Energy management services for smart metering monitoring – aidc tender in gauteng

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Submit your response by 21 September 2026 at 11:00. All prices must be inclusive of all costs plus VAT, firm for the contract period, and valid for at least 90 days from the closing date. No changes to bid rates will be accepted after closing. Deliver only after receiving an official AIDC Purchase Order. Complete and sign all required SBD forms (SBD 4, 6.1, 6.2) and the Integrity Pact; incomplete forms lead to disqualification. Ensure all documents are attached and ticked as required. Do not copy AIDC personnel on responses; doing so disqualifies the bid. The AIDC reserves the right to award in part or in full at its discretion.

Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points). Price must be competitive and compliant. Specific goals (20 points) follow the Preferential Procurement Regulations 2022, Section 4.2, with targets listed in Table 1 of SBD 6.1. Bidders must complete SBD 6.1 in full and attach supporting documents for specific goals. Compliance with all mandatory requirements is a prerequisite; non-compliance leads to disqualification.

2.1. Mandate

AIDC is the dedicated developmental agency of the Gauteng Growth and Development

Agency (GGDA) in relation to the specific industrial, infrastructure and training needs required

by the automotive and allied sector - those based in the Gauteng province. AIDC is thus tasked

by GGDA with special developmental type projects aimed at enhancing and possibly

expanding the automotive and allied-related sector with a focus on enterprise development;

also, in support of government’s aims at BBBEE SMME development and the radical

transformation of various townships. The AIDC otherwise explores other developmental

projects, external to the objectives of the GGDA in support of the AIDC’s own business

development processes. These include projects related to the transport and energy sectors,

as well as the development of Tshwane Auto City.

2.2. Vision

The Vision of the AIDC is:

To be the leading implementation agency delivering creative, efficient, best practice and value-

based solutions in support of government programmes related to the automotive and allied

sectors.

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

2.3. Mission

The Mission of AIDC, in pursuit of its Vision, is to provide innovative customized solutions:

To develop the automotive manufacturing sector to globally competitive standards of

excellence through a world-class value proposition which enables effective and sustainable

socio-economic growth.

3. RFQ objectives

The aim is to request the potential energy management service providers to submit a quotation

for the removal of old electrical metering system. The Service Provider shall supply, install,

test and commission the new online smart electrical metering system at the Automotive

Suppler Park, Rosslyn Pretoria.

The service provider must be in possession of the following:

• Registered with CIDB grading 2EB OR 2EP OR HGHER,
• Electrician registered as an Electrical Contractor with Department of Labour (DOL) with

Valid Wireman’s license,

• Original Equipment Manufacturer (OEM) Certificate, and
• SANAS Accreditation Certificate.

4. RFQ scope

4.1. Background and motivation:

AIDC, an entity of the Gauteng provincial government developed and manages a large portfolio

of industrial properties within the Automotive Supplier Park, in Tshwane region (Rosslyn). The

majority of these properties are occupied by tenants ranging from components manufacturing,

logistics and supply chain.

Part of AIDC’s mandate is to provide all ASP tenants with accurate electricity billing, including

monthly consumption readings. To minimize human error and improve operational efficiency,

smart electrical meters have been installed across metered properties. The availability of

reliable energy consumption data is essential for effective energy management, cost control,

and reporting. Consequently, AIDC is embarking on the procurement of an online electrical

monitoring system. The proposed system will enhance accuracy, improve transparency, and

allow tenants direct online access to their electricity consumption readings and billing

information at any time.

This will eliminate the possibility of tenants’ queries and possible human errors from the FMM

artisans during meter readings. The smart metering system will also assist efforts to improve

revenue management and promote energy efficiency while providing improved services to

tenants. Advanced metering systems offer utilities advantages, including advanced warnings

and alerts on power dips.

