Panel of service providers for mental health and well-being of mthashana tvet college employees, interns and students (three-year contract)

Closing date: 05 November 2026 at 12:00

Compulsory briefing: No

Submission address:

Central Office

266 South Street

Vryheid, 3100

Private Bag X 9424

Vryheid, 3100

Submission method: bids must be delivered to the bid box at the Central Office, 266 South Street, Vryheid, 3100 (Private Bag X 9424, Vryheid, 3100). The bid box is accessible from 08:00 to 16:30, Monday to Friday. Late bids will not be accepted.

Returnable forms (all must be completed, signed and submitted on the official forms, not re-typed):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 2 (Tax Clearance Certificate Requirements): original valid tax clearance certificate or SARS Tax PIN (valid 12 months) must be submitted; certified copies not accepted.
• SBD 4 (Declaration of Interest): discloses any state employment or relationships with state officials involved in the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• SBD 7.1 (Contract Form - Rendering of Services): to be signed by the successful bidder.
• SBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of supply chain management.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• SBD 12 (Certification): certifies information furnished is true.

Additional required documents:

• Certified company registration certificate (CK or ID for sole proprietors).
• Valid (latest) CSD report.
• B-BBEE status level verification certificate (to claim preference points).
• Proof of professional registration for relevant professionals.
• Proof of membership of professional association.
• Proposal documents as per Terms of Reference.

Evaluation is in two stages:

1. Functionality evaluation (minimum qualifying score: 60 out of 100 points). Bidders must obtain at least 60 points to qualify for the next round.
2. Preference points allocation (80/20 system): 80 points for price, 20 points for specific goals.

Functionality scoring criteria (total 100 points):

• Company experience and track record: 20 points (5 points per completed year of relevant experience, capped at 15; 5 points for at least 3 verifiable comparable assignments, 3 for 2, 1 for 1).
• Qualifications and registration of professionals: 25 points (10 for psychologists/assessment professionals, 5 for medical practitioners, 5 for social workers/trauma counsellors, 5 for debt counselling/financial wellness).
• Methodology and service delivery plan: 20 points (5 each for understanding of College requirements, delivery model, assessment approach, preventative wellness programmes).
• Assessment, reporting and record management: 15 points (5 each for individual/comprehensive reports, progress reports/wellbeing mini-reports, secure record management).
• Capacity, accessibility and response times: 10 points (5 for capacity across sites, 5 for availability and turnaround).
• Quality assurance, confidentiality and safeguarding: 10 points (5 for QA/ethics/supervision, 5 for safeguarding/confidentiality).

Specific goals (20 points):

• Goal 1 - Ownership (max 10 points): >50% black-owned (3), <50% (2); >50% black women (3), <50% (2); >50% black youth (2), <50% (1); >50% disabled (2).
• Goal 2 - RDP (max 10 points): SMME (EME/QME) (5); business located in KZN (5), outside KZN (2).

Proof required for specific goals: ID copies, CSD report, municipal account not older than 90 days, lease agreement or affidavit.

The College requires a panel of service providers to deliver mental health and well-being services to all Mthashana TVET College employees, interns, and students across its six campuses and one central office.

Services to be provided include:

• Individual psychotherapy consultation and progress reports.
• Counselling and therapeutic intervention, with ability to communicate in isiZulu and a toll-free helpline.
• Well-being mini-reports and comprehensive assessment reports.
• IQ assessments to rule out intellectual disability, including reports.
• Vocational assessments including reports.
• Any other reports deemed necessary.

Areas of support:

• Health and lifestyle: preventative health care, on-site health risk assessment, health coaching, fitness programmes, chronic disease management, office ergonomics.
• Family and marriage: parenting, eldercare, separation/divorce, communication, conflict resolution, abuse, infidelity, sexual orientation.
• Financial: gambling, budgeting, debt counselling, debt administration.
• Emotional and mental health: stress, anxiety, depression, anger management, trauma, life transitions, illness and disability.
• Work-related: job stress, time management, performance issues, workplace conflict, harassment, bullying, motivation, work-life balance, labour issues, health and safety, alcohol and drug problems.

Professional categories required: psychologists, social workers, trauma counsellors, debt counsellor, psychiatrist, clinical psychologist, occupational therapist, marriage counsellors, dietician, urologist, gynaecologist, general practitioner, financial advisor, medical practitioner.

Consultation fee must be quoted in ZAR inclusive of VAT per student, including assessment.

Pricing will be evaluated under the 80/20 preference point system (80 points for price).

Mandatory compliance:

• Valid original Tax Clearance Certificate or SARS Tax PIN (valid 12 months). If it expires during the process, a new one must be provided.
• Valid (latest) CSD report.
• Certified company registration certificate (CK or ID for sole proprietors).
• B-BBEE status level verification certificate (required to claim preference points).
• Proof of professional registration for relevant professionals (e.g., HPCSA, NCR).
• Proof of membership of a professional association, with length of membership.

Disqualification risks:

• Bidder or directors listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters.
• Conviction for fraud or corruption in the past five years.
• Termination of a contract with an organ of state in the past five years for failure to perform.
• Failure to submit original tax clearance certificate (certified copies not accepted).