Supply of economic data services for 12 months – RFQ from moses kotane research institute in kwazulu-natal

Closing date: 13 November 2026

Closing time: 11:00

Bid validity: 120 days from the closing date

Delivery period: within 5 days of receiving the purchase order

Bidding procedure enquiries:

• Contact: Ms. Sinenhlanhla Ngqulunga
• Telephone: 031 266 1777
• Email: [email protected]

Technical enquiries:

• Contact: Dr. Elton Chinyanga
• Telephone: 031 266 17777
• Email: [email protected]

Submission:

• Email: [email protected]

Submission method: email

Submission email: [email protected]

Closing date: 13 November 2026

Closing time: 11:00

Returnable documents:

• SBD 1 Part A (Invitation to Bid): bidder details and offer cover page.
• SBD 1 Part B (Terms and Conditions for Bidding): signed acceptance of bidding terms.
• Section A (Special Instructions): acknowledgement of completion rules.
• Section B (CSD Declaration): confirms Central Supplier Database information is correct and current.
• SBD 3.1 (Pricing Schedule): firm pricing with grand total; attach breakdown if space is insufficient.
• SBD 4 (Bidder's Disclosure): declares any state employment or related CSD-registered companies by MAAA number.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points; failure to submit means no points claimed.
• Calculation of Equity for Specific Goals: supporting calculation for claimed goals.
• Section D (Authority to Sign / Enterprise Resolution): proof the signatory may bind the bidder.
• Section E (Specification): acknowledgement of scope.

Disqualification risks:

• Any compulsory form not completed and signed.
• Late submission.
• Bid forms retyped or redrafted; photocopies must carry an original signature.
• Use of correcting fluid or alterations not initialled.
• Failure to initial every page.
• Bidding documents included in packages containing samples.

Evaluation stages:

1. Stage 1(a): Supply Chain Administrative Compliance — all compulsory returnable forms must be completed and signed. Non-responsive bids are rejected.
2. Stage 2: 80/20 Price and Preference Point System.

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals (20 points):

• ≥51% Black ownership: 10 points — proof: B-BBEE certificate or affidavit.
• ≥51% Women ownership: 3 points — proof: copy of identity document.
• ≥51% Youth ownership: 3 points — proof: CIPC enterprise registration certificate.
• ≥30% People living with disability ownership: 2 points — proof: doctor's medical certificate or proof of disability letter.
• Location within KwaZulu-Natal: 2 points — proof: utility bill, affidavit, councillor letter or similar evidence.

Claiming points:

• SBD 6.1 must be completed to claim specific-goal points; otherwise no points are awarded.
• Supporting evidence for each claimed goal must be submitted with the bid.
• The institution may require further substantiation before or after adjudication.

Purpose: appointment of a service provider to supply economic data services for 12 months.

Scope of service:

• Subscription to a regional economic and socio-economic data platform.
• Access to historical and current regional datasets.
• At-a-Glance reports for KwaZulu-Natal districts and metro.
• Statistical Overview reports for KwaZulu-Natal districts and metro.
• Data extraction and download functionality.
• Analytical and comparative functionality.
• Regular data updates.
• User training at no additional cost.
• Technical and user support for the subscription period.
• Documentation on data sources, definitions, methodologies and revisions.

Quantities:

• 4 licences for the 12-month subscription.

Delivery:

• Service must be supplied within 5 days of receiving the purchase order.

Pricing:

• Quotations must be inclusive of VAT where applicable.

Standards:

• Goods and services must conform to the standards in the bidding documents and specifications.

Inspection and testing:

• Pre-bidding testing is for the bidder's account.
• The purchaser may inspect the bidder's premises at reasonable hours.
• If inspections or tests show compliance, the purchaser bears the cost.
• If non-compliant, the supplier bears the cost and the goods or services may be rejected.
• Rejected goods must be removed at the supplier's cost and risk and replaced with compliant goods.
• If the supplier fails to replace rejected goods, the purchaser may procure replacements at the supplier's expense.

Confidentiality:

• The supplier must not disclose contract documents or information without the purchaser's prior written consent.
• Documents remain the purchaser's property and must be returned on completion if required.
• The purchaser may audit the supplier's records relating to performance.

