Supply and delivery of galvanised and pvc valves stock items for 36 months

Closing date: 20 November 2026 at 12:00.

Tender documents available from: 15 October 2026.

Bid validity period: 90 days after closing date.

Bidding procedure enquiries:

• Contact: Mr N. Zulu
• Department: Finance (SCM)
• Telephone: 034 9822 133 x 2277
• Fax: 034 9821 939
• Email: [email protected]

Technical information:

• Contact: Mdu Ntombela
• Department: Corporate Services
• Telephone: 034 9822 133
• Fax: 034 9821 939
• Email: [email protected]

SCM enquiries:

• Email: [email protected]

Submission address:

AbaQulusi Local Municipality

Corner of High and Mark Street

Vryheid, 3100

Submission method: sealed envelope deposited in the tender box at the ground floor, AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Envelope must be clearly marked with the tender description and number: "SUPPLY AND DELIVERY OF GALVANISED & PVC VALVES STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/659".

Bids must be submitted on the official documentation provided (not re-typed).

Late bids will not be accepted.

Tender documents are self-downloaded from the e-tender portal (www.e-tenders.gov.za) from 15 October 2026.

A non-refundable bid fee of R2,000.00 is payable to AbaQulusi Municipality; for electronic copies (bidder prints the document) the administration cost is R1,500.00. Proof of payment is required at collection and submission.

Returnable forms (all must be completed, signed and submitted):

• MBD 2 (Tax Clearance Certificate Requirements): confirms tax compliance; original valid tax clearance certificate or SARS PIN required.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, all applicable taxes included.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 7.1 (Form of Offer and Acceptance): the contract form to be signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past improper conduct or restrictions.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.

Failure to complete all MBD forms or submitting an incomplete tender document results in automatic disqualification.

Bids must be valid for 90 days after the closing date.

Evaluation stages: completeness, responsiveness, functionality, then price and specific goals.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Functionality scoring (total 60 points):

• Company experience: 0-1 reference letters/orders = 5 points; 2-3 = 10 points; 4-5 = 20 points.
• SABS Approved Certificate: 20 points (certificate must be submitted, not the plan).
• Financial capability (bank rating): A = 20 points, B = 15 points, C = 10 points.

Specific goals (20 points):

• Previously disadvantaged individuals: 10 points.
• Empowerment of local based service providers: 10 points.

Proof must be submitted to claim specific goals; failure to submit proof means no points are claimed.

The municipality does not bind itself to accept the lowest or any bid, and may accept any bid or part thereof.

Supply and delivery of galvanised and PVC valves stock items as per sizes for a period of 36 months.

Items include (with part numbers):

• 150mm cast iron flanged non-return valve (W002751)
• Non-return valve 150mm (W000256)
• 250mm gate valve RSV T16 drilling (W001796)
• Valve sluice 4" plain ended (W000175)
• Valve 4" flanged table (W001820)
• Valve ball (plastic) 15mm m/f 1/2" (W001411)
• Valve ball metal 15mm m/f 1/2" (W002334)
• Valve ball (plastic) 20mm m/f 3/4" (W003320)
• Valve ball (plastic) 50mm m/f 3/4" (W000916)
• Valve ball (plastic) 75mm m/f 3/4" (W000761)
• Valve ball (plastic) 32mm m/f 3/4" (W002694)
• Valve ball (plastic) 40mm m/f 3/4" (W000898)
• Valve ball (plastic) 100mm m/f 4" (W004557)
• Valve non return 100mm (W001902)
• Valve Rev 150mm (W003105)
• Valve non return 160mm T16 (W003592)
• Hydrant heads 3" (W000930)
• Valve ball V-lock PVC 40mm (W001588)
• Valve ball PVC 32mm m/f (W001644)
• Valve ball 3" m/f (W002373)
• Valve ball 20mm (W003070)
• Ball valves 25mm PVC with nipples (W003295)
• Ball valves V-lock metal 3/4" 20mm (W003962)
• 25mm plastic (PVC) m/f (W004669)
• Non-return valve 3" (W002920)

Delivery required at Vryheid.

All delivery costs must be included in the bid price.

