenditure profile;
• Infrastructure status;
• Funding capacity;
• Socio-economic environment; and
• Key financial risks and opportunities.

Phase 2: Long-Term Financial Modelling

Development of the Long-Term Financial Model including:

• Financial forecasting;
• Scenario planning;
• Sustainability analysis; and
• Funding strategy evaluation.

Phase 3: Long-Term Financial Plan

GMT048/25-26

Preparation of a Long-Term Financial Plan that identifies:

• Revenue projections;
• Expenditure projections;
• Infrastructure funding requirements;
• Funding strategies;
• Financial sustainability interventions; and
• Investment and growth opportunities.

Phase 4: Implementation and Institutionalisation

Implementation of the Long-Term Financial Model and training of municipal officials

to independently operate and maintain the system.

Phase 5: Support and Continuous Improvement

Provision of annual reviews, maintenance, software updates, support services and

continuous improvement recommendations.

Phase 6: Tariff Model Implementation

Implementation and maintenance of the Tariff Model and support for annual tariff

reviews and MTREF budget processes.

• Any direct change in financial status or internal factors, other than previously

predicted, may influence the financial status and viability of the Municipality.

• Any changes in the economic and socio-economic environment, other than

previously predicted, may influence the financial status of the Municipality.

• Any changes in the revenue base or composition which may have an impact

on the financial viability of the Municipality.

• Any changes in the national or municipal priorities as previously identified.
• Any factors which impact on the ability to implement previously identified

projects; and

• Any customization and/or adaptation of the architecture or functionality of the

Ltfm.

4. Pricing requirements:

4.1 Tender prices must be in ZAR Currency (Rand).

4.2 Prices must remain fixed.

4.3 Bid prices must be Inclusive of VAT.

4.4 All tendered prices are to include cost of delivery, installation and or assembly.

4.5 All tenders must be valid for up to 90 days.

of work done full client contact details of, the periods

and the status of the projects at the time of the

submission of the bid. This must be done on the

attached MBD 17.1 form. The municipality reserves

the right to confirm the veracity of the list of projects

or assignments done by the bidder

Methodology 4. Methodology and Project Approach (15 Points)

• Understanding of the assignment;
• Proposed project approach;
• Scenario planning methodology;
• Financial modelling methodology;
• Tariff modelling methodology;
• Project implementation plan;
• Risk management approach;
• Project programme and timelines.

Assessment

Excellent response addressing all requirements in 15

detail

Good response addressing most requirements 10

Acceptable response addressing minimum 5

requirements

Inadequate response 0

Skills Transfer 5. Skills Transfer and Capacity Building Plan (15

Plan Points)

10 More than 10 years’ municipal finance experience

7 7 – 10 years municipal finance experience

5 5 – 6 years municipal finance experience

0 Less than 5 years

Project Manager (8 Points)

More than 10 years’ financial management 8

7 – 10 years 6

5 – 6 years 4

Less than 5 years 0

Technical Specialists / Financial Modellers (7

Points)

Points will be allocated for suitably qualified

personnel with experience in municipal financial

modelling, tariff modelling, infrastructure finance and

strategic financial planning.

Resource Availability

Three or more suitably qualified specialists

Two specialists 7

One specialist 5

None 3

Documentary proof in the form of CVs, qualifications 0

and professional registrations must be attached.

GMT048/25-26

Experience in 2. Company Experience in Long-Term Financial

Providing a Planning (25 Points)

Long-Term

The bidder must demonstrate successful completionFinancial Pan

of municipal Long-Term Financial Planning projects

during the last ten (10) years.

Appointment letters signed completion certificates or

reference letters must be attached.

Number of Municipal LTFP Projects Completed

8 or more projects 25

6 – 7 projects 20

4 – 5 projects 15

2 – 3 projects

1 project

5 No relevant projects

The municipality reserves the right to confirm in

writing from the respective municipalities and public

sector as well as other entity clients to confirm the

involvement of officials from the service provider in

execution of projects which resulted in the

improvement/maintenance of unqualified audit

opinions attached by the bidders.

Where a bidder or any of its officials were involved in

projects as independent contractors/JVs, the bidder

to attach the Service level agreement with the main

service provider / JV Partner as well as the final

signed audit opinions for the project they were sub-

contracted to do

Experience in 3. Experience in Municipal Tariff Modelling (20

implementing a Points)

Municipal

The bidder must demonstrate experience in theFinancial Tariff

development or implementation of municipal tariff

Model models.

