Supply and delivery of specialised infant and enteral nutrition products to the state (RT9-2027)

Contact: Mr Elias Malapane

Role: NIP Programme contact, Department of Trade and Industry

Email: [email protected]

Telephone: (012) 394 1401

Facsimile: (012) 394 2401

Address: Department of Trade and Industry, Private Bag X 84, Pretoria, 0001

Returnable documents:

• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid by the closing date and time.

Disqualification risks:

• Failure to sign and submit SBD 5 with the bid.

The NIP obligation applies to contracts with imported content equal to or exceeding US$10 million (or equivalent), including where that threshold is reached through multiple contracts for the same goods, works or services awarded to one seller over two years, a renewable option clause, or multiple suppliers under the same contract. Suppliers under the multiple-supplier route incur 30% of the total NIP obligation on a pro-rata basis.

The National Industrial Participation (NIP) Programme applies to all government procurement contracts with imported content, effective 1 September 1996. The obligation is benchmarked on the imported content of the contract. The threshold for a NIP obligation is US$10 million or equivalent, which can be reached through:

• A single contract with imported content exceeding US$10 million.
• Multiple contracts for the same goods, works or services, each with imported content exceeding US$3 million, awarded to one seller over a two-year period, totalling more than US$10 million.
• A contract with a renewable option clause where exercising the option would push the total imported content above US$10 million.
• Multiple suppliers of the same goods, works or services under the same contract, where each allocation's imported content equals or exceeds US$3 million, and the total over two years exceeds US$10 million.

The NIP obligation is 30% of the imported content for suppliers in the first three scenarios; for the multiple-supplier scenario, it is 30% of the total obligation on a pro-rata basis.

To satisfy the obligation, the dti negotiates agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and R&D. The obligation must be discharged within seven years.

Successful bidders must submit a performance guarantee to the dti as part of the NIP obligation process. Contracts awarded in excess of R10 million must be reported to the dti immediately after award.

NIP compliance is obligatory for all state and parastatal purchases/lease contracts with imported content entered into after 30 April 1997. Bidders must sign and submit SBD 5 with the bid. Successful bidders with contracts exceeding R10 million must report contract details to the dti within five working days of award.

Once a successful bidder has contacted the dti and provided the required information, the following steps occur:

• The contractor and the dti determine the NIP obligation.
• They sign a NIP obligation agreement.
• The contractor submits a performance guarantee to the dti.
• The contractor submits a business concept for dti approval.
• Upon approval, the contractor submits detailed business plans.
• The contractor implements the plans and submits bi-annual progress reports to the dti.

The NIP obligation agreement is between the dti and the successful bidder and does not involve the purchasing institution.

The tender is for the supply and delivery of specialised infant feed, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the State, for the period 1 August 2027 to 31 July 2030.

Returnable documents:

• Authorisation Declaration (TCD 13): completed, signed, with place, date, full name and designation of the signatory.
• If sourcing goods or services from a third party, a separate authorisation letter (TCD 13.2 template) from each third party, on the third party's official letterhead, addressed to the bidding company, confirming firm supply arrangements for the full transversal contract period.
• List of goods or services offered, with bid item number, brand name, and third-party company details.

Disqualification risks:

• Any item for which the third party's unconditional written undertaking does not cover the full tenure of the transversal contract.
• Missing or unsigned authorisation declaration.

Items are disqualified where the third party's unconditional written undertaking does not cover the full tenure of the transversal contract. A separate authorisation letter is required for each third party and must be on that third party's official letterhead and addressed to the bidding company. The declaration must be signed by the bidder, with the place, date, full name and designation recorded.

The tender covers the supply and delivery of specialised products for infant feed, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the State. The contract period is 1 August 2027 to 31 July 2030. Bidders must list the goods or services offered, including bid item number, brand name, and the company from which goods or services will be sourced.

No specific compliance requirements stated beyond the authorisation declaration and third-party undertaking requirements.

The tender is for the supply and delivery of specialised infant feed products, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the state for the period 1 August 2027 to 31 July 2030.

Returnable documents:

• Annexure D: Declaration related to the reformulation and discontinuation of items submitted for the bid. The bidder must declare whether any offered item is being reformulated or discontinued, and if so, provide item numbers, descriptions, brand names, and the relevant dates. This signed declaration is mandatory; failure to submit it may invalidate the bid.

A bid may be rejected if the bidder intends to reformulate any item during the first 18 months of the contract period.

A bid may be rejected if the bidder intends to discontinue any item at any point during the contract period.

The tender covers the supply and delivery of specialised infant feed products, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the state for the period 1 August 2027 to 31 July 2030.

