Servicing and disposal of sewerage in septic tanks at TRANSNET port terminals, richards bay, for six months

Closing: 12 November 2026 at 13:00.

Clarification questions: submit via the e-Tender portal and to Shaun Sewraj by 12:00 on 11 November 2026; responses are shared with all bidders.

Bid validity: 180 business days from the closing date, excluding the first day and including the last day; bidders may be asked to extend on the same terms.

No compulsory briefing or site visit is stated.

Bidding procedure and technical enquiries

• Contact: Shaun Sewraj
• Email: [email protected]
• Telephone: 035 905 3973
• Facsimile: not applicable

Submission channel

• Transnet e-Tender Submission Portal: transnetetenders.azurewebsites.net

Service delivery location

• Port of Richards Bay Terminal, KwaZulu-Natal

Submission method: Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net), accessed via Google Chrome.

Registration: each bidder must register its own company profile and log an intent to bid; bids submitted through another company's profile are rejected.

Joint ventures: any JV party may submit using its own registered profile on behalf of the JV.

Upload limit: 30 MB per upload; multiple uploads permitted.

Deadline discipline: upload at least one day before closing; late submissions are not accepted.

Mandatory returnable documents (failure to submit by the closing date and time results in disqualification):

• Section 4: Quotation Form (priced offer).
• TNPA Waste Disposal Service Licence.
• Umhlathuze Municipality Sewage Discharge Permit Certificate of Registration and Compliance, with a signed municipal letter.
• Hazardous Waste Certificate.
• Proof of a valid driver's licence with Professional Driving Permit (PrDP).
• Proof of ownership or an MOU granting access to a tanker.

Returnable documents used for scoring (non-submission scores zero for that criterion, no disqualification):

• Valid B-BBEE certificate or sworn affidavit per dtic guidelines.
• Valid proof of evidence for Specific Goals claims.

Essential returnable documents (a further deadline may be granted; continued failure may disqualify):

• Section 1: SBD 1 form.
• Section 5: Certificate of Acquaintance with RFQ Documents.
• Section 6: RFQ Declaration and Breach of Law Form.
• Section 7: Specific Goals Points Claim Form.
• Section 9: Protection of Personal Information form.

All returnable sections must be signed, stamped and dated by the bidder.

Disqualification risks:

• Late lodging.
• Missing or invalid mandatory returnable documents.
• Bid not signed by an authorised representative.
• Pricing not submitted on the prescribed price schedule.
• Submission through another company's portal profile.

Evaluation stages:

1. Administrative responsiveness: timely lodging, complete and valid returnable documents, and signature by an authorised representative. Failure ends the bid.
2. Substantive responsiveness: compliance with Transnet's general and legislative criteria, a priced offer in Section 4, material compliance with the scope and specification, and the mandatory eligibility documents. Failure ends the bid.
3. Weighted scoring (80/20 preference point system, estimated value up to R50 000 000):

• Price and TCO: 80 points. Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable price. Final price scores are rounded to two decimal places.
• Specific Goals: 20 points, claimed on the Specific Goals Points Claim Form; B-BBEE status level contributes within this allocation (Level 1 = 10 points).

4. Post-tender negotiations (if applicable): Transnet may negotiate a market-related price, first with the highest-ranked bidder, then the second, then the third; if no market-related price is agreed with the third-ranked bidder, the RFQ is cancelled. Bidders may be asked for best and final offers.
5. Objective criteria (if applicable): Transnet may award to a bidder other than the highest scorer on grounds including skills transfer and capacity building, return on investment, supplier rotation, restrictions on the bidder, legal capacity, solvency, conflicts of interest, financial ratio analysis, due diligence (possibly including a site visit), DPIP/FPPO relationships, and reputational or brand risk.
6. Award: a Letter of Award is issued, followed by conclusion of the final contract.

Scope: servicing and disposal of sewerage in septic tanks at Transnet Port Terminals, Port of Richards Bay Terminal.

Contract period: six months, described as re-occurring.

Service includes collection and disposal of septic tank contents, with hazardous waste handling where applicable.

The detailed specification and price schedule are issued on the Transnet Document Publishing System (TDPS).

Bidders must hold a TNPA Waste Disposal Service Licence, an Umhlathuze Municipality sewage discharge permit with a signed municipal letter, and a Hazardous Waste Certificate.

Tanker access: proof of ownership or an MOU granting access to a tanker is required.

Drivers must hold a valid driver's licence with a Professional Driving Permit (PrDP).

