Emergency repairs to railway embankment on the umlazi line between zwelethu and kwamnyandu

Closing date: 26 October 2026 at 12H00

Compulsory briefing/site meeting: 19 October 2026 at 10H00

Venue: 65 Masabalala Yengwa Avenue, Greyville, Durban Station

Attendance is mandatory; bidders must sign the attendance register and submit Briefing Session Form D.

Enquiries:

• Contact: Sihesenkosi Ngubane
• Telephone: 0318130139
• Email: [email protected]

Complaints:

• Email: [email protected]

Submission address:

PRASA Offices

65 Masabalala Yengwa Avenue

Greyville

4001

Durban Station

Bid Box No. 04

Submission method: sealed envelope deposited in Bid Box No. 04 at PRASA Offices, 65 Masabalala Yengwa Avenue, Greyville, 4001, Durban Station.

Closing time: 26 October 2026 at 12H00. Late bids are not accepted.

Bids must be submitted on the official forms provided, not re-typed.

Returnable documents (mandatory, Stage 1A — omission disqualifies):

• Completed all RFP documentation, including Briefing Session Form D.
• Attendance at the compulsory briefing session, reflected on the attendance register.
• Signed Joint Venture, Consortium or Partnering Agreement (whichever applies).
• Proof of CIDB grading 4CE or higher.

Stage 1B documents (may be requested within 3 working days; failure to provide disqualifies):

• Letter of Good Standing: COID.
• Valid SARS PIN.
• CSD supplier registration number.

Also required: completed pricing schedule (Bill of Quantities), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and proof of authority (e.g. company resolution) for the signatory.

Quotations must not include documents or references to any other quotation or proposal. Any additional conditions must be in an accompanying letter.

Changes to a quotation after closing date and time are not considered.

Canvassing any SCM officer or PRASA employee between closing and award may lead to disqualification.

Evaluation stages:

• Stage 1A – Mandatory Requirements: automatic disqualification if not submitted.
• Stage 1B – Other Mandatory Requirements: may be requested within 3 working days; disqualification if not provided.
• Stage 2 – Technical/Functional: minimum threshold 80% (out of 100). Bidders scoring below are not considered for Stage 3.
• Stage 3 – Price and Specific Goals: Price 80 points, Specific Goals 20 points, total 100.

Technical criteria (Stage 2) and weights:

• Organisational Experience: 30
• Resources (Personnel & Qualifications): 40
• Methodology (Method Statement): 30

Scoring scale: 0 = 0%, 1 = 10%, 2 = 30%, 3 = 60%, 4 = 100%.

Price formula (80/20 system): Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals (20 points):

• At least Level 2 B-BBEE: 10 points (evidence: BEE certificate/affidavit; for JV, consolidated scorecard accepted).
• Black Woman Owned: 10 points (evidence: certified copy of ID documents of owners).

PRASA may appoint a bidder other than the highest scoring if the preferred bidder fails to sign within 14 days, fails to provide security/bonds/guarantees, fails a condition precedent, or negotiations fail.

Scope: Emergency repairs to the railway embankment on the Umlazi Line between Zwelethu and KwaMnyandu.

Works include:

• Rehabilitation and stabilisation of the embankment.
• Construction of a gabion wall (approximately 3m high, 14m long).
• Plastering of the gabion structure.
• Supply and installation of geotextile (minimum mass per unit area 270 g/m²) beneath mattress foundation and between gabion structure and adjacent ground/backfill.
• Sandbag backfill.
• Supply and installation of Geosynthetic Cementitious Composite Mats (GCCMs) over sandbags and on slope below gabions.
• Supply and installation of a 1.0 m × 0.9 m × 0.5 m precast concrete channel with medium-duty cover.
• Protection of all existing services affected by the works.
• Construction and maintenance of temporary access to the site, including removal and reinstatement upon completion.
• Removal of all waste to a municipal dumping site; clear excavated material; backfill and re-profile the cutting.
• Correction of defects in accordance with contract documents.

Site located between Chainage QE 3/323 and QE 3/354.

Contract administration: Engineer is the Regional Perway Engineer, PRASA KZN region.

Working hours: normal 08:00–16:00 weekdays; overtime 08:00–17:00 weekends and public holidays, only with Engineer's written permission.

Contractor to make own arrangements for water, light, power, sanitation and telephones on site.

Contractor to provide all supervision and labour; PRASA encourages extensive use of local community labour.

Method statement required, covering: site establishment, excavation, shoring, retaining wall construction, hand screening, ballast laying, lifting and packing, tools, health and safety, and preliminary programme.

Technical approach must be aligned to the scope of work, highlighting elements as per evaluation criteria.

Organisational experience: relevant experience in construction of retaining wall projects completed within the last 10 years, with completion/reference letters on client's letterhead describing works and date of completion.

Personnel qualifications (certified copies):

• Civil Engineering Diploma/BSc/BEng.
• Trackmaster with valid C Green certificate.
• Two flagmen with valid certificates (including proof of refresher training).

Samples and testing: Contractor must provide samples of materials for testing by Spoornet's Laboratory when required by the Engineer.

Site meetings: as per contract requirements.

Site access: Contractor must familiarise itself with available means of access during site inspection, including location, condition, suitability and limitations of existing access and service roads.

Complete the attached Pricing Schedule (Bill of Quantities).

Prices in South African Rand, inclusive of all applicable taxes, fixed price basis.