The bid is for the supply and delivery of specialised products for infant feeds, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and feeding systems to the State for a period of 36 months. The bid comprises 8 categories with 131 line items as detailed in Annexure A.

Closing date and time: 14 December 2026 at 11:00

Briefing session (non-compulsory, virtual): 30 November 2026 at 12:00 on Microsoft Teams

Laboratory analysis reports due: 19 February 2027

Bid validity period: 180 days

E-Tender call centre (online submission assistance):

• Telephone: (012) 406 9222
• Email: [email protected]
• Hours: 08:00–16:00, weekdays

No other specific contacts were provided in the document.

Submission method: online only, via the e-Tender Publication portal at https://www.etenders.gov.za. Manual or hardcopy bids are not acceptable.

• The Pricing Schedule (Annexure B) must be submitted as an XLSX Excel file.
• Bids received after the closing date and time will not be accepted.
• Non-compliance with online bid submission rules invalidates the bid.
• The e-Tender call centre assists with online submission: (012) 406 9222, [email protected], weekdays 08:00–16:00.

Returnable documents (all must be completed, signed and submitted with the bid):

• Pricing Schedule (Annexure B) — mandatory; non-submission invalidates the bid.
• Quality Standards Certificate(s) — per manufacturer for items offered.
• SBD 1 (Invitation to Bid) — bidder details and offer cover page.
• Proof of authority — as required by SBD 1, authorising the signatory.
• SBD 4 (Bidder's Disclosure) — discloses any connection to state employees.
• SBD 5 (National Industrial Participation Programme) — NIPP declaration.
• SBD 6.1 (Preference Points Claim) — claims preference points; must be signed.
• TCD 13 and TCD 13.1 (Authorisation Declaration) — completed in full and signed.
• SARS tax pin — written confirmation to disclose tax status.
• Central Supplier Database (CSD) report.
• CIPC company registration documents, plus shareholding certificate if shareholding not indicated.
• Copies of identity documents of owners and directors.
• Annexure A (Detailed Technical Specifications) — completed.
• TCD 13.2 (Authorization Letter of Undertaking) — for non-manufacturers.
• Laboratory analysis reports (nutritional, microbial, stability/shelf-life) — submitted later, by 19 February 2027.
• Annexure C (Nutritional Analysis Summary Report) — in Excel on a USB.
• Product labels and pictures — on USB, no printed copies.
• Samples for visual screening — two per edible item (one full, one empty container).
• Proof of business shareholding/ownership.
• Local Content and Production documents.
• Annexure D (Declaration of Reformulation & Discontinued items).
• Company profile.
• Special Conditions of Contract and General Conditions of Contract — signed.

Evaluation is in four phases; failure at any phase disqualifies the bid or the relevant items.

Phase 1 — Mandatory requirements:

• Pricing Schedule (Annexure B) must be submitted; non-submission invalidates the bid.
• Quality Standards Certificates must be submitted for each manufacturer; missing certificates disqualify the corresponding items.

Phase 2 — Administrative requirements:

• Submit all listed forms (SBD 1, SBD 4, SBD 5, SBD 6.1, TCD 13/13.1, tax pin, CSD report, CIPC docs, ID copies).
• Missing documents may be rectified within a maximum of seven calendar days after notification; otherwise the bid may be invalidated.

Phase 3 — Technical compliance (two parts):

• Part A: Compliance with Annexure A technical specifications and submission of TCD 13.2 letter of undertaking (for non-manufacturers). Only items passing Part A proceed to Part B.
• Part B: Laboratory analysis reports (nutritional, microbial, stability/shelf-life), Annexure C, product labels/pictures, and samples for visual screening. Non-compliance invalidates the relevant items.

Phase 4 — Price and specific goals:

• 90/10 preference point system: maximum 90 points for price, 10 points for specific goals.
• Specific goals: equity ownership by historically disadvantaged individuals (HDI), equity ownership by HDI females, and local manufacturing (6 points).
• Preference granted to bidders whose goods have 50% or more local production and content (average of local production % and local content %).
• Points for specific goals are calculated based on the percentage of equity ownership by HDI, female HDI, and local manufacturing.
• Bidders must complete SBD 6.1 and 6.1(a) to claim preference points.
• Proof of ownership (CSD, CIPC, ID copies) required; failure to submit proof results in zero points for ownership goals, not disqualification.
• Preference points not awarded to public companies or tertiary institutions; trust claims only for trustee-beneficiaries actively involved in management.
• Tie-break: highest points for specific goals; if still equal, award by drawing lots.
• The State may conduct due diligence at any phase; misrepresentation disqualifies the bid.

