Supply and delivery of plasson hdpe couplings, tees and tee couplings (16 mm to 110 mm) over 36 months — abaqulusi local municipality, tender 8/2/1/658

Closing

• Date: 19 November 2026
• Time: 12:00

Document availability

• Tender documents available for self-download from the e-tender portal from 15 October 2026.

Bid validity

• 90 days from the closing date.

No compulsory briefing or site visit is stated.

Bidding procedure enquiries

• Department: Finance (SCM)
• Contact: Mr N. Zulu
• Telephone: 034 9822 133 x 2277
• Facsimile: 034 9821 939
• Email: [email protected]

Technical enquiries

• Department: Corporate Services
• Contact: Mr Mdu Ntombela
• Telephone: 034 9822 133
• Facsimile: 034 9821 939
• Email: [email protected]

General SCM enquiries

• Email: [email protected]

Submission address

Tender box, ground floor

Abaqulusi Local Municipality

Corner of High Street and Mark Street

Vryheid

3100

Postal address

The Municipal Manager

Abaqulusi Municipality

PO Box 57

Vryheid

3100

Submission method

• Deliver a sealed envelope to the tender box on the ground floor, Abaqulusi Local Municipality, corner of High Street and Mark Street, Vryheid, 3100.
• Envelope must be clearly marked with the tender description and tender number 8/2/1/658.
• Bids must be submitted on the original documentation issued by the municipality; retyped documents are not accepted.
• Late bids are not accepted.

Bid fee

• Non-refundable bid fee: R2 000.00.
• Electronic copy administration cost: R1 500.00; the bidder prints the document.
• Proof of payment must be attached to the bid and produced on collection and submission.

Returnable documents

• MBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Certificate Requirements): confirms the bidder's tax affairs are in order.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, all applicable taxes included.
• MBD 4 (Declaration of Interest): discloses any director, manager, shareholder or stakeholder in the service of the state or connected to the evaluating authority.
• MBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points under the 80/20 system.
• MBD 7.1 (Form of Offer and Acceptance / Contract Form): the successful bidder signs the written contract.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any restriction, tender-default listing, fraud or corruption conviction, arrears or terminated contracts.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared without collusion or price disclosure.
• Proof of payment of the bid fee or administration cost.
• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or original valid Tax Clearance Certificate.
• Certified B-BBEE certificate from a registered accountant, or original sworn affidavit from a Commissioner of Oaths.
• Certified current municipal account for water and electricity or rates and taxes, not older than three months, or a lease agreement.
• Certified identity documents of all directors and owners.
• SABS approved certificate (a plan is not accepted).
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders as proof of supply-and-delivery experience.
• Municipal database registration forms if the bidder is not already registered.

Disqualification risks

• Any MBD form left incomplete or unsigned.
• Incomplete tender document.
• Bid not submitted on the original documentation provided.
• Late submission.
• Bidder not registered on the Central Supplier Database.
• Bidder, or any director, manager, principal shareholder or stakeholder, in the service of the state.
• Bidder acting as advisor or consultant contracted to the municipality or a municipal entity.
• Non-compliant tax matters.

Required documents

• Proof of payment of the bid fee or administration cost.
• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or original valid Tax Clearance Certificate.
• Certified B-BBEE certificate or original sworn affidavit.
• Certified current municipal account, not older than three months, or a lease agreement.
• Certified identity documents of directors and owners.
• SABS approved certificate.
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders.

Forms

• All MBD forms must be completed, signed and submitted; an incomplete or unsigned form disqualifies the bid.

Evaluation stages

• Stage 1: completeness and responsiveness.
• Stage 2: functionality.
• Stage 3: price and specific goals.

Preference point system

• System: 80/20.
• Price: 80 points.
• Specific goals: 20 points.
• Specific goals split: previously disadvantaged individuals 10 points; empowerment of local-based service providers 10 points.
• Failure to submit proof for a claimed specific goal means those points are not awarded.

Functionality scoring

• Company experience: 0–1 appointment letters or orders = 5 points; 2–3 = 10 points; 4–5 = 20 points.
• SABS approved certificate: 20 points (certificate only, not a plan).
• Financial capability: bank rating A = 20 points, B = 15 points, C = 10 points.

Other

• Bid validity: 90 days from the closing date.
• The municipality is not bound to accept the lowest bid or to award to the highest-scoring bidder, and may accept any bid or part of it.

Scope

• Supply and delivery of Plasson HDPE couplings and fittings as stock items, in the sizes listed, over a 36-month period.
• Delivery point: Abaqulusi Local Municipality, Vryheid.
• Quantities are ordered as and when required; the pricing schedule lists a quantity of 1 per line item for pricing purposes.

Priced items

• Plasson couplings: 16 mm x 16 mm (W000129), 20 mm x 20 mm (W001675), 25 mm x 25 mm (W002422), 32 mm x 32 mm (W000979), 40 mm x 40 mm (W002616), 50 mm x 50 mm (W000987), 63 mm x 63 mm (W002888), 75 mm x 75 mm (W000425), 90 mm x 90 mm (W000464), 110 mm x 100 mm (W000471).
• Plasson tees: 16 mm (W003056), 25 mm tee piece (W002342), 32 mm (W003793), 40 mm (W003129), 63 mm (W002817), 75 mm (W002831), reducing 110 mm x 50 mm (W006089).
• Plasson tee couplings: 20 mm (W004324), 50 mm (W000136), 90 mm (W002014).

