Airport transfers, conference shuttles and red bus tours for the africalics and iatul conferences, november 2026

Johannesburg Tourism Company NPC, a City of Johannesburg Metropolitan Municipality entity, requires suitably qualified and registered service providers and tour operators to provide airport transfers, shuttle services and Red Bus tours for two November 2026 conferences.

AfricaLics Conference, 1–13 November 2026

• Airport transfers between OR Tambo International Airport and booked hotels in Sandton and Rosebank, plus daily return shuttles between those hotels and the conference venue.
• Arrivals: 1 November (23 students), 8 November (1 delegate), 9 November (50 delegates).
• Daily hotel-to-venue shuttles: 2–7 November (23 students daily); 3 November (23 students to Tsimologong, JUTA Street, Braamfontein); 10–12 November (200 delegates daily).
• Departures to OR Tambo: 11 November (1 delegate), 12 November (23 students and 50 delegates, 17h00–19h00), 13 November (1 delegate).
• Red Bus tour on 12 November 2026 for 60 delegates, including Apartheid Museum entry.

IATUL Conference, 14–20 November 2026

• 2 x 60-seater buses for arrivals on 14 November from OR Tambo to hotels in Rosebank and Auckland Park.
• Daily return shuttles 15–19 November between the listed hotels and the University of Johannesburg campus.
• Gala dinner transfer on 17 November at 19h00 to The View Boutique Hotel and back.
• Return shuttles to OR Tambo on 20 November.
• Red Bus tour on 18 November 2026 for 60 delegates: City Sightseeing tour with Soweto Extension Tour (combo option), lunch at Sakhumzi Restaurant on Vilakazi Street (main meal plus 2 soft drinks per person) and Apartheid Museum entry.

All vehicles must have air conditioning and luggage compartments and must make multiple trips in line with the flight schedules provided.

Advertisement: 09 October 2026

Closing: 16 October 2026 at 10h00

Compulsory briefing: none applicable

Quotation validity: 30 days from lodgement

Service periods

• AfricaLics Conference: 1–13 November 2026
• AfricaLics Red Bus tour: 12 November 2026
• IATUL Conference: 14–20 November 2026
• IATUL Red Bus tour: 18 November 2026

No compulsory briefing meeting or site visit applies to this RFQ.

Procurement enquiries

• Email: [email protected]

Technical enquiries

• Email: [email protected]

General

• Telephone: +27 11 779 0200
• Website: www.joburgtourism.com

Submission address

Bid/tender box

Sandton Library Offices

Nelson Mandela Square

West Street, Sandton

Johannesburg, 2000

Postal address

P.O. Box 7776

Johannesburg

South Africa

Addressed to

The Accounting Officer

Johannesburg Tourism Company

Submission method

• Sealed envelope deposited in the bid/tender box at Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.
• The envelope must show the quotation description, the RFQ reference number, the closing time and the due date.
• Addressed to: The Accounting Officer, Johannesburg Tourism Company.
• Quotations are opened at that address at the stated time; late submissions are not accepted.
• The RFQ reference number must be typed in the subject line when documents are submitted.
• An additional quotation on company letterhead may be provided, and the quotation must be returned with the RFQ document attached.
• Quotations must be completed in black ink.

Returnable documents (all must be completed, signed and submitted)

• Pricing schedule: completed and signed, quoting every line item.
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 3.3 (Pricing Schedule): the priced schedule for the services.
• MBD 4 (Declaration of Interest): discloses whether any director, shareholder or member is in the service of the state or connected to the evaluating officials.
• MBD 6.1 (Preference Points Claim): claims the specific-goal preference points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any restriction, tender-default or fraud record.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Declaration on State of Municipal Accounts.
• Current CSD report, not older than 3 months.
• Municipal accounts for the bidder and all directors, not older than 3 months and not more than 90 days in arrears, or valid lease agreement(s) or sworn affidavit(s).
• Valid copies of all mandatory documents.

Disqualification risks

• Failing to quote on every item in the pricing schedule.
• Not attaching the drivers' valid PDP for vehicles carrying 12 or more passengers.
• Drivers not holding the correct licence class for the vehicle in use.
• No valid vehicle Road Transportation Permit / Operating Licence.
• A false declaration on any MBD form.
• Late submission.

Returnable documents

• Completed and signed pricing schedule.
• Completed and signed MBD forms: MBD 1, MBD 3.3, MBD 4, MBD 6.1, MBD 8 and MBD 9.
• Declaration on State of Municipal Accounts.
• Current CSD report of the bidder, not older than 3 months.
• Municipal accounts of the bidder and all directors, not more than 90 days in arrears and not older than 3 months, or valid lease agreement(s) or sworn affidavit(s).
• Valid copies of all mandatory documents.

Submission

• Sealed envelope showing the quotation description, reference number, closing time and due date, deposited in the bid/tender box at Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.
• Addressed to the Accounting Officer, Johannesburg Tourism Company.
• Quotations are opened at that address at the stated time; no late submissions are accepted.

Dates

• Advertisement: 09 October 2026.
• Closing: 16 October 2026 at 10h00.