The bid covers the supply and delivery of specialised nutritional products and feeding systems to the State for 36 months. The bid comprises 8 categories with a total of 131 line items:

• RT9-01 Infant Feeds: 29 items
• RT9-02 Paediatric Feeds: 17 items
• RT9-03 Adult Feeds: 48 items
• RT9-04 Modular Feeds: 9 items
• RT9-05 Other Feeding Products: 7 items
• RT9-06 Nutrition products for management of severe acute malnutrition (children 6 months–5 years): 6 items
• RT9-07 Nutrition supplements for malnourished patients: 10 items
• RT9-08 Feeding Systems: 5 items

Detailed technical specifications are in Annexure A. Products must comply with the Foodstuffs, Cosmetics and Disinfectants Act, 1972, and relevant Codex Alimentarius standards. Quality standards certificates must cover manufacturing, warehousing and distribution of the original manufacturer.

Pricing Schedule (Annexure B) is mandatory and must be completed without changing its structure. Prices must be in ZAR, inclusive of VAT and all costs (supply, delivery, offloading). Pricing must be at national level, rounded to two decimal places. The schedule must be submitted as a hard copy and as an Excel file on a USB; both must be identical. Multiple brands for the same line item must be on separate lines as alternative offers. A cost breakdown for each item is required, itemised into direct and indirect cost drivers, to be used for price adjustment considerations. Conditional discounts are not considered. The State may disqualify under-quoted or above-market prices.

Pricing format:

• Prices in ZAR, inclusive of all costs (supply, delivery, offloading), VAT (15%) and all applicable taxes.
• Pricing must be at a national level, rounded to two decimal places.
• Pricing Schedule (Annexure B) must be submitted as a hard copy and as an Excel file on a USB; both must be identical.
• Multiple brands for the same line item must be submitted on separate lines as alternative offers.
• Cost breakdown for each item required, itemised into direct and indirect cost drivers, to be used for price adjustment considerations.
• Conditional discounts are not considered during evaluation.
• The State may conduct due diligence on pricing reasonableness; under-quoted or above-market prices may be disqualified.

Contract price adjustment:

• The contract includes a price adjustment mechanism (CPA) based on applicable indices and rate of exchange, as detailed in the document (Tables 8–13).

Mandatory compliance documents:

• Central Supplier Database (CSD) report — proof of registration.
• SARS tax pin — written confirmation to disclose tax status; the State may access tax compliance status during evaluation and contract.
• CIPC company registration documents — proof of registration; additional shareholding certificate if shareholding not indicated.
• Identity documents of owners and directors.
• Quality Standards Certificates — one of four options, covering the original manufacturer's premises, warehouse and distribution:
• Option 1: ISO 10330/SANS 10330 (HACCP) + ISO 9001/SANS 9001 + Certificate of Acceptability (local municipality)
• Option 2: ISO 22000 + Certificate of Acceptability
• Option 3: FSSC 22000 + Certificate of Acceptability
• Option 4: Good Manufacturing Practices Certificate (SAHPRA)
• Certificates must be valid at closing date, issued by an accredited body (e.g., SANAS, IAF, Foundation FSSC).
• Certificate of Acceptability must comply with Regulation 638 of the Foodstuffs, Cosmetics and Disinfectants Act, covering manufacturing, warehousing, and transport facilities.
• Laboratory analysis reports must be from a SANAS/ILAC/IAF accredited laboratory meeting ISO/IEC 17025, and not older than 18 months at closing date.
• Local content and production: bidders must indicate local production % and local content % on the pricing schedule; preference for goods with 50% or more local production and content.

Products must comply with the Foodstuffs, Cosmetics and Disinfectants Act, 1972, and relevant regulations, including Regulation 638 on general hygiene requirements for food premises, storage and transport. The Certificate of Acceptability must cover manufacturing, warehousing and transport facilities. HACCP principles are referenced as a preventive approach to food safety.

Contract duration: 36 months (1 August 2027 to 31 July 2030).

• The contract is a transversal contract with participating state institutions.
• The Special Conditions of Contract (SCC) supplement the General Conditions of Contract (GCC); where they conflict, SCC prevails.
• The contract is subject to the PFMA and PPPFA (2022 regulations).
• Contract price adjustment (CPA) applies, based on cost components and indices as per the document.
• Delivery adherence, orders and payments are governed by the contract; details in the document.
• Continuity of supply, packaging and labelling requirements apply.
• Assignments and cessions of the contract require approval; changes in contact details must be notified.
• Post-award product compliance procedures and monitoring are in place.
• Termination provisions are specified, including termination of contract and of leases.
• The State may investigate improper practices and reject bids or terminate contracts if improper conduct is found.

