Supply and delivery of laptops, desktops & accessories – nsg tender in gauteng

Closing date: 06 November 2026 at 11:00

Bid validity period: 120 days from closing date

Date issued: 15 October 2026

No briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: A de Beer
• Telephone: 012 441 6000
• Email: [email protected]

Technical enquiries:

• Contact: T Munye
• Telephone: 012 441 6000
• Email: [email protected]

Submission address:

ZK Matthews Building

70 Meintjies Street / 20 Greeff Street

Trevenna, Sunnyside

Pretoria, 0001

Delivery address (for equipment):

NSG Asset Management Unit

National School of Government

20 Greeff Street / 70 Meintjies Street

Sunnyside, Pretoria

Submission method: deposit in the bid box at the ZK Matthews Building, 70 Meintjies Street / 20 Greeff Street, Trevenna, Sunnyside, Pretoria, 0001.

Closing time: 06 November 2026 at 11:00. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Returnable documents (all must be completed, signed and submitted by closing):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): completed pricing, submitted in a separate sealed envelope.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the NSG; failure to disclose all CSD-registered companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points; non-submission results in zero preference points.
• Proof of CIPC/CIPRO registration (or proof of ownership/shareholding if not required).
• Proof of CSD registration (CSD number / MAAA).
• OEM certification/accreditation letter on OEM letterhead.
• SITA product certification on SITA letterhead.
• Latest reviewed or audited financial statements (three years) or auditor's confirmation of going concern.
• Pricing Schedule (Annexure A) in a separate sealed envelope.

The NSG may contact bidders after closing to correct incomplete or unsigned administrative documents (PAJA).

Evaluation is in two phases:

Phase I – Mandatory requirements (pass/fail):

• Part A (Administrative): SBD 1, SBD 3.3, SBD 4, SBD 6.1, and CSD proof.
• Part B (Mandatory): company financial statements (3 years or going-concern confirmation), OEM certification letter, SITA product certification.
• Failure to meet any mandatory criterion disqualifies the bid.

Phase II – Price and preference points (80/20 system):

• Price: maximum 80 points, calculated as Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals: maximum 20 points, allocated as:
• Black Owned: max 8 points (100% = 8, 75-99% = 6, 60-74% = 4, 51-59% = 2, 0-50% = 0).
• Black Women Owned: max 5 points (100% = 5, 75-99% = 4, 60-74% = 3, 51-59% = 2, 0-50% = 0).
• Black Youth: max 4 points (100% = 4, 75-99% = 3, 60-74% = 2, 51-59% = 1, 0-50% = 0).
• Black People with Disability: max 3 points (100% = 3, 75-99% = 2, 60-74% = 1, 51-59% = 1, 0-50% = 0).
• To claim specific-goal points, bidders must complete SBD 6.1 and submit valid proof (CIPC certificate and copies of IDs; for disability, proof of disability).
• All prices must be VAT inclusive (15%).

Supply and delivery of new, OEM-quality ICT equipment to the National School of Government.

Equipment must be of business standard and comply with government and NSG quality and legal frameworks.

All laptops and desktops require a 3-year OEM-backed onsite next business day warranty, covering hardware components (motherboard, processor, memory, storage, display, keyboard, touchpad, battery, power adapter, network cards, ports).

Quantities and specifications (Annexure A):

• 20 Laptops for Senior Managers: HP ProBook 4 G1i 14-inch WUXGA AI Laptop, Intel Core Ultra 7 255U, 512GB SSD, 16GB RAM, Win 11 Pro.
• 70 Laptops for Staff Allocation: HP ProBook 4 G1i 14-inch WUXGA AI Laptop, Intel Core Ultra 5 255U, 512GB SSD, 16GB RAM, Win 11 Pro.
• 25 All-in-One Desktops: HP ProStudio 4 G1i 23.8-inch FHD All-in-One AI PC, Intel Core Ultra 5 225T, 512GB SSD, 16GB RAM, Win 11 Pro.
• 150 Laptop bags: 15.6-inch backpacks, padded back panel, adjustable straps, dedicated laptop pocket, water-resistant.
• 15 Monitors: 24-inch FHD IPS, HDMI port, extended warranty.
• 15 HDMI cables, 1.5 metres.
• 20 USB wired mice.

The department has a Microsoft Academic License; do not bill for the Windows 11 operating system.

Delivery: to the NSG Asset Management Unit during office hours (Mon-Fri, excluding public holidays), in OEM-supplied condition.

Delivery period: at least 12 weeks from written order; bidders must submit a written commitment of their proposed delivery turnaround.

NSG may withdraw the purchase order if delivery is unreasonably delayed and reallocate to another bidder.

Equipment must be new, suitable, secure, and of OEM quality, complying with government and NSG quality standards and legal frameworks.

Equipment must be of business standard.

All laptops and desktops require a 3-year OEM-backed onsite next business day warranty, including screens where applicable.

