Design, manufacture and supply of protection services division uniforms — parliament of south africa

Compulsory virtual briefing session:

• Date: 16 October 2026
• Time: 11:00
• Platform: Microsoft Teams
• Meeting ID: 399 870 225 035 954 7
• Passcode: sZ7AC34s
• Attendance: compulsory

Closing date:

• 2 November 2026 at 16:00

Date of issue: 6 October 2026

Compulsory virtual briefing session:

• Date: 16 October 2026
• Time: 11:00
• Platform: Microsoft Teams
• Meeting link: https://teams.microsoft.com/meet/3998702250359547?p=igXqPFn2kJpQyjpwKA
• Meeting ID: 399 870 225 035 954 7
• Passcode: sZ7AC34s
• Attendance: compulsory

SCM and submission contact:

• Name: Z. Msolo
• Email: [email protected]
• Role: SCM contact for submissions and enquiries

Fabric swatches delivery contact:

• Name: Ms Cathleen Campbell
• Telephone: 083 406 6157
• Delivery address: Protection Service's Office, M23, Parliament

Submission address:

• Email: [email protected]

Service delivery address:

• Parliament of the Republic of South Africa

Submission method: email only

• Submission email: [email protected]
• Closing: 2 November 2026 at 16:00
• Late quotations will not be accepted

Returnable forms and documents:

• Declaration of Interest: must be completed, signed and stamped by a Commissioner of Oaths; valid for 3 months unless supplier details change
• Supplier Information Form: company registration, VAT, CSD number, tax compliance status PIN, bank details, contact information
• Detailed pricing schedule: separate schedule required showing unit prices and totals for all garments and services
• Minimum 3 signed reference letters for similar contracts completed within last 5 years
• Company profile demonstrating minimum 3 years' relevant experience
• Labelled fabric swatches for all items (physical delivery required)
• Labelled digital mock-ups for all items
• Valid tax PIN and supporting documents for claimed preference points

Physical delivery requirement:

• Fabric swatches must be delivered to: Protection Service's Office, M23, Parliament, attention Ms Cathleen Campbell, by closing date and time

Disqualification risks:

• Failure to submit all required documentation
• Unsigned or omitted returnable forms
• Late submission
• Using Parliament's logo on the proposal
• Incomplete RFQ document
• Conflict of interest: award prohibited to Members of Parliament, Cabinet, Provincial Legislatures, Provincial Executive Councils, Municipal Councillors, state employees, or entities in which such persons are directors or have controlling/substantial interest

Mandatory documentation (instant disqualification if omitted):

• 3+ signed reference letters for similar contracts within 5 years
• Company profile (3+ years' experience)
• Labelled fabric swatches (physical delivery to Protection Service's Office, M23, Parliament, attention Ms Cathleen Campbell, by closing date)
• Labelled digital mock-ups for all items
• Physical uniform samples if shortlisted (upon request, at bidder's cost)
• Completed detailed pricing schedule
• Declaration of Interest (signed, Commissioner of Oaths stamped)
• Valid tax PIN and preference points supporting documents

Digital mock-ups must show: front and back views, colour, construction, pockets, fastenings, trim, Parliament emblem placement/size/colour, PSD identifier, employee nametag, shirt-placket branding

Fabric swatches must identify: garment item, fabric composition, weight/GSM, colour, finish, care requirements, supplier/mill, intended use

Evaluation system: 80/20 preference points

• Price: 80 points
• HDI and RDP goals: 20 points (Parliament's Preferential Policy paragraph 8.6)

Preference points breakdown (20 points total):

• Black ownership: 6 points (ID/CSD/CK document; African, Indian, Coloured classified as Black)
• Women: 4 points (ID/CSD/CK document; 7th digit of RSA ID 0-4 for female)
• People living with disabilities: 3 points (medical certificate from qualified medical practitioner/CSD)
• SMME: 2 points (annual turnover/CSD or accountant confirmation)
• Youth (18-35): 2 points (ID/CSD)
• Locally manufactured products: 3 points (declaration certificate of local content)

Minimum qualifying requirements:

• CSD registration mandatory
• Valid tax compliance status PIN required
• Minimum 3 years' relevant experience in uniform design, development, manufacture and/or supply
• Minimum 3 signed reference letters for similar contracts within last 5 years

Other evaluation provisions:

• Appointment not necessarily on lowest quote
• Market-related prices will be negotiated with preferred supplier
• Parliament may invite shortlisted bidders to present to evaluation team
• Parliament may request additional pricing information for comparative purposes
• Parliament reserves right not to award to highest scoring bidder if that bidder was awarded a bid or performed services for Parliament in last 12 months prior to closing date

Scope: complete uniform solution for Parliament's Protection Services Division (PSD)

Product ranges and estimated quantities:

Formal uniform range:

• Navy-blue formal blazer: 65 male, 34 female
• Navy-blue formal trousers: 195 male, 67 female
• Navy-blue formal skirt: 0 male, 35 female
• White long/short sleeve shirt: 260 male, 136 female
• Branded ties/scarves: 130 male, 68 female
• Leather belt: 65 male, 34 female

Operational/field uniform range:

• Navy-blue cargo pants: 130 male, 68 female
• Navy-blue short-sleeve shirt: 195 male, 102 female

Other items:

• Navy-blue softshell jacket: 65 male, 34 female
• Navy-blue IVEROC rain jacket: 65 male, 34 female
• Navy-blue knitted cardigan: 65 male, 34 female

Garment specifications:

• Formal blazer: two-button tailored, Parliament emblem embroidered gold on left chest, subtle contrast pockets
• Shirt/blouse: Parliament emblem embroidered colourful on chest
• Tie: navy blue with subtle Parliament branding/gold accent
• Softshell jacket: 3-layer soft shell, 95% polyester/5% spandex outer, TPU waterproof/breathable membrane, micro fleece inner, water resistant, windproof, breathable
• IVEROC rain jacket: 100% polyester, fully padded and quilted, plush fleece lining, wind- and water-resistant
• Cardigan: soft cotton or acrylic yarn, long sleeve, button-down, ribbed trims

Design and development services:

• Review and develop preliminary concepts (Annexure A) into production-ready designs
• Technical garment specifications
• Digital mock-ups and visualisations
• Fabric and finish recommendations
• Branding placement and application methods
• Final artwork and specifications for approval

Branding requirements:

• Parliament logo/emblem on left chest of shirts
• Employee nametag on right chest
• PSD designation beneath or adjacent to employee name
• Subtle Parliament-branded design element on shirt placket
• All branding subject to Parliament Corporate Identity Guidelines approval

Fitment and alteration services:

• On-site fitment sessions at Parliament
• Individual staff measurements
• Size verification and alterations
• Management of special sizes
• Replacement procedures for incorrectly fitted garments
• Accommodation for shift workers, travelling personnel, multi-location staff

Size range required:

• Petite, standard, tall, plus, custom sizing

Material quality requirements:

• Durable, comfortable, breathable
• Suitable for daily operational use
• Easy to maintain
• Resistant to fading and shrinkage
• Suitable for professional corporate and fieldwork environments

Deliverables:

• Detailed pricing schedule
• Product samples
• Fabric swatches
• Digital mock-ups
• Shirt branding mock-ups
• Branding application guide
• Technical garment specifications
• Company profile
• Fitment and alteration methodology
• Production and delivery plan
• Delivery schedule
• Final manufactured uniforms

Warranty: minimum 6 months from date of delivery

• Defective garments repaired or replaced at no additional cost
• Samples may be returned following evaluation

Final quantities confirmed after design approval and fitment sessions

Fitment and alteration methodology required:

• On-site fitment sessions at Parliament
• Individual staff measurements
• Size verification
• Alteration services
• Management of special sizes
• Replacement procedures for incorrectly fitted garments
• Accommodation for shift workers, travelling personnel, multi-location staff

Suppliers must clearly state which alteration services are included in quoted price

Turnaround times to specify: design development, sample production, fitment schedules, manufacturing, delivery, alterations

Production and delivery plan and delivery schedule required as deliverables

Minimum 3 years' relevant experience in uniform design, development, manufacture and/or supply and delivery

Minimum 3 signed and dated contactable reference letters for separate similar contracts completed within last 5 years

• At least one reference must demonstrate manufacture and supply of uniform similar to this requirement
• Letters on client official letterhead with: client name, project description, services performed, contract period, completion status, contactable representative details
• Purchase orders, invoices, certificates or contact lists alone insufficient
• Parliament reserves right to verify references

