Electrical/electronics engineering services for ICT infrastructure development in limpopo – government tender

{"name":"Mr. M Ramushu","email":"[email protected]","phone":"+27 67 411 9192","department":"/ PUBLIC ENTITY)","address":"ENGINEERING SERVICES as further fully described in C3 Scope of Services"}

Returnable Documents: C1.1 Form of Offer and Acceptance ..................................... 75, CVs, certified qualifications, ID copies of the proposed technical staff must be attached.

Provision of complete electrical/electronics engineering professional services

By submitting a tender in response to T1.1 Notice and Invitation to Tender above, the tenderer binds

himself to a pactum de contrahendo (contract aimed at conclusion of another contract), the terms of

which are contained in the Standard Conditions of Tender and T1.2 Tender Data.

C.1.1 The Employer is the Musina-Makhado Special Economic Zone

C.1.2 For this Contract the single volume approach is adopted.

approach as contained in table 5 of the CIDB’s “Standard for Uniformity in Construction Procurement.”

The tendering Service Provider’s attention is specifically drawn to the T2 Returnable Documents

identified in the T2.1 List of Returnable Documents and in the T2.2 Returnable Schedules. The

3.1. Ability to provide Three (3) additional technical staff capacity = 5 points

3.2. Ability to provide Four (4) additional technical staff capacity = 15 Points

3.3. Ability to provide more than Five (5) additional technical staff capacity = 25 points

4. Methodology and proposal 10

methodology will be assessed across the entire project life cycle as follows:

4.1. Stage 1: Initiation = 1 point

4.2. Stage 2: Concept = 1 point

4.3. Stage 3: Detail Design = 2 points

4.4. Stage 4: Procurement and Documentation = 2 points

4.5. Stage 5: Contract Administration and Construction Monitoring= 2 points

4.6. Stage 6: Close out = 2 points

Total 100 Points

(Weightings will be multiplied by the scores allocated during the evaluation process to arrive at the total

functionality points)

Minimum functionality score to qualify for further evaluation: 70

7.4. Stage 4: price and preference

5 VAT Registration Certificate from South African Revenue Services (SARS).

6 Entity /JV Partners company profile (s).

7.2. Stage 3: substansive compliance responsiveness criteria

1. Experience of the bidding entity 30

Each completed project listed in Form MMSEZ- 02(PSP) to include a Letter of Appointment

(LoA) OR a Purchase Order (PO) for Professional Services related to

Electrical/Electronic/ICT/Network Engineering Services with a Professional Fee Value of R5

Million (Incl. Vat) or above and each must be accompanied by a signed Letter of

Satisfaction (Reference Letter) from the Client confirming that the service was satisfactorily

completed with dates, and professional fee values.

1.1. One (1) Appointment Letter or PO with Reference Letter Submitted = 6 points

1.2. Two (2) Appointment Letters or PO with Reference Letter Submitted = 12 points

1.3. Three (3) Appointment Letters or PO with Reference Letter Submitted = 18 points

1.4. Four (4) Appointment Letters or PO with Reference Letter Submitted = 24 points

1.5. Five (5) Appointment Letters or PO with Reference Letter Submitted = 30 points

2. Key person with relevant experience 35

An Electrical/Electronic Engineer (Pr. Eng) who is registered in terms of the Engineering

Profession Act (Act ) and is listed under Clause 7.1.2 of the Contract Data as a

(ECSA), certified qualifications and detailed CV to be submitted.

minimum of BSc/BEng: Electrical/Electronic Engineering or an Equivalent B-Degree in

ICT, and minimum of 15 years post qualification Experience in Network Engineering or

Engineer shall be given a maximum of 20 points as follows:

1.1. Less than Fifteen (15) years post qualification experience in Heavy Current or

Electrification services= 0 points

1.2. Fifteen (15) years or more but less than Twenty (20) Years post qualification experience

in Heavy Current or Electrification r services = 20 points

1.3. Twenty (20) years or more years post qualification experience in Heavy Current or

Electrification services = 35 points

Nb:

• Post Qualification Experience is calculated from the date of attainment of the

each of the members of an evaluation panel according to his/her assessment of the qualifications and

experience of the human resources allocated to the project in terms of the Key Persons (Data provided

by the Service Provider, clause 7.1.2), from information contained in curriculum/curricula vitae submitted

with the tender. Members of the evaluation panel will discuss their respective risk perceptions in order

to reach consensus, failing which the specific risk will be put to the vote. No risk assessment will be

performed for this criterion in the absence of relevant information/ curricula vitae with the tender

and will therefore render the tender as unacceptable and excluded from further consideration.

