Appointment of a professional services provider - municipal infrastructure

Employer's Representative: Ms Mapatane Kgomo or Delegated Official. Physical address: 1303 Heuwel Avenue, Riverside Office Park, Letaba House, Centurion, Pretoria 0046. Private Bag X105, Centurion 0046. Telephone: 012 848 5300. Email: [email protected]. SCM enquiries: Ms Lumka Batyi, 012 848 5300, [email protected]. Technical enquiries: Mr Rafeek Louw, 012 848 5300, [email protected].

Submission method: original tender document, one copy of the original, and one scanned copy on a memory stick must be deposited in the tender box at MISA Head Office, Riverside Office Park, 1303 Heuwel Avenue, 1st Floor Letaba House, Centurion 0046. Closing date and time: 08 September 2026 at 11:00. Late, telegraphic, telephonic, telex, facsimile, or e-mailed tenders will not be accepted. Tender validity period is 90 days (exclusive of closing date, inclusive of the 90th day). Clarification requests accepted up to 7 working days before closing; addenda issued until 10 working days before closing. Returnable documents (all must be completed, signed and submitted): SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), applicable EME or QSE sworn affidavit (if no B-BBEE certificate), CSD report, tenderer's certificates, Resolution for Signatory, Joint Venture certificate (if applicable), proof of ECSA registration, CV and qualification for Civil Engineer (Contract Manager), Electrical Engineer and Mechanical Engineer, Schedule 1 (tenderer experience), Record of Addenda, Proposed Amendments and Qualifications, the offer portion of C1.1 Form of Offer and Acceptance, Part 2 of C1.2 Contract Data, and C2.2 Price List. Disqualification risks: any returnable form left unsigned or omitted; failure to attend the compulsory virtual briefing; submission after closing time; use of correction fluid on documents (corrections must be single-stroked and initialled); non-compliance with eligibility criteria in Clause 4.1.

Three-phase evaluation: Phase 1 — Eligibility and Mandatory Requirements (Clause 4.1): Joint Venture agreement (if applicable), company/CC/partnership registration, subsidiary arrangement proof, document correction rules, professional indemnity insurance ≥ R2 million or proof of application, compulsory virtual briefing attendance, ECSA-registered Civil Engineer (Contract Manager), Electrical Engineer and Mechanical Engineer each with ≥ 3 years post-qualification water and sanitation experience. Phase 2 — Functionality: Schedule 1 (tenderer experience in design and implementation of water or wastewater treatment facilities for municipalities/organs of state) scored out of 100 points. Minimum qualifying threshold: average score of 60 points; below 60 points disqualifies the tender. No second chance to submit missing information after closure. Phase 3 — Price and Specific Goals (80/20 system): Price 80 points (formula Ps = 80(1 − (Pt−Pmin)/Pmin)); Specific Goals 20 points allocated as: women-owned ≥51% (5 points), youth-owned ≥51% (5 points), enterprise located in Northern Cape Province (5 points), B-BBEE level 1–2 QSE or EME (5 points). Proof required: full CSD report for women and youth; municipal bill/lease agreement/letter from local authority for location; valid B-BBEE certificate/affidavit/consolidated certificate for JV for B-BBEE level. Failure to submit proof means points not claimed. Total points rounded to two decimal places. Highest total points wins; tie-break on specific goals points, then lottery.

Scope: Professional services for the refurbishment of Bersig Wastewater Treatment Works in Nama Khoi Local Municipality, Northern Cape. Contract based on NEC3 Engineering – Professional Service Contract: Option A. Required key personnel (each ECSA-registered with ≥3 years post-qualification water and sanitation experience): Civil Engineer (Contract Manager), Electrical Engineer, Mechanical Engineer. Tenderer must demonstrate company experience in design and implementation of water or wastewater treatment facilities for municipalities/organs of state (Schedule 1). Professional indemnity insurance ≥ R2 million or proof of application required. No alternative tender offers considered.

Pricing format: Activity Schedule (C2.2) as per NEC3 Option A. Professional indemnity insurance cover ≥ R2 million from a reputable South African insurer (or documentary evidence of application). Tender validity: 90 days. Price evaluation uses 80/20 preference point system. Arithmetical error correction rules apply (amount in words governs over figures; line item total governs over unit rate×quantity; total price governs over sum of items). Imbalanced rates may require justification and amendment without altering total tendered sum. No explicit performance bond or guarantee percentage stated in the extracted text.

Mandatory: CSD registration (MAAA number) and tax compliance (SARS TCS PIN or CSD verification). B-BBEE: level 1–2 QSE or EME certificate/affidavit/consolidated certificate for JV to claim 5 specific-goal points; sworn affidavit templates for EME/QSE provided. CIDB: not mentioned. Professional registration: ECSA registration as Professional Engineer or Professional Engineering Technologist for each key resource. Company registration: Companies Act 2008, Close Corporation Act 1984, or partnership agreement with continuity provisions. Joint Venture: signed JV agreement and JV certificate. No director/shareholder on Register of Tender Defaulters; no SCM abuse or previous contract failure with written notice. Compulsory Enterprise Questionnaire must be completed without conflicts of interest. Resolution of Signatory signed by all directors (or letter on company letterhead) authorising signatory. Attendance at compulsory virtual briefing session. Documents free of correction fluid (corrections single-stroked and initialled).