Preference point system

• 80/20 system applies (contract value up to R50 000 000).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goal points

• Business owned by 51% or more Black people: 5 points.
• Business owned by 51% or more women: 5 points.
• Enterprise located within the City of Johannesburg Metropolitan Municipality: 10 points.

Evidence for goal claims

• Black or women ownership: CSD registration, valid B-BBEE certificate or affidavit sworn under oath, ID copies of the owner(s) and a shareholder's certificate.
• Johannesburg locality: CSD registration plus municipal accounts or a letter from the Ward Council confirming the business address.

Other evaluation rules

• Points for specific goals are forfeited if the supporting proof is not submitted with the quotation.
• JTC may require a bidder to substantiate any preference claim before or after adjudication.
• JTC reserves the right to award the business to a supplier that did not score the highest number of points.
• No minimum qualifying score is stated.

Scope

• JTC requires suitably qualified and registered tour operators to provide airport transfers, shuttle services and Red Bus tours for two conferences in November 2026.
• Vehicles must have air conditioning and luggage compartments and must make multiple trips in line with the flight schedules provided.

Project A — AfricaLics Conference, 1–13 November 2026

Arrivals (OR Tambo International Airport to hotels in Sandton and Rosebank)

• 1 November 2026: 23 delegates/students
• 8 November 2026: 1 delegate
• 9 November 2026: 50 delegates

Daily hotel-to-venue shuttles

• 2–7 November 2026: 23 students daily
• 3 November 2026: 23 students to Tsimologong, JUTA Street, Braamfontein
• 10–12 November 2026: 200 delegates daily

Departures (hotels in Sandton and Rosebank to OR Tambo)

• 11 November 2026: 1 delegate
• 12 November 2026: 23 students and 50 delegates, 17h00–19h00
• 13 November 2026: 1 delegate

Red Bus tour

• 12 November 2026: 1 bus for 60 delegates, City Sightseeing tour experience, entry to the Apartheid Museum for 60.

Project B — IATUL Conference, 14–20 November 2026

• 2 x 60-seater buses required throughout.
• 14 November 2026: arrivals from OR Tambo to hotels in Rosebank and Auckland Park (arrival times to be confirmed).
• 15–19 November 2026: daily return shuttles between the hotels and the University of Johannesburg campus.
• 17 November 2026: transfers to The View Boutique Hotel for a gala dinner starting at 19h00 and back.
• 20 November 2026: return shuttles from hotels to OR Tambo.
• Hotels: Pablo House, Plumpudding Guesthouse, Garden Court Millpark, The View Boutique Hotel, The Capital on Bath, Park Hyatt, The Tyrwhitt, Four Seasons Hotel, 54 on Bath.

Red Bus tour

• 18 November 2026: 1 bus for 60 delegates, City Sightseeing tour experience with Soweto Extension Tour (combo option), lunch at Sakhumzi Restaurant on Vilakazi Street (main meal plus 2 soft drinks per person) for 60, entry to the Apartheid Museum for 60.

Bidders must be suitably qualified and registered tour operating companies able to deliver airport transfers, shuttle services and tour operations. No minimum number of years, reference projects or key personnel qualifications are stated.

Pricing schedule

• Quote every line item; an incomplete quotation is non-responsive.
• Project A — AfricaLics, 1–13 November 2026: airport transfers 1–9 November (1 Nov 23 students; 8 Nov 1 delegate; 9 Nov 50 delegates); daily hotel-to-venue shuttles 2–12 November (2–7 Nov 23 students; 3 Nov 23 students to Tsimologong, JUTA Street, Braamfontein; 10–12 Nov 200 delegates); return transfers to OR Tambo 11–13 November (11 Nov 1 delegate; 12 Nov 23 students and 50 delegates 17h00–19h00; 13 Nov 1 delegate).
• Project A Red Bus tour 12 November 2026: City Sightseeing bus for 60 delegates and Apartheid Museum entry for 60.
• Project B — IATUL, 14–20 November 2026: 2 x 60-seater buses for arrivals on 14 November; return shuttles 15–19 November between the listed hotels and the UJ campus; gala dinner transfers on 17 November from 19h00 to The View Boutique Hotel and back; return shuttles to OR Tambo on 20 November.
• Project C — IATUL Red Bus tour 18 November 2026: City Sightseeing tour with Soweto Extension Tour (combo option) for 60 delegates; lunch at Sakhumzi Restaurant, Vilakazi Street (main meal plus 2 soft drinks per person) for 60; Apartheid Museum entry for 60.
• Prices in Rand, inclusive of VAT (15% if applicable) and all applicable taxes; show sub-total, VAT and total.
• Prices must be firm; no increases or adjustments will be considered.
• An additional quotation on company letterhead may be attached and the quotation must be returned with the RFQ document.

Pricing format

• Quote per line item on the pricing schedule; an additional quotation on company letterhead may be attached.
• Show sub-total, VAT (15% if applicable) and total quoted price inclusive of VAT.
• All prices in South African Rand, inclusive of VAT and all applicable taxes.
• Prices must be firm; no price increases or adjustments will be considered.
• Prices must include delivery charges.
• Corrections must be crossed out in ink and initialled; correction fluid is not permitted and may render an item or the whole quotation unacceptable.

