Provision of property and facilities workshop for the kwazulu-natal department of social development 2026/2027 financial year

Closing date: 04 September 2026, strictly at 11:00.

Briefing session: Not applicable. Service provider must complete the electronic attendance register on MS Teams. Site inspection certificate form is provided but marked N/A for this bid.

Bidding procedure enquiries: Ms N.P Makhathini, tel 033 897 9915, email [email protected].

Technical enquiries: Ms Nozipho Mncwango, tel 072 739 5078, email [email protected].

Submission address: KZN Department of Social Development, 208 Hoosen Haffejee Street, Pietermaritzburg, 3200.

Returnable documents — all must be completed, signed and submitted with the quotation:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): firm pricing for the workshop.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 7 (Contract Form): successful bidder must complete and sign the contract form.
• Section C (Declaration that CSD information is correct and up to date).
• Section M (Authority to Sign): proof of authority, e.g. company resolution.
• Tax compliance status PIN or CSD number.

Submission requirements:

• Bids must be deposited in the bid box at KZN Department of Social Development, 208 Hoosen Haffejee Street, Pietermaritzburg, 3200.
• Bids must be in a separate sealed envelope marked with the bid number, closing date, and bidder's name and address.
• Bids must be submitted on official forms, not retyped; photocopies allowed but original signature required.
• Each page of the bid document must be initialled; alterations must be initialled; correcting fluid prohibited.
• Bids sent by post, telefax, telegraphic or electronic means will not be considered.
• Late bids will not be accepted for consideration.
• Bids must be valid for 90 days from the closing date.
• Bids not registered on CSD at closing time will be disqualified at evaluation.

Evaluation uses the 80/20 preference point system. Price 80 points, specific goals 20 points. Specific goals: Black Equity Ownership (HDP) 10 points, HDP Women Equity Ownership 6 points, Disability Persons (HDP) 4 points. Bidders must submit proof to claim specific goal points.

Bidders must be registered on the Central Supplier Database (CSD) at closing time. Bidders must provide a SARS Tax Compliance Status PIN or CSD number. Bidders must complete and submit all required SBD forms, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and SBD 7 (Contract Form). Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders must sign the declaration that CSD information is correct and up to date. Bidders must submit proof of authority to sign the bid (e.g., company resolution).

Provision of a Property and Facilities Workshop for the KwaZulu-Natal Department of Social Development, 2026/2027 financial year.

• Contract period: 03 days.
• Cluster: eThekwini/Southern.
• Number of people: 28.
• Venue: To be confirmed (TBC) — venue and training date to be provided by the Department.
• Duration: 03 working days.
• Facilitators: 1 facilitator, 1 class.
• Directorate: Human Resource Utilization and Development.

Goods supplied must conform to standards in the bidding documents and specifications. The department may inspect, test or analyse supplies at any stage; non-compliant supplies may be rejected. Pre-bidding testing is for the bidder's account. The supplier must permit inspection of records and premises at reasonable hours.

Pricing schedule (SBD 3.3): quote for provision of property and facilities management workshop for 03 days. Include tax clearance compliance status PIN. Use Terms of Reference to quote accordingly. Evaluation grid guides on attachments required and scoring points. Indicate validity period for quotation price. Offer valid for 90 days from closing date.

Pricing schedule (SBD 3.3): quote for the provision of the property and facilities management workshop for 03 days.

• Prices quoted are firm.
• Offer must be valid for 90 days from the closing date.
• Tax clearance compliance status PIN must be attached to the quotation.
• Use the Terms of Reference to quote accordingly.
• Indicate the validity period for the quotation price.
• Payment terms: within 30 days after receipt of invoice (per contract form).
• Performance security may be required within 30 days of contract award, amount specified in Special Conditions of Contract.

CSD registration: mandatory; suppliers not registered at closing time will be disqualified at evaluation.

Tax compliance: bidders must submit their unique SARS TCS PIN or a printed TCS certificate; CSD number may be provided if no TCS PIN available.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

Declaration of Interest (SBD 4): discloses any state employment or relationship with the procuring institution; false declaration disqualifies the bid.

Certificate of Independent Bid Determination (SBD 9): certifies no collusion or price disclosure.

Authority to Sign: proof of authority (e.g. company resolution) must be submitted.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

General Conditions of Contract (GCC) apply. Key terms: contract amendments must be in writing; no assignment without consent; payment within 30 days of invoice; prices fixed; warranty 12 months after delivery or 18 months after shipment; performance security required within 30 days of award; supplier indemnifies against patent infringement; contract governed by South African law; disputes referred to Competition Commission for collusive bidding.

Special Conditions of Contract (Section L) apply, pages 28-35. Terms of Reference (Section O) pages 39-45. Conditions of Bid (Section N) pages 37-38. Successful contractor must be in a position to assume duty on the date stipulated in the letter of acceptance.