No minimum experience period or reference projects are stated.

Bidders must demonstrate professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation and personnel to perform the contract.

Bidders must hold a valid driver's licence with a Professional Driving Permit (PrDP) and proof of ownership or an MOU for tanker access.

Pricing must be submitted on the prescribed price schedule in Section 4, in South African Rand and inclusive of VAT, on a delivered nominated destination basis.

The detailed price schedule is issued on the Transnet Document Publishing System (TDPS).

Unpriced disbursements are not accepted.

Only unconditional discounts are considered in final evaluation.

Deviation from the prescribed format may disqualify the bid.

Price scores are rounded to two decimal places.

Pricing: quote strictly on the prescribed price schedule (Section 4), in South African Rand and inclusive of VAT, on a delivered nominated destination basis.

Deviation from the price schedule may disqualify the bid.

Unpriced disbursements will not be accepted.

Unconditional discounts are considered in final evaluation; conditional discounts are not.

Price scores are rounded to two decimal places.

No bid security, performance guarantee, retention or turnover threshold is stated.

Payment is governed by Transnet's Standard RFQ Terms and Conditions for the supply of goods or services.

CSD registration: mandatory; business may not be awarded to a bidder not registered on the National Treasury Central Supplier Database (https://secure.csd.gov.za/). Only foreign suppliers with no local entity are exempt.

SARS tax compliance: submit a Tax Compliance Status PIN or a printed TCS certificate; a CSD number may be provided where no TCS is available. Tax compliance must be maintained for the contract term.

Joint ventures, consortia and subcontractors: each party must register on the CSD and submit its own TCS certificate, PIN or CSD number.

B-BBEE: a valid B-BBEE certificate or sworn affidavit is required to score Specific Goals points; failure to submit scores zero for that criterion.

Employment Equity Act: the successful bidder must comply, including section 53.

Legal compliance: full compliance with all applicable national and local laws.

Security clearance: award may be conditional on the successful bidder, its personnel and subcontractors obtaining CONFIDENTIAL, SECRET or TOP SECRET clearance and implementing required security measures.

DPIP/FPPO disclosure: any commercial relationship with a Domestic Prominent Influential Person or Foreign Prominent Public Official must be declared.

Returnable forms (one line each):

• SBD 1: bidder details and signed offer.
• Section 5 Certificate of Acquaintance: confirms familiarity with and acceptance of all RFQ conditions.
• Section 6 RFQ Declaration and Breach of Law: certifies no collusion, no undisclosed Transnet relationships, and discloses serious law breaches in the past five years.
• Section 7 Specific Goals Points Claim Form: claims the 20 preference points.
• Section 9 Protection of Personal Information: consents to processing of personal information.
• SBD 4 Declaration of Interest: discloses state employment and relationships with the procuring institution.
• SBD 9 Certificate of Independent Bid Determination: certifies independent pricing and no collusion.
• Proof of authority to sign (e.g. company resolution).

A TNPA Waste Disposal Service Licence is mandatory.

An Umhlathuze Municipality Sewage Discharge Permit Certificate of Registration and Compliance, accompanied by a signed municipal letter, is mandatory.

A Hazardous Waste Certificate is mandatory.

Contract period: six months, re-occurring.

Bid validity: 180 business days from the closing date; bidders may be asked to extend on the same terms, and failure to respond before expiry excludes the bidder.

Returnable documents, including B-BBEE proof, must remain valid for the contract term; failure to renew when due allows Transnet to terminate immediately without liability.

Transnet may cancel the contract and request that National Treasury place the bidder on the Database of Restricted Suppliers for up to 10 years where the award was based on incorrect information.

Transnet may award to the next-ranked bidder if the preferred bidder fails to sign or commence within a reasonable period.

Prices of successful and unsuccessful bidders may be published on the National Treasury e-Tender Publication Portal, and contract details may be disclosed under JSE Debt Listing Requirements.

The successful bidder must complete a Supplier Declaration Form for registration on the Transnet vendor master database.

Proposed alternative terms must be submitted on company letterhead; material deviation from standard terms may disqualify.

Bidders are responsible for clarifying uncertainties before submission and have no claim based on alleged lack of clarity.

Price is scored out of 80 using Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Specific Goals carry 20 points, claimed on the Specific Goals Points Claim Form; B-BBEE status level contributes within this allocation (Level 1 = 10 points).

The 80/20 system applies because the estimated value does not exceed R50 000 000.

Final price scores are rounded to two decimal places.