Evaluation is in four phases: Phase 1 (mandatory requirements), Phase 2 (administrative requirements), Phase 3 (technical compliance, Parts A and B), Phase 4 (price and specific goals). The 90/10 preference system applies. Minimum local production and content of 50% is required for preference. The State may conduct due diligence at any phase.

Returnable documents:

• SBD 4 (Bidders' Disclosure): discloses whether the bidder or any director, trustee, shareholder, member, partner or controlling person is employed by the state, has a relationship with anyone employed by the procuring institution, or has an interest in any other related enterprise. The bidder must certify the information is true and complete; a false declaration disqualifies the bid.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Submitting a false or incomplete disclosure.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must complete and sign SBD 4 and certify the accuracy of the information. False declarations may lead to bid rejection or action under PFMA SCM Instruction on preventing and combating abuse in the supply chain management system.

No specific compliance requirements beyond the SBD 4 disclosure are stated in this document.

The tender is for the supply and delivery of specialised products for infant feed, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the State for the period 1 August 2027 to 31 July 2030.

Closing time: 08:00 (as per tender record, closing date 14 December 2026)

Support (National Treasury Helpdesk)

• Email: [email protected]
• Telephone: 012 406 9222
• Hours: Monday–Friday, 08:00–16:00

Submission method: online via the National Treasury eTender Portal at www.etenders.gov.za

• Bidders must log in with their CSD username and password.
• Upload all required documents under each container, then confirm and proceed.
• Review the submission before clicking "Submit Now".
• A pop-up confirms successful submission; status changes from "pending" to "submitted".
• Pricing schedule must be in Microsoft Excel format; all other documents must be PDF.
• Name files clearly (e.g. Company Name, Technical Proposal.pdf).
• Ensure all required forms are signed and saved as per tender instructions or special conditions.
• Upload well before the closing time.

Returnable documents (complete, sign and upload):

• SBD forms (standard bidding documents)
• TCD forms (transversal contract documents)
• Pricing schedule in Excel
• Company profile

Evaluation is not detailed in this guide. Bidders must comply with the tender instructions and special conditions of contract. The guide only covers the submission process, not scoring.

This guide does not contain technical specifications. It is a submission guide for the transversal contract for supply and delivery of specialised infant feed, enteral feeds, supplements, and tube feeding systems.

Bidders must download and read all tender documents, complete required forms (e.g. SBD forms, TCD forms, pricing in Microsoft Excel format only, company profile), and save documents as PDF except the pricing schedule which must be Excel.

Bidders must have a registered user account on the Central Supplier Database (CSD).

The tender is for the supply and delivery of specialised products for infant feed, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the state for the period 1 August 2027 to 31 July 2030. The available document is Annexure C, which lists the specific products, packaging, and nutritional requirements.

Returnable documents: the completed tender schedule (Annexure C) with product details, brand, packaging, and nutritional information (label and laboratory analysis) for each item. No other returnable forms are specified in the available document.

Evaluation is based on the completed tender schedule. Bidders must provide nutritional information from both the product label and laboratory analysis for each item. No scoring split, minimum qualifying score, or preference point system is stated in the available document.

The tender covers the supply and delivery of specialised infant formulas, enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems. The available document (Annexure C) lists specific product categories with item codes, descriptions, and packaging requirements. Key product categories include:

• Formulas for premature, very low birth weight, or low birth weight infants (e.g., RT9-01-001, RT9-01-002) in 50ml-100ml ready-to-use (RTU) re-sealable plastic screw top bottles or RTU containers.
• Breastmilk fortifier for preterm and low birth weight infants (RT9-01-003) in 1g sachets.
• Whey dominant formulas for full term infants 0-6 months (e.g., RT9-01-005, RT9-01-006, RT9-01-007) in various container sizes (400-450g, 50-100ml RTU, 150-200ml RTU).
• Acidified infant formula (RT9-01-011) in 400-500g containers.
• Formulas containing pre-gelatinized carbohydrate (RT9-01-012, RT9-01-013) in 400g-500g and 800g-1kg containers.
• High protein feed containing 1kcal/ml (RT9-01-014, RT9-01-015) in 120-200ml RTU and 400-500g containers.
• Soya protein isolate, lactose-free formula (RT9-01-016) in 400-500g containers.
• Disaccharide-free, non-soya formulas (RT9-01-017, RT9-01-018, RT9-01-019) in 400-500g, 50-100ml RTU, and 250-300ml RTU containers.
• Elemental formula (100% non-allergenic with free amino acids) (RT9-01-020) in 400-500g containers.
• Infant formula high in MCTs (RT9-01-021) in 400-500g containers.
• Extensively hydrolysed whey dominant formula with MCT, lactose-free, sucrose-free, maltose-free (RT9-01-022, RT9-01-023, RT9-01-024) in 75-100ml RTU, 200-300ml RTU, and 400-500g containers.
• Hydrolysed whey dominant formula without MCT (RT9-01-025, RT9-01-026) in 200-300ml RTU and 400-500g containers.
• Phenylalanine-free infant formula (RT9-01-027) in 400-500g containers.
• Paediatric lactose-free, gluten-free, fibre-free feed at 1kcal/ml (RT9-02-001, RT9-02-002, RT9-02-003) in 200-250ml RTU, 400-600ml RTH, and 400-500g containers.
• Paediatric lactose-free, gluten-free, fibre-containing feed at 1kcal/ml (RT9-02-004, RT9-02-005) in 400-600ml RTH and 400-500g containers.
• High energy feed without fibre at 1.5kcal/ml, gluten and lactose free (RT9-02-006, RT9-02-007, RT9-02-008) in 200-300ml RTU, 400-600ml RTH, and 400-500g containers.
• High energy, lactose-free, gluten-free feed with fibre at 1.5kcal/ml (RT9-02-009, RT9-02-010) in 200-250ml RTU and 400-600ml RTH containers.
• Semi-elemental feed at 1kcal/ml with peptides and MCT, lactose and gluten free (RT9-02-011, RT9-02-012, RT9-02-013) in 400-500g, 200-300ml RTU, and 400-600ml RTH containers.
• High nitrogen, high energy, semi-elemental feed at 1.5kcal/ml with peptides and MCT, lactose and gluten free (RT9-02-014) in 500ml RTH container.

Each product must meet specified nutritional composition ranges (energy, protein, carbohydrate, fat, vitamins, minerals) as detailed in the annexure. Bidders must provide both label nutritional information and laboratory analysis for each item.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the available document.

The tender is for the supply and delivery of specialised infant and clinical nutrition products, enteral feeds, supplements, and tube feeding systems to the State for a 36-month period (1 August 2027 to 31 July 2030). The pricing schedule lists 130 items across categories including infant formulas, paediatric feeds, adult enteral feeds, nutritional supplements, therapeutic feeds for severe acute malnutrition, supplementary foods, and tube feeding systems.

Closing date: 14 December 2026 at 09:00 (per tender record; note the pricing schedule header states 14 December 2027, but the tender record is authoritative).

Returnable documents: The pricing schedule (Annexure A) must be completed for all items offered, as required by the Special Conditions of Contract (Sections 5.2.2 and other relevant sections).

Submission method: Not stated in the provided document.

Closing time: 09:00 (per tender record).

Evaluation criteria are not detailed in the provided document. The pricing schedule requires bidders to declare, per item: HDI shareholding %, local component %, import component %, local production and content % (to meet objective criteria), country of manufacture, and delivery period. Bidders must comply with the Special Conditions of Contract (Sections 5.2.2 and other relevant sections).

The tender covers the supply and delivery of specialised infant and clinical nutrition products, enteral feeds, supplements, and tube feeding systems to the State for a 36-month period (1 August 2027 to 31 July 2030).

The pricing schedule lists 130 items across categories:

• Infant formulas (premature, low birth weight, whey/casein dominant, acidified, pre-gelatinized, soya, disaccharide-free, elemental, high-MCT, hydrolysed, phenylalanine-free) in various pack sizes (ready-to-use bottles, tins, sachets).
• Paediatric feeds (lactose-free, gluten-free, fibre-free or with fibre, high energy, semi-elemental, elemental, high-fat) in ready-to-use, powder, and ready-to-hang formats.
• Adult enteral feeds (lactose-free, gluten-free, fibre-free or with fibre, moderate/high energy, semi-elemental, low sodium, clear fluid, diabetic, dialysis, high-energy, immune-modulatory) in various pack sizes.
• Nutritional supplements (carbohydrate, fat, protein, MCT, glutamine, thickeners, soluble fibre) in sachets and containers.
• Therapeutic feeds for severe acute malnutrition (F-75, F-100, RUTF) in ready-to-use containers and sachets.
• Supplementary foods (maize-based cereal, enriched porridge, supplementary drinks) in sachets and containers.
• Tube feeding systems (bottles, feeding cups) with specific compatibility and calibration requirements.

Each item has a unique item number (RT9-01-001 to RT9-08-005) and specified packaging. Bidders must offer prices in ZAR including VAT, and provide brand name, manufacturer, and delivery period for each item.

Pricing must be submitted in ZAR including VAT for each item offered. No bid security, bonds, guarantees, retention, or payment terms are stated in the provided document.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the provided document. The pricing schedule requires declaration of HDI shareholding, local content, and import component per item.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; failure to complete and sign it, or to submit proof of claim, means no preference points are claimed.

