Maintenance & repairs of municipal buildings (plumbing) – RFQ in western cape

Bid document enquiries (SCM):

• Contact: Ms. G Koopman
• Email: [email protected]
• Telephone: 028 425 5500

Technical enquiries (Parks & Recreation):

• Contact: Ms. Nomfundo Tofu
• Email: [email protected]
• Telephone: 028 425 5500

Employer's agent:

• Name: Ms. Nomfundo Tofu
• Email: [email protected]
• Telephone: 028 425 5500

Submission address:

• Tender Box, Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp, 7280

Postal address:

• Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280

Submission method: sealed envelope deposited in the Tender Box at Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, or posted to reach the Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280.

Envelope must be endorsed with the tender number, description and closing date: Q31/2026/27: MAINTENANCE & REPAIRS OF MUNICIPAL BUILDINGS (PLUMBING).

Tenders must be submitted on the official tender documentation issued by the municipality; retyping or redrafting the forms is prohibited.

All pages must be completed in full and initialled; no pages may be removed. Corrections must be made by striking through in black ink and initialling; correction fluid or tape is prohibited.

The bid document must be securely bound; loose pages will not be accepted.

No alternative tender offers will be considered.

Telephonic, telegraphic, telex, facsimile or e-mailed tenders will not be accepted.

Tender offer validity period: 90 days.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance (Part C1.1): must be fully completed and signed.
• Schedule 1D: detailed list of successfully completed projects.
• Schedule 1F: relevant experience details.
• Schedule 3B: project-specific CVs for the plumber.
• Compulsory Enterprise Questionnaire: must be completed; conflicts of interest may disqualify.
• Joint Venture agreement (if applicable).
• CIDB Certificate of Contractor Registration (each partner for JVs).
• Original valid Tax Compliance Status Verification Pin from SARS.
• B-BBEE Status Level verification certificate or EME sworn affidavit.
• Proof of CSD registration.

Disqualification risks:

• Failure to attend the full compulsory briefing session.
• Failure to score at least 70% on functionality.
• Incomplete or unsigned Form of Offer and Acceptance.
• Missing original tax pin or CIDB certificate.
• Being in arrears with municipal rates, taxes or service charges for more than three months.
• Any attempt to influence the tender process.

Evaluation method: Method 3 (financial offer and quality).

Stage 1 – Functionality (pre-qualification):

• Criteria: Relevant Experience (Schedule 1F) – weight 50; Plumber Experience (Schedule 3B) – weight 50.
• Scoring formula: Ps = (So / Ms) x Ap, where Ms = 500, Ap = 100.
• Minimum qualifying score: 70% for functionality. Bidders scoring below 70% are not considered further.
• Functionality points do not affect the total tender evaluation points.

Stage 2 – Price and preference points (80/20 system):

• Price: 80 points.
• Specific goals: 20 points, split as:
• B-BBEE Status Level contributor: 10 points.
• Locality of supplier: 10 points.
• Total: 100 points.

Preference points are claimed via the preferencing schedule; bidders who do not submit B-BBEE evidence score 0 out of 20 for B-BBEE but are not disqualified.

Arithmetical errors: amounts in words govern; unit rates govern line-item totals; gross decimal misplacement corrected to line-item total; imbalanced rates must be justified or adjusted while keeping the total price.

The municipality does not bind itself to accept the lowest or any tender.

Scope: Maintenance and repairs of municipal buildings, specifically plumbing work.

The works are described in Part C3 (Scope of Works) of the tender document, including a Bill of Quantities (C2.2) and Day work Schedule (C2.3).

The contract is a re-measurement contract; pricing is based on unit rates in the Bill of Quantities.

The contractor must provide a plumber/foreman with relevant experience (see evaluation criteria).

The site agent may be replaced during construction only with the municipality's written approval, and only with an equally experienced and competent person.

Pricing format: Bill of Quantities (re-measurement contract) with unit rates; Day work Schedule included.

Prices must be fixed for the contract duration, inclusive of all duties, taxes (except VAT) and levies applicable 14 days before closing.

VAT must be shown separately.

Bid security: not specified.

Guarantees: not specified.

Retention: not specified.

Payment terms: not specified.

Financial capacity thresholds: not specified.

CIDB registration: Contractor grading designation of 1 SO or higher, or capable of being registered before evaluation. Joint ventures: every member must be CIDB registered and the combined grading must meet the requirement; each partner's certificate must be submitted.

CSD registration: Required on the Central Supplier Database (https://secure.csd.gov.za).

Tax compliance: Original valid Tax Compliance Status Verification Pin from SARS must accompany the tender.

B-BBEE: A valid B-BBEE Status Level verification certificate (Construction Sector Charter) or EME sworn affidavit is required to claim preference points. Non-submission forfeits the 20 preference points but does not disqualify.

Local content: Not specified.

Municipal arrears: Bidders must not be in arrears with municipal rates, taxes or service charges for more than three months.

Tender defaulters: Neither the bidder nor its principals may be listed on the register of tender defaulters (Prevention and Combating of Corrupt Activities Act).

State employment: Neither the bidder nor its principals may be employed in the service of the State or a municipality without official approval.

Compulsory briefing: Attendance at the full briefing session is mandatory for eligibility.