Milling and overlaying of roadway at quay 701-702 and two speed humps at the marine drive exit, port of cape town

Employer's Agent

• Name: Mcebo Mhlanga
• Role: Commodity Officer
• Email: [email protected]
• Address:

34 South Arm Road

Port of Cape Town

V & A Waterfront

Employer

• Transnet SOC Ltd, registration number 1990/000900/30, operating as Transnet National Ports Authority.

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission method

• Electronic submission only, through the Transnet e-Tender Submission Portal: https://transnetetenders.azurewebsites.net (access the site with Google Chrome).
• Closing: 16:00 on 24 November 2026. Late bids are not accepted.
• Telephonic, telegraphic, facsimile and emailed offers are rejected.
• Bids must be uploaded at least a day before closing; the portal accepts 30 MB per upload and multiple uploads.
• Each bidder must register its own company profile, log an intent to bid and submit under that profile. A bid lodged through another company's profile is rejected or disqualified, including between subsidiary and holding companies. A joint venture may submit through any member's profile.
• Tender validity: 12 weeks from the closing date; bidders may be asked to extend on the same terms.
• Language: English. Alternative offers will not be considered.
• Submissions may not contain documents relating to any other tender.

Returnable documents — all must be completed, signed and uploaded

• T2.2-01: certificate of attendance at the compulsory clarification meeting, signed by the Employer's Representative.
• T2.2-02: CIDB grading designation schedule, with a copy of the CIDB certificate or proof of capability to register.
• T2.2-03: key personnel experience and registration.
• T2.2-04: company experience with client reference letters.
• T2.2-05: Level 3 programme.
• T2.2-06: authority to submit the tender.
• T2.2-07: record of addenda.
• T2.2-08: risk elements.
• T2.2-09: availability of equipment and other resources.
• T2.2-10: schedule of proposed subcontractors.
• T2.2-11: site establishment requirements.
• T2.2-12: health and safety questionnaire.
• T2.2-13: SBD 6.1 preference points claim, with proof of the specific goals claimed.
• T2.2-14: CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-15: non-disclosure agreement.
• T2.2-16: RFP declaration form.
• T2.2-17: breach of law declaration.
• T2.2-18: certificate of acquaintance with the tender document.
• T2.2-19: service provider integrity pact.
• T2.2-20: supplier code of conduct.
• T2.2-21: DPIP / FPPO declaration.
• T2.2-22: POPIA agreement.
• T2.2-23: insurance provided by the contractor.
• T2.2-24: three years of audited financial statements.
• T2.2-25: supplier declaration form.
• C1.1: fully completed and signed Form of Offer and Acceptance.
• C1.2: contract data.
• C2.1 and C2.2: pricing instructions and completed Bill of Quantities on the Transnet template.

Disqualification risks

• Bid received after the closing time.
• Compulsory clarification meeting not attended, or attendance certificate not signed and submitted.
• Any mandatory returnable schedule missing, incomplete, invalid or unsigned.
• Bid not signed by an authorised representative.
• CIDB grading below 5CE.
• Submission through another company's portal profile.

Evaluation runs in stages; a bid must pass each stage to progress.

Stage One — responsiveness

• Bid lodged on time; all returnable documents completed, valid and returned; bid signed by an authorised signatory; pricing schedule and Form of Offer and Acceptance fully completed; proof of attendance at the compulsory meeting; active CIDB registration at 5CE or higher.

Stage 1A — compulsory meeting

• An authorised representative of the bidder, or of a party intending to form a joint venture, must appear on the attendance register. Addenda are issued only to registered attendees and only their tenders are accepted.

Stage 1B — CIDB eligibility

• Grading of 5CE or higher, or capability of being so registered before evaluation.
• Joint venture: every member CIDB registered; lead partner no more than one level below the required grading with the required recognition status; combined grading at or above 5CE; certified signed joint venture agreement submitted; for an incorporated joint venture, the Memorandum of Incorporation within four weeks of the contract date.

Stage Two — functionality (minimum qualifying score: 60 out of 100)

• Key personnel: professionally registered pavement (civil) engineer or technologist (PrEng or Pr Tech Eng) — 20 points.
• Key personnel: SACPCMP-registered Construction Health and Safety Officer/Manager (CHSO/CHSM) — 15 points.
• Company experience: road rehabilitation and upgrade reference letters — 35 points.
• Programme: detailed Level 3 programme — 30 points.
• Each criterion scored 0, 20, 40, 60, 80 or 100 on a linear scale by at least three evaluators, then averaged and weighted.
• A bid scoring below 60 for functionality is disqualified from further evaluation.

Stage Three — preference points (80/20 or 90/10 system)

• Price: 80 or 90 points. Specific goals: 20 or 10 points.
• B-BBEE status level 1 or 2: 8 points (80/20) or 4 points (90/10).
• EME and/or QSE that is 51% black owned: 12 points (80/20) or 6 points (90/10).
• Non-compliant bidders and B-BBEE level 3 to 8 contributors: 0 points.
• No evidence for a claimed specific goal means zero points for that goal.

