Cabling, stringing, earthing & equipment erection – upington 2nd transformer project tender (gauteng)

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Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

2. Formulae for disposal or leasing of state assets and income

Generating procurement

1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

7. Points awarded for specific goals

8. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

Controlled Disclosure

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

1. an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

2. any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the

applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

Number of Number of Number of

Number of points points points

points claimed claimed allocated

allocated (80/20 (90/10

(90/10 system) The specific goals (80/20 system) system)

allocated points in system) (To be (To be

terms of this tender (To be completed (To be completed completed by by the completed by the the organ of tenderer) by the organ tenderer) state)

of state)

Declaration with regard to company/firm

1. Name of company/firm...............................................................................

2. Company registration number: .....................................................................

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

1. The information furnished is true and correct;

2. The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

3. In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

4. If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

1. disqualify the person from the tendering process;

2. recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

3. cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

4. recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

5. forward the matter for criminal prosecution, if deemed necessary.

Controlled Disclosure

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

Controlled Disclosure

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

Annexure I SBD 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with

the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution

of the Republic of South Africa and further expressed in various pieces of legislation, it is required for

the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any

person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State Institution

1 the power, by one person or a group of persons holding the majority of

the equity of an enterprise, alternatively, the person/s having the

deciding vote or power to influence or to direct the course and decisions

of the enterprise.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

1. If so, furnish particulars:

........................................................................................

........................................................................................

Basil Zuma B

supply identified in the

specification and/or works

Annexure/to be Attached

downloaded and (Y/N/ N/A)

attached

1.1.3 *Integrity Declaration Form Annexure C Y

(refer to www.eskom.co.za for the Supplier

Integrity Pact that suppliers are required to

download and read)

1.1.8 *SBD 6.1- Preference Points Claim Form in Annexure H Y

terms of PPPFA 2022 regulations

1.1.9 *SBD 4 – Bidders Disclosure Annexure I Y

1.1.10 Supplier performance evaluation Annexure L Y

1.2 Tender Data

Tender Data

Number

1.2.1 Parties The Employer is Eskom Holdings SOC Ltd

The Eskom Representative is:

Name: Ntsako Chauke

E-mail: [email protected]

1st tier Escalations can be directed to:

Name: Lungile Gcwensa

E-mail: [email protected]

2nd tier Escalations can be directed to:

Name: Frans Pooe

E-mail: [email protected]

1.2.2 Eskom's rights to The tender shall be for the whole of the contract.

accept or reject any tender

1.2.3 Flagging of suppliers FLAGGING OF SUPPLIERS:

Flagging of supplier is a process where a “flag” is placed on a supplier in

respect of the following:

• Checking of suppliers status prior to submission of quotes

Panel suppliers are required to check their status with Vendor

management prior to submission of quotati

basic compliance of tender will render a tender non-responsive. It must further be noted that a tenderer’s failure to provide one (1) complete hard copy of the original tender, will result in the disqualification of the tender from further evaluation. Tenderers will not be permitted to provide one (1) complete hard copy after the tender submission deadline date, and Eskom is not responsible for making copies of original tenders. Mandatory 3.10 A tender that does not include mandatory documents or information as stipulated tender in the Invitation to Tender and by the required deadlines; will be deemed non- returnables responsive. Functionality 3.13 If functionality is a criterion; tenderers are scored against the technical requirements functionality criteria and have to meet the minimum threshold as stated in the Tender Data. Only if this minimum threshold is met/exceeded will the tender be evaluated further. Financial 3.14 Eskom has to determine the risk of doing business with a supplier who may pose analysis financial risks to Eskom in the execution of the contract. During evaluation of the financial statements, Eskom will try to identify mitigating factors/ requirements for the tenderer to meet, if applicable. However, should there be insufficient suitable mitigating factors or the risk is deemed too high; Eskom may disqualify the tender. Evaluation of 3.15 Evaluate the price according to the criteria/requirements set in the Tender Data. Price Factors such as CPA, FOREX, commodity increases, discounts, NPV, forecasted rates of invoicing are taken into account when determining the Price. Arithmetical 3.16 Check responsive tenders for arithmetical errors/ discrepancies between errors amounts in figures and in words, the amount in words shall govern. Check the highest ranked tender/tenderer with the highest number of evaluation points after the evaluation of tender offers with respect to the following errors/omissions

