Transport of 64 mini‑bus taxis for the employment and career exhibition fair at flagstaff town hall

Closing date and time: 21 October 2026 at 12:00

• Submission: hand delivery to tender box at 135 Main Street, Flagstaff, 4810

Event date: 23 October 2026

• Employment and Career Exhibition Fair at Flagstaff Town Hall (transport service to be rendered)

Tender validity period: 90 days after closing date

No compulsory briefing or site visit stated in document

Advert date: 13 October 2026

Technical enquiries

• Contact: A Mosha
• Department: MM's Office
• Telephone: 039 252 0131
• Email: [email protected]

Supply Chain Management enquiries

• Contact: A Ntongana
• Telephone: 039 252 0131
• Email: [email protected]

Submission address

• Tender box: 135 Main Street, Flagstaff, 4810

Service delivery address

• Flagstaff Town Hall, Flagstaff

Submission method: hand delivery to tender box only

• Address: 135 Main Street, Flagstaff, 4810 (Municipal Reception)
• Closing: 21 October 2026 at 12:00
• Packaging: sealed envelope endorsed with bid number (IHLM/65/2026-27/MM's) and tender description
• No late, couriered, faxed or emailed submissions accepted under any circumstances
• Tender document must not be reproduced, disassembled, altered, or have pages inserted
• Initial each and every page of the submission

Returnable forms required:

• MBD 1 (Invitation to Bid): completed bidder and contact details, signed as offer cover page
• MBD 3.1 (Pricing Schedule – Firm Prices): firm pricing for all 32 ward routes
• MBD 4 (Declaration of Interest): discloses state employment and relationships with evaluators
• MBD 6.1 (Preference Points Claim): claims specific goals points under 80/20 system
• MBD 7.1 (Contract Form – Purchase of Goods/Works): written contract to be signed by successful bidder
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no restrictions, fraud convictions, or contract terminations
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price-fixing with competitors

Disqualification risks:

• Unsigned or omitted returnable forms
• Late submission
• Submission by courier, fax, or email
• Reproduced or altered tender documentation
• Failure to initial all pages

Preference point system: 80/20 (Price 80 points, Specific Goals 20 points)

• Applicable threshold: up to R50 million

Price evaluation: 80 points

• Scored on relative basis against lowest acceptable tender

Specific Goals: 20 points total

• Owned by black people who are youth (18-35 years): 6 points
• Owned by black people who are women: 6 points
• Owned by black people living with disability: 2 points
• Owned by black people: 6 points

Verification documents for specific goals:

• CSD registration report and certified ID copy of owner/director for all claims
• Letter from medical practitioner for disability claim

Minimum qualifying requirements (pre-qualification):

• Valid CSD registration
• Valid SARS Tax Compliance Status (TCS) PIN
• No undisputed municipal accounts overdue by more than 30 days (signed letter with proof)
• Taxi owner with membership in recognised Taxi Association (proof required)
• Not in service of the state
• Not listed on National Treasury's Database of Restricted Suppliers or Register of Tender Defaulters
• No fraud or corruption convictions in past five years
• No contracts terminated for non-performance in past five years
• No abuse of SCM system

Note: Failure to submit proof for specific goals means no preference points claimed; bid still evaluated on price only. Municipality may require substantiation of any preference claim at any time. Fraudulent claims may result in disqualification, contract cancellation, restriction from public sector business for up to 10 years, and criminal prosecution.

Scope: supply of transport services for Employment and Career Exhibition Fair on 23 October 2026

• 64 mini bus taxis from 32 wards to Flagstaff Town Hall

Vehicle specification: 15-seater taxis

• Quantity: 2 taxis per ward (64 taxis total)
• Capacity: 30 people per ward route

Ward coverage (32 route groupings):