Later stages

• Stage Four: commercial evaluation.
• Stage Five: financial risk analysis.
• Stage Six: post-tender negotiations, conducted in rank order, where the price is not market related; bidders may be asked for a best and final offer.
• Stage Seven: objective criteria — Transnet may award to other than the highest scorer on grounds such as skills transfer and capacity building, return on investment, or supplier rotation.
• Stage Eight: letter of award, then conclusion of the contract.
• Transnet is not obliged to accept the lowest price or any offer, and may return to the open market if rates are unreasonable.

Scope

• Milling and overlaying of the existing roadway alongside Quay 701-702, plus construction of two speed humps at the Marine Drive exit, within the Port of Cape Town. Once-off works.
• Contract form: NEC3 Engineering and Construction Contract. Works Information is in C3.1 and site information in C4.1.
• Pricing against the Bill of Quantities (C2.2) using the pricing instructions in C2.1.

Key personnel

• Pavement (civil) engineer or technologist, professionally registered as PrEng or Pr Tech Eng, with at least 5 years overseeing road rehabilitation works and/or pavement design. CV must show the relevant past work; certified registration certificate not older than 3 months.
• Construction Health and Safety Officer/Manager (CHSO/CHSM) registered with SACPCMP, responsible for implementing and monitoring the health and safety plan, with at least 5 years in construction health and safety management. CV and certified SACPCMP certificate not older than 3 months.

Company experience

• Demonstrable delivery of milling, asphalt resurfacing and road rehabilitation projects in port, industrial or heavy-duty roadway environments.
• Reference letters must be on client letterhead with the client's name and contact details, describe the project scope, give start and end dates or duration, and be signed by the client.

Programme

• Detailed Level 3 project control schedule in MS Project or Primavera, showing activity durations, major milestones, planned start and completion dates, logical sequencing and interrelationships, and a clearly defined critical path.

Site access rules for the compulsory visit

• Personal protective equipment required: safety shoes, goggles, long-sleeve shirts, high-visibility vests and hard hats. Bidders without the required PPE are refused entry to the site walk.
• Breathalyser testing applies at Transnet premises; firearms are prohibited; identity documents, passports or driver's licences must be carried for inspection at access control.

Pricing

• Priced Bill of Quantities on the Transnet template, submitted with the pricing instructions and the Form of Offer and Acceptance. Rates may not be changed after the closing date.
• No alternative offers are considered.

Financial evidence

• Three years of audited financial statements (T2.2-24).
• Contractor's insurance schedule (T2.2-23).
• Transnet may request audited financial statements or other documentation for due diligence.

Financial risk analysis

• The preferred bidder is subject to a risk assessment covering key ratio analysis (efficiency, profitability, financial risk, liquidity, acid test and solvency), commercial relationships with domestic prominent influential persons or foreign prominent public officials, and reputational and brand risk.
• Unduly high or unduly low rates may be treated as an unacceptable commercial risk.

Payment and security

• Transnet does not reimburse bidders for preparation costs.
• Post-tender negotiation may be used where the offered price is not market related.

Statutory and registration

• Central Supplier Database registration; the supplier number and unique registration reference number must be provided for verification.
• Valid SARS tax compliance status, with a TCS PIN supplied for verification.
• CIDB registration at 5CE or higher, or capability of registering before evaluation; a valid CIDB certificate in the correct grading must be submitted.
• CIPC registration details as part of the supplier declaration.

B-bbee

• Valid B-BBEE certificate from a SANAS-accredited verification agency, a CIPC B-BBEE certificate, or a sworn affidavit confirming annual turnover and black ownership for EMEs and QSEs that are 51% or more black owned. A consolidated scorecard is accepted for joint ventures.
• Preference points: level 1 or 2 earns 8 points (80/20) or 4 points (90/10); an EME or QSE that is 51% black owned earns 12 points (80/20) or 6 points (90/10); level 3 to 8 and non-compliant bidders earn none.
• Transnet may audit the scorecard components at any stage from closing until contract completion.

Exclusion and integrity

• No director or shareholder may appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004.
• The bidder must not appear on Transnet's restricted tenderer list or National Treasury's list of tender defaulters.
• No conflict of interest, and no state employment connection that could compromise the process.
• Any conviction for a serious breach of law in the preceding five years, including Competition Act breaches, must be declared on T2.2-17 and may lead to exclusion.
• Bidders must not be insolvent, in receivership, under business rescue, bankrupt or in winding up, must have legal capacity to contract, and must not be under restriction by Transnet or another state institution.
• Bidders must show the technical qualifications, competence, financial resources, equipment, managerial capability, experience and personnel to perform the contract.

Confidentiality

• All RFP information is confidential; bidders must confirm acquaintance with the non-disclosure agreement, and disclosure of Transnet business information requires written approval.