Supply chain management supplier and stakeholder relationship management training for 24 delegates over four days

• Advertisement: 09 October 2026
• Closing: 16 October 2026 at 10:00
• Compulsory briefing meeting: none applicable
• Quotation validity: 30 days from the closing date

No compulsory briefing meeting applies to this RFQ.

Procurement enquiries

• Email: [email protected]

Technical enquiries

• Contact: Ms Zandile Dlamini
• Email: [email protected]
• Written enquiries only

General

• Telephone: +27 11 779 0200

Submission address

Sandton Library Offices

Nelson Mandela Square

West Street, Sandton

Johannesburg, 2000

Postal address

P.O. Box 7776

Johannesburg

South Africa

Submission method

• Sealed envelope placed in the bid/tender box at Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.
• The envelope must show the quotation description, the reference number, the closing time and the due date.
• Addressed to: The Accounting Officer, Johannesburg Tourism Company.
• Quotations are opened at that address at the stated closing time.
• Late submissions are not received or accepted.

Returnable documents (all completed and signed)

• Pricing schedule (MBD 3.3).
• MBD 4 — Declaration of Interest: discloses whether any director, trustee, shareholder or member is employed by the state or connected to anyone evaluating or adjudicating the bid.
• MBD 6.1 — Preference Points Claim: claims the specific-goal points under the 80/20 system.
• MBD 8 — Declaration of Bidder's Past Supply Chain Management Practices: declares any abuse of an SCM system, fraud or corruption conviction, or public-sector contract terminated for non-performance in the past five years.
• MBD 9 — Certificate of Independent Bid Determination: certifies the price was set independently, without contact with competing bidders.
• Declaration on State of Municipal Accounts.
• CSD report for the bidder, not older than 3 months.
• Municipal accounts for the bidder and every director, not older than 3 months and not more than 90 days in arrears, or a valid lease agreement or sworn affidavit.

Disqualification risks

• No proof of LGSETA/ETQA accreditation attached.
• Any pricing schedule item left unquoted — the offer is treated as incomplete and non-responsive.
• A false declaration on any MBD form — automatic disqualification.
• Correction fluid used on a price; corrections must be made in ink and initialled.
• Quotations received after the closing time.

Submission

• Quotations are received on the closing date and time shown.
• Enclose the quotation in a sealed envelope showing the quotation description, the reference number, the closing time and the due date.
• Address it to The Accounting Officer, Johannesburg Tourism Company.
• Deposit it in the bid/tender box at Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.
• Quotations are opened at that address at the stated time.
• Late submissions are not received or accepted.

System: 80/20 preference point system (Preferential Procurement Regulations, 2022).

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• No minimum functionality score or minimum qualifying score is set; bids are scored on price and specific goals only.

Price scoring

• Formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Specific goals (5 points each, maximum 20)

• Business owned by 51% or more Black people — verified by CSD, valid B-BBEE certificate or sworn affidavit, ID copy of the owner(s) and shareholder's certificate.
• Business owned by 51% or more women — same verification.
• Business located within the City of Johannesburg Metropolitan Municipality — verified by CSD plus municipal accounts or a letter from the ward councillor confirming the business address.
• SMME (EME or QSE) — verified by CSD and a valid B-BBEE certificate or sworn affidavit.
• Points not claimed with the required proof at submission are forfeited.

Pre-qualification checked before scoring

• LGSETA/ETQA accreditation.
• All pricing schedule items quoted.
• Compliant tax status on the CSD.
• Municipal accounts not more than 90 days in arrears.
• Directors and principal members not in the service of the state.
• Bidder and its directors not on the National Treasury's Restricted Suppliers database.

Purpose

• Face-to-face training for Johannesburg Tourism Company SCM practitioners and end users on Supply Chain Management Supplier and Stakeholder Relationship Management.
• The provider must be qualified, experienced and accredited.
• Focus: identifying key stakeholders and managing relationships within the procurement process.

Delivery

• Two days of in-person training per session, two sessions, four days in total.
• Delegates: 24, split into two groups of 12, each group trained over two days.
• The purpose section refers to twenty-six (24) officials; the pricing schedule specifies 24 delegates.

Course content

• The buyer/supplier relationship and the skills needed to manage supplier relationships.
• Supply models for assessing the relationship with a particular supplier, based on the supply relationship, the organisation's offering, competition and collaboration, and stakeholder impact on purchasing decisions.
• The role and importance of strategic supplier relationship management (SRM) with international suppliers.
• The SRM team's responsibilities.
• Cross-functional involvement in SRM, including the roles of seven disciplines.
• Management practices for implementing SRM, and practices to avoid during a contract.
• Contract types matched to positions on the buyer/supplier continuum.

Context the provider must cover

• Local government procurement legislation: MFMA, PPPFA, MFMA circulars and practice notes.
• Legislative changes and how they apply to local government operations.
• Case law affecting public sector procurement at local government level.
• The Johannesburg Tourism Company SCM policy (available on request).
• A full question-and-answer session at the end of each session.

Outcomes

• Practical insight into managing the relationship between the client, suppliers and other stakeholders, with emphasis on the blind spots officials should watch for.

Quality assurance

• Progress reports to the appointed JTC official at agreed intervals, plus feedback from trainees.
• All work must be approved by the appointed official.

The provider must be qualified, experienced and accredited, with LGSETA/ETQA accreditation proof attached to the bid; without it the bid is disqualified. Training is aimed at SCM practitioners and end users. No minimum number of years of experience or reference projects is specified.

