Internal audit services – the playhouse company (3-Year contract, phc 94/2026)

Closing date: 02 November 2026 at 11:00

Advert placed: 09 October 2026

Compulsory site briefing: Not applicable

Tender award to successful bidder: 01 February 2027 (not guaranteed)

Contract commencement: 01 April 2027 (not guaranteed)

Validity period: 90 days from closing date

Enquiries:

• Contact: Mr. Siya Manqele

• Role: Accountant

• Email: [email protected]

• Telephone: (031) 369 9507 / (031) 369 9555

• Contact: Mrs. Kay Khan

• Email: [email protected]

• Contact: Mr. Athaphiwe Xaba

• Role: Buyer

• Email: [email protected]

Submission:

• Email: [email protected]
• Note: This mailbox is monitored only on the closing date and time. Do not send enquiries to this address.

Service delivery address:

The Playhouse Company

231 Anton Lembede Street

Durban, 4001

Submission method: email only, as an attachment or secure download link, to [email protected] on or before the closing date and time. This mailbox is monitored only on the closing date and time; do not send enquiries to this address. Bids sent to any enquiry email address will not be considered. Late bids are disqualified. Bids must be submitted on the official forms provided, not re-typed. All pages must be securely attached. Bids by telegram, telex, facsimile or similar means are not considered. A public opening will be held; only bidder names will be announced and a list published on the website. The successful bidder must sign the contract form (SBD 7.2).

Returnable forms and documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): ceiling price, hourly/daily rates, phase costs, travel and other expenses.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• SBD 7.2 (Contract Form – Rendering of Services): signed by the successful bidder.
• SBD 8 (Declaration of Past Supply Chain Management Practices): discloses any abuse, fraud, or non-performance on previous contracts.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid was set independently, with no collusion.
• CSD registration report generated within 30 days before closing.
• Valid SARS Tax Compliance Status PIN.
• Valid B-BBEE affidavit or SANAS-approved certificate.
• Valid COIDA / Compensation Fund letter of good standing.
• Proof of current public liability insurance.
• Signed resolution or letter of authority confirming the signatory is authorised to bid.
• Completed and signed pricing schedule with a comprehensive line-item budget for each contract year (1 April 2027 to 31 March 2030), pricing exactly 500 billable professional hours per financial year.
• Proposed organogram and names, qualifications and experience of key contract-management personnel.
• Minimum five (5) current client references with contact details.
• If subcontracting: subcontractor's CSD registration report (within 30 days) and confirmation the subcontractor will not change during the contract.

Disqualification risks:

• Any responsiveness criterion marked 'No' or left incomplete.
• Omission or non-signature of any mandatory returnable form.
• Late submission, regardless of reason.
• Submitting to an enquiry email address instead of the designated submission address.

Required bidding format and content: first/front page with registered name, company registration number and contact details; description of business including outline, SMME involvement and location; track record with minimum five current references (company name, contact person, contact number, contract value); client references with individual names and contact telephone numbers (permission required for The Playhouse Company to pursue references); financial bid detail; proposed contract workers including organogram of management and ownership, partner/director CVs, and summary CVs of senior supervisory individuals.

Evaluation is conducted in four phases:

• Gate 0 (Prequalification): failure to submit any mandatory document fails the bid.
• Gate I (Technical): only bids passing Gate 0 are evaluated on financial stability, capability and ability to execute; a minimum of 75% is required to proceed.
• Gate II (PPPFMA 80/20 evaluation): only bids achieving the Gate I minimum pass rate are considered. Price scores up to 80 points; Specific Goals score up to 20 points.
• Gate III (Objective Criteria): after price and specific goals, bids are checked for compliance with prescribed objective criteria that may justify award to another bidder.

Preference point system: 80/20 (bid value estimated not to exceed R50 million).

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable tender price.