Disqualification risks:

• Fraudulent claims for preference points may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

Evaluation system: 90/10 preference point system (applicable because the estimated value exceeds R50 million, all taxes included).

• Price: maximum 90 points.
• Specific goals: maximum 10 points, allocated as:
• Historically Disadvantaged Individuals (HDI) who had no franchise in national elections before the 1983 and 1993 Constitutions: 3 points.
• HDI who is female: 1 point.
• Local manufacturing (RDP-plus goal): 6 points.
• Total points for price and specific goals must not exceed 100.
• The bidder with the highest total points is awarded the contract.
• Points are calculated after prices are brought to a comparative basis (considering non-firm price factors and unconditional discounts).
• Points are rounded to 2 decimal places.
• In case of equal total points, the successful bid is determined per Regulation 8 of the Preferential Procurement Regulations, 2022.
• Tertiary institutions and public companies may not be awarded preference points.
• Bidders claiming specific goal points must provide details of equity ownership and may be required to substantiate claims with documentary proof.

The estimated value of the bid exceeds R50 million (all applicable taxes included), which triggers the 90/10 preference point system.

Bidders must complete and sign the SBD 6.1 Preference Points Claim Form. Bidders claiming specific goal points must provide details of equity ownership and may be required to substantiate claims with documentary proof. Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

The 90/10 preference point system applies. Price is allocated a maximum of 90 points. Specific goals are allocated a maximum of 10 points: 3 points for HDI ownership (no franchise before 1983/1993 Constitutions), 1 point for female HDI ownership, and 6 points for local manufacturing. The bidder with the highest total points is awarded the contract. Points are rounded to 2 decimal places. In case of equal total points, the successful bid is determined per Regulation 8 of the Preferential Procurement Regulations, 2022.

Supply and delivery of specialised products for infant feed, complete enteral feeds for paediatrics and adults, enteral feed supplements, other nutritional supplements, and tube feeding systems to the State for a 36-month period. This document covers Category One: Infant Feeds, with detailed specifications for 29 product items.

Closing date: 14 December 2026 at 09:00

Contract period: 1 August 2027 to 31 July 2030 (36 months)

No contact information is stated in the provided document.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Any other forms specified in the tender documentation.

Submission method and address: not stated in the provided document.

Closing time: 09:00 on 14 December 2026 (from tender record).

Evaluation is based on compliance with technical specifications and compulsory testing requirements.

• Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS tax clearance (or tax pin).
• Bidders must comply with the Preferential Procurement Policy Framework Act (PPPFA) and applicable B-BBEE requirements.
• Products must meet the technical specifications and compulsory testing requirements as set out in the tender.
• The Department of Health reserves the right to request additional analyses in case of future quality assessment.
• No specific scoring split or minimum qualifying score is stated in the provided document.

Category One: Infant Feeds — detailed nutritional and packaging specifications for each product:

• RT9-01-001: Formula for premature/low birth weight infants, 50-100ml ready-to-use bottle.
• RT9-01-002: Same formula, 400-450g tin with graded scoop.
• RT9-01-003: Breastmilk fortifier, 1g sachet.
• RT9-01-004: Whey dominant formula, 50-100ml ready-to-use bottle.
• RT9-01-005: Whey dominant formula, 150-200ml ready-to-use bottle.
• RT9-01-006: Whey dominant formula, 400-450g tin.
• RT9-01-007: Casein dominant formula, 100-200ml ready-to-use bottle.
• RT9-01-008: Casein dominant formula, 200-300ml ready-to-use bottle.
• RT9-01-009: Casein dominant formula, 400-500g tin.
• RT9-01-010: Casein dominant formula, 800g-1kg tin.
• RT9-01-011: Acidified formula, 400-500g tin.
• RT9-01-012: Anti-regurgitation formula, 400-500g tin.
• RT9-01-013: Anti-regurgitation formula, 800g-1kg tin.
• RT9-01-014: Energy dense high protein formula, 120-200ml ready-to-use bottle.
• RT9-01-015: Energy dense high protein formula, 400-500g tin.
• RT9-01-016: Soya based formula, 400-500g tin.
• RT9-01-017: Soya based formula, 800-900g tin.
• RT9-01-018: Disaccharide-free formula, 50-100ml bottle.
• RT9-01-019: Disaccharide-free formula, 250-300ml ready-to-use bottle.
• RT9-01-020: Disaccharide-free formula, 400-500g tin.
• RT9-01-021: Elemental formula, 400-500g tin.
• RT9-01-022: High MCT formula, 400-500g tin.
• RT9-01-023: Hydrolyzed whey dominant with MCT, 75-100ml ready-to-use bottle.
• RT9-01-024: Hydrolyzed whey dominant with MCT, 200-300ml ready-to-use bottle.
• RT9-01-025: Hydrolyzed whey dominant with MCT, 400-500g tin.
• RT9-01-026: Hydrolyzed protein without MCT, 200-300ml ready-to-use bottle.
• RT9-01-027: Hydrolyzed protein without MCT, 400-500g tin.
• RT9-01-028: Hydrolyzed protein without MCT, 800-900g container.
• RT9-01-029: Phenylalanine-free formula, 400-500g tin.