Acceptable evidence includes appointment letters,

signed reference letters or completion certificates.

Number of Municipal Tariff Modelling Projects

20 5 or more projects

16 4 projects

12 3 projects

8 2 projects

GMT048/25-26

1 project 4

No relevant projects 0

The bidder to provide the name of the client, nature

of work done full client contact details of, the periods

and the status of the projects at the time of the

submission of the bid. This must be done on the

attached MBD 17.1 form. The municipality reserves

the right to confirm the veracity of the list of projects

or assignments done by the bidder

Methodology 4. Methodology and Project Approach (15 Points)

Bidders must submit a detailed methodology

describing how the project scope will be executed.

The methodology will be evaluated on:

• Understanding of the assignment;
• Proposed project approach;
• Scenario planning methodology;
• Financial modelling methodology;
• Tariff modelling methodology;
• Project implementation plan;
• Risk management approach;
• Project programme and timelines.

This schedule is compulsory to complete!

Bidders must furnish hereunder details of similar works / services, which they

have satisfactorily completed in the past. The information shall include a

description of the Works / Services, the Contract value and name of

Employer.

Employer Nature of Value of Duration and Employer

Work Work Completion Contact

Date Number

Date Signature of Tenderer

GMT048/25-26

The tender offer

I/We Mr/Mrs/Messrs ___________________________________________________

duly assigned to represent the service provider for the purpose of this tender, hereby

tender to supply all or any of the goods and/or render all or any of the services

described in the attached documents to the George Municipality on terms and

conditions stipulated in this tender and in accordance with the specifications

stipulated in the tender documents (which shall be taken as part of, and incorporated

into this tender) at the rates reflected in the Pricing Schedule.

I/we agree that this offer shall remain valid for a period of 90 days commencing from

the closing date and time of this tender.

I/we further agree that:

This tender and its acceptance shall be subject to the terms and conditions contained

in the George Municipality’s Supply Chain Management Policy;

If I/we withdraw my/our tender within the period for which I/we have agreed that the

tender shall remain open for acceptance, or fail to fulfill the contract when called

upon to do so, the George Municipality may, without prejudice to its other rights,

agree to the withdrawal of my/our tender or cancel the contract that may have been

entered into between me/us and the George Municipality and I/we will then pay to the

George Municipality any additional expense incurred by the George Municipality

having either to accept any less favorable tender or, if fresh tenders have to be

invited, the additional expenditure incurred by the invitation by the invitation of fresh

tenders and by the subsequent acceptance of any less favorable tender; the George

Municipality shall also have the right to recover such additional expenditure by set-off

against moneys which may be due or become due to me/us under this or any other

tender or contract or against any guarantee or deposit that may have been furnished

by me/us or on my/our behalf for the due fulfillment of this or any other tender or

contract and pending the ascertainment of the amount of such additional expenditure

or retain such moneys, guarantee or deposit as security for any loss the George

Municipality may sustain by reason of my/our default;

If my/our tender is accepted the acceptance may be communicated to me/us by letter

or order by certified mail or registered mail. Such posting shall be deemed to be

proper service of such notice with effect from the date of posting/dispatch of such

notice;

The law of the Republic of South Africa shall govern the contract created by the

acceptance of my/our tender and that I/we choose domicilium citandi et executandi in

the Republic of South Africa, where any and all legal notices may be served at (full

street address on this place):

Physical Address: _________________________________

GMT048/25-26

I/we furthermore confirm that I/we have satisfied myself/ourselves as to the

correctness and validity of my/our tender; that the price(s) and rate(s) tendered cover

all the work/item(s) specified in the tender documents and that the price(s) and

rate(s) cover all my/our obligations under a resulting contract and that I/we accept

that any mistakes regarding price(s) and calculations will be at my/our own risk.

I/we hereby accept full responsibility for the proper execution and fulfillment of all

obligations and conditions devolving on me/us under this agreement as the

Principal(s) liable for the due fulfillment of this contract.

I/we agree that any action arising from this contract may in all respects be instituted

against me/us and I/we hereby undertake to satisfy fully any sentence or judgement

which may be pronounced against me/us as a result of such action.

I/we declare that I/we have participation / no participation in the submission of any

other offer for the supplies/services described in the attached documents. If in the

affirmative, state name(s) of tenders involved.

Name: _________________________________

Signature: _________________________________

Date: _________________________________

This form must be completed and signed to be considered

provisionally responsive.

