Skills development scorecard training for 2 officers – RFQ in gauteng

Closing date: 19 October 2026 at 11:00

• Deadline for enquiries/clarifications: 16 October 2026 at 16:00
• Compulsory briefing session: none (N/A)
• Validity period: quoted price must remain valid for at least 120 days after the closing date.

Enquiries (bidding procedure and technical):

• Contact: SCM Office
• Telephone: 012-392-4019
• Email: [email protected]

Submission:

• Method: email
• Submission email: [email protected]

Delivery address (for physical delivery, if applicable):

320 Pretorius Street

Pretoria, 0001

SAST Information Officer (POPIA):

• Name: Shane Maja
• Role: Chief Executive Officer
• Email: [email protected]
• Telephone: 012 392 4000 / 4283

SAST Deputy Information Officer:

• Name: Shiraz Ahmed
• Role: Senior Manager: Performance Information
• Email: [email protected]
• Telephone: 012 392 4000

Submission method: email only.

• Submission email: [email protected]
• Email subject line must clearly indicate the RFQ number (SAST/RFQ/2026-2027/490).
• Bids must be received on or before the closing date and time; late bids will not be considered.
• Bids must be submitted on the official forms provided, not re-typed.
• Bids must be submitted in English.
• An official quote on company letterhead must accompany the bid.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or connected to anyone at the institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; must be completed and signed if points are claimed.
• Company registration (CIPC) documents (CK document).
• Certified ID copies of directors listed on the company registration document.
• Valid SARS tax pin.
• Valid and compliant original B-BBEE certificate or certified copies of a sworn affidavit for any points claimed.
• Valid certified share certificate.
• Completed and signed SAST POPIA consent form.
• Initialled General Conditions of Contract (GCC).
• Proof of accreditation with the relevant SETA.
• Comprehensive CV of the proposed facilitator, with qualifications and SETA registration.

Disqualification risks:

• Any returnable document omitted, unsigned, or not duly submitted.
• Bids received after the closing time, regardless of reason.
• Bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Collusive bidding or canvassing SAST officers between closing and award.

Evaluation is in four phases:

• Phase 1 (SCM administrative compliance): verification of completeness and correctness of all required documentation. SAST may reject a bid based on incomplete or incorrect documentation.
• Phase 2 (Mandatory requirements): proof of accreditation with the relevant SETA; comprehensive CV of the proposed facilitator with required qualifications, SETA registration, and a minimum of three (3) years' experience in facilitating Skills Development or any BBBEE-related training. Failure to meet any mandatory requirement results in automatic disqualification.
• Phase 3 (Compliance with technical specification): the offer must comply with the technical specification in paragraph 4.1. Non-compliance results in disqualification from price and specific goals evaluation.
• Phase 4 (Price and Specific Goals): evaluated under the 80/20 preference point system.
• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points
• The contract is awarded to the bidder scoring the highest total points.
• Specific goals and points (claimed via SBD 6.1):
• Exempted Micro Enterprise / Qualifying Small Enterprise: 4 points
• Minimum 25% Black Ownership: 4 points
• Minimum 100% Female Ownership: 4 points
• Minimum 100% Black Youth Ownership: 4 points
• Minimum 25% People Living with Disabilities ownership: 4 points
• Points for specific goals are only allocated where supporting documents are provided. Ownership points are awarded pro-rata using share certificates, B-BBEE certificate, or sworn affidavit.
• Inconsistent information between evidence and declarations may result in 0 points for the applicable goal.

Scope: Provision of skills development scorecard training from concept to calculation services for 2 officers of the South African State Theatre (SAST).

Training must be face-to-face and cover:

• Identifying the applicable Recognition Level associated with an entity's BEE status.
• Categorising each training intervention to the relevant Learning Programme Category.
• Determining the Skills Development Expenditure associated with each training intervention.
• Understanding the impact of Economic Active Population (EAP) statistics on the Skills Development Scorecard.
• Determining the Split Compliance Target and Maximum Allowable Points for the relevant Measurement Criteria in the Skills Development Scorecard.
• Applying the Score Formula and EAP targets to calculate the Skills Development element score.

Deliverables:

• Training for 2 officers.
• Breakfast and lunch must be included.
• A certificate must be provided upon completion.

Quality requirements:

• Training material must be aligned with specific South African Qualifications Authority (SAQA) unit standards.
• Facilitators must be registered and certified to offer the training.
• The bidder must recommend a facilitator registered with the relevant SETA.
• The training site must meet physical resource standards, including adequate space and equipment for learning.