All formulas must meet the latest Codex Alimentarius standards (CODEX STAN 72-1981). No added probiotics. Fluoride must not be added. Each product has specific nutritional composition ranges (energy, protein, carbohydrate, fat, vitamins, minerals) that must be met.

Compulsory testing: For each product, the listed nutritional composition tests must be performed, and the validated method of analysis must be indicated with test results. Microbiological tests for E. sakazakii (Cronobacter species) and Salmonella must use ISO/TS 22964:2006 and ISO 6579 respectively, or equivalent validated methods.

CSD registration: mandatory.

SARS tax clearance (or tax pin): mandatory.

B-BBEE: compliance with PPPFA and applicable B-BBEE requirements; specific levels not stated in the provided document.

Local content: SBD 6.2 declaration required.

No CIDB grading required (not construction).

No other specific compliance requirements stated.

Products must comply with the Foodstuffs, Cosmetics and Disinfectants Act, 1972 (Act No. 54 of 1972) and relevant regulations, including bottled water regulations. No added probiotics. Fluoride must not be added to infant formula.

Contract period: 36 months, from 1 August 2027 to 31 July 2030.

No other contractual terms are stated in the provided document.

Products must meet the technical specifications and compulsory testing requirements. The Department of Health reserves the right to request additional analyses in case of future quality assessment. No specific scoring split or minimum qualifying score is stated in the provided document.

The pricing schedule requires bidders to calculate historical exchange rates using the South African Reserve Bank website. Steps include selecting the required exchange rate (e.g., Rand per US Dollar), setting the start and end dates for the average period, downloading the DOC file, and calculating the average of the values using a spreadsheet formula.

The tender includes a procedure for calculating historical exchange rates using data from the South African Reserve Bank website. Bidders must download the selected historic rates for the required currency pair (e.g., Rand per US Dollar), choose the start and end dates covering the average period of calculation, download the DOC file, and compute the average of the values using a spreadsheet formula such as =AVERAGE(V1:VX).

CSD enquiries

• Contact: National Treasury
• Email: [email protected]
• Telephone: 012 315 5509

CSD registration

• All suppliers doing business with government must register on the Central Supplier Database (CSD) at www.csd.gov.za.
• Registration requires a valid email address, identity number, cell phone number, and bank account details.
• Suppliers must provide their CSD supplier number and unique security code to organs of state.
• Supplier information is verified electronically against SARS, CIPC, and bank records; no paper tax clearance or business registration certificates are required.
• Suppliers must keep their CSD data up to date and confirm at least once a year that it is current.
• B-BBEE information is expected to be included in the CSD in a future phase.

Inspection and audit

• Where inspection is a bid condition, the bidder's or contractor's premises must be open at reasonable hours for inspection by the department or its representative.
• The supplier must allow the purchaser to inspect and audit its records relating to contract performance.
• Rejected supplies are held at the supplier's cost and risk and must be removed and replaced at the supplier's expense; if not, the purchaser may buy replacements and charge the supplier.
• Pre-bid testing is for the bidder's account.

Confidentiality

• Contract documents, specifications, plans and samples may not be disclosed to anyone other than staff performing the contract without the purchaser's prior written consent.
• Such documents remain the purchaser's property and must be returned on completion if required.

Performance security

• The successful bidder must furnish a performance security within 30 days of notification of award; the amount is set in the Special Conditions of Contract.
• Accepted instruments: a bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque.
• The security is released within 30 days after completion of all obligations, including warranty obligations.

Payment

• Invoices must be accompanied by a copy of the delivery note.
• Payment falls due within 30 days of invoice submission, in Rand.

Pricing

• Quoted prices are firm for the contract term; variation is permitted only where the Special Conditions of Contract authorise an adjustment or the bid validity period is extended.

Warranty

• Goods must be new, unused and of the current model, free of design, material and workmanship defects.
• Warranty runs 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.
• Defective goods must be repaired or replaced at the supplier's cost within the period set in the Special Conditions of Contract.

Tax compliance

• No contract may be awarded to a bidder whose tax affairs are not in order.
• An original tax clearance certificate issued by SARS must be submitted and held by the department before award.