2.2. Preference will be given to service providers within the Republic of South Africa.

2.3. Submitted proposals need to reflect the track record of the company and proof of

experience in similar projects must be provided.

2.4. Certified copies of South African certificates from regulatory bodies in Bookkeeping,

1. Qualifications and Experience of Key Personnel 25

2. Company Experience in Long-Term Financial Planning 25

3. Experience in Municipal Tariff Modelling 20

4. Methodology and Project Approach 15

5. Skills Transfer and Capacity Building Plan 15

Total 100

Accountant CA(SA) or equivalent professional

qualification and possess municipal finance

experience.

Experience

10 More than 10 years’ municipal finance experience

7 7 – 10 years municipal finance experience

5 5 – 6 years municipal finance experience

0 Less than 5 years

Project Manager (8 Points)

Experience

More than 10 years’ financial management 8

experience

7 – 10 years 6

5 – 6 years 4

Less than 5 years 0

Technical Specialists / Financial Modellers (7

Points)

personnel with experience in municipal financial

modelling, tariff modelling, infrastructure finance and

strategic financial planning.

Two specialists 7

One specialist 5

None 3

Documentary proof in the form of CVs, qualifications 0

and professional registrations must be attached.

GMT048/25-26

Experience in 2. Company Experience in Long-Term Financial

Providing a Planning (25 Points)

projects as independent contractors/JVs, the bidder

to attach the Service level agreement with the main

service provider / JV Partner as well as the final

signed audit opinions for the project they were sub-

contracted to do

Experience in 3. Experience in Municipal Tariff Modelling (20

implementing a Points)

• “Experience of Company” means the number of similar projects in a municipal

environment that the firm has been involved with.

• “Project team” means those personnel, indicated, that is on site and/or directly

involved with the municipality and project.

• “Relevant experience” means years’ experience in a similar position in local

government as indicated, which are in line with the scope.

Witness 1 witness 2

GMT048/25-26

Past experience

This schedule is compulsory to complete!

Tender Number: GMT048/25-26

Appointment of a service provider for the

Development, implementation, and support of a

Tender Description: LONG-TERM FINANCIAL PLANNING AND TARIFF MODELLING

System for a period of three (3) years from date of

Appointment

Please note:

1. All costs MUST be included in the bid price, for rendering of the service at the

prescribed destination.

2. Bidders must submit prices for all the columns and line items.

3. Rates for material and labour are to include all costs of a Preliminary nature such as

compliance to statutory requirements such Occupational Health and Safety, Tax

compliance, etc. No separate items are scheduled for these costs.

4. Failure to adhere to points 1 to 3 will deem a bidder non-responsive.

Tender price submission

I / We (full name of Bidder)

the undersigned in my capacity

as

of the enterprise

hereby offer to George Municipality to provide the goods as described, in accordance with the

specification and conditions of contract to the entire satisfaction of the George Municipality

and subject to the conditions of tender, for the amounts indicated hereunder:

Witness 1: signature witness 2: signature

GMT048/25-26

Item Unit Rate Total Bid Price

Description Unit

No. (Excl.VAT) (Excl.VAT)

Compile a status quo assessment of the

R

1. Municipality’s current financial status and 1

key challenges.

Once-off

R

2. Developing Long-Term Financial Model 1

Once-off

R

3. Preparation of Long- Term Financial Plan 1

Once-off

Per hour

as and

when

needed

4. Support Costs for the Tool (if applicable) (Pricing R

based on

8 hours

per

month)

R

5. After implementation support: Review,

Annual

continuous improvement and maintenance

1 r

6. Implementation of Tariff Model

Once-off

Hourly

rate

Ad-hoc requests e.g. Financial Plan for a Per hour

R

7. specific capital project; special tariff/ levy as and

calculations when

needed

Sub Total

Value-Added-Tax @ 15%

TOTAL RATES (All Applicable Taxes)

Included)

GMT048/25-26

Declaration by tenderer

I / We acknowledge that I / we am / are fully acquainted with the contents of the conditions of tender of

this tender form and that I / we accept the conditions in all respects.

I / We agree that the laws of the Republic of South Africa

shall be applicable to the contract resulting from the

acceptance of *my / our tender and that I / we elect

domicillium citandi et executandi in the Republic at:

Postal Code:

I / We furthermore confirm I / we satisfied myself / ourselves as to the corrections and validity of my / our

tender: that the price quoted cover all the work items specification in the tender documents and that the

price cover all my / our obligations under a resulting contract and that I / we accept that any mistake(s)

regarding price and calculations will be at my / our risk.