the gross misplacement of the decimal point in any unit rate; or

omissions made in completing the pricing schedule or bill of quantities, or

arithmetical errors due to :-line item totals resulting from the product of a unit rate and a quantity in a bill of quantities or schedule of prices; or

the summation of the prices Eskom will notify the tenderer of all errors/omissions that are identified in the tender offer to either confirm the tender offer as tendered or to accept the Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom Standard Conditions of Tender - January 2023 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-62044728 Rev 10 Eskom Standard Identifier Conditions of Tender Effective Date May 2022 Review Date May 2027 corrected total of prices Where the tenderer elects to confirm the tender offer as tendered; Eskom will correct the error as follows

If a bill of quantities/pricing schedule applies and there is an error in the line item total resulting from the product of the unit rate and the quantity, the line item total shall govern, and the rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected.

Where there is an error in total of the prices either as a result of other corrections required by this checking process or in the tenderer’s addition of prices, the total of the prices shall govern and the tenderer shall be asked to revise the selected item prices (and their rates if bill of quantities apply) to achieve the tendered total of the prices. Eskom will consider the rejection of a tender offer if the tenderer does not correct or does not accept the correction of errors in the required manner. Evaluation of 3.17 Score the Specific Goals as evidenced by the required supporting documentation. Specific Goals If a tenderer fails to meet Specific Goals and/or submit the required proof/supporting documentation by Tender Closing Deadline; the tenderer will not be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects), however, the tenderer will be awarded 80/90 points for Price and will score zero points for Specific Goals under PPPFA Point allocation. Ranking of 3.18 According to the PPPFA , Eskom will add the score for Pricing and for tenders Specific Goals together and rank the suppliers from the highest to the lowest. Objective criteria 3.19 A contract may be awarded to a tenderer that did not score the highest points only in accordance with Section 2(1) (f) of the PPPFA Act . If Eskom intends to apply objective criteria in terms of Section 2 (1) (f), Eskom must stipulate the applicable objective criteria in the tender documents. Functionality and elements of Contractual Requirements must not be used as objective criteria. Designated materials and thresholds Certain materials are identified by dtic as designated materials and a specified percentage must be bought from local companies. A tenderer’s failure to meet stipulated dtic’s requirement for local support of designated materials will also render the tender non-responsive. Reverse e- 3.20 Reverse e-auction is an electronic price and preference point system (aligned to Auction PPPFA) that aims to achieve the most competitive prices. Eskom reserves the right to utilize reverse e-auction in certain enquiries. Where reverse e-auction is utilized in a specific enquiry this will be indicated in the respective enquiry and the relevant reverse e-auction supporting documents will form part of the enquiry. The Tenderers will be required to submit a complete tender but without prices. Where a supplier includes prices in their tender; these prices will not be considered and be disregarded. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom Standard Conditions of Tender - January 2023 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-62044728 Rev 10 Eskom Standard Identifier Conditions of Tender Effective Date May 2022 Review Date May 2027 Acceptance of 3.21 Notify Eskom's acceptance to the successful tender before the expiry of the tender validity period, or agreed additional validity period. Inform the successful and unsuccessful tenderers only once approval has been granted by the Eskom Adjudication Authority. For open tenders, this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal. Prepare contract 3.22 Revise the contract documents issued by Eskom as part of the Enquiry documents documents to take account of