Specific goals (20 points total):

• Owned by Black people: 6 points
• Owned by Women: 6 points
• Owned by Youth: 2 points
• Owned by Disabled people: 2 points
• Owned by SMMEs (QSE and EME): 4 points

Means of verification for specific goals: valid B-BBEE certificate or affidavit. Failure to submit results in zero points for that goal.

The Playhouse Company requires a suitably qualified and experienced service provider to deliver and manage its fully outsourced internal audit function for a period of three (3) years. The successful bidder will be appointed as the outsourced Internal Audit Service Provider and will be responsible for the delivery and management of the internal audit function for the duration of the contract. A service level agreement will be entered into between the appointed service provider and The Playhouse Company.

The Playhouse Company is a Schedule 3A public entity operating in the performing arts sector in Durban. Its operations include theatre and performance venues, administration, technical operations, procurement and supply chain management, finance, human resources, facilities and asset management, information technology, and performance-information reporting. Bidders must use this profile, together with the published annual reports and information made available during the bid process, to assess the nature and complexity of the audit environment.

Annual reports are available at www.playhousecompany.com.

Bidders must provide a proposed organogram and the names, qualifications and experience of key contract-management personnel. The bid must include a description of the business, including focus area, turnover, profit, structure, shareholding, information technology, staff training, involvement of SMMEs, and location of business base.

Track record requirements: a minimum of five (5) current references for verification, including company name, contact person, contact number and contract value. Client references must include individual names and contact telephone numbers; the bidder's permission is required for The Playhouse Company to pursue references on performance. Proposed contract workers: organogram of management and ownership; detailed CVs of partners/directors; summary CVs of senior supervisory individuals (experience, skills, qualifications).

Pricing must be submitted on SBD 3.3 (Pricing Schedule – Professional Services). Bidders must indicate a ceiling price based on the total estimated time for completion of all phases, including all expenses and applicable taxes. Provide hourly and daily rates for persons involved, phases with cost per phase and man-days, travel expenses (only actual costs recoverable, proof required), and other expenses (accommodation, telephone, reproduction, etc.). State whether rates are firm for the full contract period; if not, provide the basis for adjustments (e.g., consumer price index).

Specific pricing requirement: price and allocate exactly 500 billable professional hours per financial year from 1 April 2027 to 31 March 2030. The tendered annual price must include VAT and all ordinary costs of delivering the approved internal audit programme, including local travel, attendance, meetings and routine disbursements. Only exceptional travel, accommodation or other costs specifically requested and approved in writing in advance may be reimbursed separately.

Payment terms: the purchaser undertakes to make payment within 30 days after receipt of an invoice.

No bid security, guarantee or retention is specified.

Mandatory responsiveness criteria (failure on any item results in disqualification):

• CSD registration report generated within 30 days before the bid closing date, reflecting the bidding legal entity's active registration and tax compliance status.
• Valid SARS Tax Compliance Status PIN issued to the bidding legal entity. Tax compliance will be verified at evaluation and before award.
• All mandatory tender returnables, declarations and SBD forms fully completed, signed and submitted.
• Valid B-BBEE affidavit or SANAS-approved certificate.
• Valid COIDA / Compensation Fund letter of good standing.
• Signed resolution, letter of authority, delegation or equivalent evidence confirming that the signatory is authorised to submit and sign the bid.
• Proof of current public liability insurance.
• Completed and signed pricing schedule and comprehensive line-item budget for each contract year from 1 April 2027 to 31 March 2030.
• Proposed organogram and names, qualifications and experience of key contract-management personnel.

If subcontracting:

• Subcontractor's CSD registration report generated within 30 days before closing, reflecting active registration and compliant tax status.
• Subcontractor will not change throughout the duration of the contract.

Bidders or directors must not be listed on the Register for Tender Defaulters or the Database of Restricted Suppliers. No conviction for fraud or corruption in the past five years. No contract terminated for non-performance in the past five years.

Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

B-BBEE requirements: a valid B-BBEE affidavit or SANAS-approved certificate is mandatory. Specific goals for preference points: Owned by Black people (6 points), Owned by Women (6 points), Owned by Youth (2 points), Owned by Disabled people (2 points), Owned by SMMEs-QSE and EME (4 points). Means of verification is a valid B-BBEE certificate or affidavit; failure to submit results in zero points. The supplier database registration requires disclosure of BEE equity ownership, HDI ownership percentage, Black partners and shareholding percentages, Black Senior Management percentage, Employment Equity plan and DOL status, Employment Equity statistics by race and gender, skills development expenditure and HDI training allocation, preferential procurement policy and scorecard, percentage sourced from Black suppliers with DTI weighted average of 20% and above, and investment/support to BEE companies.

Bidders must provide a valid COIDA / Compensation Fund letter of good standing as a mandatory responsiveness criterion.

The contract will be for a period of three (3) years, commencing 01 April 2027. The successful bidder must sign the contract form (SBD 7.2). Acceptance of the contract is simultaneous with award. Payment will be made within 30 days after receipt of an invoice. The Playhouse Company reserves the right to negotiate the price with the highest-scoring bidder and may request clarification or additional information after closing without changing the competitive position. The award date (01 February 2027) and commencement date (01 April 2027) are not guaranteed and may be changed. The tender may be cancelled before award if: changed circumstances eliminate the need; funds are no longer available; no acceptable tender is received; there is a material irregularity; or fair market price negotiation fails.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any other Special Conditions of Contract. The successful bidder must sign the contract form (SBD 7.2). Acceptance of the contract is simultaneous with award. Public opening of bids will be held; only bidder names will be announced and a list published on the website. No discussions with any enterprise until evaluation is complete; subsequent discussions at the discretion of The Playhouse Company. Bids by telegram, telex, facsimile or similar means are not considered. The Playhouse Company reserves the right to negotiate the price with the highest-scoring bidder and may request clarification or additional information after closing without changing the competitive position. The award date (01 February 2027) and contract commencement (01 April 2027) are not guaranteed and may be changed. The tender may be cancelled before award if: changed circumstances eliminate the need; funds are no longer available; no acceptable tender is received; there is a material irregularity; or fair market price negotiation fails.

Mandatory responsiveness criteria (failure on any item results in disqualification): CSD registration report generated within 30 days before closing; valid SARS Tax Compliance Status PIN; all mandatory tender returnables, declarations and SBD forms fully completed, signed and submitted; valid B-BBEE affidavit or SANAS-approved certificate; valid COIDA / Compensation Fund letter of good standing; signed resolution or letter of authority confirming signatory authorisation; proof of current public liability insurance; completed and signed pricing schedule with comprehensive line-item budget for each contract year from 1 April 2027 to 31 March 2030, pricing exactly 500 billable professional hours per financial year; proposed organogram and names, qualifications and experience of key contract-management personnel. If subcontracting: subcontractor's CSD registration report within 30 days and confirmation the subcontractor will not change during the contract.

Evaluation is conducted in four phases (Gate 0, Gate I, Gate II, Gate III). Gate 0 (Prequalification): failure to submit mandatory documentation results in failing PPPFMA evaluation. Gate I (Technical): only bids passing Gate 0 are evaluated for financial stability, capability and ability to execute; a minimum of 75% is required to proceed. Gate II (PPPFMA 80/20 evaluation): only bids achieving the Gate I minimum pass rate are considered; Price scores up to 80 points, Specific Goals up to 20 points. Gate III (Objective Criteria): after price and specific goals, bids are checked for compliance with prescribed objective criteria that may justify award to another bidder. The 80/20 system applies (bid value estimated not to exceed R50 million). Specific goals: Owned by Black people (6 points), Owned by Women (6 points), Owned by Youth (2 points), Owned by Disabled people (2 points), Owned by SMMEs-QSE and EME (4 points). Means of verification: valid B-BBEE certificate or affidavit; failure to submit results in zero points.