Professional construction health and safety agent: ladybrand magistrate office roof replacement

Closing date and time: 23 October 2026 at 11:00.

Compulsory tender clarification meeting: Yes (attendance mandatory).

Meeting details: Location N/A, Venue N/A, Virtual Meeting N/A, Date N/A, Starting time N/A – details not provided in document; bidders must confirm with project manager.

Tender validity period: 84 days from closing date (until approximately 15 January 2027).

Quotation opening: Immediately or as soon as possible after closing time at Ground Floor Tender Box, Department of Public Works and Infrastructure, 18 President Brand Street, Bloemfontein.

Compulsory tender clarification meeting: Yes.

Meeting details not provided in document: Location N/A, Venue N/A, Virtual Meeting N/A, Date N/A, Starting time N/A.

Bidders must contact project manager (Mr. Mosuwe Thomas Maboea) to confirm meeting arrangements.

Attendance certificate (DPW-16.1 PSB) signed by authorised official and attendance register completion required as returnable document.

Non-attendance renders tender unacceptable.

Enquiries (SCM / Project Manager):

• Name: Mr. Mosuwe Thomas Maboea
• Role: Departmental Project Manager
• Email: [email protected]
• Telephone: 051-408 7398
• Cell: 079 322 3615
• Fax: Not applicable

Physical address for document collection and submission:

Department of Public Works and Infrastructure

18 President Brand Street

Bloemfontein

Postal address:

Private Bag X20605

Bloemfontein

9301

Document collection hours: Weekdays 07:30–12:45 and 13:30–16:30 (no deposit).

Documents also free on e-Tender portal: www.etenders.gov.za

Submission method: Physical delivery to tender box at Department of Public Works & Infrastructure, 18 President Brand Street, Bloemfontein (Ground Floor Tender Box).

Closing time: 23 October 2026 at 11:00.

Each tender offer must be submitted as an original; every page initialled by the authorised signatory per board resolution (PA-15.1, PA-15.2 or PA-15.3).

Envelope must show: bidder name, contact address, telephone number; and in top left corner: "Quotation no. PSB26/008", "WCS no. 057020", "Quotation for Health & Safety Agent Services".

No two-envelope procedure.

Returnable documents (all must be completed, signed and submitted):

• C1.1 Form of Offer and Acceptance (signed)
• DPW-09 (PSB): Particulars of Tenderer's Projects
• Activity Schedule: either C2.2.2 (Value Based Fees) or C2.2.3 (Time Based Fees) as applicable
• Proof of acceptable Professional Indemnity Insurance per Contract Data clause 5.4.1
• Proof of valid professional registration, qualifications, CVs and certified IDs for registered principals and key personnel (SACPCMP registration as Pr CHSA)
• DPW-21 (PSB): Record of Addenda to tender documents (if any)
• DPW-16.1 (PSB): Tender Clarification Meeting Certificate signed by authorised official and attendance register completion
• PA-15.1/15.2/15.3: Resolution authorising signatory
• PA-11: Bidder's Disclosure
• PA-16.1 (PSB): Ownership Particulars
• Risk assessment documentation per T1.2 Tender Data
• C1.2.3 Data provided by the Service Provider (fully completed)
• PA-40: Declaration of Designated Groups
• Proof of CSD registration (supplier registration number on Form of Offer)
• Valid original or certified copy of B-BBEE Certificate or Sworn Affidavit
• Fingerprints and security clearance documentation if requested
• For specific goals points: PA-16 Preference Points Claim Form; consolidated B-BBEE Certificate for trusts/consortia/JVs

Disqualification risks: late submission; any mandatory returnable form omitted or unsigned; non-attendance at compulsory clarification meeting; failure to meet any risk assessment criterion; unconfirmed professional indemnity insurance; missing professional registration proof.