Addenda issued during the tender period,

Inclusion of some of the tender returnables as stated,

Inclusion of changes as agreed during negotiations,

Other revisions or documents agreed to between Eskom and the successful tenderer during negotiations, Sign Form of 3.23 Arrange for authorised signatories of both parties to complete and sign the original Agreement and one copy of the Form of Agreement. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom Standard Conditions of Tender - January 2023 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Financial Statements analysis, SDL&I Penalty (Retention) Eskom will apply a 2.5% retention of the contract value for the Contractor’s failure to meet SDL&I obligations for the duration of the contract. It will become a penalty if the Contractor fails to achieve these obligations at the end of the contract. Corporate Social Investment Corporate social investment CSI) is a form of corporate social responsibility, which is a company's overarching approach or strategy for improving the social, environmental and economic well-being of our communities or societies at large. Eskom through its corporate social initiatives and development programmes has over time contributed significantly towards the upliftment of many impoverished communities. Eskom also encourages and contractually commits its business partners to do the same so that the lives in those communities are improved and uplifted. The Contractor is required to spend 0.5% (half a percentage) of the contract value of project(s). The Contractor must in co-operation with the Eskom Project representative, identify value added initiative/s to achieve the aim of leaving legacies and geographical footprints in the project area and local communities. Eskom will approve the CSI projects prior to the contractor executing them. CSI projects must be identified in consultation with Eskom and Local Stakeholders and be implemented within the first 6 months of the project commencement. Failure for the contractor to comply with these requirements, relevant penalties will be imposed. In the event that the Contractor fails to spend the monies allocated to CSI, Eskom will have the right to deduct the allocated spend from the Contractors Payment Certificate(s) and Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 transfer such funds to the Eskom Development Foundation for the execution of the relevant CSI Project(s). Please note: Tenderers are requested to bear in mind Eskom's standard payment terms as stipulated hereunder when submitting tenders and concluding contracts with Eskom: Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or price quotations; should the tendered prices not be deemed market related. Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting. Where a main contractor subcontracts with a subsidiary this must be declared in tender documents. “proof of B-BBEE status level of contributor” means- (a) the B-BBEE status level certificate issued by an authorised body or person; or (b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or (c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act 1.3 TENDER RETURNABLES The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline. NOTE

Returnable required at Tender closing (disqualifiable) - These returnable are required to be fully completed, signed (if required on the returnable) and submitted with the tender at Tender closing date and time. If not fully completed, signed (if required on the returnable) and/or submitted by tender closing the tender must be disqualified.

