Panel of skills development providers – ingquza hill local municipality (2-Year contract)

Closing date: 02 October 2026. Closing time: 12H00. Advert date: 28 August 2026. No compulsory briefing or site visit mentioned in the document.

Technical enquiries: Corporate Services, contact person M. Matubatuba, telephone 039 252 0131 (Ext 3108), email [email protected]. Supply Chain Management enquiries: contact person A. Ntongana, telephone 039 252 0131, email [email protected]. Submission address: Tender box, Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810 (Procurement Section).

Hand-deliver only to the tender box at Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810 (Procurement Section). No couriered, faxed, emailed or late submissions accepted. Closing: 02 October 2026 at 12H00. Sealed envelope endorsed with bid number IHLM/27/2026-27/ADMIN and description. Use original bid document; do not retype, disassemble or insert pages. Initial every page. Returnable forms (all must be completed, signed and submitted): MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Certificate Requirements), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 3.3 (Pricing Schedule and Specification), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Additional mandatory attachments: valid CSD proof of registration, QCTO/SETA accreditation certificate and letter specifying areas of accreditation, valid SARS TCS PIN printout, signed letter confirming no undisputed municipal accounts overdue >30 days and no written notice of failed performance, detailed company profile with at least two signed reference letters on client letterhead, CVs and certified qualifications of facilitators/assessors/moderators with minimum 3 years' experience, proof of accreditation as facilitator, assessor and moderator with relevant SETA.

Two-stage evaluation. Stage 1: Functionality (100 points) — minimum 70 points required to proceed. Functionality breakdown: Adequacy and quality of proposed work plan and methodology (40 points); Expertise and capacity of facilitators, assessors and moderators (20 points) — CVs, certified qualifications, accreditation statements as facilitator (5), assessor (5), moderator (5), minimum 3 years' experience; Overall performance on previous contracts of similar nature (40 points) — traceable references: 3 reference letters with appointment letters = 10 points, 6 = 15 points, 8+ = 15 points (appointment letters verified). Stage 2: Price and Specific Goals (80/20 system). Price = 80 points. Specific Goals = 20 points allocated as: Owned by black youth (18-35) = 5 points; Owned by black women = 8 points; Owned by black people with disabilities = 3 points; Owned by black people = 4 points. Proof required: CSD registration report/ID copy for ownership claims; letter from authorised medical practitioner or SASSA for disability. Tender validity: 90 days from closing date.

Scope: Establish a panel of Skills Development Providers for two years to deliver training to municipal officials, councillors, community members and stakeholders as needed, aligned to the Workplace Skills Plan (WSP) and Skills Audit across all directorates (Corporate Services, Budget & Treasury, Office of the Municipal Manager, Technical Services, Community Services, Development Planning Services Unit). Providers must quote per training intervention for courses they are accredited for. Minimum requirements: at least 5 years' experience training in a municipal environment; extensive experience implementing the Skills Development Act, Skills Development Levies Act and National Skills Strategy; accreditation with QCTO and/or relevant SETA (LGSETA, CETA, MICT SETA, SERVICES SETA, ETDP SETA, etc.) with potential for further accreditation; for MFMA courses, registration with National Treasury on Competency Levels; for non-NQF aligned courses, accreditation certificate from relevant institution; ability to provide SETA-verified training venue if required. Submission requirements: detailed company profile with minimum two signed reference letters on client letterhead, field of expertise, staff resources, proven training track record, office locations, recent projects; proposed methodology; accreditation certificates and SETA letter specifying areas of accreditation; CVs and certified qualifications of facilitators, assessors, moderators (minimum 3 years' experience); proof of accreditation as facilitator, assessor, moderator with relevant SETA. Deliverables: project plan with timeframes and cost per programme; course content aligned to SAQA unit standards/qualifications; participant learner guides, portfolios of evidence, handouts, stationery; training facilities, meals and logistics if venue is provider's; close-out report after each training; evaluation by municipality after each intervention.

Bidders must submit a proposed methodology: detailed narrative of how the service provider will execute the task upon receiving appointment letter/order, including timeframes and project plan (step-by-step implementation programme with clear timelines and dates). Methodology evaluated under functionality for 40 points (adequacy and quality of work plan and methodology). Project implementation plan and methodology also scored separately in the detailed functionality table (40 points).