B The tendering Service Provider’s experience and performance on comparable projects during the

past 5 years. Aspects to be regarded as “comparable” includes (but may be extended according to

circumstances): size of projects (measured against monetary value, or other project quantifying

parameters), nature of projects (building, engineering, high/low rise, etc.), locality/area of execution

(site-specific influences, knowledge of local conditions, etc.), complexity of project, projects for similar

client irrespective of end purpose of buildings/facilities created or in progress of being created and time

scales of projects (normal, fast track, etc.) and stage of its/their development.

Tenderer’s name, contact address and telephone number

and in the top left corner on the back of the envelope:

"Tender no"

"Tender for Electrical Engineering Services".

C.2.13.6 A two-envelope procedure will not be followed.

C.2.15 The closing time for submission of tenders is as advertised in the Tender Bulletin.

C.2.16 The tender validity period is 180 days from date of tender closure.

C.2.19 The tenderer shall provide access for inspections to his offices as may be required by the Employer.

C.2.22 Not a requirement.

C.2.23 The tenderer is required to submit with his tender all documents listed in T2 Returnable Documents,

T2.1 and T2.2.

C.3.4 The time and location for opening tender offers are:

Tender No: MMSEZ/INF/2026/07/06

Time: tenders will be opened immediately or as soon as possible after the closing time as advertised

in the Tender Bulletin;

C.3.5 A two-envelope procedure will not be followed.

C.3.9.3 Omit the wording and replace with the following:

“Notify the tenderer of all errors, omissions and/or rate imbalances that are identified in the tender offer

and request the tenderer to, within a stipulated time, accept the total of prices as corrected in

accordance with C.3.9.4.”

C.3.9.4 Omit the wording of the first sentence and replace with:

“In cases where tender offers contain errors, omissions and/or rate imbalances, these are to be

corrected as follows:”

C.3.9.4 Add sub-paragraph c) as follows:

(continued) “c) If the tenderer does not accept the corrected tender offer, or cannot reach consensus with the

C1: agreement and contract data

C1.1 Form of Offer and Acceptance ..................................... 75

C1.2 Contract Data ............................................................... 79

C2: pricing data

C2.1 Pricing Instructions ...................................................... 85

C2.2 Activity Schedule ................................................... 92

C3: scope of services

C3 Scope of Services ............................................................ 95

C4: site information

C4 Site Information ................................................................ 103

C1: Agreement and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C2: Pricing Data

Tender No: MMSEZ/INF/2026/07/06

C2.1 Pricing Instructions

C2.2 Activity Schedule

C3: Scope of Services

C4: Site Information

MMSEZ-05 (psp):

3 Tender Clarification Meeting Certificate- Form MMSEZ-04 (PSP):

4 Particulars of Tenderer’s Projects- Form MMSEZ- 02(PSP).

5 Pricing Schedule fully completed- Form C2.2.2 or C2.2.3

6 Form of Offer- Completed and signed by authorized person- Form C1.1.

price and the Preferential Procurement Regulations, 2022 (80/20 preference point system). Bids will be evaluated

in terms of 80/20 Preference Points System. All bid offers of bids who met the minimum threshold of 70 points for

Stage 3 Functionality, shall be evaluated based on the following criteria:

7.4.1. The PPPFA prescribes that the lowest acceptable bid will score 80 points for price. Bidders that

quoted higher prices will score lower points for price on pro-rata basis. Pricing should be indicated in

Minimum functionality/qualifying score: 70

Valid Tax Clearance Certificate

Tax compliance

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tax Compliance status Pin

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central Supplier Database (CSD) report