• Returnable required at Tender closing. (Non-disqualifiable) – These returnable are also required to be fully completed, signed (if required on the returnable) and submitted with Tender at Tender closing date and time, however, if not submitted by Tender closing, the Procurement Practitioners must request in writing the outstanding returnable to be submitted within 5 working days. If the requested returnable are not fully completed, signed (if required on the returnable) and/or received by the Procurement Practitioner within 5working days of the request; the tender must be disqualified. The 5 working days requirement does not apply to CIDB proof of grading. (Refer to the returnable table under CIDB reference for prescribed period) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 # These returnable are mandatory for evaluation and therefore required at tender closing time and date. These will not be requested by the Procurement Practitioner, however the tenderer will not be disqualified but score zero.
• Tender Tender to priorReference Returnable From Suppliers at at required required required Award. (Non-disqualifiable) (disqualifiable)* Returnable closing Returnable closing. Returnable Contract Basic One (1) copy original and one (1) copy of the original copy ✓ Compliance (hardcopies) Annexure C Integrity Pact Declaration form ✓ # Annexure H SBD 6.1- Preference Points Claim Form in terms of PPPFA 2022 ✓ regulations Annexure I SBD 4 – Bidders Disclosure ✓ Supplier Attached SDL&I Strategy / undertaking will apply. ✓ Development Localization & Industrialization (SDL&I) Tax Clearance A certified copy of a tax clearance certificate is still required by ✓ Certificates Foreign suppliers (with a footprint in South Africa- but who are not on CSD and have not provided a SARS pin number) and Local suppliers (who have not provided their SARS e-filing PIN number for verification by Eskom and/or their CSD profile / CSD number). Foreign suppliers with no footprint in South Africa, must still complete the SBD1 document, however no proof of tax compliance is required. Compliance with To the extent that the tenderer falls within the definition of a ✓ Employment “designated Employer” as contemplated in the Employment Equity Act Equity Act , the tenderer is required to furnish the Employer with proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour. (South African tenderers only) NEC3 Part two - Data provided by the Contractor,and Completed BOQ ✓ Documentation Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 Due Diligence Audited Financial Statements of the tenderer for the previous 18 ✓ months, or to the extent that such statements are not available, for the last year. Tenderers must note that in the case of a joint venture or special purpose vehicle (SPV) especially formed for this tender, audited financial statements for each participant in the JV / SPV is required. Start-up enterprises formed within the last 12 months are not required to send in statements, but if successful with their tender will be required to send statements for the first year when once available. Public Interest Score & ITA34C(Tax return) for the same accounting period as the annual financial statements (only applicable to South African Organizations that are not required to audited by Companies Act ) Project Schedule The successful tenderer will be required to submit programme ✓ in accordance with NEC Core clause 31.2 Contractor’s schedule integrity requirements practice notice 240-53207174 and NEC Works information clause 2.6. Project Stability Stakeholder Management Stakeholder A signed copy of the company’s stakeholder management Management guideline indicating the stakeholder responsibility accountability. The guideline should indicate how the contractor intends to collaborate with different stakeholders that include government department, municipalities, business organisations, community- based organisations, impacted project communities. The guideline to be in-line with the Eskom Stability Guideline. Samples of, or confirmation of how the contractor has or will do stakeholder management element that indicate Stakeholder Management Plan, Stakeholder matrix and Implementation Schedule and Stakeholder impact assessment tool Integration Structures Frameworks for platforms/ mechanisms to be used for the integration and cooperation of stakeholders (internally & externally). Community Liaison A signed copy of the Project Community Liaison protocol that is indicative of integration points with Eskom Project Stability Personnel Risk Management Methodology to identify reputational risk and analyse, mitigate and track such risks with a sample risk analysis and progress reports. This to reflect methodology for project issue and incident management. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 Communication Protocol A signed copy of the Project Communication Protocol reflective of employee communication, stakeholder communication, Media Management, Spokesperson guidelines and Project Branding Protocols that include project signage, uniforms and vehicles Project closeout strategy for external stakeholders Employee Induction Contractor Induction Program, which includes project stability as a focus area. Contractor Industrial Relations Policies, Procedures and Standards. This should include the Industrial Action Management Procedure Methodology to proactively identify risks to Project Labour Stability. Description of the Operating Procedures for the Employee Engagement Forum the Contract Plans to implement manage communication flow between management and employees. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 Recruitment of Contractor Personnel Recruitment by the Contractor will support the principle of localisation. Employees from the Local Community must be given preference in any recruitment process relating to General Workers. In any other category of skills. Employees from the Local Community that are Competent Persons must be given preference, unless stated otherwise. Accommodation of contractor personnel The Accommodation of Contractors personnel must support the principle of localisation by providing opportunities to the Local Business / Community. It is advisable that the contractor should look for employee accommodation outside the 30 km radius of the construction site. This is aimed at minimising risk of employees being targeted by rioting communities when there are dissatisfactions that may cause vulnerability to the project Transportation of contractor personnel The Transportation of Contractors personnel must support the principle of localisation by means of the appointment of service providers from Local Business / local transport associations / industry that has operating licence within the project jurisdiction. Local associations will always be prioritised unless there are no registered transport associations in the area The Transportation of Contractor personnel must meet the Eskom transportation safety standard and will be assessed by mandated personnel before operating In order to promote and foster cordial working relationships, the Contractor must make use of local transport service providers to shuttle contractor personnel to and from project site. The Contractor is advised to contact taxi association(s) local to the project site to determine transporting options and the current rates thereof. Participation of local Small Medium Micro Enterprises (SMMEs) The Contractor must play an active role in driving transformation of industries, upliftment of communities, and society at large in line with the South African socio- economic legislative framework which seeks to promote Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 social cohesion, social justice, economic transformation and empowerment. The Contractor must do so by purchasing / securing consumables, goods, transportation of personnel, accommodation of personnel, or other goods and services not listed below from the Local Community / Local Businesses at market related prices. In the event that the Contractor procures any good or services referred to in the paragraph above by means of sub-contracting, the provisions of this paragraph will apply to such sub-contractor. It is mandatory that the Contractors source from local to site SMMEs, some of the Core commodities that can be indicated and Support Services required which include but not limited to, Facilities Hire & Management, Trucking and Logistics, Vegetation Management, Safety, Garden Services, Specialist Botanical services, Waste removal, Security, Cleaning, Ablution facilities, Electrical consumables, Stationery, Plumbing, Paving, Supply of concrete, Bush clearing, PPE, COVID 19 equipment. However, it’s should be note that these can be sourced elsewhere if local suppliers are unable to provide these services and proof to that effect will be supplier when required In consultation with Eskom and impacted local municipalities, an expression of interest workshop will be conducted a month before site establishment by the contractor. The objective of the Worksop is to introduce the project to local SMMES, to outline core and support commodities and services that will be required by the project as well as how to do business with the contractor. An expression of interest workshop should be conducted by the contractor prior site establishment to introduce the project and to outline commodities to be outsourced by the contractor. This will result to a comprehensive database of local companies that may be approached for goods and services. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 ANNEXURE C INTEGRITY DECLARATION FORM DECLARATION OF INTEREST I/We understand that any natural/legal person, including employees of the State and/or those related to an Eskom employee/director (as per the definition of “related” set out hereunder), may tender to Eskom. However, in view of possible allegations of favouritism (the practice of showing favour to, or giving preference to some person/group, to the detriment of, or at the expense of another that is entitled to equal treatment or an equal opportunity), should the resulting tender, or part thereof, be awarded to such natural/legal person, as described herein, it is required that the tenderer/s declare such interest/relationship where