Substantive compliance (disqualification if missing):

1. Certificates of competent persons/registered principals (SACPCMP Pr CHSA registration with numbers).
2. Exposition for functionality and risk evaluation.
3. Signed Form of Offer and Acceptance (C1.1).
4. DPW-09 (PSB): Particulars of Tenderer's Projects.
5. Activity Schedule: C2.2.2 (Value Based) or C2.2.3 (Time Based) as applicable.
6. Professional Indemnity Insurance proof per Contract Data 5.4.1.
7. Proof of registration, qualifications, CVs for registered principals and key personnel.
8. DPW-21 (PSB): Record of Addenda (if any).
9. DPW-16.1 (PSB): Tender Clarification Meeting Certificate + attendance register.
10. SACPCMP registration proof for Key Person (Pr CHSA).

Administrative compliance (7 days to remedy if requested):

1. PA-15.1/15.2/15.3: Resolution authorising signatory.
2. PA-11: Bidder's Disclosure.
3. PA-16.1: Ownership Particulars.
4. Risk assessment documentation per T1.2.
5. C1.2.3 Data provided by Service Provider (fully completed).
6. PA-40: Declaration of Designated Groups.
7. CSD registration proof (supplier number on Form of Offer).
8. Fingerprints/SAPS documentation if requested.
9. Security clearance application if requested.
10. Valid B-BBEE Certificate/Sworn Affidavit.

Specific goals (points forfeited if not submitted):

1. PA-16: Preference Points Claim Form.
2. Consolidated B-BBEE Certificate for trusts/consortia/JVs.

Evaluation method: Method 2 – Financial Offer and Preference (80/20 or 90/10 per PPPFA).

Functionality assessment: Not applicable (minimum functionality score 0).

Risk assessment (technical and commercial) determines acceptability; failure on any single criterion renders tender unacceptable.

Technical risk criteria (each equally weighted):

1. Experience on comparable projects during past 5 years – size, nature, locality, complexity, client type, time scales; must provide employer names and contact details for reference checks.
2. Contractual commitment and quality of performance on comparable projects past 5 years – time management, design quality, variations, regulatory compliance, personnel resources, turnover, decision-making, contract administration, scope management, leadership, conformance, risk mitigation.
3. Suitably qualified and experienced human resources – company organogram, CVs, certified IDs, proof of professional registration for all principals and staff; current/future workload vs capacity.
4. Proof of Professional Indemnity Insurance at level specified in Contract Data clause 5.4.1 – unconfirmed insurance = unacceptable risk.
5. Attendance at compulsory bid clarification meeting – non-attendance = unacceptable risk (meeting details not specified in document).

Commercial risk criteria: financial viability over contract period – rates tendered, bank rating, financial capability, liquidity (management accounts/auditor reports), legal actions, parent company/investor guarantees, financial statements.

Specific goals (preference points) – three value bands:

• Up to R1 million: 20 points total (10 black ownership ≥51%, 2 local Free State, 4 black women ≥51%, 2 black disability ≥51%, 2 black youth ≥51%).
• R1 million – R50 million: 20 points total (10 black ownership ≥51%, 2 local Free State, 4 black women ≥51%, 2 black disability ≥51%, 2 black youth ≥51%).
• Above R50 million: 10 points total (4 black ownership ≥51%, 2 local Free State, 2 black women ≥51%, 2 black disability ≥51%, youth goal mandatory but choose one of two).

Evidence required: SANAS-accredited B-BBEE certificate or sworn affidavit; municipal rates statement/account/lease/PTO in bidder name; medical certificate/SASSA/NCPPDSA for disability; ID copy for youth.

Tender validity: 84 days from closing date.

Employer may request clarification, additional documentation, or interview key persons within stipulated time; failure to respond = non-responsive.

Service required: Professional Construction Health and Safety Agent (Pr CHSA) in terms of Construction Regulations 2014 of the Occupational Health and Safety Act.

Project: Ladybrand Magistrate Office – Replacement of Roofs and Associated Damages (WCS 057020).

Scope: Monitor compliance with all built environment related acts as fully described in C3 Scope of Services (pages 64–80).