Company experience is evaluated based on reference letters or purchase orders of any supply and delivery of goods. Scoring: 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points. Proof of company experience must be submitted. Certified copies of ID documents of directors and owners are required.

Goods must comply with the specifications and standards in the contract documents. The municipality may inspect and test the goods. SABS approval certificate is required as evidence of quality compliance.

Pricing schedule (MBD 3.1) requires firm prices only, all applicable taxes included. Bidders must provide unit prices for each item, subtotal, VAT, and total. Escalation percentage for Year 2 and Year 3 must be stated. Offer valid for 90 days from closing date. Delivery costs must be included in the bid price.

Pricing format: firm prices only (MBD 3.1). Non-firm prices, including those subject to exchange rate variations, will not be considered.

Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).

Bidders must provide unit prices, subtotal, VAT, and total.

Escalation percentage for Year 2 and Year 3 must be stated.

Offer valid for 90 days from closing date.

Non-refundable bid fee: R2,000.00 (or R1,500.00 for electronic copies).

Financial capability is evaluated via bank rating (A, B, or C) — proof of bank rating required.

CSD registration: mandatory — no award will be made to a bidder not registered on the Central Supplier Database. A detailed CSD registration report is required to claim specific goals.

Tax compliance: SARS PIN or valid Tax Clearance Certificate must be submitted. Original tax clearance certificate required; certified copies not acceptable. Tax matters must be compliant.

B-BBEE: certified B-BBEE certificate from a registered accountant or original sworn affidavit from a Commissioner of Oaths required.

Company registration: valid copy of company registration document required.

Municipal account: certified current account for water/electricity or rates and taxes, not older than three months, or a lease agreement.

Identity documents: certified copies of ID documents of directors and owners.

SABS Approval Certificate required.

Bank rating proof (A, B, C) required.

Reference letters or purchase orders as proof of company experience.

Municipal database: service providers should be registered on the Municipal Database; forms available at SCM office or municipal website (www.abaqulusi.gov.za).

No award to persons in the service of the state, or to entities with directors/managers/principal shareholders in the service of the state, or to advisors/consultants contracted with the municipality.

Foreign suppliers must complete the pre-award questionnaire in Part B:3.

Preference points claim form (MBD 6.1) for specific goals: Previously disadvantaged individuals (10 points) and Empowerment of local based service providers (10 points). Bidders must submit proof to claim these points. A certified B-BBEE certificate from a registered accountant or original sworn affidavit from a Commissioner of Oaths is required.

The General Conditions of Contract (GCC) apply, covering performance security, inspections, delivery, insurance, warranty, payment, penalties, termination for default, force majeure, settlement of disputes, limitation of liability, and applicable law. The successful bidder must sign a written contract form (MBD 7.1). The contract is formed when the bidder receives a fully completed copy of the agreement; the bidder must notify the employer in writing within five days if unable to accept. The bidder must arrange delivery of bonds, guarantees, proof of insurance and other documentation within two weeks of receiving the completed agreement.

Special conditions: No awards to persons not registered on CSD, in service of the state, or with directors in service of the state. No awards to advisors/consultants contracted with the municipality. Bidders must complete all MBD forms and submit on official documentation. Late bids will not be accepted. Tender valid for 90 days after closing. Failure to comply results in disqualification.

Minimum requirements: Central Supplier Database registration report (detailed), valid company registration document, SARS PIN or tax clearance certificate, certified B-BBEE certificate or sworn affidavit, certified current account for water/electricity/rates (not older than 3 months) or lease agreement, certified copies of ID documents of directors/owners, SABS approval certificate, proof of bank rating (A, B, C), reference letters or purchase orders as proof of company experience. No awards to persons not registered on CSD, in service of the state, or with directors in service of the state. Bidders must complete all MBD forms and submit on official documentation.

Evaluation will be based on 80 points for price and 20 points for specific goals. Functionality scoring: Company experience (appointment letters or orders of supply and delivery) - 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points; SABS Approved Certificate = 20 points; Financial capability (bank rating) - A=20, B=15, C=10. Bids will be evaluated on completeness, responsiveness, functionality, then price and specific goals.