Standards

• SABS approved certificate required for the goods offered.
• Delivery costs must be included in the bid price.

Experience evidence

• Reference letters or purchase orders for any supply and delivery must be submitted.
• Functionality points for experience: 0–1 letters or orders = 5 points; 2–3 = 10 points; 4–5 = 20 points.

Supporting documents

• Certified current municipal account for water and electricity or rates and taxes, not older than three months, or a lease agreement.
• Certified identity documents of directors and owners.
• SABS approved certificate.
• Proof of bank rating (A, B or C).

SABS approved certificate required for the goods offered; a plan is not accepted. The GCC clauses on standards, inspection, tests and analysis apply.

Pricing schedule for Plasson couplings and tees with part numbers and descriptions. Firm prices only, valid for 90 days. Escalation percentages for Year 2 and Year 3 must be stated. All applicable taxes included.

Pricing

• Pricing schedule: MBD 3.1 – Firm Prices (Purchases).
• Only firm prices are accepted; non-firm prices and prices subject to exchange-rate variation are not considered.
• All applicable taxes must be included in the bid price.
• Escalation percentages for Year 2 and Year 3 must be stated.
• Offer valid for 90 days from the closing date.
• Where different delivery points affect pricing, a separate pricing schedule is required for each delivery point.

Costs payable by the bidder

• Non-refundable bid fee: R2 000.00.
• Electronic copy administration cost: R1 500.00.

Financial capability

• Proof of bank rating required: A, B or C.
• Bank rating scores functionality points: A = 20, B = 15, C = 10.

No bid security, performance guarantee or retention percentage is stated.

Registration and statutory status

• Central Supplier Database (CSD) registration is mandatory; no award is made to a bidder not registered on the CSD.
• A detailed CSD registration report must be attached to claim specific goals.
• Municipal database registration is required; forms are available from the SCM office or the municipal website.
• Valid company registration document must be attached.
• SARS PIN or original valid Tax Clearance Certificate must be submitted; certified copies of the Tax Clearance Certificate are not accepted.
• In consortia, joint ventures or subcontracting arrangements, each party must submit a separate tax compliance certificate, PIN or CSD number.

B-bbee

• A certified B-BBEE certificate from a registered accountant, or an original sworn affidavit from a Commissioner of Oaths, is required.
• B-BBEE evidence supports the specific-goals claim under the 80/20 system.

Goods and experience

• SABS approved certificate required; a plan is not accepted.
• Reference letters or purchase orders for supply and delivery must be submitted as proof of experience.

Municipal account

• Certified current water and electricity or rates and taxes account, not older than three months, obtainable from the local municipality, Induna/Inkosi or Councillor, or a lease agreement.

Identity

• Certified identity documents of all directors and owners of the company.

Exclusions

• No award to a person in the service of the state, or to a juristic person with any director, manager, principal shareholder or stakeholder in the service of the state.
• No award to an advisor or consultant contracted to the municipality or a municipal entity.
• No award to a bidder whose tax matters are non-compliant.

The General Conditions of Contract apply, covering definitions, standards, inspection, packing, delivery, insurance, warranty, payment, delays, penalties, termination, force majeure, dispute settlement, limitation of liability and applicable law. The successful bidder must sign the MBD 7.1 contract form. Contract period: 36 months.

Submission conditions

• Bids must be submitted on the original documentation provided by Abaqulusi Municipality.
• Late bids are not accepted.
• Bids remain valid for 90 days.
• The municipality may withdraw the invitation, re-advertise, reject any bid, or accept part of it, and is not bound to accept the lowest bid.

Exclusions

• No award to a person in the service of the state or with non-compliant tax matters.
• Bidders must be registered on the CSD and on the municipal database.

Mandatory attachments

• Proof of payment of the bid fee or administration cost.
• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or original valid Tax Clearance Certificate.
• Certified B-BBEE certificate or original sworn affidavit.
• Certified current municipal account for water and electricity or rates and taxes, not older than three months, or a lease agreement.
• Certified identity documents of directors and owners.
• SABS approved certificate.
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders.

Exclusions

• No award to a bidder not registered on the CSD.
• No award to a person in the service of the state, or to a juristic person with any director, manager, principal shareholder or stakeholder in the service of the state.

Submission

• Bids must be on the official forms, fully completed, and submitted in a sealed envelope marked with the tender number.

Preference points

• System: 80/20.
• Price: 80 points.
• Specific goals: 20 points — previously disadvantaged individuals 10 points; empowerment of local-based service providers 10 points.

Functionality

• Company experience: 0–1 letters or orders = 5 points; 2–3 = 10 points; 4–5 = 20 points.
• SABS approved certificate: 20 points.
• Financial capability: bank rating A = 20 points, B = 15 points, C = 10 points.

Other

• Bid validity: 90 days from the closing date.