Quality assurance

• Progress reports to the appointed JTC official at agreed intervals.
• Feedback from the targeted trainees.
• All work must be approved by the appointed official.

Pricing schedule

• Price the training for 24 delegates: 12 per group over two days, and the remaining 12 officials over another two days.
• Show a sub-total, VAT at 15% (if applicable) and a total inclusive of VAT.
• Every item must be priced; failure to do so renders the offer non-responsive as an incomplete offer.

Pricing format

• Quote a sub-total, VAT at 15% (if applicable) and a total inclusive of VAT.
• Every item in the pricing schedule must be priced; an incomplete schedule is non-responsive.
• Prices in South African rand, inclusive of VAT and delivery charges; suppliers not registered for VAT are treated as non-VAT vendors.
• Prices must be firm; no increases or adjustments will be considered, apart from statutory changes such as VAT and customs or excise levies.
• MBD 3.3 (Professional Services) requires a ceiling price covering all phases and all applicable taxes, hourly and daily rates for each person involved, cost per phase, man-days, and travel and other expenses at actual cost with supporting proof.

Payment and cash flow

• No upfront payments; the successful bidder must fund the service from its own cash flow.
• All purchases are made by purchase order; no service may be rendered before an official purchase order has been issued and accepted.
• Certified invoices are rendered against the agreed rates.

Other financial conditions

• The quotation remains open for acceptance for 30 days from the date of lodging.
• Where prices depend on the exchange rate, forward exchange rate cover must be taken out within 14 days of the order and proof submitted with the invoice; otherwise the price adjustment is refused and the contract may be cancelled.
• Price corrections must be made in ink and initialled; correction fluid on any price invalidates the item or the whole quotation.

Mandatory eligibility

• Accredited with LGSETA/ETQA; proof must be attached or the bid is disqualified.
• Registered on the National Treasury Central Supplier Database; the CSD number is compulsory on the entity details form.
• CSD report not older than 3 months.
• Compliant tax status on the CSD; a valid SARS Tax Clearance Certificate is required before award.
• CIPC registration number, income tax number and VAT reference number must be supplied on the entity details form.

B-BBEE and preference evidence

• A valid B-BBEE certificate or a sworn affidavit is required to claim the specific-goal points.
• Supporting documents: CSD record, ID copy of the owner(s) and shareholder's certificate for ownership claims; municipal accounts or a ward councillor letter for the Johannesburg location claim.

Municipal accounts

• Bidder and all directors: accounts not older than 3 months and not more than 90 days in arrears, or a valid lease agreement or sworn affidavit; if in arrears, proof of acknowledgement of debt must be provided.

Conditions of award

• Directors and principal members must not be in the service of the state.
• The bidder and its directors must not appear on the National Treasury's Restricted Suppliers database.

Preference points for specific goals under the Preferential Procurement Regulations, 2022 — 20 of the 100 points, at 5 points each:

• SMME (EME or QSE).
• Business located within the City of Johannesburg Metropolitan Municipality.
• Business owned by at least 51% Black people.
• Business owned by at least 51% women.

Verification: CSD record, valid B-BBEE certificate or sworn affidavit, ID copy of the owner(s) and shareholder's certificate for ownership claims, and municipal accounts or a ward councillor letter for the location claim. Points not claimed with proof at submission are forfeited.

Conditions of award

• Compliant tax status on the CSD.
• Municipal accounts for the company and all directors not older than 90 days and not more than 90 days in arrears, or a valid lease agreement or sworn affidavit; if in arrears, proof of acknowledgement of debt must be provided.
• Directors and principal members must not be in the service of the state.
• The bidder and its directors must not appear on the National Treasury's Restricted Suppliers database.

Contract conditions

• No contract may be awarded to a bidder that has not submitted a valid SARS Tax Clearance Certificate confirming its taxes are in order, or proof of a suitable arrangement with SARS.
• Copyright in any document produced, and patent rights or ownership in any plant, machinery, system or process designed by the trainer during the service, vest in Johannesburg Tourism Company.
• Where prices depend on the exchange rate, the successful bidder must take out forward exchange rate cover to protect JTC against rate variations and provide proof within 14 days of the order; if the proof is not submitted with the invoice, the price adjustment is refused and the contract may be cancelled.

Conditions of quotation

• The lowest price or any quotation will not necessarily be accepted; JTC may accept the whole or any portion of a quotation and may cancel and re-issue the quotation.
• Quotations remain open for acceptance for 30 days from the date of lodging.
• No price increases or adjustments will be considered; prices must be firm, subject only to statutory changes such as VAT and customs or excise levies.
• Prices in South African rand, inclusive of VAT and delivery charges; suppliers not registered for VAT are treated as non-VAT vendors.
• No upfront payments; bidders must have sufficient cash flow to fund the service.
• All purchases are made by purchase order; no service may be rendered before an official purchase order has been issued and accepted.
• Vendors must be registered on the Central Supplier Database.
• Quantities are estimates; JTC may increase or reduce them within the threshold in its SCM Policy.
• Orders must be executed strictly to the accepted specification and within the quoted delivery period.
• Price corrections must be made in ink and initialled; correction fluid invalidates the item or the whole quotation.
• Prices and details must be legible to be considered for adjudication.
• The successful bidder supplies the labour for off-loading and delivery.
• The vendor number must be recorded on the cover page where applicable.
• A false declaration on any MBD form leads to automatic disqualification.

Quotations are evaluated on the 80/20 preference point system: 80 points for price and 20 points for empowerment goals.