the tenderer/s employees/directors are also employees/contractors/consultants/ directors in the state or a state owned entity.

the tenderer/s employees/directors are also employees/contractors/consultants/ directors of Eskom

the tenderer/s employees/directors are also employees/contractors/consultants or directors in another entity together with Eskom employees/consultants/contractors/ directors

the legal person/s (including its employees/contractors/directors/members/ shareholders) on whose behalf the tender documents are signed, is in some other way “related” to an Eskom employee/contractor/consultant/director involved in the tender evaluation/tender adjudication/tender negotiation. “Related” meaning that

an individual is related to another individual of they are married, or live together in a relationship similar to marriage;

or are separated by no more than two degrees of natural or adopted consanguinity or affinity;

an individual is related to a juristic person if the individual directly or indirectly controls the juristic person, as determined in accordance with the definition of “control” (as per Companies Act section 2(1)) ; and

a juristic person is “related” to another juristic person if

either of them directly/indirectly controls the other, or the business of the other, as determined in accordance with the definition of “control” (as per Companies Act section 2(1) );

either is a subsidiary of the other; or

a person directly/indirectly controls each of them, or the business of each of them, as determined in accordance with the definition of “control”

the tenderer/s and one or more of the tenderers in this tendering/RFP process have a controlling partner in common, or a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender/proposal of another tenderer or influence the decisions of Eskom regarding this bidding process. To give effect to the provisions above, please complete the table hereunder with all required information. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 Full Name & Capacity/ Identity Confirm and provide Full Names & To your Position within tenderer (e.g. Number details (including Capacity/Position of knowledge employee/Director/member/ employee number) if Eskom employee/ is this owner/shareholder) you are a State/State director/ consultant person owned entity and details of the involved in employee/contractor/ relationship or the director. interest (marital/ evaluation/ familial/personal/ adjudication/ financial etc.) negotiation of tenders

If any employee/director/member/shareholder/owner of tenderer/s is also currently employed by Eskom, state whether this has been declared and whether there is authorisation(Y/N) to undertake remunerative work outside public sector employment and attach proof to this declaration. _________________________ Do the tenderer/s and other tenderer in this tendering/RFP process share a controlling partner or have any relationship with each other, directly or through common third parties? (Y/N) If Yes, attach proof to this declaration.

DECLARATION OF FAIR TENDERING PRACTICES This serves as a declaration that when goods/services are being procured, all reasonable steps have been taken to address and/or prevent the exploitation of the procurement process and the use of any unfair tendering practices. A tender will be disqualified if the tenderer/s, or any of its directors have

abused the institution’s procurement process (e.g. bid rigging/collusion)

committed fraud or any other improper conduct in relation to such system. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 Please complete the declaration with an ‘X” under YES or NO Item Question Yes No 1.1 Is the tenderer/s (or any of its directors/members/shareholders) listed on National Treasury’s Database of Restricted Suppliers as companies/persons prohibited from doing business with the public sector [Note: Companies/persons who are listed on the Database were informed in writing of this restriction by the Authority/Accounting Officer of the institution that imposed the restriction after the audi alteram partem rule was applied]. The Database of Restricted Suppliers can be accessed on the National Treasury’s website (www.treasury.gov.za). 1.2 Is the tenderer/s (or any of its directors / members / shareholders)? listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combatting of Corrupt Activities Act (No ) The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za). 1.3 Was the tenderer/s (or any of its directors/members/shareholders) convicted by a court of law (including a court outside South Africa) for fraud and/or corruption with respect to the procurement/tendering processes/procedures during the past five years? 1.3.1 Provide details. 1.4 Was the tenderer/s(or any of its directors/members/shareholders) prohibited from doing business with any International Financial Development/funding Agency or Lending Institution 1.5 Is there any history/record of the tenderer/s (or any of its directors/members/shareholders) failing to meet their contractual obligation with any SOC? Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027

