Installation of exhibition dry walling (carpentry skills) at iziko national gallery

Iziko Museums of South Africa is a schedule 3A public entity and non-profit organisation, partly subsidised by the National Department of Sport, Arts & Culture, bringing together 11 national museums and a Social History Centre in the Western Cape. It operates under the Cultural Institutions Act, 1998 and the Public Finance Management Act, 1999.

The procurement is for the supply, delivery and installation of temporary exhibition dry walls for the Exhibition MTN UJ at the Iziko South African National Gallery. The work includes structural framing, cladding, ceiling, finishes, transportation, complete installation, and deinstallation in June 2027. The successful supplier must take final site measurements upon appointment and verify all dimensions prior to fabrication. Refer to Annexure A for drawings, specifications, finishes and installation requirements.

Site visit and briefing: 15 October 2026 at 11:30, at Iziko South African Museum, 25 Queen Victoria Street, Cape Town. Attendance is compulsory.

Closing date and time: 26 October 2026 at 11:00.

Onsite installation: 26–30 October 2026.

Deinstallation: June 2027.

A compulsory site visit and briefing will be held on 15 October 2026 at 11:30 at Iziko South African Museum, 25 Queen Victoria Street, Cape Town. The appointed supplier is responsible for taking correct measurements and dimensions prior to installation, verifying building features that may affect installation, and notifying the client of any discrepancies.

Attention: Noleen Donson

Technical enquiries:

• Contact: Nkosingiphile Mazibuko

• Email: [email protected]

• Contact: Amogelang Maledu

• Email: [email protected]

Submission emails:

• [email protected]
• [email protected]

Site address:

Iziko South African Museum

25 Queen Victoria Street

Cape Town, 8001

Submission method: email

Submission emails: [email protected] and [email protected]

Closing time: 26 October 2026 at 11:00

Returnable documents (all must be completed, signed and submitted):

• Completed RFQ submission (all pages filled in where applicable)
• SBD 4 (Bidder's Disclosure): discloses employment by an organ of state, relationships with procuring institution staff, and interests in other CSD-registered companies; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points under the 80/20 system.
• Annexure A: all pages must be signed, confirming review of drawings and specifications and that the quotation covers all required works.
• Annexure B: completed Occupational Health and Safety document.
• Full, current CSD report (not older than the publication date of this advertisement) showing active and compliant tax status.
• Valid SARS Tax Compliance Status (TCS) PIN and Income Tax Reference Number.
• Valid B-BBEE certificate or sworn affidavit.
• Detailed pricing structure (cost schedule inclusive of VAT).
• Portfolio with at least two comparable projects completed within the past ten years, including pictures, descriptions, completion dates, and client contact details.

Disqualification risks:

• Any returnable document omitted or incomplete.
• Submission after the closing date and time.
• Supplier not registered on CSD or with non-compliant tax status.
• Any alterations to the tender document other than filling in bidder details and tender price.
• Failure to disclose all CSD-registered active companies linked to directors.
• Bidder listed on the Register of Tender Defaulters or List of Restricted Suppliers.

Returnable documents include: full current CSD report, valid SARS TCS PIN and Income Tax Reference Number, detailed pricing structure, valid B-BBEE certificate or sworn affidavit, SBD 6.1 (Preference Points Claim Form), SBD 4 (Bidder's Disclosure), completed RFQ submission, completed Annexure B (OHS document), portfolio with at least two comparable projects completed within the past ten years, and all pages of Annexure A signed. Failure to supply any of these may lead to the quote not being considered.

Evaluation approach: best value, not lowest price.

Stages:

1. Mandatory administrative and functionality criteria must be met to qualify for final evaluation.
2. Responsive proposals evaluated on Price and Preference Points using the 80/20 preference point system (Preferential Procurement Regulations, 2022).

Points allocation:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Specific goals (B-BBEE ownership):

• 50% or more black ownership: 20 points
• Less than 50% black ownership: 10 points
• 0% black ownership: 0 points

Award discretion:

• Contract awarded at Iziko's sole discretion; Iziko not obliged to award to any bidder.
• Iziko may consider risk of fruitless and wasteful expenditure, abnormally low bids, material irregularities.
• Iziko may reject bids from bidders in litigation with Iziko or with poor past performance on Iziko projects.

Scope: Supply, delivery and installation of custom exhibition dry walls for the Exhibition MTN UJ at the Iziko South African National Gallery.

Work includes:

• Structural framing, cladding construction, ceiling/top, finishes and complete installation.
• Material transportation to site.
• Final site measurements and verification of all dimensions prior to fabrication.
• Seamless integration of new wall finishes with adjacent existing walls.
• Finishing and painting to specified exhibition colours.
• Deinstallation in June 2027, including removal of rubble and floor restoration if needed.