Company/CC/Trust/Partnership registration certificates

VAT Registration Certificate from South African Revenue Services (SARS)

joint venture agreement with the parties listed under item 1 above, and any

joint venture agreement and the

Power of Attorney in case of Joint Ventures/Consortiums (if applicable)

power of attorney,

power of attorney are to be attached hereto)

Appointment Letter or PO with Reference Letter Submitted = 6 points

Appointment Letters or PO with Reference Letter Submitted = 12 points

Appointment Letters or PO with Reference Letter Submitted = 18 points

Appointment Letters or PO with Reference Letter Submitted = 24 points

Appointment Letters or PO with Reference Letter Submitted = 30 points

This criterion will not result in automatic disqualification. However, the Employer reserves the right to request

3 Original Valid Tax Clearance Certificate.

4 Tax Compliance status Pin.

5 VAT Registration Certificate from South African Revenue Services (SARS).

5 Pricing Schedule fully completed- Form C2.2.2 or C2.2.3

6 Form of Offer- Completed and signed by authorized person- Form C1.1.

Points Allocation: 70 points

B-BBEE Details: oint

4.2. Stage 2: Concept = 1 point

4.3. Stage 3: Detail Design = 2 points

4.4. Stage 4: Procurement and Documentation = 2 points

4.5. Stage 5: Contract Administration and Construction Monitoring= 2 points

4.6. Stage 6: Close out = 2 points

Total 100 Points

(Weightings will be multiplied by the scores allocated during the evaluation process to arrive at the total

functionality points)

Minimum functionality score to qualify for further evaluation: 70

7.4. Stage 4: price and preference

Thereafter, the next stage of evaluation will be according to the preference points claimed for specific goals and

price and the Preferential Procurement Regulations, 2022 (80/20 preference point system). Bids will be evaluated

in terms of 80/20 Preference Points System. All bid offers of bids who met the minimum threshold of 70 points for

Stage 3 Functionality, shall be evaluated based on the following criteria:

7.4.1. The PPPFA prescribes that the lowest acceptable bid will score 80 points for price. Bidders that

quoted higher prices will score lower points for price on pro-rata basis. Pricing should be indicated in

South African Rand, all-inclusive.

7.4.2. Bidders must include a fully completed and signed Preference Points claim form in terms of the

Preferential Procurement Regulations 2022. In the event of failure to fully complete and sign SBD 6.1,

bidders will not be awarded points attributed to specific goals. The following formula must be used to

calculate the points out of 80 for price in respect of a tender with a Rand value equal to or below R50

million, inclusive of all applicable taxes:

Where-

Ps = Points scored for price of tender under consideration;

Pt = Price of tender under consideration; and

Pmin = Price of lowest acceptable tender.

7.4.3. A ma

Uniformity in Construction Procurement as per Government Notice No. 423 published in Government Gazette No.

August 2019 and as amended from time to time. (see www.cidb.org.za).

documentation as in 2 above has been included in the tender, of the tendering Service Provider has been

listed in Clause 7.1.2 of the Contract Data as a Key Persons;

[The Employer retains the right to verify current professional registration required in terms of 2, 3 and 4 above

with the relevant council as part of the tender evaluation process. In the event of any such person not

currently being registered with the relevant council, it will render the tender as unacceptable (i.e.

non-responsive) and excluded from further consideration.]

5. All Returnable Documents mentioned in T2: Returnable Documents (T2.1 List of Returnable Documents and

T2.2 Returnable Schedules) have been included in the tender.