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

4.2. Current transformers in place:

Automotive Supplier Park has the following types of transformers on place:

4.2.1. Actom

4.2.2. ASEA Electric SA

4.2.3. Revive

4.2.4. MEI Transformers

4.2.5. Desta Power Matla

4.2.6. DPM (Desta Power Matla)

4.2.7. Reliable Transformers

4.2.8. Alstom

4.2.9. Hawker Siddeley

4.2.10. Crause and Malcolm

4.2.11. Megatron Federal

4.3. Detailed scope of work:

The works shall be carried in strict accordance with the specifications provided but not

limited to the following:

4.3.1. Site assessments for the existing electricity online Smart Meters

4.3.2. Perform accurate real-time electricity data reading, capturing, monitoring, and storage of

the electricity at the installed on-site location,

4.3.3. Develop and deploy a centralized Online Data Platform to capture, process and visualize

the electricity data,

4.3.4. Perform data transmission of Electricity Smart Meter Four Quadrant measurements at

15-minute intervals:

4.3.4.1. Apparent Power Demand (kVA)

4.3.4.2. Active Power Demand (kW)

4.3.4.3. Reactive Power Demand (kVAR)

4.3.4.4. Power Factor (PF)

4.3.4.5. Apparent Energy Consumption (kVAh)

4.3.4.6. Active Energy Consumption (kWh)

4.3.4.7. Reactive Energy Consumption (kVARh)

4.4. Perform data transmission of Electricity Smart Meter Power Quality at 15-minute

intervals:

4.4.1. Total Harmonic Distortion (THD)

4.4.2. Harmonics (up to the 31st)

4.4.3. Unbalance

4.5. Provide live and historical kVA, kWh, PF, kVAR, kVAh, kVARh and kWh energy statistics

on the online platform,

4.6. Visualize energy data represented by concise graphs, tables, and charts on the online

platform,

4.7. Provide login credentials for end users to access online platform, view, edit, import and/or

export data according to authorized system access.

4.8. Billing information generated monthly and seamlessly integrated with the municipal

Utility's billing system (Tariffs updates).

4.9. Meters shall be commissioned, and data be read on the online web portal.

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

4.10. Billing information generated monthly and seamlessly integrated with the municipal

Utility's billing system (Tariffs updates).

4.11. Requirements:

4.11.1. Software design:

Frontend dashboard development for end-user views:

a) Utilities Management

b) Finance Management

c) Data Analysts

d) Backend analytics and calculations:

Costs associated with Utilities consumption and electricity demand using Utilities

Suppliers tariff structures.

4.11.2. Testing and commissioning:

a) The Contractor must perform testing and commissioning of existing Electrical

online Smart Meters under the supervision of the Employer’s representative who

shall also sign off the testing and commissioning documents.

4.11.3. 36 months maintenance period

a) The successful bidder shall provide 36 months planned and corrective

maintenance to the installation, free of charge, after date of Practical Completion

during the guarantee period.

b) Maintenance is to be carried out according to a pre-programmed schedule by

competent maintenance personnel. All parts required to be furnished free of

charge except where proof has been submitted that the failure of such parts or

components are due to negligence, misuse, or accidents. The Project Manager

may require additional examinations or action to rectify faults should he deem it

necessary.

c) Maintenance and repairs are to be carried out during normal working hours. In

addition, the Contractor is to provide a call-out service 24 hrs/day, 7 days/week.

The maximum response time for breakdowns is not to exceed 2 hours.

d) The Contractor shall provide the list of critical spare parts for the equipment.

e) Provide operating manuals, maintenance manuals, keys, and passwords for the

controllers to the Project Manager upon handover.

4.11.4. Ongoing maintenance

a) The Contractor is to submit a price with their proposal for ongoing maintenance of

the installation after expiry of the 36-month guarantee period, is to apply.

NB: the service provider must be an energy management company as this service

may require yearly license renewal from sole provider.

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011-

Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

5. Address/ location

Automotive Supplier Park

30 Helium Road

Rosslyn

Akasia X2

0200

NB: The detailed pricing proposal must be submitted which should clearly separate the

different opinions and sum the totals.

Item numeric unit price total price

NO. DESCRIPTION/SCOPE OF No. of QUANTITY (EXCL. VAT) (EXCL. VAT)

WORK Units UOM*

1. Annual Monitoring Fee Year 1 49 Months 12

(49 Metering Units)

2. Annual Monitoring Fee Year 2 49 Months 12

(49 Metering Units)

3. Annual Monitoring Fee Year 3 49 Months 12

(49 Metering Units)

4. Configure and commission

4.1. Provisional Sum 1 R 200 000.00 R 200 000.00

Sub-total

*UOM = Unit of measure, e.g. Hours/Days, etc. VAT @ 15%

Total

Delivery period in weeks:

...............................................................................................................

