Appointment of accredited service providers for spazashop registration, compliance support, business licence audit/enforcement, training and partnership optimisation in ekurhuleni (as-and-when-required until 30 june 2029)

Closing date: 13 October 2026 at 10:00. Compulsory information session: 16 September 2026 at 11:00 at Development Planning & Real Estate Business Facilitation Network Offices, Training Room, Corner Monument and Voortrekker Streets, Kempton Park. Bid documents not available at the session. Advertised in Sowetan on 4 September 2026. Contract period: from date of award until 30 June 2029.

SCM / bidding procedure enquiries: Masele Madihlaba, email [email protected]. Technical enquiries: Sduduzo Sikhakhane, email [email protected]. Department: Finance (SCM) and Development Planning and Real Estate (Technical). Submission address: Bid Box 5, Ground Floor, Golden Heights, 141 Victoria Street (Corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street. No telephone or fax numbers provided for contacts.

Submission method: sealed hard-copy documents placed in Bid Box Number 5, Ground Floor, Golden Heights, 141 Victoria Street (Corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street. Closing date and time: 13 October 2026 at 10:00. Late bids will not be accepted. Bids must be on the official forms provided (no re-typing). All returnable forms must be fully completed and signed. Mandatory returnable forms: Form of Bid (General Declaration), Form A (Procurement Form of Bid), Form B (Declaration of Interest), Form C (Declaration for Procurement above R10 Million, if applicable), Form D (Declaration of Bidder's Past SCM Practices), Form E (Certificate of Independent Bid Determination), Form G (Declaration for Municipal Accounts), Form H (Declaration for Municipal Accounts where bids exceed R10 Million), Form I (Specification), Form J (Variations and Omissions), Form K (Schedule of Prices), Form L (General Conditions of Contract), Form M (Special Conditions and Undertakings), Form N Parts 1 & 2 (Contract Form - Rendering of Services). Use of correction fluid, erasable ink, or pencil on evaluation-affecting sections leads to disqualification. Amendments must be initialled. Bids must be signed by an authorised person. Telegraphic, faxed, or emailed bids are not acceptable. Bid validity: 120 days from closing date.

Two-stage evaluation: functionality first, then price and specific goals. Functionality criteria (weights and minimum qualifying score not specified in the document) cover: compliance with bid conditions and technical specifications; infrastructure and resources (physical facilities, plant and equipment owned or leased); size of enterprise (previous and expected annual turnover); staffing profile (staff available, qualifications and experience of key staff); previous experience (relevant technical field, contracts of similar size, references may be contacted); financial ability (proof of access to credit or financing, bank statements, funding commitments from DFIs). Bidders must demonstrate minimum financial capacity via one document from a registered financial institution (commercial bank, DFI, cooperative bank, or registered credit provider). Price and specific goals evaluated on 80/20 system (bid value estimated not to exceed R50 million). Price: 80 points. Specific goals: 20 points allocated as follows: EME status (5 points) - original sworn affidavit or certified copy or B-BBEE certificate; enterprise situated within Ekurhuleni (10 points) - municipal account not older than 3 months, valid lease agreement, or lessor affidavit; at least 50% owned by Historically Disadvantaged Individuals (5 points) - certified ID copy, company share certificate or CIPC directorship composition or member's interest certificate; persons with disabilities (5 points) - original/certified medical certificate not older than 6 months with practitioner details. Failure to submit proof for specific goals means no points awarded. All evidence must be submitted at bid closure and valid at that date. Subcontracting limited to 30% of contract value.

Scope: Appointment of accredited service providers for spazashop registration, compliance support, business licence audit/enforcement, training, and partnership optimisation within the City of Ekurhuleni on an as-and-when-required basis from date of award until 30 June 2029. Multiple providers may be appointed. Bidders must provide details of: physical facilities (description, address, area in m²); plant and equipment owned or leased (description, number of units); staffing profile (staff available for the contract, qualifications and experience of key staff); previous experience (relevant technical field, contracts of similar size, references); company experience and capability. Joint ventures/consortia must submit: written authority for authorised signatory from each partner, joint venture/consortium agreement, shareholding percentages, lead partner details. Trusts must submit: certified copy of trust deed, certified copies of Letters of Authority (Trust Property Control Act), certified copy of trustees' resolution authorising signatory. Key personnel details required: name, surname, identity number, relevant qualifications, years of relevant experience.