Tender No: MMSEZ/INF/2026/07/06

6. (a) The tendering Service Provider has provided the required information/documentation to enable an

evaluation panel to perform functionality and risk assessments as described in 6(b) and 6(c) hereafter and

referred to in T2.1 – sub paragraph 4;

(b) Tender offers are judged by an evaluation panel in terms of functionality, which functionality will be

evaluated against the following criteria on a scoring system of 1 to 5, weighted as indicated:

7. Notwithstanding the above, this tender shall be evaluated in 5 stages as follows:

Stage 1: Administrative Compliance

Stage 2: Substantive Compliance

Stage 3: Functionality

Stage 4: Price and Preference

Stage 5: Risk Assessment

7.1. Stage 1: administrtaive compliance responsiveness

this tender

Black people ownership 5 Central Supplier Database (CSD) report

Women equity 3 Central Supplier Database (CSD) report

Youth equity 2 Central Supplier Database (CSD) report

Disability 2 Medical certificate or equivalent

Promotion of small businesses 3 Latest Financial statement

Limpopo Based Enterprise 3 Proof of address in Entity’s name

Military Veterans (MVA) 2 MVA force number

Total 20

7.5. Stage 5: risk assessment

Section 2(1)(f) of the PPPFA provides that “the contract must be awarded to the tenderer who scores the highest

points, unless additional objective criteria justify the award to another tenderer. In this tender these objective

criteria will be in the form of the risk assessment outlined below. Tender offers will be judged by an evaluation

panel in terms of risk to the Employer. Such risk will be evaluated against the criteria listed below. The

each of the members of an evaluation panel according to his/her assessment of the experience and

performance of the tendering Service Provider from information submitted with the tender (in written-,

report- and/or brochure format), and upon further investigations/reference checks that may be

Tender No: MMSEZ/INF/2026/07/06

performed, for which purpose the tendering Service Provider must include names and contact

particulars of present and previous Employers to whom services are/were rendered. The Employer

retains the right to contact references not mentioned by the tendering Service Provider. Members of

the evaluation panel will discuss their respective risk perceptions in order to reach consensus, failing

which the risk assessment will be put to the vote. No risk assessment will be performed for this

criterion in the absence of relevant information with the tender and will therefore render the

tender as unacceptable and excluded from further consideration.]

I, the undersigned (full name) _______________________________________________________________

certify that the information furnished on this declaration form is true and correct.

all the parties in the joint venture shall sign the establishment document.

Proof of Professional Indemnity (PI) Insurance which is at least twice the

13 contract amount.

Tender No: MMSEZ/INF/2026/07/06

[If confirmation/proof of professional indemnity insurance is not duly confirmed in the Data provided by

the Service Provider, the risk to Employer will be regarded as unacceptable and render the tender

unacceptable on grounds of not being to specification. The Employer retains the right to request

documentary proof of such insurance as part of the tender evaluation process. Unconfirmed

professional indemnity insurance will render the tender as unacceptable i.t.o. risk and excluded

from further consideration.]

D Attendance of compulsory clarification meeting, if applicable in terms of C.2.7 below, by a

representative of the tendering Service Provider.

[Non-attendance, if compulsory in terms of C.2.7, will be regarded as a risk to the Employer in that

salient information required for tender purposes would not have been to the knowledge of the tendering

providing all the information necessary for the evaluation panel to be able to evaluate

the functionality and risk set out in T1.2 Tender Data, clause C.2.1.

T2.2 Returnable Schedules (all bound into this tender document – to be completed by

tenderer). All documents must be duly completed and signed where applicable.

1. Form of Offer and Acceptance (C1.1)

2. Fully Completed Contract Data- Clause 5.4.1

3. Ownership Particulars, MMSEZ- 01(PSP). Form MMSEZ- 01(PSP) is bound in

hereafter).

4. Particulars of Tenderer’s Projects, Form MMSEZ- 02(PSP). Form MMSEZ- 02(PSP)

is bound in hereafter.

5. If applicable, a Tender Clarification Meeting Certificate, MMSEZ-04 (PSP): for

compulsory clarification meeting. Form MMSEZ-04 (PSP) is bound in hereafter).

6. Declaration of Interest and Tenderer’s Past Supply Chain Management Practices,

Form MMSEZ-05 (PSP). Form MMSEZ-05 (PSP) is bound in hereafter.

Tender No: MMSEZ/INF/2026/07/06

7. A resolution, MMSEZ- 06 for a single Service Provider tendering herein, or MMSEZ-

07 plus special resolution, MMSEZ- 08 for multiple Service Providers tendering in

consortium or joint venture herein. Forms MMSEZ- 06 to 08 are bound in hereafter.

