Rental of storage facilities for sasseta

Closing date: 23 October 2026 at 15:00

Briefing session: none (not compulsory)

Enquiries (bidding procedure and technical):

• Contact: Karabo Mokone
• Email: [email protected]

Submission email: [email protected]

Anti-corruption hotline: 0800 162 111

Submission method: email to [email protected]

Closing date: 23 October 2026 at 15:00

Format: PDF, on company letterhead, with all applicable costs and delivery dates

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Quote): bidder details and signed as the offer cover page; proof of authority (company resolution) must be attached
• SBD 3.1 (Pricing Schedule): completed with all applicable costs, inclusive of VAT
• SBD 4 (Bidder's Disclosure): discloses any employment by the state or connection to the procuring institution; false disclosure disqualifies
• SBD 6.1 (Preference Points Claim): claims specific goal points; not claiming points means those points are not awarded
• GCC (General Conditions of Contract): initial each page and submit
• CSD registration document
• B-BBEE certificate or sworn affidavit
• CIPC company registration
• Certified ID copies of directors

Disqualification risks:

• Late submission (after 15:00 on 23 October 2026)
• Quotation inconsistent with the specification
• Missing or unsigned returnable forms
• Failure to disclose all CSD-registered active companies linked to directors

Evaluation stages:

1. Submission of mandatory documents
2. Functionality requirements (meeting specifications)
3. Preference point system: 80/20 (price 80 points, specific goals 20 points)

Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin)

Specific goals (max 20 points):

• Black People Ownership (100%): 10 points
• Black Women Ownership (at least 30%): 5 points
• Black Youth Ownership (at least 30%): 3 points
• Black People with Disability Ownership (at least 20%): 2 points

Proof required for specific goals: B-BBEE certificate or sworn affidavit, CIPC registration, certified ID copies of directors, CSD report

No minimum qualifying score stated

Scope: Provision of rental storage facilities for SASSETA's assets and inventory

Location: Facility must be around Midrand area

Contract period: From date of appointment until 31 March 2030

Service commencement: Within one week from date of appointment

Required storage units:

• 1 x 18 m² (wide, 6 m deep) – monthly rental until 31 March 2030
• 1 x 30 m² (4 x 7.5) – as and when required
• 1 x 9 m² (3 x 3) – as and when required
• 1 x 4.8 m² (1.8 x 2.7) – as and when required

Reporting: Report directly to the Auxiliary Practitioner

Confidentiality: Sign a confidentiality agreement; all data and information confidential

POPIA: Bid information used only for evaluation and supply chain processes; retained per records management policies

Pricing must be completed on SBD 3.1, with all applicable taxes included. Prices must be firm and valid for 90 days. Delivery costs must be included in the price. Prices apply for twelve months from appointment, with CPIX adjustment from the anniversary. Travel costs are reimbursed per Department of Transport rates.

Pricing: Complete SBD 3.1 with all applicable costs, inclusive of VAT

Price validity: 90 days from closing date

Price firmness: Firm prices, inclusive of VAT

Price adjustment: CPIX adjustment from the anniversary of the contract for ensuing years

Travel and disbursement:

• Mileage at Department of Transport rates
• Economy-class flights only
• Group A hire cars (Group B for service providers outside Gauteng)
• Cost-effective transport (Uber, Gautrain, shuttle)
• Accommodation up to R1 400 per night (3-star, including dinner, breakfast, parking)
• Submit invoices/receipts and Google map for private car travel
• All travel must be approved by SASSETA before undertaken

CSD registration: Mandatory, must be registered by closing date and provide CSD number

Tax compliance: Must be tax compliant; submit SARS TCS PIN or CSD number; each party in a consortium/JV/sub-contractor must submit separate TCS/CSD

B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points

CIPC: Valid company registration required

Directors' IDs: Certified copies required

State employment: Bids from persons in the service of the state, or companies with directors in the service of the state, will not be considered

SBD forms: Must use SASSETA's attached SBD forms, not those from other entities

The contract will be governed by the General Conditions of Contract (GCC), which bidders must initial and submit. The successful bidder must sign a confidentiality agreement. All products and data are confidential to SASSETA and may not be used or distributed without written approval. POPIA applies to vendor information; information is used only for bid evaluation and supply chain processes, retained per records management policies. SASSETA reserves the right to cancel, delay, exclude services, negotiate, or not accept the lowest quotation.

Price is scored using the 80/20 preference point system. Price contributes 80 points; specific goals contribute 20 points. Specific goals: Black People Ownership (100%) 10 points, Black Women Ownership (at least 30%) 5 points, Black Youth Ownership (at least 30%) 3 points, Black People with Disability Ownership (at least 20%) 2 points. Proof required: B-BBEE certificate or sworn affidavit, CIPC registration, certified ID copies of directors, CSD report. Non-submission of proof means specific goal points are not awarded.