Minimum 5 years' municipal training experience required. Company experience evaluated via traceable references: minimum 3 completed projects in relevant field; 3 reference letters with appointment letters = 10 points, 6 = 15 points, 8+ = 15 points (appointment letters verified). Facilitators, assessors, moderators must have minimum 3 years' experience in leading similar projects; CVs and certified qualifications required; accreditation statements as facilitator, assessor, moderator with relevant SETA required. Company must demonstrate extensive experience implementing Skills Development Act, Skills Development Levies Act and National Skills Strategy.

Quality requirements: training providers must be accredited with QCTO and/or relevant SETA; accreditation statements must specify SAQA US ID/qualification; course content/curriculum must align to registered SAQA unit standards or qualifications; facilitators, assessors and moderators must hold relevant SETA accreditation and have minimum 3 years' experience; provider must supply participant learner guides, portfolios of evidence, handouts and stationery; municipality evaluates providers after each training intervention; close-out report required after each training; GCC inspection and testing clauses apply (supplier bears cost of failed inspections).

Pricing schedule MBD 3.1 (firm prices) and MBD 3.3 (pricing schedule and specification) to be completed. All prices inclusive of VAT, customs/excise duty, all applicable taxes, transport, overheads, accommodation and all execution costs. Prices final and binding. Separate pricing schedule required if different delivery points influence pricing. Bidders must indicate expected delivery/implementation dates. Total bid price (inclusive of VAT and all charges) to be stated on MBD 2.2 Tender Offer. Payment within 30 days of invoice and delivery note per MBD 7.1 Part 2.

Pricing: firm prices only (no price variation clauses). All prices must include VAT, customs/excise duty, all applicable taxes, transport, overheads, accommodation and all costs for execution. Prices are final and binding. Bidders must indicate expected delivery/implementation dates. Total bid price inclusive of VAT and all charges to be stated on MBD 2.2 Tender Offer. Payment terms: municipality undertakes to pay within 30 days of receipt of invoice accompanied by delivery note (per MBD 7.1 Part 2). No performance bond, guarantee or insurance requirement stated. Tender validity: 90 days from closing date.

Mandatory compliance documents: valid CSD registration; valid SARS TCS PIN printout or tax clearance certificate (original, valid on closing date; certified copies not accepted); QCTO/SETA accreditation certificate and letter specifying areas of accreditation; signed letter confirming no undisputed municipal accounts overdue >30 days and no written notice of failed performance; completed and signed MBD 1–9 declarations; proof of company registration (CIPC CM29, CK1/CK2, partnership agreement, NPO certificate, or certified ID for sole proprietor); resolution/power of attorney authorising signatory; up-to-date municipal account not older than 3 months or proof of arrangements/affidavit. Eligibility: no director/shareholder in service of the state; not listed on National Treasury Database of Restricted Suppliers or Register of Tender Defaulters; no conviction for fraud/corruption in past 5 years; no contract terminated for non-performance in past 5 years; no municipal rates/taxes in arrears >3 months. Foreign suppliers must complete pre-award questionnaire (MBD 1 Part B:3). Specific Goals claims require supporting documentation as per MBD 6.1.

Contract governed by General Conditions of Contract (GCC) and any Special Conditions of Contract. Key clauses: definitions, application, standards, use of contract documents and inspection, patent rights, performance security (successful bidder must furnish performance security of specified amount within 30 days of award notification), payment within 30 days of invoice and delivery note, contract amendments, assignment and subcontracting restrictions, delays and penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing law (South African law), notices, taxes and duties, NIPP, prohibition of restrictive practices. Contract form MBD 7.1 to be signed in duplicate by successful bidder and municipality. Tender offer irrevocable for 90 days from closing date. Withdrawal after closing only with municipality's written permission; unauthorised withdrawal renders bidder liable for additional expenses incurred by municipality.

Functionality (Stage 1, 100 points, minimum 70 to proceed): Work plan and methodology (40); Facilitator/assessor/moderator expertise and capacity (20) — CVs, qualifications, SETA accreditation statements, 3 years' experience; Previous contract performance (40) — traceable references with appointment letters (3 projects = 10 pts, 6 = 15 pts, 8+ = 15 pts). Price and Specific Goals (Stage 2, 80/20): Price 80 points; Specific Goals 20 points (black youth 5, black women 8, black disabled 3, black ownership 4).