The OEM warranty must cover repair or replacement of faulty hardware components (motherboard, processor, memory, storage drives, display panels, keyboards, touchpads, batteries, power adapters, network cards, ports).

Pricing Schedule (Annexure A) items:

• 20 Laptops for Senior Managers: HP ProBook 4 G1i 14-inch WUXGA AI Laptop, Intel Core Ultra 7 255U, 512GB SSD, 16GB RAM, Win 11 Pro.
• 70 Laptops for Staff Allocation: HP ProBook 4 G1i 14-inch WUXGA AI Laptop, Intel Core Ultra 5 255U, 512GB SSD, 16GB RAM, Win 11 Pro.
• 25 All-in-One Desktops: HP ProStudio 4 G1i 23.8-inch FHD All-in-One AI PC, Intel Core Ultra 5 225T, 512GB SSD, 16GB RAM, Win 11 Pro.
• 150 Laptop bags: 15.6-inch backpacks.
• 15 Monitors: 24-inch FHD IPS, HDMI port, extended warranty.
• 15 HDMI cables, 1.5 metres.
• 20 USB wired mice.

All prices must be VAT inclusive (15%).

Do not bill for Windows 11 operating system (department has Microsoft Academic License).

Pricing schedule must be submitted in a separate sealed envelope.

Pricing must be submitted on the Pricing Schedule (Annexure A) and SBD 3.3, in a separate sealed envelope.

All prices must be inclusive of 15% VAT; failure to comply may invalidate the bid.

The pricing schedule must be completed without changing its structure.

Payment: invoices with supporting documentation are paid within 30 days of receipt of correct and complete invoice; delays occur if documents are missing.

No bid security, bonds, guarantees, or retention are stated.

Mandatory eligibility:

• Bidders must be accredited on the SITA RFB740 contract to supply ICT equipment in Gauteng Province. Bids from bidders not accredited in Gauteng are non-responsive.
• Registration on the Central Supplier Database (CSD) is required; provide CSD number (MAAA).
• Tax compliance: bidders must be tax compliant with SARS; provide a TCS PIN or CSD number. For consortia/joint ventures/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.
• CIPC/CIPRO registration proof required (or proof of ownership/shareholding if not required).
• Valid OEM certification/accreditation letter on OEM letterhead.
• Valid SITA product certification on SITA letterhead.
• Latest reviewed or audited financial statements (three years) or auditor's confirmation of going concern.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.
• Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• Collusive bidding or restrictive practices will be reported to the Competition Commission.
• Bidders must grant written confirmation that SARS may disclose their tax compliance status during the contract; submission of the bid is deemed such confirmation.

Service provider employees must comply with NSG policies and procedures regarding security, conduct, and health and safety.

Controlled access to NSG premises is provided during office hours; personnel must follow NSG access procedures.

All ICT security and related governance protocols applicable to the NSG and the public sector must be complied with in the provision of equipment and warranties.

The contract is subject to the General Conditions of Contract (GCC) and the Special Conditions of Contract (SCC); where they conflict, the SCC prevail.

The bid is subject to the Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations.

The successful bidder will be required to sign a written contract form (SBD 7).

The contract period is three (3) years.

The service provider is responsible for any damages or theft caused by their employees and indemnifies the NSG against resultant claims.

Service provider personnel will be given controlled access to NSG premises during office hours and must comply with NSG access procedures.

Employees must comply with NSG policies on security, conduct, and health and safety.

Invoices must be submitted with all supporting documentation; payment within 30 days of receipt of correct and complete invoice.

NSG may withdraw the purchase order if delivery is unreasonably delayed and reallocate to another bidder.

The NSG reserves the right to evaluate the quality of supplied equipment.

The NSG may terminate the contract under conditions stated in the SCC (termination clause).

Only bidders listed on the SITA RFB740 contract in Gauteng are eligible.

Bidders must be accredited to supply ICT equipment in Gauteng; bids from non-accredited bidders are non-responsive.

Delivery to the NSG Asset Management Unit during office hours (Mon-Fri, excluding public holidays), in OEM-supplied condition.

Delivery period: at least 12 weeks from written order; bidders must submit a written commitment of proposed delivery turnaround.

NSG may withdraw the purchase order if delivery is unreasonably delayed and reallocate to another bidder.

The NSG retains the right to evaluate the quality of supplied equipment.

Evaluation is in two phases:

Phase I – Mandatory requirements (pass/fail):

• Part A (Administrative): SBD 1, SBD 3.3, SBD 4, SBD 6.1, CSD proof.
• Part B (Mandatory): company financial statements (3 years or going-concern confirmation), OEM certification letter, SITA product certification.
• Failure to meet any mandatory criterion disqualifies the bid.

Phase II – Price and preference points (80/20 system):

• Price: max 80 points, formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals: max 20 points as per the preference point table.
• All prices must be VAT inclusive (15%).