8. Certification of Independent Bid Determination, MMSEZ-09. Form MMSEZ-09 is

bound in hereafter.

9. Preference Points Claim Form, MMSEZ-10. Form MMSEZ-10 is bound in hereafter).

10. Activity Schedule for Value Based Fees (C2.2.2) – only if remuneration is stipulated

as “value based” in C2.1.1.1.

11. Activity Schedule for Time Based Fees (C2.2.3) – only if remuneration is stipulated

as “time based” in C2.1.1.1.

a. A close corporation, incorporated prior to 1 May Copies of the Founding Statement – CK1

2011 under the Close Corporations Act, 1984

(Act , as amended)

b. A profit company duly registered as a private Copies of:

company. i. Certificate of Incorporation – CM1;

ii. Shareholding Certificates of all Shareholders of

[including a profit company that meets the the company, plus a signed statement of the

criteria for a private company, whose company’s Auditor, certifying each

Memorandum of Incorporation states that the Shareholder’s ownership / shareholding

company is a personal liability company in percentage relative to the total; and/or

terms of Section 8(2)(c) of the Companies Act, iii. Memorandum of Incorporation in the case of a

2008 (Act , as amended)]. personal liability company.

c. A profit company duly registered as a private Copies of documents referred to in a. and/or b.

company in which any, or all, shares are held above in respect of all such close corporation(s)

by one or more other close corporation(s) or and/or company(ies).

company(ies) duly registered as profit or non-

profit company(ies).

d. A profit company duly registered as a public Copy of Certificate of Incorporation – CM1, and a

company. signed statement of the company’s Secretary or

(list all the legally correct full names and registration numbers, if applicable, of the Enterprises forming the consortium/joint venture)

to the Musina-Makhado Special Economic Zone in respect of the following project:

(project description as per Tender Document)

Tender Number: __________________________________________(Tender Number as per Tender Document)

1 *Mr/Mrs/Ms: __________________________________________________________________________

in *his/her Capacity as: ______________________________________________(Position in the Enterprise)

and who will sign as follows: ____________________________________________________________

be, and is hereby, authorised to sign a consortium/joint venture agreement with the parties listed under item 1 above, and any

and all other documents and/or correspondence in connection with and relating to the consortium/joint venture, in respect of the

project described under item 1 above.

2 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfilment of the obligations of

the joint venture deriving from, and in any way connected with, the Contract to be entered into with the MMSEZ in respect of the

project described under item 1 above.

with the relevant council as part of the tender evaluation process. In the event of any such person not

evaluation panel to perform functionality and risk assessments as described in 6(b) and 6(c) hereafter and

(b) Tender offers are judged by an evaluation panel in terms of functionality, which functionality will be

7. Notwithstanding the above, this tender shall be evaluated in 5 stages as follows

Stage 1: Administrative Compliance

Stage 2: Substantive Compliance

Stage 3: Functionality

Stage 4: Price and Preference

Stage 5: Risk Assessment

7.1. Stage 1: administrtaive compliance responsiveness

1 Preference Points Claim Form in terms of The Preferential Procurement

7.2. Stage 3: substansive compliance responsiveness criteria

4.5. Stage 5: Contract Administration and Construction Monitoring= 2 points

4.6. Stage 6: Close out = 2 points

Total 100 Points

(Weightings will be multiplied by the scores allocated during the evaluation process to arrive at the total

functionality points)

Minimum functionality score to qualify for further evaluation: 70

7.4. Stage 4: price and preference

Thereafter, the next stage of evaluation will be according to the preference points claimed for specific goals and

price and the Preferential Procurement Regulations, 2022 (80/20 preference point system). Bids will be evaluated

in terms of 80/20 Preference Points System. All bid offers of bids who met the minimum threshold of 70 points for

Stage 3 Functionality, shall be evaluated based on the following criteria

7.4.1. The PPPFA prescribes that the lowest acceptable bid will score 80 points for price. Bidders that

quoted higher prices will score lower points for price on pro-rata basis. Pricing should be indicated in