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

Quote conditions:

1. This Quote is subject to the Government Procurement General Conditions of Contract that may

not be amended. Quotes should not be qualified by own conditions.

2. All price(s) must be inclusive of all costs plus VAT and must be firm for the duration of the

contract period. VAT must be shown separately by VAT Vendors, and non-registered or

deregistered Vendors should exclude VAT from their quotes. Price(s) quoted must be valid for

at least ninety (90) days from the closing date of the quotation and a firm delivery period must

be indicated.

3. AIDC will not accept any changes or purported changes by the Respondent to the bid rates

after the closing date and/or after the award of the business, unless the quotation/offer

specifically provides for it.

4. AIDC reserves the right to validate any information submitted by Respondents in response to

this bid. This would include, but is not limited to, requesting the Respondents to provide

supporting evidence. By signing POPIA clause and submitting a bid, respondents hereby

irrevocably grant the necessary consent to AIDC to do so.

5. All goods must be delivered to the address as indicated in the RFQ document.
6. All price quoted must be fixed & firm prices and where applicable, price negotiation with the

preferred supplier will be entered.

7. All purchases will be made through an AIDC Official Purchase Order with Order Number.

Therefore, no goods must be delivered, or a service be rendered without a valid official

Purchase Order & Number been received. The onus rests with the service provider to ensure

they have received the above. Changes to RFQ/PO specifications should be communicated to

the SCM Officer.

8. Fully Complete & sign the attached SBD forms, thus SBD 4, 6.1 and 6.2 (NB: Quotes without or

with not fully completed SBD 4 will not be considered, and with SBD 6.1 bidder with score zero)

9. The 80/20 preference point system is applicable to price quotations and tenders with a rand

value from R2 000 up to a rand value of R50 million (all applicable taxes included).

10. This RFQ will be evaluated based on the 80/20 preferential point system as stipulated in the

Preferential Procurement Policy Framework Act & PPR 2022. 20 Points allocated to specific

goals listed in Table 1 of SBD 6.1 PPR 2022 Section 4.2

11. An EME is required to submit a sworn affidavit confirming their annual total revenue of R10

million or less and level of black ownership to claim points as prescribed by regulations 6 and 7

of the Preferential Procurement Regulations 2022. In terms of the Generic Codes of Good

Practice, an enterprise including sole propriety with annual total revenue of R10 million or less

qualifies as an EME.

12. A QSE is required to submit a sworn affidavit confirming their annual total revenue of between

R10 million and R50 million and level of black ownership or a B-BBEE level verification

certificate to claim points as prescribed by regulations 6 and 7 of the Preferential Procurement

Regulations 2022

13. B-BBEE Status Level Verification Certificates (NB: Certificate are identifiable by a SANAS logo

) or Valid Sworn affidavit (as issued by DTI/or CIPC

14. (EME/QSE see point 9&10 above) to be provided in order to claim points for specific goals:

15. NB: For Construction related services/work_CIDB Grading & Safety File – The

successful contractor should take note that a “Safety File” will be required on

appointment and should be submitted to the AIDC before commencement of any work

and ensure comply with relevant CIDB grading were required.

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

Please note that failure to comply with the RFQ conditions will invalidate your proposal (if

mandatory/prequalification documents are not returned then consider your quotation not

accepted).

I .............................................................................................. in my capacity as

........................................................ certify that the information supplied is correct and I

have read and understood the AIDC general terms and conditions and I accept them.

Signature: ..................................................................

Company Name: .............................................................

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

Detailed Scope of Work – Site assessments for the existing electricity online Smart Meters. Perform accurate real-time electricity data reading, capturing, monitoring, and storage. Develop and deploy a centralized Online Data Platform to capture, process and visualize the electricity data. Perform data transmission of Electricity Smart Meter Four Quadrant measurements at 15-minute intervals (Apparent Power Demand, Active Power Demand, Reactive Power Demand, Power Factor, Apparent Energy Consumption, Active Energy Consumption, Reactive Energy Consumption). Provide live and historical energy statistics on the online platform. Provide login credentials for end users to access the online platform. Billing information generated monthly and seamlessly integrated with the municipal Utility's billing system.