Bidders must demonstrate: relevant experience in spazashop registration, compliance support, business licence audit/enforcement, training, and partnership optimisation; experience with contracts of similar size and nature; key staff qualifications and experience (name, surname, ID number, relevant qualifications, years of experience); company track record (references may be contacted); infrastructure (physical facilities with address and area; plant/equipment owned or leased with description and number of units); financial capacity (proof of access to credit/financing, bank statements, DFI funding commitments). Joint ventures/consortia must provide details for each partner. Trusts must provide trust deed, Letters of Authority, and trustees' resolution.

Pricing to be submitted on Form K (Schedule of Prices). Price must be firm and inclusive of all applicable taxes (VAT, PAYE, UIF, SDL). VAT registration mandatory if turnover exceeds R1 million/12 months. Price used for evaluation is inclusive of all taxes per PPR 2022 regulations 4(1) and 5(1). 80/20 preference point system applies (estimated value ≤ R50 million). Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Comparative price basis used. No escalation or price adjustment mechanisms described in the document.

Pricing: Schedule of Prices (Form K) must be completed and signed. Price must be inclusive of all applicable taxes (VAT, PAYE, UIF, SDL). VAT registration mandatory once turnover exceeds R1 million in 12 months; voluntary registration permitted. Financial capacity: bidders must demonstrate access to minimum financial capacity via one document from a registered financial institution (commercial bank, DFI, cooperative bank, registered credit provider). Acceptable proof: proof of access to credit/financing, bank statements, funding commitments from DFIs. If bid value exceeds R10 million (VAT included): three years of annual financial statements required (audited/independently reviewed where legally required for companies; compliant with Close Corporations Act for CCs; non-audited if not legally required to audit). Newer entities (under 3 years) must submit all financial statements since inception. Municipal rates and taxes: must not be in arrears >3 months (bid ≤ R10 million) or >30 days (bid > R10 million) unless proof of payment arrangement attached. No bidder or director may have municipal arrears. Successful bidder must sign written contract form (MBD 7).

Mandatory: Central Supplier Database (CSD) registration and tax compliance (SARS TCS PIN or CSD number). Tax compliance per MFMA Circular 90. B-BBEE: original sworn affidavit (EME/QSE) or B-BBEE verification certificate or CIPC certificate must be submitted to claim preference points. Specific goals evidence: municipal account ≤3 months old, valid lease agreement, or lessor affidavit for Ekurhuleni location; certified ID copy (≤6 months) for HDI ownership; company share certificate/CIPC directorship/member's interest certificate; medical certificate (≤6 months) for disability claims. No director/member in service of the state. Not listed on Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act). No unsatisfactory performance on municipal/state contract in last 5 years after written notice. No abuse of COE SCM system. CIDB registration not mentioned as required. All mandatory forms (Form of Bid, Forms A, B, C, D, E, G, H, I, J, K, L, M, N Parts 1&2) must be completed and signed. Joint ventures/consortia: consolidated B-BBEE scorecard required. Subcontracting limited to 30% of contract value.

Contract period: from date of award until 30 June 2029. Successful bidder must sign written contract form (MBD 7). General Conditions of Contract (Form L) and Special Conditions and Undertakings (Form M) apply. Contract forms for rendering of services (Form N Parts 1 & 2) must be completed. Joint ventures/consortia: lead partner authorised to incur liabilities, receive instructions/payments, sign documents, and administer contract; partners share risks, obligations, working capital, guarantees, profit/loss, and personnel in agreed proportions; JV/consortium may not be terminated until contract awarded to another or work completed and liabilities settled; no partner may sell/assign/transfer interest without prior written consent; exclusive cooperation during bid validity. Trusts: certified trust deed, Letters of Authority, trustees' resolution authorising signatory. Insurance: lead partner to supply industry-prescribed insurance and any additional insurance required by COE per Contract Data. Subcontracting limited to 30% of contract value. False information on specific goals may lead to disqualification, contract termination, cost recovery, and restriction from state business for up to 10 years.

Functionality evaluation criteria (weights and minimum qualifying score not specified): compliance with bid conditions and technical specifications; infrastructure and resources (physical facilities, plant/equipment owned or leased); enterprise size (previous and expected annual turnover); staffing profile (staff availability, key staff qualifications and experience); previous experience (relevant technical field, similar-sized contracts, references may be contacted); financial ability (proof of access to credit/financing, bank statements, DFI funding commitments). Minimum financial capacity must be demonstrated via one document from a registered financial institution. Price and specific goals evaluated on 80/20 system. Specific goals: EME status (5 pts), Ekurhuleni location (10 pts), ≥50% HDI ownership (5 pts), disability ownership (5 pts). All evidence must be submitted at bid closure and valid at that date. Subcontracting limited to 30% of contract value.