DECLARATION OF SHAREHOLDING INFORMATION I, the undersigned __________________________ [Position] _______________________ hereby declare that I am the duly authorised representative of ___________________ [Name of Tenderer]. I further declare that the following individuals and/or entities listed hereunder are Shareholders in ______________________________ [Name of Tenderer]: Note that this information in the tables hereunder must be fully completed for each tenderer (including incorporated JVs). In event that the tenderer is an unincorporated JV, this must be completed for each JV member. Please add additional rows if required. Individuals: Full Name Identity Number Shareholding Percentage Other Entities*: Full Registration Shareholding Full name and surname of the Identification Numbers of the Legal Number/Trust Percentage directors/beneficiaries/shareholders shareholders/directors/beneficiaries / Number of the shareholding entity of the shareholding entity Trading Name Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 30 File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form Document 240-14309758 Rev 1 Transmission (Tx) Panels Identifier Request for Quotation (PRFQ) Effective Date 18 March 2024 Review Date March 2027 I, the undersigned,__________________________ (full names) hereby confirm that I am duly authorised to sign all documents in connection with this tender and any contract resulting from it on behalf of ____________________ (insert the full legal name of tenderer). I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all information furnished herein is correct, that it is understood that the tenderer's tender/proposal may be rejected, and that Eskom will act against the tenderer should any aspect of this this declaration prove to be false, and I give my consent for this information to be used for the purpose as described in this Integrity Declaration Form and/or in relation to the Supplier Integrity Pact, and I further consent that information provided in terms of this Integrity Declaration Form may be processed for verification of conflicts of interest and other ancillary purposes by Eskom. Such processing may include the sharing of the information with third parties.

Points Allocation: 90 points

B-BBEE Details: Total points for Price and SPECIFIC GOALS 100

2. Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

3. The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

3. Definitions
4. “tender” means a written offer in the form determined by an organ of state in

response to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

2. “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

3. “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

4. “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

result in a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

5. “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.

).

6. Formulae for procurement of goods and services
7. Points awarded for price

3.1.1 The 90

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

2. Formulae for disposal or leasing of state assets and income

Generating procurement

1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

7. Points awarded for specific goals

8. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 30

File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

1. an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

2. any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the

applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

Number of Number of Number of

Number of points points points

points claimed claimed allocated

allocated (80/20 (90/10

(90/10 system) The specific goals (80/20 system) system)

allocated points in system) (To be (To be

terms of this tender (To be completed (To be completed completed by by the completed by the the organ of tenderer) by the organ tenderer) state)

of state)

Declaration with regard to company/firm

1. Name of company/firm...............................................................................

2. Company registration number: .....................................................................

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

1. The information furnished is true and correct;

2. The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

3. In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

4. If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

1. disqualify the person from the tendering process;

2. recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

3. cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

4. recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

5. forward the matter for criminal prosecution, if deemed necessary.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

Eskom Holdings SOC Ltd, Reg No 2002/015527/30

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

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File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

Annexure I SBD 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with

the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution

of the Republic of South Africa and further expressed in various pieces of legislation, it is required for

the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any

person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State Institution

1 the power, by one person or a group of persons holding the majority of

the equity of an enterprise, alternatively, the person/s having the

deciding vote or power to influence or to direct the course and decisions

of the enterprise.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright

Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 30

File name: 240-14309758 (Rev 1) Transmission (Tx) Panels Request for Quotation (PRFQ) Form

Document 240-14309758 Rev 1

Transmission (Tx) Panels Identifier

Request for Quotation (PRFQ) Effective Date 18 March 2024

Review Date March 2027

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

1. If so, furnish particulars:

........................................................................................

........................................................................................