Payment and cash flow

• No upfront payments; the successful bidder must have sufficient cash flow to fund the service.
• All purchases are made by purchase order; no service may be rendered before a purchase order has been issued and accepted.
• Where pricing depends on exchange rates, forward exchange rate cover must be taken out within 14 days of order placement and proof submitted with the invoice; otherwise the price adjustment is refused and the contract may be cancelled.

Validity

• Quotations remain open for acceptance for 30 days from lodgement.
• No bid security, performance guarantee or retention is stated.

Registration and tax

• Compulsory registration on the National Treasury Central Supplier Database (CSD); CSD report not older than 3 months.
• Valid SARS Tax Clearance Certificate or compliant tax status on the CSD; no award without it.

Ownership and integrity

• Directors and principal members must not be in the service of the state.
• The bidder and its directors must not appear on National Treasury's database of Restricted Suppliers.
• Municipal accounts for the company and all directors must not be older than 90 days and not more than 90 days in arrears, or a valid lease agreement or sworn affidavit must be provided; if in arrears, proof of acknowledgement of debt is required.

Vehicles and drivers

• Drivers must hold a valid PDP for vehicles carrying 12 or more passengers and the correct licence class for the vehicle in use.
• Each vehicle must have a valid Road Transportation Permit (Public Operating Licence).
• Proof of public/passenger liability insurance.

B-BBEE and preference evidence

• Valid B-BBEE certificate or affidavit sworn under oath, ID copies of the owner(s) and a shareholder's certificate to claim ownership points.
• Municipal accounts or a Ward Council letter confirming the business address to claim the Johannesburg locality points.

Other

• Cost containment regulations must be taken into account.

Specific goals carrying 20 preference points

• Business owned by 51% or more Black people: 5 points.
• Business owned by 51% or more women: 5 points.
• Enterprise located within the City of Johannesburg Metropolitan Municipality: 10 points.

Evidence required

• Ownership claims: CSD registration, valid B-BBEE certificate or affidavit sworn under oath, ID copies of the owner(s) of the business and a shareholder's certificate.
• Locality claim: CSD registration plus proof of municipal accounts or a letter from the Ward Council confirming the business address.

Rule

• Preference points for specific goals are not claimed if the supporting proof is not submitted with the quotation.

Conditions of quotation

• Quotations remain open for acceptance for 30 days from the date of lodgement.
• No price increases or adjustments will be considered.
• All purchases are made by purchase order; no service may be rendered before a purchase order has been issued and accepted.
• No upfront payments; bidders must have sufficient cash flow to fund the service.
• Prices must be firm, quoted in Rand and inclusive of VAT and all applicable taxes.
• Price corrections must be crossed out in ink and initialled; correction fluid is not permitted and may render an item or the whole quotation unacceptable.
• Quantities are given in good faith; JTC may increase or reduce them within the SCM Policy threshold for quotations.
• Where pricing depends on exchange rates, forward exchange rate cover must be taken out within 14 days of order placement and proof submitted with the invoice; otherwise the price adjustment is refused and the contract may be cancelled.
• Orders must be executed strictly to the accepted specification and within the quoted delivery period.
• No contract may be awarded to a bidder that has not submitted a valid SARS Tax Clearance Certificate or made suitable arrangements with SARS.
• Copyright in documents produced and patent rights or ownership in any plant, machinery, system or process designed in the course of the service vest in Johannesburg Tourism Company.
• A false declaration on an MBD form leads to automatic disqualification.
• JTC may accept the whole or any portion of a quotation and may cancel and re-issue the quotation.
• RFQ validity: 30 days.

Compulsory requirements

• Quote on all items in the pricing schedule.
• Drivers must hold a valid PDP for vehicles carrying 12 or more passengers.
• A valid vehicle Road Transportation Permit / Operating Licence is required.

Disqualification criteria

• Failure to quote for all items in the pricing schedule.
• Failure to attach the drivers' valid PDP for vehicles carrying 12 or more passengers.
• Drivers not holding the correct licence class for the vehicle in use.
• No valid vehicle Road Transportation Permit / Operating Licence.

Conditions of award

• Compliant tax status in terms of the CSD.
• Municipal accounts not older than 90 days for the company and all directors and not more than 90 days in arrears, or a valid lease agreement or sworn affidavit; if in arrears, proof of acknowledgement of debt must be provided.
• Directors and principal members not in the service of the state.
• The bidder and its directors must not appear on National Treasury's database of Restricted Suppliers.
• Proof of public/passenger liability insurance.
• Valid Road Transportation Permit (Public Operating Licence) for each vehicle.

Other

• Cost containment regulations must be taken into account.
• The RFQ reference number must be typed in the subject line when submitting documents.

Evaluation uses the 80/20 preference point system: 80 points for price and 20 points for the attainment of the empowerment (specific) goals. JTC reserves the right to award the business to a supplier that did not score the highest number of points.