Key personnel requirements:

• Practice under full-time supervision of a registered Pr CHSA (SACPCMP).
• At least one member holding NEBOSH International General Construction Health & Safety Certificate or higher (Diploma/Degree per SACPCMP requirements).
• Multi-disciplinary practices: health and safety division under full-time direct supervision of registered Pr CHSA.
• At least one Pr CHSA listed in Key Persons schedule (C1.2.3 clause 7.1.2).
• Company organogram, CVs, certified IDs, proof of professional registration for all principals and staff to be submitted.

Experience requirement: Comparable projects in past 5 years – building/engineering, size, complexity, locality, client type, time scales.

Deliverables: As per C3 Scope of Services and Activity Schedule (value-based or time-based fees).

Professional indemnity insurance: Level per Contract Data clause 5.4.1 – proof required at submission.

Site information: Provided in C4 (page 80).

Single volume procurement approach per CIDB Standard for Uniformity in Construction Procurement (Table 5).

Standard Conditions of Tender (CIDB Annexure C) apply; Tender Data takes precedence.

Bidders must obtain Standard Conditions of Tender from CIDB website.

Returnable documents and schedules must be completed and returned bound as received.

Evaluation: Method 2 (Financial Offer and Preference) with risk assessment.

No functionality assessment.

Compulsory clarification meeting (details not specified).

Experience: Comparable projects in past 5 years – assessed on size (monetary value/parameters), nature (building/engineering, high/low rise), locality/area (site-specific influences, local knowledge), complexity, similar client department, time scales (normal/fast track), project stage.

Must provide names and contact details of present and previous employers for reference checks; employer may contact unlisted references.

Contractual commitment and quality: time management, programming, design quality, variations due to design shortcomings, regulatory compliance, personnel resources, technical experience, representative turnover, decision-making, problem-solving, contract administration (reporting, documents, site meetings), scope management, leadership, accountability, conformance to specification, quality compliance, risk identification and mitigation.

Human resources: Company organogram, CVs, certified IDs, proof of professional registration for all principals and staff; current and future workload vs capacity and capability.

Key Persons: At least one Pr CHSA listed in C1.2.3 clause 7.1.2 with SACPCMP registration proof.

Professional registration: SACPCMP as Pr CHSA; NEBOSH International General Construction Health & Safety Certificate or higher for at least one member.

Multi-disciplinary: H&S division under full-time direct supervision of registered Pr CHSA; ownership/control by registered professionals per relevant professional councils.

Quality assessed through risk evaluation criteria:

• Experience on comparable projects (5 years): size, nature, locality, complexity, client type, time scales.
• Contractual commitment and performance: time management, design quality, variations, regulatory compliance, personnel, turnover, decision-making, contract administration, scope management, leadership, conformance, risk mitigation.
• Human resources: organogram, CVs, certified IDs, professional registration proof; current/future workload vs capacity.
• Professional indemnity insurance at required level.
• Compulsory clarification meeting attendance.
• Financial viability: rates, bank rating, financial capability, liquidity, legal actions, guarantees, financial statements.

Evaluation panel forms opinion from submitted information, reference checks, and may contact references not listed by tenderer.

No risk assessment performed if relevant information absent = tender unacceptable.

Form DPW-09 (PSB) used to capture project particulars for evaluation.

Minimum functionality score: 0 (functionality not applicable).

Pricing via Activity Schedule: either Value Based Fees (C2.2.2) or Time Based Fees (C2.2.3) as applicable per C2.1.1.1.

Pricing assumptions detailed in C2.1 (pages 57–60).

Specific goals preference points (B-BBEE) apply per three value bands:

• Up to R1 million: 20 points (10 black ownership ≥51%, 2 local Free State, 4 black women ≥51%, 2 black disability ≥51%, 2 black youth ≥51%).
• R1 million – R50 million: 20 points (same allocation).
• Above R50 million: 10 points (4 black ownership ≥51%, 2 local Free State, 2 black women ≥51%, 2 black disability ≥51%, youth goal mandatory but choose one of two).