Testing and Commissioning – The Contractor must perform testing and commissioning of existing Electrical online Smart Meters under the supervision of the Employer's representative who shall also sign off the testing and commissioning documents. 36 Months Maintenance Period – The successful bidder shall provide 36 months planned and corrective maintenance to the installation, free of charge, after date of Practical Completion. Maximum response time for breakdowns is not to exceed 2 hours. The Contractor shall provide the list of critical spare parts for the equipment.

Annual Monitoring Fee Year 1 (49 Months, 12 units) – R 200,000.00. Annual Monitoring Fee Year 2 (49 Months, 12 units) – R 200,000.00. Annual Monitoring Fee Year 3 (49 Months, 12 units) – R 200,000.00. Provisional Sum – R 200,000.00 + R 200,000.00.

Installation Electrician registered as an Electrical Contractor with department of labour (DOL) with valid wireman’s license.

CIDB Grading 2 EB OR 2EP OR Higher

OEM Certificate

SANAS Accreditation Certificate

Specific goals (20) THE FOLLOWING DOCUMENT ARE REQUIRED – PLEASE TICK YES ONLY IF THE DOCUMENTS ARE ATTACHED TO YOUR PROPOSAL

Administration Criteria – Compliance Requirements – all documents to be submitted YES NO SARS Pin to verify your status Valid Sworn affidavit (as issued by DTI/or CIPC), must be an original or certified copy or a certified copy of BBBEE SANAS accredited verification certificate. NB: Suppliers to use approved DTI or CIPC Affidavit template (check website: www.dti.gov.za) SBD 4 – Declaration of Interest form – completed and signed SBD 6.1 Preference points claim form in terms of the preferential procurement regulations 2022 (PPR 2022) SBD 6.2 – Declaration Certification for Local Production and Content. (PPR 2022) and Annexure C where local content production is a specific goal, it must be noted under 6.1 for specific goal. Effective Date: Revision No: Compiled by: Approved by: Page Number 1 April 2026 4 G. Modiakgotla C. Nxumalo AIDC-SCM-TMP-011Department: Supplier Chain Management Document number: Document Classification Normal document Document Type TEMPLATE Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

MANDATORY DOCUMENTATION YES NO SBD 4 – Declaration of Interest form – Bidders will be disqualified if the declaration is not completed in full, submitted, and signed Pricing schedule - Fully completed and signed, an incomplete form will lead to disqualification Integrity Pact - Fully completed and signed, an incomplete form will lead to disqualification THE FOLLOWING DOCUMENT ARE REQUIRED – PLEASE TICK YES ONLY IF THE DOCUMENTS ARE ATTACHED TO YOUR PROPOSAL

Pre-qualification documents YES NO

Copy of Valid CIDB Registration with 2EB OR 2EP OR HGHER – DISQUALIFIED IF NOT PROVIDED NB: This request will also be advertised/published on CIDB website. AIDC will also validate submission using CIDB online platform (http://www.cidb.org.za).Stipulated CIDB Grade level is based on Works Capability for completed works contract with the value of not less than R130 000.

Valid Installation Electrician registered as an Electrical Contractor with Department of Labour (DOL) with Valid Wireman’s license - DISQUALIFIED IF NOT PROVIDED NB: Electrical contractor letter and Wireman’s license must have been issued by Department of Labor (DOL). Copies to be certified and not older than 6 months.

Original Equipment Manufacturer (OEM) Certificate/ Confirmation Letter - DISQUALIFIED IF NOT PROVIDED NB: Meter reading company must be the OEM for the meters to be supplied, therefore, Certificate/ Confirmation letter submitted should belong to the bidding company. AIDC reserves the right to verify provided documentation.

Valid Electrical Metering SANAS Certificate of Accreditation (Calibration Laboratory) - DISQUALIFIED IF NOT PROVIDED NB: Each meters supplied must be calibrated in a SANAS accredited Laboratory. Note: All above listed items will be verified with relevant bodies when required. Effective Date: Revision No: Compiled by: Approved by: Page Number 1 April 2026 4 G. Modiakgotla C. Nxumalo AIDC-SCM-TMP-011Department: Supplier Chain Management Document number: Document Classification Normal document Document Type TEMPLATE Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ) Preferential procurement targets Take note! The following preferential procurement targets will be followed out of 20 points. Points will be awarded for specific goals related to this RFQ. The total points obtained will be used to evaluate 80/20, where 80 points are assigned to price and the remaining 20 points are assigned to a specific goal. Bidder must attach supporting documents listed below and complete SBD6.1 in full on of 5. (To be completed by the tenderer), a bidder who fails to complete in full or complete incorrectly SBD 6.1 to claim points for specific goals will receive a score of zero for that goal. Specific goals Supporting evidence for meeting Points preferential procurement targets B-BBEE status contributor level Valid affidavit (as issued by DTI/or CIPC), Level 1 – 20 points 1, 2, 3 or 4. must be an original or certified copy or a Level 2 – 15 points certified copy of SANAS accredited Level 3 – 10 points verification certificate. Level 4 – 5 points Dear Service Provider REQUEST FOR PROPOSAL /QUOTATION (RFQ) – SCOPE OF WORK/SERVICE

