Sourcing modern office space for productivity SA head office – RFP in gauteng

Closing date: 03 December 2026 at 10:30am

Briefing session: 17 November 2026 at 10:30am (virtual, on Zoom/Teams; attendance encouraged but not compulsory)

Last day for questions: 20 November 2026

Responses to queries: 24 November 2026

Bid validity period: 120 days from closing date

Bidding procedure enquiries:

• Contact: Sifiso Gwala
• Telephone: +27 (0) 11 848 5303
• Email: [email protected]

Technical enquiries:

• Contact: Tebogo Dioka
• Telephone: +27 (0) 11 848 5358
• Email: [email protected]

General enquiries telephone: 011 848 5371

Submission address:

Productivity SA

International Business Gateway

Cnr New Road and Sixth Road

Midrand

Postal address: Private Bag 235, Midrand, Gauteng, 1685

Submission method: bids may be posted (preferably registered mail), couriered, or placed in the tender box at Productivity SA, International Business Gateway, Cnr New Road and Sixth Road, Midrand.

• Closing time: 03 December 2026 at 10:30am. Bids received after this time are not considered, regardless of method.
• Copies: two copies of each file (one original, one duplicate) plus one USB containing the content of each file. Each file and USB must be marked correctly and sealed separately. Each page of the tender document must be initialled at the bottom right-hand corner.
• Returnable forms (all must be completed, signed, and submitted):
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.2 (Pricing Schedule – non-firm prices): prices quoted, valid for 120 days.
• SBD 4 (Declaration of Interest): discloses any relationship with state employees or involvement in evaluation/adjudication.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals.
• SBD 7.2 (Contract Form – Rendering Services): signed contract undertaking.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse, fraud, or non-performance.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• Proof of authority (e.g., company resolution) must be submitted for the signatory.
• Bids must be submitted on official forms, not re-typed.
• Counter conditions or amendments to bid conditions will invalidate the bid.
• Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

Evaluation is based on the 80/20 preference point system (80 points for price, 20 points for specific goals).

• Price points: calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals (20 points total):
• Equity ownership by persons who had no franchise in national elections before 1983 and 1993 Constitutions: 7 points.
• Equity ownership by women: 5 points.
• Equity ownership by disabled persons: 2 points.
• Equity ownership by youth: 3 points.
• Locality (Gauteng Province): 3 points.
• Supporting documents must be provided to claim specific goal points; failure to submit proof means points are not claimed.
• The contract is awarded to the bidder scoring the highest total points.
• Productivity SA may request presentations/demonstrations from short-listed bidders as part of evaluation.

Provision of head office accommodation for Productivity SA in the Midrand/Waterfall area for a period of five (5) years.

• Lettable office space: approximately 900 m² to 1,200 m².
• Parking: 40 dedicated shaded or basement parking bays and 20 visitor parking bays.
• Building classification: Grade-P, Grade-A, or Grade-B, with Grade-B being the minimum acceptable standard.
• Building must be modern, green, and technology-enabled.
• Contract period: 60 months, from 01 June 2027 to 30 May 2032.

Evaluation methodology is based on Treasury Regulation 16A3 under the PFMA, the Preferential Procurement Policy Framework Act, and the Broad-Based Black Economic Empowerment Act.

• Bidders must be compliant with all Productivity SA Acts, Rules and Regulations, and remain compliant throughout the contract.

The proposed building must be classified as Grade-P, Grade-A, or Grade-B, with Grade-B being the minimum acceptable standard.

• The building must be modern, green, and technology-enabled.
• Bidders must comply with all Productivity SA Acts, Rules and Regulations throughout the contract.

Pricing must be submitted on SBD 3.2 (Pricing Schedule – non-firm prices).

• Prices are subject to adjustment as specified in the bidding documents.
• Price adjustments may be based on escalation formula and rate of exchange variations, with proof from the bank required for exchange rate adjustments.
• Bidders must provide a breakdown of price factors that add up to 100%.
• The offer must remain valid for 120 days from the closing date.

Pricing schedule: SBD 3.2 – non-firm prices, subject to price adjustments as specified in the bidding documents.

• Price adjustments may be allowed for escalation and rate of exchange variations, with formula and index requirements as per the pricing schedule.
• Bidders must provide a breakdown of price factors (e.g., labour, transport) that add up to 100%.
• Payment terms: the purchaser undertakes to make payment within 30 days after receipt of an invoice.

Tax compliance:

• Bidders must be tax compliant and submit a valid original Tax Clearance Certificate (not a certified copy) or provide a SARS Tax Compliance Status PIN or CSD number.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Failure to submit a valid tax clearance certificate will invalidate the bid.
• Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.
• Bidders must not have been convicted of fraud or corruption in the past five years, and must not have had a contract terminated by an organ of state for failure to perform in the past five years.
• Bidders must declare any interest or relationship with state employees involved in the evaluation or adjudication of the bid.
• Bidders must comply with the Preferential Procurement Policy Framework Act and the Broad-Based Black Economic Empowerment Act.
• Fronting is condemned; if fronting indicators are found, the bidder must prove fronting does not exist within 14 days of notification, or the bid/contract may be invalidated and the bidder restricted from doing business with the public sector for up to ten years.

Contract duration: 60 months, from 01 June 2027 to 30 May 2032.

• The successful bidder will be required to sign a written contract form (SBD 7.2).
• The contract is subject to the Government Procurement General Conditions of Contract (GCC) and any special conditions.
• Payment terms: within 30 days after receipt of invoice.
• Bidders must not set counter conditions or amend bid conditions; doing so invalidates the bid.
• Productivity SA may conduct supplier due diligence prior to award or during the contract, including site visits and requests for additional information.

The 80/20 preference point system applies (80 points for price, 20 points for specific goals).

• Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals points are added to price points, and the total is rounded to two decimal places.
• The contract is awarded to the bidder scoring the highest total points.
• Productivity SA may request presentations/demonstrations from short-listed bidders.