Pricing form: SBD 3.1 Firm Pricing Schedule.

Requirements:

• Indicate the grand total.
• If space is insufficient for line items, attach a breakdown of the quotation.
• Prices must be inclusive of VAT at 15% where applicable.
• Prices are firm and not subject to adjustment.

Line item:

• Economic data services — 12-month subscription — 4 licences.

Bid validity: 120 days from the closing date.

Delivery: within 5 days of receiving the purchase order.

Pricing format:

• SBD 3.1 Firm Pricing Schedule must be completed, showing the grand total.
• If space is insufficient, attach a breakdown of the quotation.
• Prices must include VAT at 15% where applicable.
• Prices are firm and not subject to adjustment.

Payment:

• Payment within 30 days of invoice submission.
• Payment in Rand.

Bid validity:

• 120 days from the closing date.

Performance security:

• Amount to be specified in the Special Conditions of Contract; not stated in the available text.

Central Supplier Database (CSD):

• Bidders must be registered on CSD and provide their CSD number.
• Section B declaration must confirm CSD information is correct and up to date.

Tax compliance:

• A valid SARS Tax Compliance Status (TCS) PIN must be submitted, or a printed TCS certificate.
• If no TCS PIN is available, a CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate/PIN and CSD number.

B-bbee:

• B-BBEE certificate or affidavit required to claim the ≥51% Black ownership points.

Cipc:

• Enterprise registration certificate required to claim youth ownership points.

Identity documents:

• Copies of identity documents required to claim women ownership points.

Disability:

• Doctor's medical certificate or proof of disability letter required to claim disability ownership points.

Location:

• Proof of address within KwaZulu-Natal required to claim the location points.

State employment:

• Bids from persons in the service of the state, or companies with such directors or members, will not be considered.

Returnable forms:

• SBD 1 Parts A and B, Section A, Section B, SBD 3.1, SBD 4, SBD 6.1, Calculation of Equity, Section D, Section E.

Contract duration: 12 months.

Warranty:

• Goods must be new, unused and of the most recent model.
• Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever is earlier.
• Defects must be remedied by the supplier at its own cost.

Payment:

• Payment within 30 days of invoice submission.
• Payment in Rand.

Prices:

• Prices are firm and not subject to variation, except as authorised in the Special Conditions of Contract or on extension of bid validity.

Amendments:

• Only by written amendment signed by both parties.

Assignment and subcontracting:

• Assignment requires the purchaser's prior written consent.
• Subcontracts must be notified in writing; notification does not relieve the supplier of liability.

Delays and penalties:

• Delays must be notified in writing with cause and expected duration.
• Penalty for late delivery: sum calculated on the delivered price of delayed goods or unperformed services using the current prime interest rate for each day of delay.
• The purchaser may also terminate the contract.

Termination for default:

• The purchaser may terminate for failure to deliver, failure to perform any obligation, or corrupt or fraudulent practices.
• On termination, the purchaser may procure similar goods or services and recover excess costs from the supplier.
• The supplier may be restricted from doing business with the public sector for up to 10 years.
• The supplier has 14 days to provide reasons why a restriction should not be imposed.

Restriction:

• The purchaser must inform National Treasury within 5 working days of imposing a restriction.
• Details are loaded onto National Treasury's central database of prohibited suppliers.

Evaluation is in two stages:

Stage 1: Supply Chain Administrative Compliance

• All compulsory returnable forms must be completed and signed.
• Non-responsive bids are rejected.

Stage 2: 80/20 Price and Preference Point System

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals and points:

• ≥51% Black ownership: 10 points — proof: B-BBEE certificate or affidavit.
• ≥51% Women ownership: 3 points — proof: identity document.
• ≥51% Youth ownership: 3 points — proof: CIPC registration certificate.
• ≥30% People living with disability ownership: 2 points — proof: doctor's certificate or proof of disability letter.
• Location within KwaZulu-Natal: 2 points — proof: utility bill, affidavit, councillor letter or similar.

Claiming points:

• SBD 6.1 must be completed to claim specific-goal points; otherwise no points are awarded.
• Supporting evidence must be submitted with the bid.
• The institution may require further substantiation before or after adjudication.