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: points. Points

will be awarded for specific goals related to this RFQ. The total points obtained will be

used to evaluate 80/20, where 80 points are assigned to price and the remaining 20

points are assigned to a specific goal. Bidder must attach supporting documents listed

below and complete SBD6.1 in full on of 5. (To be completed by the tenderer), a

bidder who fails to complete in full or complete incorrectly SBD 6.1 to claim points for

specific goals will receive a score of zero for that goal.

Specific goals Supporting evidence for meeting Points

preferential procurement targets

B-BBEE status contributor level Valid affidavit (as issued by DTI/or CIPC), Level 1 – 20 points

1, 2, 3 or 4. must be an original or certified copy or a Level 2 – 15 points

certified copy of SANAS accredited Level 3 – 10 points

verification certificate. Level 4 – 5 points

Dear Service Provider

Request for proposal /quotation (RFQ) – scope of work/service

2. Introduction

2.1. Mandate

AIDC is the dedicated developmental agency of the Gauteng Growth and Development

Agency (GGDA) in relation to the specific industrial, infrastructure and training needs required

by the automotive and allied sector - those based in the Gauteng province. AIDC is thus tasked

by GGDA with special developmental type projects aimed at enhancing and possibly

expanding the automotive and allied-related sector with a focus on enterprise development;

also, in support of government’s aims at BBBEE SMME development and the radical

transformation of various townships. The AIDC otherwise explores other developmental

projects, external to the objectives of the GGDA in support of the AIDC’s own business

development processes. These include projects related to the transport and energy sectors,

as w

B-BBEE status contributor level – Valid affidavit (as issued by DTI/or CIPC), Level 1 – 20 points, Level 2 – 15 points, Level 3 – 10 points, Level 4 – 5 points. Preferential procurement targets – 20 Points allocated to specific goals: B-BBEE status contributor level, Valid affidavit (EME) or B-BBEE level verification certificate (QSE).

Original Equipment Manufacturer (OEM) Certificate/ Confirmation Letter – Meter reading company must be the OEM for the meters to be supplied, therefore, Certificate/ Confirmation letter submitted should belong to the bidding company. Valid Electrical Metering SANAS Certificate of Accreditation (Calibration Laboratory) – Each meters supplied must be calibrated in a SANAS accredited Laboratory.

This Quote is subject to the Government Procurement General Conditions of Contract that may not be amended. All price(s) must be inclusive of all costs plus VAT and must be firm for the duration of the contract period. AIDC will not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after the award of the business. All goods must be delivered to the address as indicated in the RFQ document. Fully Complete & sign the attached SBD forms, thus SBD 4, 6.1 and 6.2.

Closing Date: 21 September 2026. Closing Time: 11:00. RFQ Validity Date: 90 Business days. Price must be inclusive of all costs plus VAT and must be firm. All price quoted must be valid for at least ninety (90) days from the closing date. AIDC will not accept any changes or purported changes by the Respondent to the bid rates after the closing date. Failure to comply with the RFQ conditions will invalidate your proposal.

Pre-qualification: Installation Electrician registered as an Electrical Contractor with department of labour (DOL) with valid wireman's license. CIDB Grading 2 EB OR 2EP OR HGHER. OEM Certificate. SANAS Accreditation Certificate. Price (80) Specific goals (20). B-BBEE status contributor level – Level 1 – 20 points, Level 2 – 15 points, Level 3 – 10 points, Level 4 – 5 points. Preferential procurement targets – 20 Points allocated to specific goals listed in Table 1 of SBD 6.1 PPR 2022 Section 4.2.

The following will be considered in the evaluation:

▪ Compliance