Ward 1: Thembukazi, Mtshiso, Dlongothi, Mangwanguleni, NgakwaGosa, Manqilo

Ward 2: Hlababomvu, Ntontela, Ngcengce

Ward 3: Velgrosi, Mantlaneni

Ward 4: Mbayi, Nozayi, Mmangweni

Ward 5: Mneketshe, Mcelu, Gxeleshe

Ward 6: Flagstaff Town, Mtwaku, Gabajana

Ward 7: Manyengele, Sikitini, Bisi, Plangweni

Ward 8: Xopozo, Mhlanga

Ward 9: Balasi, Ndudeni, Flagstaff Town

Ward 10: Mzenge, Mangquzu, Fama, Kwa-Zulu

Ward 11: Bhodweni, Mxhokozweni, Sichwentsa, Hlwahlwazi

Ward 12: Buhlanyanga, Mpoza, Lubala, Bhukazi

Ward 13: Xurana, Lumayini

Ward 14: Ngobozana

Ward 15: Sichwe, Malizole, Lusikisiki Town

Ward 16: Malangeni, Mgezwa

Ward 17: Lusikisiki College, Palmerton

Ward 18: Quakeni, Bazana

Ward 19: France, Lusikisiki Town

Ward 20: Hombe

Ward 21: Mcobothini

Ward 22: Goso Forestry, Velem

Ward 23: Role, Lambasi, Mbotyi

Ward 24: Njombela, Matheko, Ntlamvukazi

Ward 25: Ntusi, Zitha, Mgwedlweni, Babani via Mtontsasa

Ward 26: Mathambo, Babane, Dolopini

Ward 27: Vlei, Mqhume, Ndaliso

Ward 28: Mbono, Mketengeni, Tauka

Ward 29: Maqilo, Lower Mzenge, Upper Qoqo

Ward 30: Luphandlase, Twazi, Marashu

Ward 31: Bhungeni, Xopozo

Ward 32: Ntusi, Zwelibongile, Flanky

Bidder must be taxi owner and belong to recognised Taxi Association (proof required)

Bidder must be taxi owner with proof of membership in recognised Taxi Association. No minimum years of experience stated. No key personnel qualifications specified beyond taxi ownership and association membership.

Firm prices only on MBD 3.1; all prices inclusive of VAT (15%), all taxes, duties, levies, and full execution costs. Final and binding. Separate schedule per delivery point if pricing varies by location.

Pricing format: firm prices only on MBD 3.1 Pricing Schedule

• Non-firm prices and prices subject to exchange-rate variations rejected
• All prices inclusive of VAT (15%) and all applicable taxes, duties, levies
• All prices must include all expenses, disbursements, costs (transport, overheads, accommodation, etc.)
• Prices final and binding; bidder bears risk of calculation errors

Pricing structure: 32 line items

• Each ward: 2 taxis × 15-seater × 30 people
• Columns: unit price and amount per ward
• Sub-total, VAT (15%), grand total

Payment terms: within 30 days after receipt of invoice accompanied by delivery note

Bid security: none stated

Retention: none stated

Insurance/bonds/guarantees: none stated

Financial capacity: no minimum turnover stated

CSD registration: mandatory valid proof required

• CSD number must be provided where no TCS available

Tax compliance: valid SARS Tax Compliance Status (TCS) PIN printout required

• Alternative: original Tax Clearance Certificate (TCC 001) valid for one year
• Certified copies of TCC not acceptable
• Foreign bidders: complete pre-award questionnaire (Part B:3 of MBD 1); no TCS required if no RSA presence, branch, permanent establishment, income source, or tax liability

B-BBEE / Specific Goals: 20 points available under 80/20 system

• No minimum B-BBEE level threshold for bid submission
• Points claimed require verification documents at submission

CIDB: not applicable (services, not construction)

CIPC: company registration number required on MBD 1

Professional registrations: not applicable

Local content: not specified

Other mandatory requirements:

• Signed letter confirming no undisputed municipal accounts overdue by more than 30 days, with proof
• Proof of taxi ownership and membership in recognised Taxi Association
• Directors/shareholders not in service of the state
• Not listed on Register of Tender Defaulters or Database of Restricted Suppliers
• No fraud/corruption convictions in past five years
• No contract terminations for non-performance in past five years

Specific goals points (20 total): black youth-owned (18-35 years) 6 points; black women-owned 6 points; black people with disability-owned 2 points; black-owned 6 points. Verification: CSD registration report and certified ID copy of owner/director for all claims; medical practitioner letter for disability claim.

Tender validity: 90 days after closing date.

Municipality reserves right to reject any or all bids; lowest bid not automatically accepted. No bids from state employees, Tender Defaulters Register listed persons, SCM abusers, or previous non-performers. Original bid documentation only; SCM Policy applies throughout. Municipality may extend tender period via press or website notice.

Mandatory: taxi owner with Taxi Association membership proof. All MBD forms (1, 3.1, 4, 6.1, 7.1, 8, 9) completed and signed. CSD proof, SARS TCS PIN, no overdue municipal accounts letter with proof. Site meetings compulsory only if reflected on advert.

80/20 preference point system: Price 80 points, Specific Goals 20 points. Specific goals: black youth-owned (18-35 years) 6 points; black women-owned 6 points; black people with disability-owned 2 points; black-owned 6 points. Failure to submit verification documents means no preference points claimed. Municipality may substantiate claims at any time; fraudulent claims lead to disqualification, cancellation, restriction up to 10 years, and criminal prosecution.