Provide cost breakdown and indicate price escalation basis and formula.

Deviations from the pricing schedule may render the bid non-responsive.

Discounts considered only in final evaluation stage, on an unconditional basis.

VAT not to be included in tendered rates (per A.31).

Contractor to make provision in rates for compliance with Construction Regulations and for site access measures; no additional payment.

Pricing:

• Prices quoted in South African Rand, inclusive of all applicable taxes, on a fixed price basis.
• Complete the attached Pricing Schedule (Bill of Quantities) and provide cost breakdown.
• Indicate price escalation basis and formula.
• Deviations from the pricing schedule may render the bid non-responsive.
• Discounts considered only in final evaluation stage, on an unconditional basis.
• If the highest scoring bidder's price is not market-related, PRASA may negotiate a market-related price with the highest, then second, then third ranked bidder; if no agreement, PRASA cancels the RFQ.

Payment:

• PRASA pays within 30 days of receipt of correct tax invoice.
• Payment based on contract payment certificate; VAT-invoice amount must correspond to nett amount on certificate.

VAT: not to be included in tendered rates (per A.31).

Insurance: Contractor responsible for insurance of all tools, equipment, vehicles and labour.

No bid security or guarantee percentage stated.

CIDB grading: 4CE or higher (mandatory, Stage 1A).

CSD registration: required; business may not be awarded to a bidder not registered on the Central Supplier Database. Foreign suppliers with no local registered entity are exempt.

Tax compliance: submit valid SARS PIN or printed TCS certificate; if no PIN, provide CSD number. For consortia/JVs/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.

COID: Letter of Good Standing required (Stage 1B).

B-BBEE: At least Level 2 to claim 10 specific goal points; evidence: BEE certificate or affidavit (for JV, consolidated scorecard accepted).

Black Woman Owned: 10 specific goal points; evidence: certified copy of ID documents of owners.

SBD 4 (Declaration of Interest): disclose any director/shareholder employed by the state or connected to the procuring institution; also disclose PEPs/PIPs. False declaration disqualifies.

SBD 6.1 (Preference Points Claim): claim specific goal points; failure to submit proof means points not claimed.

SBD 9 (Certificate of Independent Bid Determination): certify price set independently, no collusion.

No bids from persons in the service of the state, or companies with directors who are state employees.

Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Construction Regulations 2014 under the Occupational Health and Safety Act apply.

Contractor must submit a Health and Safety Programme with the tender, covering:

• Provision of a safe working environment for employees and subcontractors (Section 8).
• Protection of persons other than employees from hazards (Section 9).
• Ensuring no employee or subcontractor commits an offence (Section 37).

Programme must be based on risk analysis and include: safety management structure, safe working methods, safety equipment and clothing, site access control, communication of H&S matters, incident reporting (Section 24), and control measures for monitoring.

PRASA provides preliminary risk assessment (Annexure 1) and list of elements for the H&S programme (Annexure 2).

Safety specifications E7/1 and GCC are included in the tender.

Contractor must make provision in rates for compliance costs; no additional payment.

Proof of registration and good standing with Compensation Commissioner required.

Site clearing: Contractor must clear all waste from each site on completion of the day's work, dispose at a registered dumping site. Final payment withheld unless site is clean.

Waste removal: remove all types of waste to a municipal dumping site.

Protection of existing services affected by the works.

Reinstatement of affected areas upon completion of temporary access works.

PRASA General Conditions of Purchase apply.

• Payment within 30 days of receipt of correct tax invoice.
• Title and risk pass to PRASA on acceptance.
• PRASA may reject non-conforming items; supplier must correct non-conformances.
• Warranty: items fit for purpose and free from defects for one year from acceptance.
• Supplier indemnifies PRASA against claims from negligence, IP infringement, or breach of statutory duty.
• Sub-contracting requires PRASA's prior approval; the successful bidder remains liable for performance.
• Governing law: South African law, non-exclusive jurisdiction of SA courts.
• Validity period: 60 working days from closing date; may be extended on same terms.
• PRASA may cancel contract if information furnished is later proved incorrect.
• If preferred bidder fails to sign or commence within a reasonable period, PRASA may award to next ranked bidder.
• Special conditions: contract duration one month, commencement within 2 weeks of award. Penalties: late completion R1,000 per day; illegal occupation R10,000; delays to trains per Clause 33 of E7/1 (R80.00 per minute per train delayed). Contractor must apply for occupations 14 days in advance. Contractor to provide all supervision and labour. PRASA supports B-BBEE, contractor to make extensive use of local community labour.

Mandatory requirements (Stage 1A): completion of all RFP documentation, attendance at compulsory briefing session, signed Joint Venture/Consortium/Partnering Agreement (if applicable), proof of CIDB grading 4CE or higher.

Stage 1B (may be requested within 3 working days): Letter of Good Standing (COID), valid SARS PIN, CSD registration number.

Evaluation stages: Stage 1 – Compliance (1A mandatory, 1B other mandatory); Stage 2 – Technical/Functional (80% weighting, minimum threshold 80%); Stage 3 – Price (80 points) and Specific Goals (20 points).

Technical criteria: Organisational Experience (30), Resources – personnel & qualifications (40), Methodology (30).

Scoring scale: 0=0%, 1=10%, 2=30%, 3=60%, 4=100%.

Price formula: 80/20 preference point system, Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals: at least Level 2 B-BBEE (10 points), Black Woman Owned (10 points).