Deliverables:

• Shop drawings (if required)
• On-site setting out and construction of all exhibition drywall partitions
• Final snagging and adjustments
• Removal of all packaging and waste from site

Working hours: 08:00–16:00, Monday to Friday. Work outside these hours requires prior written approval from Iziko and must be included in the cost schedule.

Site: Iziko South African Museum, 25 Queen Victoria Street, Cape Town.

Refer to Annexure A for drawings, specifications, finishes and installation requirements.

All works must be undertaken during Iziko's regulated working hours (08:00–16:00, Monday to Friday). Work outside these hours requires prior written approval from Iziko and must be accounted for in the cost schedule. The supplier must transport all components to site, implement dust protection and dust control measures, comply with OHS legislation and Iziko regulations, assemble and install dry walls and additional elements, provide all fixings and hardware, ensure the installation is level, secure and stable, protect existing museum finishes and flooring, and remove all packaging and waste on completion.

Bidders must demonstrate proven experience in the supply and installation of high-quality drywalling. Evidence of at least five comparable projects completed within the past five years is required. Additionally, a portfolio with at least two comparable projects completed within the past ten years must be submitted, including pictures, descriptions, completion dates, and client contact details.

A detailed cost schedule inclusive of VAT, any disbursements, production costs and overtime must be provided. The schedule must cover: shop drawings and final site measurements; supply and installation of exhibition drywalls including structural framing, ceiling, seamless wall finish and painting; transportation and delivery to Iziko South African National Gallery; installation on site including all fixings, assembly, levelling, dust protection, OHS compliance, protection of existing finishes, snagging and commissioning; removal of all packaging, waste and site clean-up; deinstallation in June 2027; and a Health and Safety File (quantity 1). No variation after award is permitted.

Pricing format: Detailed cost schedule inclusive of VAT, any disbursements, production costs, escalations and overtime. No variation after award.

Pricing schedule items (all for the full job as outlined in the RFQ and Annexure A):

• Shop drawings, final site measurements, and site visits by Project Lead/Account Manager for sign-offs and meetings.
• Supply and installation of exhibition drywalls, including structural framing, ceiling, seamless wall finish and painting.
• Transportation and delivery to Iziko South African National Gallery, including safe packaging, transport, delivery and handling.
• Installation on site, including all fixings, assembly, levelling, dust protection, OHS compliance, protection of existing finishes, snagging and commissioning.
• Removal of all packaging, waste and site clean-up.
• Deinstallation in June 2027.
• Health and Safety File (quantity: 1).

Validity period: Quotations must remain valid for at least 60 days from the closing date.

CSD registration: Full, current CSD report required, not older than the publication date of this advertisement, showing active and compliant tax status and CSD MAAA number.

Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN and Income Tax Reference Number required.

B-BBEE: Valid B-BBEE certificate or sworn affidavit required to determine status level and claim preference points.

OHS: Compliance with all applicable OHS legislation and Iziko health, safety, security and site regulations. Annexure B (OHS document) must be completed.

Experience: Proven experience in supply and installation of high-quality drywalling; evidence of at least five comparable projects completed within the past five years, and a portfolio with at least two comparable projects completed within the past ten years (pictures, descriptions, completion dates, client contact details).

Integrity: Bidder must not appear on the Register of Tender Defaulters or List of Restricted Suppliers; no director, partner, member or controlling person may have been convicted of fraud or corruption within the last five years; no conflict of interest or association with other tendering entities.

A valid B-BBEE certificate or sworn affidavit is required to determine the service provider's status level and to claim preference points. Specific goals for this tender are based on black ownership: 50% or more black ownership earns 20 points, less than 50% earns 10 points, and 0% earns 0 points. Evidence required includes proof of B-BBEE certificate, company registration certification via CSD report, and identification documentation.

The supplier must comply with all applicable OHS legislation and adhere to Iziko's health, safety, security and site regulations while on site. The bidder will be requested to provide documentation if successful. Annexure B (Occupational Health and Safety document) must be completed and submitted with the bid. Dust protection and dust control measures must be implemented throughout installation to protect the museum environment, collections and adjacent exhibition spaces.

The proposal and appended documentation form the basis for a formal contract to be negotiated and concluded between Iziko and the preferred service provider. A mere offer and acceptance does not constitute a formal contract.

The lowest or only quotation will not necessarily be accepted. Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the decision to seek these services at any time. Iziko may consider the risk of fruitless and wasteful expenditure, abnormally low bids, and material irregularities. Iziko may refuse to consider bids from bidders currently in litigation with Iziko, and may not award to bidders with a proven poor record of accomplishment on previous Iziko projects or based on referee reports.

Iziko promotes best value in award decisions, considering expertise, experience, technical proposal and organisational capacity, not just lowest price.