Contract conduct

• Collusive bidding or bid rigging may result in the bid being invalidated, the contract terminated, exclusion from public sector business for up to 10 years and a claim for damages.
• The National Industrial Participation Programme applies to contracts carrying a NIP obligation.

Conditions hierarchy

• The General Conditions of Contract form part of every bid document and may not be amended; Special Conditions of Contract prevail where the two conflict.

Conditions hierarchy

• The General Conditions of Contract apply to all bids, contracts and orders and cannot be amended.
• Special Conditions of Contract are issued per bid and override the general conditions wherever they conflict.

Performance security

• Furnish within 30 days of award notification, in the amount stated in the Special Conditions of Contract.
• Accepted as a bank guarantee, irrevocable letter of credit, or cashier's or certified cheque.
• Released within 30 days after completion, including warranty obligations.

Delivery and packing

• Delivery must meet the schedule and documentation requirements set in the Special Conditions of Contract.
• Packing must prevent damage or deterioration in transit, including rough handling, extreme temperatures, salt, rain and open storage.
• Goods must be fully insured against loss or damage from manufacture through delivery, as set in the Special Conditions of Contract.

Warranty

• Goods must be new, unused and current models with no defects.
• Warranty period: 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.
• Defects must be repaired or replaced at the supplier's cost within the period set in the Special Conditions of Contract.

Payment and prices

• Invoice plus copy of the delivery note; payment within 30 days of invoice, in Rand.
• Prices are fixed as quoted, except for adjustments authorised in the Special Conditions of Contract or on extension of bid validity.

Delays and penalties

• The supplier must notify the purchaser in writing of any delay, its likely duration and its cause.
• Delay penalties are deducted from the contract price at the current prime interest rate for each day of delay, without prejudice to termination.
• The purchaser may buy substitute goods elsewhere and recover the excess cost, or cancel and claim damages.

Termination

• The purchaser may terminate for non-delivery, failure to meet other obligations, or corrupt or fraudulent conduct.
• Termination for insolvency is without compensation to the supplier.
• A restriction penalty of up to 10 years may be imposed, with 14 days for the supplier to give reasons against it.
• A court conviction under the Prevention and Combating of Corrupt Activities Act may lead to listing on the Register for Tender Defaulters for 5 to 10 years.

Assignment and subcontracting

• Assignment requires the purchaser's prior written consent.
• All subcontracts must be notified in writing and do not reduce the supplier's liability.

Disputes and liability

• Disputes are first referred to mutual consultation; if unresolved after 30 days, either party may give notice to mediate, and failing mediation the matter goes to a South African court.
• Performance and payment continue while a dispute is being resolved.
• Liability excludes indirect and consequential loss and is capped at the total contract price, except for criminal negligence, wilful misconduct, patent infringement and the cost of repairing or replacing defective equipment.

Other terms

• Contract amendments must be in writing and signed by both parties.
• The contract is written in English and governed by South African law.
• Notices are served by registered or certified mail to the address given in the bid.
• Local suppliers carry all taxes and duties up to delivery; foreign suppliers carry all taxes imposed outside South Africa.
• The State is not liable for anti-dumping or countervailing duties imposed after the bid date.
• Force majeure relieves the supplier from penalties, security forfeiture and termination, provided the event is notified in writing and alternative performance is pursued.

Submission channel: online eSubmission through the National Treasury eTenders portal (https://etenders.gov.za). No physical or email submission is described in this guide.

Access

• Log in with the email address and password registered on the Central Supplier Database (CSD), then complete the CAPTCHA.
• Locate the tender under Browse Opportunities > Currently Advertised. eSubmission tenders are flagged with a tick in the eSubmission column.

Submitting a bid

• Open the tender, click Start eSubmission Process, select the registered supplier number to bid under, then click Start response.
• A submission checklist appears alongside the response document headings; every item must be ticked before the bid can be submitted.
• Upload files against the matching response heading using Select files or drag and drop. Only one document can be held per heading — uploading a second file replaces the first.
• Click Confirm & Proceed once all required documents are uploaded, then Submit now.
• A pop-up confirms a successful submission.

Status and changes

• Status Submitted means the bid is complete; status Pending means required documents are still outstanding and the bid is not yet validly submitted.
• Use Edit eSubmission to replace uploaded documents, and acknowledge the disclaimer pop-up to proceed.
• The edit function is disabled once the tender closes; no changes are possible after that.
• Use Withdraw bid to remove a submission; the application then disappears from the supplier's list.

Central Supplier Database (CSD) registration is mandatory — the CSD-registered email address and password are the only credentials accepted for logging in and submitting a bid on the eTenders portal.