Company profile must include: registered name, registration number, physical address, contact details, company history, ownership/governance/organisational structure, core service description

• Generic marketing brochures not accepted

Personnel vetting: company, directorship and assigned personnel subject to vetting by Parliament's Protection Services

Quality requirements:

• Garments must be durable, comfortable, breathable, easy to maintain
• Resistant to fading and shrinkage
• Suitable for daily operational use and professional corporate/fieldwork environments

Fabric evidence required:

• Labelled fabric swatches for all items identifying garment item, fabric composition, fabric weight/GSM, colour, finish, care requirements, proposed supplier/mill, intended use
• Swatches must permit assessment of colour, texture, weave, stretch, thickness and finish

Sample evaluation:

• Shortlisted bidders must submit fully finished and labelled physical uniform samples upon written request
• Samples evaluated for quality, fit, durability and compliance
• Samples must use proposed fabrics, colours, construction and branding
• Failure to submit complete compliant samples on time renders bid non-responsive

Branding quality:

• Must demonstrate through submitted samples and mock-ups
• All Parliament logos, emblems and identifiers reproduced accurately and proportionately
• Subject to Parliament Corporate Identity Guidelines approval prior to production

Replacement: defective garments repaired or replaced at no additional cost

Separate detailed pricing schedule required for all items

• Unit prices and totals for all garments and related services
• Include delivery and all related costs
• Prices in South African Rand
• VAT-exclusive, VAT, and VAT-inclusive totals where applicable
• All items and costs included; must agree with total bid price

Template provided with description, quantity, total columns

Market-related prices negotiated with preferred supplier; lowest quote not automatic award

Additional pricing information may be requested for comparative evaluation purposes

Pricing format:

• Separate detailed pricing schedule required for all items
• Unit prices and totals for all garments and related services
• Prices in South African Rand
• Must show VAT-exclusive, VAT, and VAT-inclusive totals where applicable
• Pricing must incorporate delivery and all related costs
• Must agree with total bid price

Payment and negotiation:

• Market-related prices will be negotiated with preferred supplier
• Appointment not necessarily on lowest quote

Financial capacity evidence:

• SMME status: 2 preference points available; annual turnover/CSD or accountant confirmation required
• Bank confirmation letter or cancelled cheque required to confirm bank account

No bid security, bond, guarantee, retention or specific insurance requirements stated

Mandatory registrations and status:

• CSD registration: all suppliers must be registered on Central Supplier Database
• Valid tax compliance status PIN: required
• VAT registration number: must appear on company letterhead

B-BBEE / preference requirements:

• No minimum B-BBEE level threshold stated
• Preference points claimed under 80/20 system
• Supporting documents required for all claimed points
• CSD information considered valid by Parliament accepted

Experience requirements:

• Minimum 3 years' relevant experience in uniform design, development, manufacture and/or supply
• Minimum 3 signed reference letters for similar contracts within last 5 years

Local content:

• 3 preference points available for locally manufactured products
• Declaration certificate of local content required

Vetting requirement:

• Company, directorship and assigned personnel subject to vetting by Parliament's Protection Services
• Register of particulars required of successful company

Conflict of interest prohibitions:

• No award to Members of Parliament, Cabinet, Provincial Legislatures, Provincial Executive Councils, Municipal Councillors, state employees, or entities in which such persons are directors or have controlling/substantial interest
• Declaration of Interest form mandatory

Returnable forms:

• Declaration of Interest: discloses conflicts; signed and Commissioner of Oaths stamped
• Supplier Information Form: company and contact details, CSD, tax, banking
• No SBD/standard Treasury forms used; Parliament-specific forms apply

No minimum B-BBEE level threshold stated for qualification

Preference points claimed under 80/20 system (20 points for HDI and RDP goals):

• Black ownership: 6 points
• Women: 4 points
• People living with disabilities: 3 points
• SMME: 2 points
• Youth: 2 points
• Locally manufactured products: 3 points

Evidence required for claimed points:

• Black: ID/CSD/CK document (African, Indian, Coloured classified as Black)
• Women: ID/CSD/CK document (7th digit of RSA ID 0-4 for female)
• Disabilities: medical certificate from qualified medical practitioner/CSD
• SMME: annual turnover/CSD or accountant confirmation
• Youth: ID/CSD (ages 18-35)
• Local content: declaration certificate of local content

CSD information considered valid by Parliament will also be accepted as substantiation

No specific occupational health and safety requirements stated in the tender document.