Name (print) signature

Capacity date

Name of

Enterprise

Witness 1 witness 2

GMT048/25-26

Name of bidder: .....................................................................................................

Supplier database NO.: maaa ............................................

Total Rates (All Applicable Taxes Included) R

property rates while ensuring compliance with legislative requirements and municipal

policies.

1.3 Functional requirements – Long-term Financial Model

tariffs and property rates.

(Points)

1. Supports long-term financial forecasting and scenario planning

2. Illustrates the impact of capital projects on financial sustainability

20 3) Integrate tariff modelling with financial planning

15 4) Is user-friendly and suitable for municipal implementation

20 5) Provides dashboard reporting functionality

10 6) Allow municipal officials to independently maintain and update the

system

Total 100

Failure to successfully demonstrate 70% functionality scoring shall result in the bid being

regarded as non-responsive.

1. Note: functionality score and demonstation

Only bidders who obtain a minimum of 70% in the 1st stage of functionality as calculated

herein above will be evaluated further through a compulsory 2nd stage demonstration.

Bidders passing the 1st stage functionality criteria will be subjected to a 2nd stage

compulsory demonstration of their Long-Term Financial Planning Model where the

functionality of the model must be illustrated to the technical evaluation panel.

as and

when

needed

4. Support Costs for the Tool (if applicable) (Pricing R

based on

8 hours

per

month)

R

5. After implementation support: Review,

Value-Added-Tax @ 15%

TOTAL RATES (All Applicable Taxes)

Included)

GMT048/25-26

I/We Mr/Mrs/Messrs ___________________________________________________

duly assigned to represent the service provider for the purpose of this tender, hereby

tender to supply all or any of the goods and/or render all or any of the services

described in the attached documents to the George Municipality on terms and

conditions stipulated in this tender and in accordance with the specifications

stipulated in the tender documents (which shall be taken as part of, and incorporated

into this tender) at the rates reflected in the Pricing Schedule.

I/we agree that this offer shall remain valid for a period of 90 days commencing from

the closing date and time of this tender.

Inadequate response 0 Skills Transfer 5. Skills Transfer and Capacity Building Plan (15 Plan Points) Bidders must provide a detailed skills transfer plan demonstrating how municipal officials will be capacitated to independently operate and maintain the Long-Term Financial Model and Tariff Model. The plan should include

Formal training sessions;

User manuals;

Knowledge transfer workshops;

Refresher training;

Ongoing support arrangements.

B-BBEE Details: ROVIDER FOR

Development, implementation, and support of a long-

Term financial planning and tariff modeling system for a

Period of three (3) years from date of appointment

Enquiries: mrs. L maksella issued by:

York street municipality of george

George p o box 19

(044) 801 9122 george

6530

Summary for tender opening purposes

Name of bidder: .....................................................................................................

Supplier database NO.: maaa ............................................

Total Rates (All Applicable Taxes Included) R

Preferences claimed for:

B-BBEE Status Level of Contributor and Point Claimed: Level: ___________ Point Claimed: ______

Locality Status and Point Claimed: Locality: __________ Point Claimed: ______

B-BBEE certificates submitted with the tender document MUST be VALID

ORIGINAL B-BBEE CERTIFICATES or VALID CERTIFIED COPIES OF THE B-

Bbee certificates

Tender closes at 12h00 on tuesday, 18 august 2026

GMT048/25-26

Index

Page

Description

Numbers

Tenderer Contact Details 3

Advertisement 4-5

Invitation to Bid 6

Details of Tenderer 7

Details of Tendering Entity’s Bank 8

Resolution taken by the Board of Directors / Members / Partners 9

Resolution taken by the Board of Directors of a Consortium or Joint

Venture 10-11

Joint Venture Information / Agreement 12

Schedule of Proposed Sub-Contractors 13

Tender Specifications 14 – 24

Pricing Schedule 25 – 27

Past Experience 28

The Tender Offer and Acceptance 29 – 31

MBD1 – Tax Compliance Information 32 – 33

MBD4 – Declaration of Interest 34 – 37

MBD6.1 – Preference Points Claim form 38 – 44

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 45 – 46

MBD9 – Certificate of Independent Bid Determination 47 – 49

Certificate for Mu

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any and all other documents

and/or correspondence in connection with and relating to the Tender, as well as to

sign any contract, and or all documentation resulting from the award of the Tender to

the enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

et executandi for all purposes arising from this joint venture agreement and

contract with the George Municipality in respect of the project under item 1:

(Physical Address)

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

The Bidder shall list below the sub-contractors he/she proposes to employ for part(s)

of the works/goods/services.