Evidence: SANAS B-BBEE certificate/sworn affidavit; municipal rates statement/account/lease/PTO; medical certificate/SASSA/NCPPDSA for disability; ID copy for youth.

Professional indemnity insurance cost not separately itemised but required.

No bill of quantities or provisional sums mentioned.

Pricing format: Activity Schedule – either Value Based Fees (C2.2.2) or Time Based Fees (C2.2.3) as applicable per C2.1.1.1.

Professional Indemnity Insurance: Required at level specified in Contract Data clause 5.4.1; confirmation must be provided in C1.2.3; unconfirmed insurance renders tender unacceptable.

Tender validity: 84 days from closing date.

No bid security, bond, guarantee or retention amounts specified in extracted text.

Payment terms: Not detailed in extracted text; likely per Standard Professional Services Contract.

Financial capacity assessment: Part of commercial risk evaluation – bank rating, financial capability, liquidity (management accounts/auditor reports), legal actions, parent company/investor guarantees, financial statements.

Specific goals preference points: As per evaluation criteria (80/20 or 90/10 split depending on contract value).

Mandatory eligibility:

• CSD registration (supplier registration number on Form of Offer).
• Valid tax compliance status (implied via CSD).
• Practice under full-time supervision of SACPCMP-registered Professional Construction Health and Safety Agent (Pr CHSA).
• At least one principal with NEBOSH International General Construction Health & Safety Certificate or higher.
• Professional registration proof (certificates with registration numbers) for all registered principals and key personnel.
• At least one Pr CHSA listed in Key Persons schedule.
• All returnable documents per T2.1 and T2.2 submitted and signed.

B-BBEE: Valid SANAS-accredited B-BBEE certificate or sworn affidavit required to claim preference points; consolidated certificate for trusts/consortia/JVs.

Specific goals documentation: As per evaluation criteria (municipal rates statement/account/lease/PTO; medical certificate/SASSA/NCPPDSA for disability; ID copy for youth).

Standard forms (compressed):

• PA-11: Bidder's Disclosure (declaration of interest).
• PA-15.1/15.2/15.3: Resolution authorising signatory.
• PA-16: Preference Points Claim Form.
• PA-16.1: Ownership Particulars.
• PA-40: Declaration of Designated Groups.
• DPW-09 (PSB): Particulars of Tenderer's Projects.
• DPW-16.1 (PSB): Tender Clarification Meeting Certificate.
• DPW-21 (PSB): Record of Addenda.
• C1.1: Form of Offer and Acceptance.
• C1.2.3: Data provided by Service Provider.

Disqualification: Missing any substantive compliance document; non-attendance at compulsory clarification meeting; failure on any risk criterion; unconfirmed professional indemnity insurance; false declarations.

B-BBEE compliance required for preference points under PPPFA.

Specific goals and points (three contract value bands):

1. Black ownership ≥51% (mandatory): 10 pts (≤R1M), 10 pts (R1M–R50M), 4 pts (>R50M).
2. Located in Free State Province (mandatory): 2 pts all bands.
3. Black women ownership ≥51% (mandatory): 4 pts (≤R1M), 4 pts (R1M–R50M), 2 pts (>R50M).
4. Black people with disability ownership ≥51% (mandatory): 2 pts all bands.
5. Black youth ownership ≥51% (mandatory): 2 pts (≤R1M), 2 pts (R1M–R50M), 2 pts (>R50M) – choose one of two youth goals for >R50M band.

Black people defined as Africans, Coloureds, Indians who are SA citizens by birth/descent or naturalised before 27 April 1994 or entitled to naturalisation prior to that date.

Evidence:

• SANAS-accredited B-BBEE certificate or sworn affidavit (EME/QSE).
• Municipal rates statement/account/lease/PTO in bidder name for locality.
• Medical certificate/SASSA registration/NCPPDSA registration for disability.
• ID copy for youth.

Consolidated B-BBEE certificate required for trusts/consortia/JVs.

B-BBEE improvement/retention plan required within 30 days of contract signature (per standard conditions).