Garment specifications include:

• Softshell jacket: water resistant, windproof, breathable, durable
• IVEROC rain jacket: wind- and water-resistant, fully padded and quilted with plush fleece lining for warmth

These features relate to wearer comfort and protection in operational conditions rather than construction-site OHS compliance.

Contract duration: not specified; natural continuation may lead to re-appointment or extension

Warranty: minimum 6 months from date of delivery

• Defective garments or products repaired or replaced at no additional cost to Parliament

Samples: may be returned following evaluation

Parliament rights:

• Reserves right not to award contract
• Reserves right to re-appoint or extend where natural continuation exists
• Reserves right not to award to highest scoring bidder if that bidder was awarded a bid or performed services in last 12 months prior to closing date

Vetting: company, directorship and personnel subject to vetting by Parliament's Protection Services; register of particulars required of successful company

Presentations: shortlisted bidders may be invited to present to evaluation team

Additional pricing information may be requested for comparative purposes during evaluation

Award conditions:

• Appointment not necessarily on lowest quote
• Market-related prices negotiated with preferred supplier
• Parliament reserves right not to award contract
• Parliament reserves right not to award to highest scoring bidder if that bidder was awarded a bid or performed services for Parliament in last 12 months prior to closing date
• Parliament reserves right to re-appoint or extend where natural continuation exists

Proposal restrictions:

• Quotes on company letterhead with VAT registration number
• Bidders prohibited from using Parliament's logo on proposal

Declaration of interest:

• Must be completed in full, signed, stamped by Commissioner of Oaths
• Valid for 3 months unless supplier details change
• Prohibits awards to Members of Parliament, Cabinet, Provincial Legislatures, Provincial Executive Councils, Municipal Councillors, state employees, or entities in which such persons are directors or have controlling/substantial interest

Evaluation process:

• Shortlisted bidders may be invited to present to evaluation team
• Additional pricing information may be requested for comparative purposes

Vetting: company, directorship and personnel subject to vetting by Parliament's Protection Services; register of particulars required of successful company

Disqualification: failure to submit all required documents

Mandatory documentation (failure to attach results in instant disqualification):

• Minimum 3 signed and dated contactable reference letters for similar contracts within last 5 years
• Company profile demonstrating minimum 3 years' relevant experience
• Labelled fabric swatches for all items (physical delivery to Protection Service's Office, M23, Parliament)
• Labelled digital mock-ups for all items
• Fully finished physical uniform samples if shortlisted (upon written request, at bidder's own cost)
• Completed and signed detailed pricing schedule
• Declaration of interest form (signed and Commissioner of Oaths stamped)
• Valid tax PIN and supporting documents for claimed preference points

CSD registration mandatory for all suppliers

Digital mock-up requirements:

• Front and back views of each proposed garment
• Colour, construction features, pockets, fastenings, trim
• Proposed placement, size and colour treatment of Parliament emblem, PSD identifier, employee nametag, shirt-placket branding
• Clear, legible electronic format
• Consistent with Annexure A and Parliament's Corporate Identity Guidelines

Fabric swatch requirements:

• Identify garment item, fabric composition, fabric weight/GSM, colour, finish, care requirements, proposed supplier/mill, intended use
• Sufficient size for assessment of colour, texture, weave, stretch, thickness, finish
• Delivered to Protection Service's Office, M23, Parliament, attention Ms Cathleen Campbell, by closing date and time

Evaluation system: 80/20 preference points

• Price: 80 points
• HDI and RDP goals: 20 points (Parliament's Preferential Policy paragraph 8.6)

Preference points breakdown (20 points total):

• Black ownership: 6 points (ID/CSD/CK document; African, Indian, Coloured classified as Black)
• Women: 4 points (ID/CSD/CK document; 7th digit of RSA ID 0-4 for female)
• People living with disabilities: 3 points (medical certificate from qualified medical practitioner/CSD)
• SMME: 2 points (annual turnover/CSD or accountant confirmation)
• Youth (18-35): 2 points (ID/CSD)
• Locally manufactured products: 3 points (declaration certificate of local content)

Supporting documents mandatory for claimed points; CSD information considered valid by Parliament accepted

Appointment not necessarily on lowest quote; market-related prices negotiated with preferred supplier