• Formal training sessions;
• User manuals;
• Knowledge transfer workshops;
• Refresher training;
• Ongoing support arrangements.

Assessment

Comprehensive skills transfer programme 15

Adequate skills transfer programme 10

Basic skills transfer programme 5

GMT048/25-26

No skills transfer plan 0

• I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of

the firm declare that points claimed qualifies the firm for the point(s) shown and I / we

acknowledge that:

• The information furnished is true and correct.

• In the event of a contract being awarded as a result of points claimed, the bidder may

be required to furnish documentary proof to the satisfaction of the purchaser that the

claims are correct.

• If the claims are found to be incorrect, the purchaser may, in addition to any other

remedy it may have –

• recover all costs, losses or damages it has incurred or suffered as a result of that

person’s conduct; and

• cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

Signature(s) of bidder(s) date

GMT048/25-26

Pricing schedule

Tender Number: GMT048/25-26

compliance to statutory requirements such Occupational Health and Safety, Tax

compliance, etc. No separate items are scheduled for these costs.

4. Failure to adhere to points 1 to 3 will deem a bidder non-responsive.

Venture 10-11

Joint Venture Information / Agreement 12

Schedule of Proposed Sub-Contractors 13

Tender Specifications 14 – 24

Pricing Schedule 25 – 27

Past Experience 28

The Tender Offer and Acceptance 29 – 31

MBD1 – Tax Compliance Information 32 – 33

MBD4 – Declaration of Interest 34 – 37

MBD6.1 – Preference Points Claim form 38 – 44

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 45 – 46

MBD9 – Certificate of Independent Bid Determination 47 – 49

Certificate for Municipal Services 50

General Conditions of Contract 51 – 62

GMT048/25-26

several liability with parties under item 1 above for the fulfillment of the

obligations of the joint venture deriving from, and in any way connected with

the contract to be entered into with the George Municipality in respect of the

project described above under item 1.

GMT048/25-26

• Long-term revenue forecasting;
• Long-term expenditure forecasting;
• Asset and liability modelling;
• Cash flow forecasting;
• Funding and borrowing analysis;
• Financial sustainability analysis; and
• Infrastructure investment modelling.

against moneys which may be due or become due to me/us under this or any other

tender or contract or against any guarantee or deposit that may have been furnished

by me/us or on my/our behalf for the due fulfillment of this or any other tender or

contract and pending the ascertainment of the amount of such additional expenditure

or retain such moneys, guarantee or deposit as security for any loss the George

Municipality may sustain by reason of my/our default;

5.1 Quotations will be evaluated on a comparative basis, which is the reason for the

design of the tender specification and additional schedules (if applicable).

5.2 All tenders received shall be evaluated in terms of the SCM & Preferential

Procurement Policies.

5.3 Points will be awarded to tenderers who are eligible for preferences in terms of

MBD 6.1: Preference Point Claim Schedule (where preferences are granted in

respect of B-BBEE contribution).

GMT048/25-26

5.4 The terms and conditions of MBD 6.1 shall apply in all respects to the tender

evaluation process and any subsequent contract.

6. Delivery

6.1. Delivery Address: Goods must be delivered at: The George Municipality, 71 York

Street, George.

6.2. No work may occur for the Municipality without an official order.

7. Evaluation of tenders on fuctionality

7.1. The tender will be evaluated on functionality.

7.2. The evaluation criteria are contained in the document on .

7.3. A minimum score of 70% is required in order to be evaluated for price and

preference.

7.4. No tender will be regarded as an acceptable tender if it fails to achieve the

minimum qualifying score for functionality.

8. Abbreviations:

8.1 SCM – Supply Chain Management

8.2 MBD – Municipality Bidding Document

GMT048/25-26

George municipality

Functionality points claim form

General conditions

1. This form is to be used to claim the functionality points used to assess the technical

capacity of the bidder to execute the project.

2. A minimum functionality score of 70% must be achieved in both stage 1 and stage 2, in

order to qualify for further evaluation on price and preference points.

2.1. Certified copies of South African certificates from tertiary institutions in Bookkeeping,

Accounting or Auditing from credible institutions must be attached to the proposal.

Certification on the documents should not be older than three months.

2.2. Preference will be given to service providers within the Republic of South Africa.

2.3. Submitted proposals need to reflect the track record of the company and proof of

experience in similar projects must be provided.