Mandatory requirements:

• Proof of accreditation with the relevant SETA.
• Comprehensive CV of the proposed facilitator, accompanied by required qualifications and SETA registration.
• The facilitator must be registered with the relevant SETA and have a minimum of three (3) years' experience in facilitating Skills Development or any BBBEE-related training programmes.
• Bidders who fail to meet these mandatory requirements are automatically disqualified.

Training material must be aligned with specific South African Qualifications Authority (SAQA) unit standards.

• The training site must meet physical resource standards, including adequate space and equipment for learning.
• The bidder must employ facilitators registered and certified to offer the training.
• The bidder must recommend a facilitator registered with the relevant SETA.

Pricing table items:

• Skills Development scorecard training from concept to calculation services for 2 officers.
• Breakfast and lunch for 2.
• Certificate for 2.
• Sub-total, VAT at 15%, and grand total must be provided.
• Bidders must also send an official quote on company letterhead.
• Bidders must state the period required for commencement after acceptance of the bid.
• Rates must be firm for the full period of the project; if not, the basis for adjustments (e.g., CPI) must be provided.

Pricing format: pricing table in the RFQ, with items for training, breakfast and lunch, and certificate. Sub-total, VAT at 15%, and grand total must be provided.

• Bidders must also send an official quote on company letterhead.
• Delivery costs are not considered separately; they form part of the total quotation.
• Rates must be firm for the full period of the project; if not, the basis for adjustments (e.g., CPI) must be provided.
• The period required for commencement after acceptance of the bid must be stated.
• The quoted price must remain valid for at least 120 days after the closing date.
• No bid security, performance bond, or retention is specified in the document.

CSD registration:

• Bidders must be registered on the National Treasury Central Supplier Database (CSD) and provide the CSD number (MAAA).
• SAST may not award business to a bidder not registered on the CSD.
• Foreign suppliers with no local registered entity need not register on the CSD.

Tax compliance:

• Bidders must submit a valid SARS tax pin (TCS PIN) or a printed TCS certificate.
• Where a consortium, joint venture, or subcontractors are involved, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A valid and compliant original B-BBEE certificate or certified copies of a sworn affidavit must be submitted for any points claimed.
• A valid certified share certificate is required for ownership claims.

Other:

• Company registration (CIPC) documents (CK document) required.
• Certified ID copies of directors listed on the company registration document required.
• Completed and signed SAST POPIA consent form required.
• Initialled General Conditions of Contract (GCC) required.
• Proof of accreditation with the relevant SETA required.
• Facilitator must be registered with the relevant SETA and have a minimum of three (3) years' experience in facilitating Skills Development or BBBEE-related training.
• Bids from persons in the service of the state, or entities with directors/members in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

The bidder warrants that all its employees (including employees of any contractor) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force for the duration of the adjudication and any subsequent agreement. SAST may request documentary proof of registration and good standing with the Compensation Fund.

The General Conditions of Contract (GCC) apply to this RFQ and may not be amended. Special Conditions of Contract, if any, will prevail over the GCC in case of conflict.

• The successful bidder may be required to sign a written contract form (SBD 7) for long-term contracts or where deemed necessary.
• The SAST may amend any bid condition, validity period, specification, or extend the closing date before the closing date; amendments will be posted on the SAST website.
• The SAST reserves the right not to accept the lowest priced bid, to award the bid as a whole or in part, and to conduct site visits at the bidder's premises.
• The SAST may consider National Treasury Instruction 01 of 2017/2018 cost containment measures, including prescribed hourly rates for consultants.
• The SAST may conduct background checks, including FICA verification, on the bidding entity and its directors, trustees, shareholders, or members.
• The SAST may consider the bidder's professional conduct and experience with SAST over the past 5 years.
• Supplier performance reviews are conducted regularly; non-performance is addressed with a formal letter and remedial actions, and non-adherence may lead to escalating performance management actions.
• Bidders warrant that all employees are covered under the Compensation for Occupational Injuries and Diseases Act, and SAST may request proof of registration and good standing with the Compensation Fund.
• Bids are treated as contractually binding and will not be revealed to other bidders.
• It is prohibited to canvass any SAST officer or employee between the closing date and the award date.
• Collusive bidding results in automatic disqualification and restriction from doing business with organs of state.

The evaluation follows four phases: SCM administrative compliance, mandatory requirements, compliance with technical specification, and price and specific goals. The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals. The bidder scoring the highest total points is awarded the contract. Specific goals are as listed in the B-BBEE section.