Service is explicitly for Professional Construction Health and Safety Agent (Pr CHSA) per Construction Regulations 2014 of the Occupational Health and Safety Act.

Scope includes monitoring compliance with all built environment related acts (detailed in C3 Scope of Services).

Mandatory registration: SACPCMP as Pr CHSA.

Mandatory qualification: NEBOSH International General Construction Health & Safety Certificate or higher (Diploma/Degree per SACPCMP).

Multi-disciplinary practices must have H&S division under full-time direct supervision of registered Pr CHSA.

Competent persons required for Health and Safety, and/or Safety Health and Environment, and/or Safety Health Environment and Quality services.

Professional indemnity insurance required at specified level.

Compulsory clarification meeting attendance required (details not specified).

Contract form: Standard Professional Services Contract (single volume approach per CIDB Standard for Uniformity).

Pactum de contrahendo binds tenderer to Standard Conditions of Tender (CIDB Annexure C, Government Notice 423, August 2019) and Tender Data.

Tender validity: 84 days from closing date.

Professional Indemnity Insurance: Required per Contract Data clause 5.4.1; confirmation in C1.2.3; unconfirmed = unacceptable risk.

Employer's agent: Departmental project manager (Mr. Mosuwe Thomas Maboea).

Submission: Original tender, each page initialled by authorised signatory per board resolution.

No two-envelope procedure.

Quotation opening: Ground Floor Tender Box, 18 President Brand Street, Bloemfontein, immediately after closing.

Error correction procedure: Employer notifies errors/omissions/rate imbalances; tenderer must accept corrected total within stipulated time or be classified non-responsive.

Number of signed contract copies from employer: One.

Employer may request further clarification, additional documentation, or interview key persons; failure to respond within stipulated time = non-responsive.

Tenderer must provide access for office inspections as required.

Special conditions: Standard Conditions of Tender not included in document; bidders must obtain from CIDB website.

Mandatory requirements:

• SACPCMP registration as Professional Construction Health and Safety Agent (Pr CHSA) for at least one principal.
• NEBOSH International General Construction Health & Safety Certificate or higher for at least one member.
• Practice under full-time supervision of registered Pr CHSA.
• Multi-disciplinary practices: H&S division under full-time direct supervision of registered Pr CHSA.
• At least one Pr CHSA listed in Key Persons schedule.
• Professional registration certificates with numbers for all principals and key personnel.
• Company organogram, CVs, certified IDs.
• Experience on comparable projects in past 5 years with employer references.
• Professional indemnity insurance at level per Contract Data clause 5.4.1.
• CSD registration.
• Valid B-BBEE certificate or sworn affidavit for preference points.
• Attendance at compulsory clarification meeting (details not specified).
• All returnable documents per T2.1 and T2.2 completed and signed.
• Resolution authorising signatory (PA-15.1/15.2/15.3).
• Bidder's Disclosure (PA-11), Ownership Particulars (PA-16.1), Declaration of Designated Groups (PA-40), Preference Points Claim (PA-16).
• DPW-09, DPW-16.1, DPW-21 forms.
• Fingerprints/security clearance if requested.

Evaluation method: Method 2 – Financial Offer and Preference (80/20 or 90/10).

Functionality: Not applicable (minimum score 0).

Risk assessment (technical and commercial) – failure on any single criterion = unacceptable.

Technical risks (equal weight):

1. Comparable project experience (5 years) – size, nature, locality, complexity, client, time scales; references required.
2. Contractual commitment and performance quality – time, design, variations, compliance, personnel, turnover, decision-making, administration, scope, leadership, conformance, risk mitigation.
3. Human resources – organogram, CVs, IDs, registration proof; workload vs capacity.
4. Professional indemnity insurance at required level.
5. Compulsory clarification meeting attendance.

Commercial risk: Financial viability – rates, bank rating, financial capability, liquidity (management accounts/auditor reports), legal actions, guarantees, financial statements.

Specific goals preference points as per B-BBEE section.

Tender validity: 84 days.

Employer may request clarification/interviews; non-response = non-responsive.