2.4. Certified copies of South African certificates from regulatory bodies in Bookkeeping,

Accounting or Auditing from credible institutions must be attached to the proposal.

2.5. Where Evidence is required, it should be included as part of the Functionality Points

Claims Form, otherwise points claimed will be deducted/not allowed.

2.6. The functionality points for this bid are allocated as indicated in table below:

Functionality assessment (stage 1)

The assessment of the functionality will be based on the following criteria:

Evaluation Criteria Maximum Points

1. Qualifications and Experience of Key Personnel 25

2. Company Experience in Long-Term Financial Planning 25

3. Experience in Municipal Tariff Modelling 20

4. Methodology and Project Approach 15

5. Skills Transfer and Capacity Building Plan 15

Total 100

Maximum

Points

Sub-criteria Scoring

Criteria

Qualifications and Experience of Key Personnel

Capacity (25 Points)

GMT048/25-26

Project Director (10 Points)

The proposed Project Director must be a Chartered

Accountant CA(SA) or equivalent professional

qualification and possess municipal finance

experience.

Excellent response addressing all requirements in 15

detail

Good response addressing most requirements 10

Acceptable response addressing minimum 5

Comprehensive skills transfer programme 15

Adequate skills transfer programme 10

Basic skills transfer programme 5

GMT048/25-26

No skills transfer plan 0

100Total points

Functionality assessment (stage 2)

Only bidders who obtain a minimum functionality score of 70% in stage 1 will be invited to

demonstrate their proposed Long-Term Financial Model and Tariff Model. On scoring 70%

or more in the second stage evaluation, the bid will be regarded as responsive and will be

evaluated further.

Second stage evaluation weight

(Points)

1. Supports long-term financial forecasting and scenario planning

2. Illustrates the impact of capital projects on financial sustainability

20 3) Integrate tariff modelling with financial planning

15 4) Is user-friendly and suitable for municipal implementation

20 5) Provides dashboard reporting functionality

10 6) Allow municipal officials to independently maintain and update the

system

Total 100

Failure to successfully demonstrate 70% functionality scoring shall result in the bid being

regarded as non-responsive.

1. Note: functionality score and demonstation

Only bidders who obtain a minimum of 70% in the 1st stage of functionality as calculated

herein above will be evaluated further through a compulsory 2nd stage demonstration.

Bidders passing the 1st stage functionality criteria will be subjected to a 2nd stage

compulsory demonstration of their Long-Term Financial Planning Model where the

functionality of the model must be illustrated to the technical evaluation panel.

The demonstration will be scored on a percentage base in accordance with the

capability of the models to meet the requirements of the municipality, a minimum score

of 70% is required in the demonstration to be evaluated further on price and preference.

The following must be illustrated:

(i) The model must be web based.

(ii) Must provide for dashboard to compare current budget performance to the

scenarios set for the municipality.

GMT048/25-26

(iii) It must provide for input and display results of decisions in spending, revenue

raising and illustrate the impact on maintenance requirements.

(iv) It must be able to illustrate the impact of spending decisions on tariffs and future

financial results.

(v) It must illustrate ease of use and allow users with little technical or accounting

knowledge to capture information in the model.

(vi) The tariff model must be demonstrated to confirm its functionality, ease of use

and suitability for implementation at the municipality.

(vii) Must illustrate the ability to consider the financial effect of large capital projects

on tariffs and financial sustainability.

Only bidders that pass the 70% functionality scoring as well as the 70% demonstration

scoring will be evaluated further for price and preference points. Bidders that fail to meet the

minimum score will be regarded as being non-responsive.

2. General definitions

• “Experience of Company” means the number of similar projects in a municipal

environment that the firm has been involved with.

• “Project team” means those personnel, indicated, that is on site and/or directly

involved with the municipality and project.

• “Relevant experience” means years’ experience in a similar position in local

government as indicated, which are in line with the scope.

3. Declaration with regard to functionality

• I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of

the firm declare that points claimed qualifies the firm for the point(s) shown and I / we

acknowledge that:

• The information furnished is true and correct.

• In the event of a contract being awarded as a result of points claimed, the bidder may

be required to furnish documentary proof to the satisfaction of the purchaser that the

claims are correct.

• If the claims are found to be incorrect, the purchaser may, in addition to any other

remedy it may have –

• recover all costs, losses or damages it has incurred or suffered as a result of that

person’s conduct; and

• cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

Signature(s) of bidder(s) date

GMT048/25-26